Housing Authority

MINUTES OF THE REGULAR MEETING OF THE NORWICH HOUSING AUTHORITY HELD WEDNESDAY, FEBRUARY 14, 2018 The Board of Commissioners (“Board”) of the Norwich Housing Authority (“Authority”) met in regular session at the main office of the Norwich Housing Authority, 10 Westwood Park, Norwich, Connecticut, at 4:30 PM, Wednesday, February 14, 2018. I. Roll Call Vice-Chairman Gauthier called the meeting to order at 4:30 PM and the following answered present: Alice Cunningham Wilma Sullivan Paul Gauthier Hector Baillargeon and Marion Rucker were excused. Also present was Charles C. Whitty, Executive Director. II. Minutes A. Ms. Sullivan moved and Ms. Cunningham seconded the motion to adopt the minutes of the special meeting held on January 24, 2018. Motion carried unanimously. III. Communications A. E-mail dated January 16, 2017 from Scott Serviss, EAP Manager, Solutions EAP, regarding a service agreement. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the communication. Motion carried unanimously. B. Federal Low Income Public Housing Operating Budget for Fiscal Year 2019 (April 1, 2018 – March 31, 2019). Mr. Whitty and Miss Drag reviewed the budget with the Board. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. C. Letter dated February 2, 2018 from David Holmes, Capital Studio Architects, regarding the Rosewood Manor Ductless Split Heating and Cooling System Project bid. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the communication. Motion carried unanimously. Minutes of the Norwich Housing Authority – February 14, 2018 page 2 IV. Committee Reports A. The Homeownership Committee did not meet. B. Rent Review Committee did not meet. V. Report of the Executive Director A. Bills – Ms. Sullivan moved and Ms. Cunningham seconded the motion to approve the bills for January, 2018. Motion carried unanimously. B. Vacancy Reports – Mr. Whitty noted that the Authority had 42 vacancies as of February 1, 2018 and 15 units were in the process of being leased. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the January 1, 2018 report. Motion carried unanimously. C. Modernization Report - John Mainville, Modernization Coordinator, prepared the report. Mr. Whitty and Mr. Mainville reviewed the same with the Board. The contract for the Hillside Terrace Roof Replacement project was signed on August 28, 2017 with JJS Universal Construction Company (“JJS Universal”). Work started on September 18, 2017 and the project was shut down for the winter in December. Twenty-four (24) roofs have been completed. This project will restart in the spring 2018, weather permitting. The Authority entered into a contract with the City of Norwich Community Development Office for funding the ductless split heating and cooling system for sixteen (16) units at Rosewood Manor. Bids were received on February 1, 2018. David Holmes, Capital Studio Architects, recommends entering into a contract with the low bidder, Barry Associates. The Authority received an Assistance Agreement from the State of Connecticut Department of Housing for planning preconstruction capital improvements at its state elderly developments. The Authority applied again on April 26, 2017 for two separate grants for interior and exterior renovations at Eastwood Court and Schwartz Manor and was awarded a grant for Eastwood Court. A meeting was held at CHFA on February 8, 2018 regarding the Eastwood Court grant and the 2018 application for funding for Schwartz Manor. The Authority was also awarded a predevelopment grant for Sunset Park. Capital Studio Architects is developing plans and specifications for the Sunset Park interior and exterior renovation project and Eagle Environmental has been conducting preliminary testing. Meetings have been held with the Sunset Park residents and a Resident Participation Plan was approved by the residents and the Board. Ms. Cunningham moved and Ms. Sullivan seconded the motion to receive the report. Motion carried unanimously. D. Section 8 Voucher Portfolio Reports - As of February 1, 2018, the total portfolio was 513 Housing Choice Vouchers. Ms. Sullivan moved and Ms. Cunningham seconded the motion to receive the report. Motion carried unanimously. E. Other Items – None. Minutes of the Norwich Housing Authority – February 14, 2018 page 3 VI. Unfinished Business There was no unfinished business to discuss. VII. New Business A. Ms. Cunningham moved to adopt Resolution R-18-02-1396 to contract for Employee Assistance Program Services with Behavioral Health Connecticut, LLC d/b/a Solutions EAP. Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier Nays - None Motion carried unanimously. B. Ms. Cunningham moved to adopt Resolution R-18-02-1397 to adopt the Federal Low Income Housing Program Operating Budget for FY 2019 (April 1, 2018 - March 31, 2019). Ms. Sullivan seconded the motion. Roll call vote: Ayes – Cunningham, Sullivan, Gauthier Nays - None Motion carried unanimously. C. Ms. Sullivan moved to adopt Resolution R-18-02-1398 to award the Rosewood Manor Ductless Split Heating and Cooling System Project bid to Barry Associates. Ms. Cunningham seconded the motion. Ayes – Cunningham, Sullivan, Gauthier Nays - None Motion carried unanimously. D. Commission Members – There was no comment. E. Community Portion of Meeting – There was no comment. F. Other – None. Minutes of the Norwich Housing Authority – February 14, 2018 page 4 VIII. Executive Session No Executive Session was held. IX. Adjournment There being no further business to discuss, Ms. Sullivan moved and Ms. Cunningham seconded the motion that the meeting be adjourned. Motion carried unanimously. The meeting adjourned at 5:10 PM. Respectfully submitted, Charles C. Whitty Executive Director Minutes approved on March 14, 2018 Hector R. Baillargeon Chairman