Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, OCTOBER 9, 2013 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, October 9, 2013. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Wilma Sullivan Paul Gauthier Hector Baillargeon Alice Cunningham and Marion Rucker were excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Mr. Gauthier seconded the motion to adopt the minutes of the regular meeting held on September 11, 2013. Motion carried unanimously. III. Communications A. Audit report for Fiscal Year 2013 prepared by Hurley, O’Neill & Company. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the audit report for Fiscal Year 2013. Motion carried unanimously. B. State Quarterly Reports for September 30, 2013. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the reports. Motion carried unanimously. IV. Committee Reports A. The Homeownership Committee did not meet. B. The Rent Review Committee did not meet. Mr. Whitty stated that because of increased operating costs the Board may have to consider a base rent increase. Minutes of the Norwich Housing Authority – October 9, 2013 page 2 V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Mr. Gauthier seconded the motion to approve the bills for September 2013. Motion carried unanimously. B. Vacancy Report – Mr. Whitty noted that the Authority had 7 vacancies as of October 1, 2013. These units have been leased already to new tenants. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the October 1, 2013 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. Capital Studio Architects (“CSA”) has updated the Westwood Park Utility Tunnel Project for A Court. This project will be bid in October. Also, CSA is updating the JFK I Roof Replacement Project – Phase II. The Norwich City Council approved $50,000.00 from CDBG Program Year 39 for this project which will be bid in January 2014. CSA is developing preliminary plans for the Schwartz Manor Exterior Painting and Trim Wrapping project. The Authority will be submitting an application for the State Elderly Electrical and Alarm Upgrade project to the State of Connecticut Department of Housing in January 2014. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Report - As of October 1, 2013, the total portfolio was 504 Housing Choice Vouchers. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. VII. New Business A. Ms. Sullivan moved to adopt Resolution R-13-10-1128 regarding the payment standards for the Section 8 Housing Choice Voucher Program. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority – October 9, 2013 page 3 Ms. Sullivan moved and Mr. Gauthier seconded the motion to suspend the rules to consider Resolution R-13-10-1129 to contract with AMS Consulting, LLC to conduct an annual rent reasonableness study for the Section 8 Housing Choice Voucher Program. Motion carried unanimously. Ms. Sullivan moved to adopt Resolution R-13-10-1129 regarding a contract with AMS Consulting, LLC to conduct an annual rent reasonableness study for the Section 8 Housing Choice Voucher Program. Mr. Gauthier seconded the motion. Roll call vote: Ayes – Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Commission Members – There was no comment. C. Community Portion of the Meeting – There was no comment. D. Other – None. VI. Unfinished Business There was no unfinished business to discuss. VIII. Executive Session No executive session was held. Minutes of the Norwich Housing Authority – October 9, 2013 page 4 IX. Adjournment There being no further business to discuss, Mr. Gauthier moved and Ms. Sullivan seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:45 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on November 13, 2013 Hector R. Baillargeon Chairman