Golf Course Authority

To: NGCA Members From: Bernard Caulfield, Chairman NGCA Re: Minutes of NGCA regular meeting of October 19, 2022 conducted in- person and remotely Members Present Bernard Caulfield Richard Strouse Susan Dutilly David DiBattista Ray Lathrop Richard Podurgiel Bob Malouf Michael Driscoll Charles Whitty – attended remotely Others Present Mike Svab, Pro Manager Eric Kundahl, Superintendent Orla McKiernan, Norwich Finance Department Mickey Busca, Member’s Club Ed Nevin, Member’s Club CALL TO ORDER Chairman Caulfield called the October 19, 2022 meeting of the Norwich Golf Course Authority to order at 6:00 p.m. MINUTES A motion to approve the minutes of the September 21, 2022 meeting was made by Mr. Lathrop, seconded by Mr. Malouf and approved by a vote of 9-0. FINANCIAL REPORT Ms. McKiernan presented the September 2022 NGCA Financial Report. OPERATING REVENUES for the month of September 2022 were $126,183 compared to budgeted revenues of $141,283, $15,100 under budgeted revenues, and $15,163 more than September 2021 revenues. 1 EXPENSES for the month of September 2022 were $116,424 compared to budgeted expenses of $119,377, $2,953 under budgeted expenses and $2,001 over September 2021 expenses. NET PROFIT for September 2022 was $9,759 compared to NET LOSS for September 2021 of $3,043. This is after depreciation of $12,080 in 2022 and $12,227 in 2021. CASH BALANCE for September 2022 was $197,294 compared to the prior month, August 2022, where the comparable figure was $184,525. This is an increase of $12,769. YTD OPERATING REVENUES were $1,165,791, compared to YTD budgeted revenues of $1,098,650. This is $67,141 over the YTD Budget, and $20,694 less than the prior year. YTD EXPENSES were $1,194,170 compared to YTD budgeted expenses of $1,104,195. This is $89,976 over the YTD budgeted expenses, and $198,565 more than the prior year. YTD Total Revenues were less than Expenses by $28,380; which is over budget by $22,835 and $219,260 under YTD September 2021. Items of interest on the Balance Sheet:  The October Caddy Shack rent is paid in full through a $12,000 gift card exchange. The amount exchanged was sufficient to pay the rent through the end of year in full with additional credit towards the rent due in January 2023.  The balance in Accounts Payable (products/services received but not paid for as of 09/30/22) is $6,307.  The Due to General Fund is the NGCA’s cash balance as of 09/30/22. The City owes the NGCA funds of $197,294. NOTE: September Cash Balance less Accounts Payable equals Cash (Shortfall): $197,294 - $6,307 = $190,987 A motion to accept the Financial Report was made by Mr. Malouf, seconded by Mr. Lathrop and approved by a vote of 9-0. CORRESPONDENCE Chairman Caulfield and Mr. Svab noted there had been no correspondence received. CADDY SHACK RESTAURANT In addition to the gift card transfers described in the financial report, the Authority received a payment of $1,180 from Rand Whitney representing monies due the Caddy 2 Shack. In combination with the gift card transfer this results in receipt of payments due for the rest of year and into 2023. CHAIRMAN’S REPORT Chairman Caulfield noted the course is running fine at this point. COURSE SUPERINTENDENT Mr. Kundahl indicated that the irrigation system will be blown out on or about November 10, 2022. Currently blowing leaves off the course is a continuing concern for maintenance. PRO MANAGER REPORT Mr. Svab indicated that things are moving along well, and that revenues have generally been good in October. Mr. Svab thanked the members of the Authority for their support of his upcoming tournament to take place on October 23, 2023. MEMBER’S CLUB Mr. Busca noted that a scramble event scheduled for October 2, 2022 was cancelled as too few players had signed up for it. Mr. Nevin reported that the annual competition between Norwich and Shennecossett was won by Norwich, 42.5 points to 38.5 points. This is Norwich’s first win at Shennecossett, both courses have now had one away win. Mr. Busca reported that the CSGA fee is to go up $6 next year and that the 2023 Rules of Golf are now accessible online. REPORT ON BRIDGE PROJECT Mr. Malouf stated meetings will be held with the two water pollution control authorities and determination made as to whether such approvals will be sufficient for the DEEP. REPORT ON BUDGET COMMITTEE Mr. Malouf also reported that the Budget Committee has had a meeting with updates of the first draft sent out on October 19th. A meeting will be held on Thursday, October 27, 2022 at 8:30 AM at the Authority room. ADJOURNMENT A motion to adjourn the meeting was made at 6:21 PM by Mr. DiBattista, seconded by Mr. Lathrop and approved unanimously. 3