Personnel & Pension Board

Personnel & Pension Board Minutes Page 1 of 5 November 20, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 I. Roll Call Meeting called to order by Paul Schroder at 6:00 pm. A. Members Present 1. Paul Schroder, Chair (voting member) 2. Scott Suplita, Vice Chair (voting member) 3. John John (voting member) 4. Chris Golas (voting member) 5. Richard Morelli (alternate – seated as a voting member) 6. Andre Rosedale (alternate) 7. Rob Dempsky (alternate – arrived at Item III.A) B. Members Absent 1. Shiela Hayes (voting member) C. Others Present 1. Brigid Marks, Director of Human Resources 2. Michael Gualtieri, City Treasurer 3. Sandra Pimentel, P&P Board Secretary II. Minutes A. Minutes of the October 16, 2018 Personnel & Pension Board Meeting. Motion to approve the October 16, 2018 meeting minutes made by John John, seconded by Rich Morelli, all in favor. III. Old Business A. Review revised Retirement Plan Summary Book for General City tabled to the November 2018 meeting. Review and discussion with Brigid Marks about the changes to the revised Retirement Plan Summary of Benefits per coalition agreement and language updates. It is effective through January 1, 2028. Motion to approve the revised Retirement Plan Summary of Benefits made by Paul Schroder, seconded by Chris Golas, all in favor. B. Status of the draft RFP for Investment Services with Hooker & Holcombe. The RFP was released today, posted to the City website. Art Meizner provided the schedule for the selection process: Deadline for receiving questions 12/05/2018 City response to questions 12/13/2018 Proposals due 01/04/2019 Finalists selected week of 02/04/2019 Final presentations week of 02/18/2019 Vendor selected 02/22/2019 Paul Schroder reported Kate Pizzi, originally part of Hooker & Holcombe’s RFP team, has taken a position with Fiduciary Investment Advisors (FIA). Personnel & Pension Board Minutes Page 2 of 5 November 20, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 IV. New Business A. Applications for retirement: 1. Paula Garnica, ESL Paraeducator-BOE, for a normal retirement effective October 12, 2018. 2. Helen Brown, ESL Paraeducator-BOE, for a normal retirement effective January 1, 2019. Motion to approve the applications for retirement made by John John, seconded by Chris Golas, all in favor. B. Pension Calculations: 1. Sharon Grillo, retired September 2, 2018. Her pension is calculated for $13,928.47 annually. Her application was approved at the August 2018 meeting. 2. Christopher Ferace, retired October 2, 2018. His pension is calculated for $91,372.49 annually. His application was approved at the September 2018 meeting. 3. Paula Garnica, retired October 13, 2018. Her pension is calculated for $15,364.68 annually. Her application is on the agenda at this meeting. Motion to approve the pension calculations made by John John, seconded by Scott Suplita, all in favor. C. Applications for refund/rollover of pension contributions: 1. Jennifer Alicchio, Paraeducator-BOE, who withdrew September 26, 2018. Refund of $3,573.11 including interest. 2. Donte Esposito, Firefighter, who terminated October 11, 2018. Refund of $5,441.22 including interest. 3. Gerard Gonzalez, LAN Technician/User Support, who terminated October 24, 2018. Refund of $5,675.84 including interest. Motion to approve the applications for refund made by John John, seconded by Chris Golas, all in favor. D. Notifications of Death: 1. Anne Kozakiewicz. DOD October 5, 2018, who retired from NPU on July 12, 1986. No further benefit due. Motion to acknowledge the notification of death made by Chris Golas, seconded by John John, all in favor. 2. James Willcox. DOD October 10, 2018, who retired from the BOE on December 1, 2017. Survivor benefit immediately payable to his spouse, Nancy Willcox, in the amount of $18,152.57 annually. Motion to acknowledge the notification of death and approve the survivor benefit made by John John, seconded by Rich Morelli, all in favor. E. Request from Ryan Thompson, Public Works Director, to extend the eligibility list for Laborer for one year. The current list expires on December 20, 2018. Motion to extend the eligibility list for Laborer for one year made by John John, seconded by Scott Suplita, all in favor. Personnel & Pension Board Minutes Page 3 of 5 November 20, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 F. Review revised Retirement Plan Summary Book for Police. Review and discussion with Brigid Marks about the revisions to the summary booklet in accordance with the Police collective bargaining agreement approved in June 2018 and including language updates. Motion to approve the revised Police Retirement Summary of Benefits book made by John John, seconded by Chris Golas, all in favor. Paul Schroder made a motion to add under suspension of rules retiree requests for investment summary distribution (agenda Item IV.G.), seconded by John John, all in favor. G. Paul Schroder stated he has received requests from a few retirees for the annual summary of investments. In past years, the investment summary had been distributed, but now is available to all on the City of Norwich website. Brigid Marks will review the information presented on the website to determine if the information as presented is acceptable to send to retirees requesting the summary of investments. H. Notification of 2019 P&P Board meeting schedule. Motion to approve the distributed 2019 P&P Board Meeting Schedule made by Paul Schroder, seconded by John John, all in favor. I. Employees to be admitted into the City of Norwich Employees’ Retirement Fund: Motion to admit the following employees into the City of Norwich Employees’ Retirement Fund made by John John, seconded by Chris Golas, all in favor. ACADAMY REQUEST DATE OF GRADUATION LAST DAY ON /EVAL NAME POSITION HIRE DATE PROBATION RECEIVED Rebecca LaRose Paraeducator-BOE 4/2/2018 n/a 10/22/2018 10/23/2018 Partnership for Christine Goracy Success 4/9/2018 n/a 10/09/2018 10/12/2018 Coordinator-YFS General Assistance Katrina Rosedale Administrative 4/11/2018 n/a 10/21/2018 10/12/2018 Coordinator-HS Sandra Gaitan- Lead Program 4/18/2018 n/a 10/17/2018 10/19/2018 Brown Community Liaison Blight Brittany Skorupski- Control/Housing 4/23/2018 n/a 10/22/2018 10/11/2018 Williams Code Enforcement Board Certified Jon Peterson Behavior Specialist- 8/27/2018 n/a n/a 10/11/2018 BOE Administrative Chelsea Gromko 9/27/2018 n/a n/a 10/19/2018 Assistant-BOE Personnel & Pension Board Minutes Page 4 of 5 November 20, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 Computer Repair 10/11/2018 Derrick Picard 10/9/2018 n/a n/a Technician-BOE J. New Employees: Motion to acknowledge the new employees made by John John, seconded by Scott Suplita, all in favor. NAME POSITION DATE OF HIRE CITY/STATE Revenue Collection Alba DeJesus-Gonzalez 10/15/2018 Ledyard CT Clerk-Bilingual Assessment Technician Kaylee Purvis 11/13/2018 Norwich CT Clerk V. Correspondence A. Request from Andre Rosedale to purchase 23 days of active military duty. After review of the revised Police Retirement Plan Summary Book, Andre Rosedale requested to withdraw his request. Motion to accept the request to withdraw made by Paul Schroder, seconded by John John, all in favor. B. Request from Kyle Besse to purchase probation time. After review of the documentation on file, Paul Schroder made a motion to deny the request from Kyle Besse, seconded by John John, all in favor. C. Request from Dennis Bialowas to purchase probation time. After review of the documentation on file, John John made a motion to deny the request from Dennis Bialowas, seconded by Chris Golas, all in favor. D. Request from Christopher Conley to purchase probation time. After review of the documentation on file, John John made a motion to deny the request from Christopher Conley, seconded by Chris Golas, all in favor. E. Request from Thomas Lazzaro to purchase probation time. After review of the documentation on file, Paul Schroder made a motion to deny the request from Thomas Lazzaro, seconded by John John, all in favor. F. Request from Avery Marsh to purchase probation time. After review of the documentation on file, Paul Schroder made a motion to deny the request from Avery Marsh, seconded by John John, all in favor. G. Request from Ryan O’Connell to purchase probation time. After review of the documentation on file, Scott Suplita made a motion to deny the request from Ryan O’Connell, seconded by Chris Golas, all in favor. H. Request from John Perry to purchase probation time. After review of the documentation on file, Scott Suplita made a motion to deny the request from John Perry, seconded by John John, all in favor. I. Request from Nicholas Rankin to purchase probation time. After review of the documentation on file, John John made a motion to deny the request from Nicholas Rankin, seconded by Scott Suplita, all in favor. Personnel & Pension Board Minutes Page 5 of 5 November 20, 2018 Regular Meeting Room 213, 2nd floor, 6:00 PM, City Hall Building Norwich, Connecticut 06360 J. Request from Julie St. Jean to purchase probation time. After review of the documentation on file, John John made a motion to deny the request from Julie St. Jean, seconded by Rich Morelli, all in favor. Paul Schroder made a motion to send a letter to employees listed above to inform them their request was denied due to the documentation on file in Human Resources. Seconded by John John, all in favor. VI. Adjournment Motion to adjourn made by John John, seconded by Chris Golas, all in favor. Meeting was adjourned at 6:52 pm. Respectfully submitted, ________________________ Sandra Pimentel, Secretary