Golf Course Authority

To: NGCA Members From: Barney Caulfield, Chairman NGCA Re: Minutes of NGCA monthly meeting of October 17, 2018 Members Present Bernard Caulfield J.P. Mereen Charles Whitty Richard Podurgiel Michael Driscoll Richard Strouse David DiBattista Bob Malouf Angelo Yeitz Others Present Mike Svab, Pro Manager Bruce Morse, Superintendent Sandra Kuchta, Finance Department Norman Bourdon, Member’s Club Mason McMahon Call to Order • Chairman Caulfield called the October 17, 2018 meeting of the Norwich Golf Course Authority to order at 7:00p.m. Minutes • A motion was made by Mr. DiBattista, seconded by Mr. Malouf, to approve the minutes of the September 19, 2018 meeting of the Norwich Golf Course Authority and approved unanimously. Financial Report • Ms. Kuchta presented the financial report. Revenues for the month of September 2018 were $86,088.72 compared to budgeted revenues of $93,640, $7,551.28 under budgeted revenues and $9,630.30 over September 2017 revenues. YTD revenues for September 2018 were $840,061.25 compared to budgeted revenues of $942,516, $102,454.75 under budgeted revenues and $83,430.80 under YTD September 2017 revenues.  Expenses for the month of September 2018 were $81,807.25 compared to budgeted expenses of $94,328.49, $12,521.24 under budgeted expenses and $13,061.32 under September 2017 expenses. YTD expenses for September 2018 were $817,226.62 compared to budgeted expenses of $862,581.56, $45,354.94 under budgeted expenses and $86,030.96 under YTD September 2017 expenses. Revenues exceeded expenses in the month of September 2018 by $4,281.47, which was over budget by $4,969.96. YTD revenues exceeded YTD expenses as of September 2018 by $22,834.63, which was under budget by $57,099.81. Items of interest on the balance sheet are: a. Interfund Loan Obligations have increased by $52,426.99. The total balance at the end of September 2018 is $121,795.62. Construction in progress has increased by $52,426.99 (for water project). b. The Dime Bank loan for the lighting project has been reduced by a monthly payment made in September. c. The Due to General Fund represents the Authority’s cash balance as of September 30, 2018. When listed in the liability section this represents an obligation to the city, presently $20,034.14. d. The balance in Accounts Payable is $29,564.61. e. The remaining amount owed to the Member’s Club is $400.00. The restaurant lease balance has been paid in full through the end of October 2018. Approximately $32,000 has been taken in during the first fourteen (14) days of October 2018. Including this figure Ms. Kuchta estimates revenues over the three months through the end of the year to be $98,484. Expenses during the same period are estimated to be $210,000. A motion to accept the financial report was made by Mr. Podurgiel, seconded by Mr. Mereen, and approved unanimously. Correspondence • Chairman Caulfield advised that he had received a letter from Jason Bromley dated October 8, 2018 advising that the Caddy Shack was opting to extend its lease through 2019. A motion to receive this as the Caddy Shack report was made by Mr. DiBattista, seconded by Mr. Yeitz, and approved unanimously. COMMITTEE REPORTS • Water Conservation Report Mr. Mereen reported that the pond location has been marked out encompassing an area located on the 11th and 15th fairways. Due to the volume of water capable of being generated at the course the pond will be smaller than originally planned, approximately 1.2 acres and will hold 2,800,000 gallons. Mr. Morse and Mr. Svab reported that the plan is to remove the sod to be relocated with topsoil to be removed and stockpiled. Currently an area to the north of the 15th green between the playing area of the 15th hole and the entrance to the Ice Rink is being considered. • Clubhouse Committee No report presented. • Greens Committee No report presented. • Planning Committee No report presented. • Marketing Committee No report presented. • Beautification Committee Mr. Podurgiel reported that the chrysanthemums planted by Mr. Cardin’s employees are in bloom and enhance the course. • Budget Committee Mr. Whitty presented a proposed 2019 Revenue and Expense Budget prepared by the Budget Subcommittee. He requested that Ms. Kuchta provide a detailed explanation of the various items. Less revenue has been budgeted for in 2019. Among other entries, member’s dues are proposed to be $250,000 that category having brought in $255,880 in 2018. Ms. Kuchta explained that the expense side of the budget has been prepared to address a budget with the water project completed and operational and a budget without the water project being completed and operational. Total expenses with the water project completed  are estimated to $1,015,692.39, with the project not completed $1,032,192,39. Total projected revenues are $983,486.45. The proposed budget includes a cash impact analysis as well as a list of revenue and expenses assumptions used in reaching the figures. It also includes items to be considered given the change from cash basis reporting to a modified accrual basis reporting now utilized in the financial reports. There is an extended questions and answer period as well as discussion. As chair of the Budget Subcommittee, Mr. Whitty, requested Mr. Morse provide him with a list of the equipment which may require replacement including the age of such equipment and the anticipated costs. • Maintenance Subcommittee No report presented. • Superintendant’s Report Mr. Morse discussed the work to be done to establish an area for storage of topsoil on the 15th hole. He also discussed the need that such topsoil be screened and appropriately protected. • Pro Manager’s Report Mr. Svab indicated he would work with members of the Authority on preparing exhibits and reports in connection with any presentations to be made. • Member’s Club Mr. Bourdon noted that the Maintenance Revenge Tournament will be held on November 4, 2018 and followed by an awards ceremony for those who won events in 2018. Chairman Caulfield reminded all members that the next meeting of the Authority will be held on Tuesday, November 20, 2018. Adjournment A motion to adjourn the meeting was made at 8:55 p.m. by Mr. Malouf, seconded by Mr. DiBattista, and approved unanimously.