Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, SEPTEMBER 11, 2013 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, September 11, 2013. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Marion Rucker Wilma Sullivan Hector Baillargeon Alice Cunningham and Paul Gauthier were excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Rucker seconded the motion to adopt the minutes of the regular meeting held on August 14, 2013. Motion carried unanimously. III. Communications There were no communications. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty stated that because of increased operating costs the Board may have to consider a base rent increase. V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Rucker seconded the motion to approve the bills for August 2013. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 9 vacancies as of September 1, 2013. These units have been leased already to new tenants. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the September 1, 2013 report. Motion carried unanimously. Minutes of the Norwich Housing Authority – September 11, 2013 page 2 C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. Capital Studio Architects (“CSA”) is updating the Westwood Park Utility Tunnel Project for A Court. This project will be bid later this year. Also, CSA is updating the JFK I Roof Replacement Project – Phase II. The Norwich City Council approved $50,000.00 from CDBG Program Year 39 for this project which will be bid in January 2014. CSA is developing preliminary plans for the Schwartz Manor Exterior Painting and Trim Wrapping project. The Authority will be submitting an application for the State Elderly Electrical and Alarm Upgrade project to the State of Connecticut Department of Housing in January 2014. Mr. Rucker moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of September 1, 2013, the total portfolio was 505 Housing Choice Vouchers. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VII. New Business A. Ms. Sullivan moved to adopt Resolution R-13-09-1122 to contract with Eagle Environmental, Inc. to perform a Phase I Environmental Review for the State Elderly properties. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. B. Mr. Rucker moved to adopt Resolution R-13-09-1123 to contract with Fuss and O’Neill to assist the Authority in filing an application with the State of Connecticut Department of Housing for improvements to the State Elderly properties. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – September 11, 2013 page 3 C. Ms. Sullivan moved to adopt Resolution R-13-09-1124 to contract with Eagle Environmental and Capital Studio Architects in filing an application with the State of Connecticut Department of Housing for improvements to Sunset Park. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. D. Ms. Sullivan moved to adopt Resolution R-13-09-1125 regarding renovations to 45 Oakwood Knoll. Mr. Rucker seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. Ms. Sullivan moved and Mr. Rucker seconded the motion to suspend the rules to add Resolution R-13-09-1126 regarding approving a letter of agreement with the State of Connecticut Department of Housing for a predevelopment planning grant for the Authority’s State financed affordable housing portfolio and Resolution R-13-09-1127 regarding the filing of a predevelopment planning grant application relative to Sunset Park. Motion carried unanimously. Mr. Rucker moved to adopt Resolution R-13-09-1126 regarding approving a letter of agreement with the State of Connecticut Department of Housing for a predevelopment planning grant for the Authority’s State financed affordable housing portfolio. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – September 11, 2013 page 4 Mr. Rucker moved to adopt Resolution R-13-09-112 regarding the filing of a predevelopment planning grant application relative to Sunset Park. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Rucker, Sullivan, Baillargeon Nays - None Motion carried unanimously. E. Commission Members – There was no comment. F. Community Portion of the Meeting – There was no comment. G. Other – None. VI. Unfinished Business There was no unfinished business to discuss. VIII. Executive Session No executive session was held. IX. Adjournment There being no further business to discuss, Mr. Rucker moved and Ms. Sullivan seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:55 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on October 9, 2013 Hector R. Baillargeon Chairman