Personnel & Pension Board

Personnel & Pension Board 1 of 3 March 15th, 2011 Approved Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 I. Roll Call: Meeting called to order by Vice-Chairman Jerald Navick at 6:00 PM. A. Members Present 1. Jerald Navick, Vice-Chairman (voting member) 2. Joanne Philbrick (voting member) 3. Frank Davis (voting member) 4. Sarah Kannas (voting member) 5. James Tetreault, Alternate (voting member) 6. John A. John, Alternate B. Members Absent 1. Paul Schroder, Chairman 2. Richard Benoit, Alternate C. Others Present 1. Brigid Marks, Human Resources Director, City of Norwich 2. Tim Ryor, Actuary, Hooker & Holcombe, Inc. II. Minutes A. Minutes of Personnel & Pension Board Combined Regular/Investment Meeting held on 2/15/2011. Motion to accept the minutes from the 2/15/2011 meeting made by Sarah Kannas; seconded by Frank Davis, all in favor. III. Old Business A. Status update on the legal opinion from the Corporation Counsel regarding the rehiring of City retirees into positions which require participation in the same Retirement Plan. Motion to table item A suggested by Brigid Marks, as no new information has been received. No action taken. B. Pension calculation for Robert Jeniski, who retired from NPU on 2/11/2011, in the annual amount of $33,484.15. Mr. Jeniski’s retirement was approved at the 2/15/2011 meeting. See Item F for action. C. Pension calculation for Edward Brewer, who retired from NPU on 1/26/2011, in the annual amount of $40,043.39. Mr. Brewer’s retirement was approved at the 2/15/2011 meeting. See Item F for action. D. Pension calculation for William Molis, Jr., who retired from the Police Department on 2/8/2011, in the annual amount of $60,980.92. Mr. Molis’ retirement was approved at the 12/21/2010 meeting. See Item F for action. E. Pension calculation for Nancy Bram-Mereen, who retired from the Planning Department on 2/8/2011, in the annual amount of $27,800.32. Ms. Bram-Mereen’s retirement was approved at the 12/21/2010 meeting. See Item F for action. F. Pension calculation for Timothy Menard, who retired from the Police Department on 1/8/2011, in the annual amount of $77,049.50. Mr. Menard’s retirement was approved at the 12/21/2010 meeting. Motion to accept the calculations for Items B through F made by Sarah Kannas; seconded by James Tetreault, all in favor. G. Request for a prior service buyback from Sherry Filiatreault, Children First Network Coordinator, for the period of 10/16/2000 – 10/23/2008. See Item J for action taken. H. Request for a prior service buyback from Angelo Callis, Youth & Family Therapist, for the periods of 10/15/1984 – 9/25/1987 and 9/26/1988 – 11/30/1993. See Item J for action taken. Personnel & Pension Board 2 of 3 March 15th, 2011 Approved Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 I. Request for a prior service buyback from Kathryn Eyberse, Clinical Coordinator, for the period of 6/22/1981 – 11/30/1993. See Item J for action taken. J. Request for a prior service buyback from Lisa Diaz, Young Parents Program Senior Care Manager, for the period of December 1996 – June 2007. Motion to table items G through J until the next meeting made by Frank Davis; seconded by James Tetreault, all in favor. IV. New Business A. Discussion of the 1/1/2010 Actuarial Valuation report with Tim Ryor of Hooker & Holcombe. (Formerly Item C, moved to New Business Item A). Copies of the valuation report were passed out to the Board members. The valuation is used to estimate and budget the amount of the City’s contribution to the Retirement Fund, also known as the “ARC”, or annual required contribution. Mr. Ryor discussed the accrued liability and the actuarial value of the assets of the Fund. The total ARC for the 2011-2012 fiscal year is anticipated to be approximately $4.713 million, which represents a contribution of $2.927 million for the unfunded accrued liability, which is amortized over 30 years, plus a regular/normal contribution of $1.786 million. The actuarial expected rate of return is approximately 2.5%. Mr. Ryor pointed out the fact that City has a history of consistently making 100% of the ARC. The Vice-Chairman thanked Mr. Ryor for the presentation and stated that the Board will review the information and get back to him. B. Request for a rollover of pension contributions and interest from Brian Lancey in the amount of $6,745.70. Mr. Lancey is a former Janitor who resigned on 1/1/2010. Motion to approve the rollover made by Sarah Kannas; seconded by James Tetreault, all in favor. C. Application for a deferred pension from Ann Brown, former Zoning Enforcement Officer, in the amount of $5,610.63 annually. Ms. Brown worked for the City from 11/21/1994 – 1/8/2002. As Ms. Brown is now over the age of 60, the retirement will not be retroactive to age 60. The effective date of retirement will be the application date – 3/7/2011. A letter given to the Human Resources Department from Ann Brown today was presented to the P&P Board by Brigid Marks. Ms. Brown requested that the effective date of the pension be retroactive to the date that she turned 60 years of age. Brigid Marks pointed out that there was a letter in Ms. Brown’s pension file noting that she had been contacted in 2008, and that the letter did contain information regarding applying for a disability pension, but that she did not reply to those letters. Motion to approve the deferred pension made by Frank Davis with an effective date of 3/7/2011; seconded by Joanne Philbrick, all in favor. D. Notification of the death of Josephine Leone, surviving spouse of deceased retiree Anthony Leone. She passed away on 2/10/2011. Motion to accept the notification made by Frank Davis; seconded by Sarah Kannas, all in favor. E. Application for a rollover of pension contributions and interest from Katie Sandberg, former Records Clerk, in the amount of $8,838.96. Ms. Sandberg resigned eff. 1/22/2011. Motion to approve the rollover and calculation made by Sarah Kannas; seconded by Frank Davis, all in favor. F. New employee(s): 1) Robert Hanson, Jr., part-time Driver (Senior Center) – DOH 3/1/2011. No action taken. J. Employee(s) to be admitted in the City of Norwich Employees' Retirement Fund: ACAD. PROB. EVAL. REQUEST DATE OF GRAD. PERIOD UP FORM RECEIVED NAME POSITION HIRE DATE ON: BACK ON: Customer Acct. Elier Alvarado Rep./Cashier (NPU) 5/17/2010 N/A 11/17/2010 3/07/2011 Customer Acct. Jon Cicarelli Rep./Cashier (NPU) 5/24/2010 N/A 11/24/2010 3/07/2011 Motion to approve/admit the employee(s) into the Retirement Fund made by Frank Davis; seconded by James Tetreault, all in favor. Personnel & Pension Board 3 of 3 March 15th, 2011 Approved Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 V. Correspondence A. Letter from Ann Brown, former Zoning Enforcement Officer – submitted under New Business item C. VI. Adjournment Motion to adjourn made by Frank Davis; seconded by Sarah Kannas, all in favor. Meeting adjourned at 6:50 PM. Respectfully submitted, Donna DesSureault, Secretary