Housing Authority

MINUTES OF THE SPECIAL MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, APRIL 17, 2013 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in special session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, April 17, 2013. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Also present was Charles C. Whitty, Executive Director. II. Election of Officers Mr. Gauthier moved and Ms. Sullivan seconded the motion that, in accordance with the amended by-laws of the Norwich Housing Authority, the following Commissioners be elected as officers of the Authority for a one year period, or until their successors are elected and qualified: Hector R. Baillargeon, Chairman Paul R. Gauthier, Vice-Chairman Marion G. Rucker, Assistant Treasurer Wilma Sullivan, Assistant Secretary Chairman Baillargeon asked if there were any other nominations. There were no other nominations. Motion carried unanimously. III. Minutes A. Mr. Gauthier moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on March 13, 2013. Motion carried unanimously. Minutes of the Norwich Housing Authority –April 17, 2013 page 2 IV. Communications A. Section 8 Management Assessment Program (“SEMAP”) Certification form HUD- 52648 for fiscal year ended March 31, 2013. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the SEMAP Certification form. Motion carried unanimously. V. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty stated that because of increased operating costs the Board may have to consider a base rent increase. VI. Report of the Executive Director A. Bills – Mr. Rucker moved and Ms. Sullivan seconded the motion to approve the bills for March 2013. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 8 vacancies as of April 1, 2013. These units have been leased already to new tenants. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the April 1, 2013 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty and Mr. Mainville reviewed the same with the Board. JJS Universal Construction Company began the JFK I roof replacements on March 26, 2013. This project will be completed in April. Norwich Public Utilities is in the process of installing gas lines in the roads and to the houses at Sunset Park. Thereafter, Barry Associates will commence converting the furnaces from oil to gas. The next round of funding for the State Housing Rehabilitation Preservation Program has not been announced. Mr. Gauthier moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. Ms. Sullivan moved and Mr. Rucker seconded the motion to suspend the rules to add a resolution to the agenda to authorize the execution of a change order with JJS Universal Construction Company to reroof an additional four buildings at JFK I as part of its existing contract with the Authority for an amount not to exceed $25,000.00 to be paid from the State Moderate Retained Earnings appropriated for Repairs, Maintenance and Replacement. Motion carried unanimously. Minutes of the Norwich Housing Authority – April 17, 2013 page 3 Mr. Gauthier moved to adopt Resolution S-13-04-1102 to authorize a change order with JJS Universal Construction to replace the roofs on four additional buildings at JFK I. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of April 1, 2013, the total portfolio was 501 Housing Choice Vouchers. Mr. Whitty noted that letters are being sent to the applicants notifying them of their placement on the new Section 8 Voucher waiting list. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. Ms. Sullivan was excused from the meeting at 5:55 p.m. VII. New Business A. Mr. Gauthier moved to adopt Resolution S-13-04-1101 to certify the Section 8 Management Assessment Program for March 31, 2013. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Commission Members – There was no comment. C. Community Portion of the Meeting – There was no comment. D. Other – There was no comment. VIII. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority – April 17, 2013 page 4 IX. Executive Session No executive session was held. X. Adjournment There being no further business to discuss, Ms. Cunningham moved and Mr. Rucker seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 6:05 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on May 8, 2013 Hector R. Baillargeon Chairman