Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of November 16, 2016 Members Present Charles Whitty J.P. Mereen Richard Podurgiel Michael Driscoll Richard Strouse Others Present Bruce Morse, Superintendent Mike Svab, Pro Manager Sandra Kuchta, Finance Department Bob Malouf, Member’s Club Michael Colkins, Guest Call to Order • Vice Chairman Strouse, in the absence of Chairman Caulfield, called the meeting to order at 7:00 p.m. Minutes • A motion to approve the minutes of the meeting of October 19, 2016 was made by Mr. Podurgiel, seconded by Mr. Whitty and approved unanimously. Financial Report Sandra Kuchta presented the financial report. Revenues for the month of October 2016 were $62,351.73 compared to budgeted revenues of $73,118.24, $10,766.51 under budgeted revenues and $1,235.03 under October 2015 revenues. Year to date revenues for October 2016 were $1,074,538.60 compared to budgeted revenues of $1,097,434.20, $22,895.60 under budgeted revenues and $8,837.51 over year to date October 2015 revenue. Expenses for the month of October 2016 were $69,574.44, compared to budgeted expenses of $78,056.51, $8,482.07 under budgeted expenses and $8,670.50 under October 2015 expenses.  Year to date expenses through October 2016 were $972,064.07 compared to budgeted expenses of $956,882.82, $15,181.25 over budgeted expenses and $26,167.82 over year to date October 2015 expenses. Expenses exceeded revenues in the month by $7,222.71. Revenues were in excess of expenses year to date October 2016 by $102,474.53, compared to budgeted figures of $140,551.38 $38,076.85 under the budget. Cash balance at the end of October 2016 was $139,636.06. Ms. Kuchta noted that revenues in November 2016 have been good and the Authority will need approximately $20,000 through the end of December 2016 to meet its revenue budget. She also noted that expenses are likely to be higher than budgeted through the end of the year. A motion to accept the financial report was made by Mr. Mereen, seconded by Mr. Driscoll, and approved unanimously. CADDY SHACK Ms. Kuchta reported that the sum of $5,750 was due for November, $2,000 has been received by way of a card swap and the remaining balance of $3,750 will be deposited on Friday. Rent of $1,000 will be due in December 2016. COMMITTEE REPORTS • Chairman’s Report No report presented. • Irrigation Project Mr. Mereen reported that he and Mr. Svab had met with Dave Steiger of the DEEP on site to discuss the project. Mr. Steiger was supportive and helpful, making suggestions with respect to the use and disposal of materials excavated in the course of the project. Mr. Mereen also reported on a meeting which he and Mr. Svab held with a contractor with the experience as a hydrologist. The contractor suggested that, as a result of the uniqueness of the site, it might be possible to use modeling to satisfy the DEEP requirements for a diversion permit, modeling having estimated costs of $12,000 vs the anticipated cost of $40,000 for test wells. Mr. Mereen also indicated that he and Chairman Caulfield may seek another meeting with Mr. Doug Hodgkiss regarding the application to be filed with the DEEP. While  these meetings have been useful and productive it has become apparent that the project will take longer to complete then initially hoped and will cost more. • Clubhouse Committee No report presented. • Greens Committee At Vice Chair Strouse’s request Mr. Morse reported that the practice bunker is 90% done and should be available for use in the spring. Additional sand will have to be added and he is holding that off for the spring. • Planning Committee No report presented. • Beautification Committee No report presented. • Superintendent’s Report No report presented. • Pro Manager’s Report No report present. • Member’s Club No report presented New Business Mr. Whitty, Chair of the Budget Subcommittee, with the assistance of Sandra Kuchta and Mike Svab presented the proposed 2017 expense and revenue budgets and the recommended dues, fees and rates for the 2017 season. The proposed budget anticipates revenues of $1,152,400 and expenses in the same amount. Ms. Kuchta explained the assumption she had used in making recommendations as to the figures in specific categories. A copy of the proposed budget, with comparison to the 2016 adopted budget is attached to the minutes as Exhibit A. Mr. Svab then reviewed the increases in the season pass rates, the daily fees and the golf cart fees proposed for the 2017 season.  A motion to approve the revenue expenditure budget of $1,152,400 and to send the same to the city council for its approval was made by Mr. Podurgiel, seconded by Mr. Mereen and approved unanimously. A motion to approve the recommended dues, fees, and rates as presented was made by Mr. Podurgiel, seconded by Mr. Mereen and approved unanimously, a copy of the approved dues, fees and rates being attached to these minutes as Exhibit B. Adjournment A motion to adjourn at 7:43 p.m. was made by Mr. Mereen, seconded by Mr. Podurgiel, and approved unanimously.