Personnel & Pension Board

Personnel & Pension Board Minutes Page 1 of 3 June 19, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 I. Roll Call Meeting called to order by Paul Schroder at 6:02 pm. A. Members Present 1. Paul Schroder, Chair (voting member) 2. Scott Suplita, Vice Chair (voting member) 3. Shiela Hayes (voting member) 4. Richard Morelli (alternate – seated as voting member) 5. Rob Dempsky (alternate) B. Members Absent 1. John John (voting member) 2. Chris Golas (voting member) 3. Andre Rosedale (alternate) C. Others Present 1. Brigid Marks, Director of Human Resources 2. Sandra Pimentel, P&P Board Secretary II. Minutes A. Minutes of the May 15, 2018 Personnel & Pension Board Meeting. Motion to approve the May 15, 2018 meeting minutes made by Rich Morelli, seconded by Shiela Hayes, all in favor. III. New Business A. Review of recent City Council decision to temporarily remove the funding requirement for OPEB until July 1, 2022. Paul Schroder expressed concern for Council’s decision to temporarily stop the OPEB funding and mentioned there was no discussion with the board prior to the vote. There were funding decision made by Council in the 1990’s that left the pension fund grossly underfunded and it has taken 20 years to recuperate. Brigid Marks stated the OPEB obligation will decline based on union contract changes which removed the Other Post- Employment Benefits for all but one city union for new employees. B. Discussion on requesting a meeting with City Council members with a presentation by UBS about the pension fund. Paul Schroder stated UBS has not done a presentation to Council on the Pension and OPEB funds in several years. Presentations have included a brief overview, investment results, savings and fund liabilities. Brigid Marks will check to schedule in early fall. The Board also discussed the differences between a RFP and RFQ for investment services. Motion to add the RFP for Investment Services to the August 2018 agenda made by Shiela Hayes, seconded by Scott Suplita, all in favor. Personnel & Pension Board Minutes Page 2 of 3 June 19, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 C. Application for retirement: 1. Kenneth Scandariato, Fire Chief, for a normal retirement effective September 7, 2018. Motion to approve the application for retirement made by Scott Suplita, seconded by Rich Morelli, all in favor. D. Pension Calculations: 1. David Whitesell, retired May 5, 2018. His pension is calculated for $81,101.32 annually. His application was approved at the February 2018 meeting. 2. Marcella Jodoin, retired June 2, 2018. Her pension is calculated for $20,370.22. Her application was approved at the April 2018 meeting. 3. Robert Murphy II, retired June 2, 2018. His pension is calculated for $38,625.06 annually. His application for retirement was approved at the March 2018 meeting. Motion to approve the pension calculations made by Shiela Hayes, seconded by Scott Suplita, all in favor. E. Employee(s) to be admitted into the City of Norwich Employees’ Retirement Fund: Motion to admit the following employees into the City of Norwich Employees’ Retirement Fund made by Shiela Hayes, seconded by Scott Suplita, all in favor. ACADAMY REQUEST DATE OF GRADUATION LAST DAY ON /EVAL NAME POSITION HIRE DATE PROBATION RECEIVED Christina Ramos Police Officer 12/30/2016 n/a 5/15/2018 12/06/2017 Administrative Sonia Veracruz 2/16/2018 n/a 5/16/2018 05/22/2018 Assistant-BOE Donte Esposito Firefighter 2/7/2017 5/24/2017 5/23/2018 06/12/2018 Debra Wilson Paraeducator-BOE 1/2/2018 n/a 5/29/2018 06/04/2018 Angela Fuller Records Clerk 12/1/2017 n/a 5/31/2018 06/01/2018 F. New Employees: Motion to acknowledge the new employee made by Shiela Hayes, seconded by Rich Morelli, all in favor. NAME POSITION DATE OF HIRE CITY/STATE IT Specialist, Network Michael Joyce 05/21/2018 East Lyme, CT Support - NPU IV. Correspondence Paul Schroder made a motion to add under suspension of rules the correspondence received today from Robin Dauda, seconded by Scott Suplita, all in favor. Robin Dauda sent an appeal requesting the board review, in accordance with Rule XIII of the Merit Systems Rules, the situation resulting in her transfer to a Records Clerk position in the City Clerk’s office. Brigid Marks explained the transfer was in accordance with the City Hall collective bargaining agreement which allows an employee whose position has been Personnel & Pension Board Minutes Page 3 of 3 June 19, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 eliminated to “bump” into another position. The Merit System Rules do not apply in this situation. Paul Schroder made a motion to send a letter to Robin Dauda stating her appeal does not pertain to the Merit System Rules, therefore the Personnel & Pension Board has no jurisdiction, seconded by Shiela Hayes, all in favor. Paul Schroder made a motion to add under suspension of rules a modification to the annual meeting schedule, seconded by Shiela Hayes, all in favor. Motion to cancel the July Regular/Investment meeting and change the August meeting to a Regular/Investment meeting made by Paul Schroder, seconded by Shiela Hayes, all in favor. V. Adjournment Motion to adjourn made by Shiela Hayes, seconded by Paul Schroder, all in favor. Meeting was adjourned at 6:34 pm. Respectfully submitted, ________________________ Sandra Pimentel, Secretary