Personnel & Pension Board

Personnel & Pension Board 1 of 3 April 19th, 2011 Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 I. Roll Call: Meeting called to order by Chairman Paul Schroder at 6:00 PM. A. Members Present 1. Paul Schroder, Chairman (voting member) 2. Jerald Navick, Vice-Chairman (voting member) 3. Joanne Philbrick (voting member) 4. Sarah Kannas (voting member) 5. James Tetreault, Alternate (voting member) 6. John A. John, Alternate B. Members Absent 1. Frank Davis 2. Richard Benoit, Alternate C. Others Present 1. Brigid Marks, Human Resources Director, City of Norwich 2. Donna DesSureault, P&P Board Secretary 3. Brian Curtin, City Treasurer II. Minutes A. Minutes of Personnel & Pension Board Regular Meeting held on 3/15/2011. Motion to accept the minutes from the 3/15/2011 meeting made by Jerald Navick; seconded by Sarah Kannas, all in favor. III. Old Business A. Status update on the legal opinion from the Corporation Counsel regarding the rehiring of City retirees into positions which require participation in the same Retirement Plan. Donna DesSureault stated that no new information has been received. Motion to table Item A made by Paul Schroder; seconded by James Tetreault, all in favor. B. Request for a prior service buyback from Sherry Filiatreault, Children First Network Coordinator, for the period of 10/16/2000 – 10/23/2008. See Item E for action taken. C. Request for a prior service buyback from Angelo Callis, Youth & Family Therapist, for the periods of 10/15/1984 – 9/25/1987 and 9/26/1988 – 11/30/1993. Donna DesSureault provided the Board members with a spreadsheet noting the applicable earnings/buyback cost (including interest) for Mr. Callis’ buyback request. She also noted that Mr. Callis previously waived the right to purchase time for the periods of 7/1/1991 – 11/30/1993 and 3/18/1989 – 6/30/1991. After a short discussion, motion to approve the request to purchase prior City service time for the periods of 10/15/1984 – 9/25/1987 and 9/26/1988 – 3/18/1989 made by Sarah Kannas; seconded by James Tetreault, all in favor. After a short discussion regarding the length of time allowed to pay the total buyback cost through payroll deduction, motion made by Sarah Kannas to amend the previous motion and approve the request for the periods of 10/15/84 – 9/24/87 and 9/26/88 – 3/18/89 with a maximum payroll deduction period of 3 years; seconded by James Tetreault, all in favor. D. Request for a prior service buyback from Kathryn Eyberse, Clinical Coordinator, for the period of 6/22/1981 – 11/30/1993. Donna DesSureault provided the Board members with a spreadsheet noting the applicable earnings/buyback cost (including interest) for Ms. Eyberse’s buyback. She also noted that Ms. Eyberse previously waived the right to purchase time for the period of 7/1/1991 – 11/30/1993. After a short discussion, motion made by Sarah Personnel & Pension Board 2 of 3 April 19th, 2011 Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 Kannas to approve the request to purchase prior City service time for the period of 6/22/1981 – 6/30/1991; seconded by Jerald Navick, all in favor. E. Request for a prior service buyback from Lisa Diaz, Young Parents Program Senior Care Manager, for the period of December 1996 – June 2007. Brigid Marks noted that there was still work to be completed on the buyback requests for Filiatreault and Diaz. Motion to table items B and E until the next meeting made by Jerald Navick; seconded by James Tetreault, all in favor. IV. New Business A. Notification of the death of retiree Randall Goodrow, who retired from the Public Works Department on 3/13/2010 and passed away on 3/20/2011. Notification of a survivorship pension for Theresa Goodrow, surviving spouse of Randall Goodrow in the annual amount of $20,290.50. Motion to accept the notification of death and approval of the survivorship pension benefit made by James Tetreault; seconded by Jerald Navick, all in favor. B. Notification of the death of surviving spouse retiree Carmen (Steve) Tedeschi, who passed away on 4/11/2011. Mr. Tedeschi was the surviving spouse of Dorothy Tedeschi, who retired from the City Clerk’s office in 2002 and passed away on 2/20/2005. Motion to accept the notification made by James Tetreault; seconded by Jerald Navick, all in favor. C. Application from former employee Guy D’Andria, Janitor, for a deferred retirement eff. 4/13/2011, payable on 7/24/2013. Motion to approve the deferred retirement made by Sarah Kannas; seconded by James Tetreault, all in favor. D. Application from Carol Sabolesky, Assistant to the City Treasurer, for a normal General City retirement effective 5/28/2011. Motion to approve the retirement made by Sarah Kannas; seconded by James Tetreault, all in favor. E. Request from Fire Chief Kenneth Scandariato to extend the eligibility lists for the positions of Fire Captain and Fire Lieutenant for one year, due to anticipated vacancies caused by retirement and promotion. The current lists expire on 7/20/2011. Motion to approve the extension of the eligibility lists for the positions of Fire Captain and Fire Lieutenant for one year made by James Tetreault; seconded by Jerald Navick, all in favor. F. Invoice from Hooker & Holcombe, Inc. in the amount of $1,800.00 for the preparation of the GASB 43/45 accounting report for FY 09-10. See Item G for action. G. Invoice from Hooker & Holcombe, Inc. in the amount of $27,300.00 for the following services: 1) Completion of the 1/1/2010 actuarial valuation of the City of Norwich Employees’ Retirement Fund - $18,150.00 2) Preparation of the GASB 25/27 accounting report for FY 09-10 - $1,050.00 3) Preparation of the 1/1/2010 employee/active participant retirement benefit statements - $7,450.00. 4) Calculations/consulting relating to the administration of a retiree domestic relations order (Sheeley) and outside earnings issue (Lynck) - $650.00 Motion to approve both invoices (Items F and G) made by Jerald Navick; seconded by Sarah Kannas, all in favor. H. New employee(s): 1) Michelle Wyatt, Police Officer – DOH 4/4/2011. 2) John Tangney, Police Officer – DOH 2/16/2011. 3) Nathaniel Tondreau, Police Officer – DOH 2/16/2011. 4) Joel LeFrancois, Utility Construction Pipefitter Apprentice (NPU) – DOH 2/28/2011. Motion to acknowledge/accept the new employees made by James Tetreault; seconded by Sarah Kannas, all in favor. I. Employee(s) to be admitted in the City of Norwich Employees’ Retirement Fund: None. Continued on next page Personnel & Pension Board 3 of 3 April 19th, 2011 Meeting Minutes Room 319, 6:00 P.M. City Hall Building Norwich, Connecticut 06360 ACAD. PROB. EVAL. REQUEST DATE OF GRAD. PERIOD UP FORM RECEIVED NAME POSITION HIRE DATE ON: BACK ON: N/A No action necessary. J. Added under suspension of the rules: Discussion regarding setting a policy for prior/seasonal service buyback applications. Motion made by Paul Schroder to have a letter distributed to all City employees regarding a one-time allowance to apply for a prior/seasonal service buyback, with an application deadline of 9/1/2011 and a maximum payroll deduction period of 3 years, to be approved by the Corporation Counsel. Motion seconded by Sarah Kannas, all in favor. V. Correspondence A. None. VI. Adjournment Motion to adjourn made by James Tetreault; seconded by Sarah Kannas, all in favor. Meeting adjourned at 7:00. Respectfully submitted, Donna DesSureault, Secretary