Ice Arena Authority

NORWICH ICE RINK AUTHORITY MINUTES FROM MEETING HELD October 17, 2013 Authority Attendance: Pete Desaulniers, Cheryl Ritacco, Mark Bettencourt, Joann Beguhl, Stephanie Davis, Gary Makowicki Absent: Mike Goldblatt Guest: Doug Roberts, Shannon FitzGerald Meeting was called to order by Pete Desaulniers at 7:00 pm, a quorum was present. The minutes from September 19, 2013 and October 8, 2013 were reviewed and approved as submitted. Public Comment Yulia Borissova had a question on whom to direct questions or concerns to if Shannon Fitzgerald or Doug Roberts are not in. There was a communication issue during a Saturday morning freestyle session with the Box-Office employee. The Learn to Skate Coordinator was in the building at the time and in the future can make a determination in the event Shannon or Doug is unavailable. Correspondence Pete Desaulniers received an email from Mike Whitford from Trane requesting a meeting. Reports Reports were submitted from Management, Learn to Skate Coordinator, Hockey Director and Facilities Committee, see attached. New Business Rental agreements- Mark Bettencourt made a motion to accept rental agreements for Southeastern CT Youth Hockey and UCONN Club Hockey for ice rentals. Gary Makowicki seconded the motion which passed unanimously. Mark Bettencourt made a motion that the signing of contracts for expenditures covered in the approved budget will be sent to Authority Chair and/or Vice Chair for review and approval signature. Stephanie Davis seconded the motion, which passed unanimously. Rink Grand re-opening plan- Doug Roberts outlined his plan for a grand reopening celebration January 20th, 2014, Martin Luther King Jr. Day. The celebration will be from 1pm-4pm and include a ribbon cutting ceremony, pro skaters, possibly a figure skating exhibition, food, silent auction and more. Old Business Budget- After a brief discussion on the draft budget that was submitted, JoAnn Beguhl made a motion to accept and approve the budget as written; Mark Bettencourt seconded the motion, which passed unanimously. Child Protection Update-Doug Roberts has spoken to Karen Bartlett who will drop off a copy of the draft policy for Doug to review. Once Doug has a chance to review the policy he will set a date to meet with Karen Bartlett and Stephanie Davis. Chiller-Mark Bettencourt made a motion to add chiller to old business; Cheryl Ritacco seconded the motion, which passed unanimously. The Facilities Committee is meeting with Trane on Wednesday, October 23, 2013. Doug Roberts has been contacting companies to get recommendations and assessments for a permanent system. A special meeting has been scheduled for October 30th to discuss the permanent chiller solution. The Authority along with the assistance of Jeff Brining plan to have an RFP written and approved in November 2013. With a motion by Cheryl Ritacco and seconded by JoAnn Beguhl, the meeting was adjourned at 9:20 PM. Respectfully submitted, Shannon FitzGerald