Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, OCTOBER 14, 2015 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, October 14, 2015. I. Roll Call Chairman Baillargeon called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Marion Rucker Wilma Sullivan Paul Gauthier Hector Baillargeon Also present was Charles C. Whitty, Executive Director. II. Minutes A. Mr. Rucker moved and Ms. Cunningham seconded the motion to adopt the minutes of the regular meeting held on September 9, 2015. Motion carried unanimously. III. Communications A. Audit Report for Fiscal Year 2015 prepared by Guyder Hurley, P.C. Mr. Whitty reviewed the report with the Board. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. B. State Quarterly Reports for September 30, 2015. Mr. Rucker moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. C. Letter dated September 29, 2015 from David Holmes, Partner, Capital Studio Architects, regarding the hot water heaters at Oakwood Knoll. Mr. Whitty reviewed the communication with the Board. Ms. Sullivan moved and Mr. Rucker seconded the motion to receive the communication. Motion carried unanimously. Minutes of the Norwich Housing Authority – October 14, 2015 page 2 IV. Committee Reports A. The Homeownership Committee did not meet. B. Mr. Whitty informed the Board that there may be a rent increase in the State Moderate and State Affordable programs in the upcoming Fiscal Year. A resolution is on the agenda regarding the aforesaid. V. Report of the Executive Director A. Bills – Mr. Rucker moved and Ms. Cunningham seconded the motion to approve the bills for September, 2015. Motion carried unanimously. B. Vacancy Reports – Mr. Whitty noted that the Authority had 12 vacancies as of October 1, 2015. Ms. Sullivan moved and Mr. Gauthier seconded the motion to receive the October 1, 2015 report. Motion carried unanimously. C. Modernization Reports - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty reviewed the same with the Board. The Westwood Park main office building roofing project started on September 18, 2015 is substantially complete. The Schwartz Manor sidewalk repair and replacement project has been completed and the parking lot paving project will be finished this week. The Authority has received an Assistance Agreement from DOH for planning preconstruction capital improvements at its state elderly developments and a predevelopment planning grant for Sunset Park. Ms. Cunningham moved and Mr. Rucker seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Reports - As of October 1, 2015 the total portfolio was 512 Housing Choice Vouchers. Mr. Gauthier moved and Ms. Sullivan seconded the motion to receive the reports. Motion carried unanimously. E. Other Items – None. VI. Unfinished Business There was no unfinished business to discuss. Minutes of the Norwich Housing Authority –October 14, 2015 page 3 VII. New Business A. Ms. Sullivan moved to adopt Resolution R-15-10-1244 to notify the residents in the State Moderate and State Affordable developments of a proposed base rent increase to be effective May 1, 2016 and to set a date to hold an informational session/meeting relative to the same. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. B. Ms. Sullivan moved to adopt Resolution R-15-10-1245 to authorize the hot water heater and boiler replacement project at Oakwood Knoll. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Mr. Gauthier moved to suspend the rules to add to the agenda Resolution R-15-10-1246 to authorize the Executive Director to apply for the Midyear Reallocation Community Development Block Grant (2015-2016) funds from the City of Norwich in order to undertake roof replacements at Sunset Park and Resolution R-15-10-1247 to authorize the Executive Director to execute a rental agreement with Pitney Bowes for installation and maintenance of a postage meter and scale. Mr. Rucker seconded the motion. Motion carried unanimously. Ms. Sullivan moved to adopt Resolution R-15-10-1246 to authorize the Executive Director to apply for the Midyear Reallocation Community Development Block Grant (2015-2016) funds from the City of Norwich in order to undertake roof replacements at Sunset Park. Mr. Rucker seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. Minutes of the Norwich Housing Authority –October 14, 2015 page 4 Mr. Rucker moved to adopt Resolution R-15-10-1247 to authorize the Executive Director to execute a rental agreement with Pitney Bowes for installation and maintenance of a postage meter and scale. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Rucker, Sullivan, Gauthier, Baillargeon Nays - None Motion carried unanimously. C. Commission Members - There was no comment. D. Community Portion of the Meeting – There was no comment. E. Other – None. VIII. Executive Session Mr. Gauthier moved and Ms. Sullivan seconded the motion that the Board enter into Executive Session at 5:40 PM to discuss union negotiations and a personnel matter. The Board requested that Mr. Whitty and Joanne M. Drag, Deputy Executive Director/Finance Director be present. Motion carried unanimously. Ms. Sullivan moved and Mr. Gauthier seconded the motion to exit the Executive Session at 6:35 PM. Motion carried unanimously. Chairman Baillargeon noted that no votes were taken in Executive Session. IX. Adjournment There being no further business to discuss, Ms. Sullivan moved and Mr. Gauthier seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 6:37 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on November 12, 2015 Hector R. Baillargeon Chairman