School Building Committee (2020)

School Building Committee (2020) Special Meeting Held via ZOOM Tuesday October 24, 2023 6:30 PM Committee Members Present: Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould, William Hull, Gregory Ballassi, Christine DiStasio, Cindy Beauregard and Peter Gauthier. Committee Members Absent: Sheila Hayes, Mark Kulos and Gregory Carabine. Ex-Officio Members Present: Superintendent Susan Lessard, Attorney Michael Driscoll, Mayor Peter Nystrom, Greg Smolley and Jim Barrett from DRA and Mike Faenza from CSG. Citizens Present: None. I. Call to Order and Quorum: Chairman Mark Bettencourt called the meeting to order at 6:30 PM. II. Approval of Previous Meeting Minutes: Peter Gauthier made a motion to approve the September 19, 2023 meeting minutes as written. Christine DiStasio seconded. Peter Gauthier, Christine DiStasio, Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould and Gregory Ballassi voted in favor. William Hull abstained. The motion passed. III. Report from CSG & DRA: Jim Barrett from DRA showed an overview of the work plan timeline on screen for all to view that set development of a schematic design and design development as a three-month projection and a construction documentation as a six-month projection. Jim Barrett stated that the OGA Submission was completed in August which now put the process in the conceptual schematic design phase. Jim Barrett stated that DRA created a calendar for the next three months that included all important dates such as scheduled SBC Meetings and the regular working group meetings scheduled for Thursdays at 4:00 PM. Jim Barrett reported that the next working group meeting was scheduled for October 26, 2023. Jim Barretted noted that DRA was able to visit both the Greeneville and Stanton sites on Friday October 13th with their civil site and wetlands specialists. Jim Barrett stated that the Greeneville survey would be available November 2nd and the Stanton survey would be available November 20th. Jim Barrett showed various diagrams of the sites and potential buildable zones with potential planning options on screen for all to view. Jim Barrett discussed wetland mapping updates and how they affected planning for the Greeneville site. Jim Barrett stated that a two and three-story building analysis would need to be looked at for both sites given the constraints. Jim Barrett showed on screen for all to view and briefly discussed venn diagrams regarding programming between the two new schools. Greg Smolley from DRA stated that they wanted the committee to be aware that the Greeneville site has a gas transmission main that runs up one of the right-of-ways that had been identified as a potential driveway early on, and wasn’t immediately apparent when a utility search was conducted in the beginning. Greg Smolley continued that constraint pushed access out northward onto Boswell Avenue as a possibility, which presented some site distance limitations that need to be looked at then discussed. Greg Smolley added that the wetland on the Stanton site that Jim Barrett noted on-screen was not part of the GIS map originally consulted. Mark Bettencourt asked if a meeting could be set up with the city Planning and  Neighborhood Services director Deanna Rhoades. Greg Smolley responded that was their plan as well as including the Zoning Department and the Department of Public Works. Mike Faenza stated CSG received five responses from the construction management firms; Gilbane Building Company, Downs Construction, Newfield Construction Group, The Morganti Group and O&G Industries. Mike Faenza stated the responses had been submitted to the committee and that he had touched base with individual members regarding any questions. Mike Faenza stated his primary recent work has been compiling submission information for the meeting that night as well as assisting DRA with whatever needed. IV. Invoices: ● CSG - Greeneville #7 - $10680.02 Alderwoman Stacy Gould made a motion to approve CSG Invoice #7 for $10,68.02 for Professional Services rendered September 1, 2023 - September 30, 2023 in regards to the Greeneville Elementary School project. Christine DiStasio seconded. Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould, William Hull, Gregory Ballassi, Christine DiStasio, and Peter Gauthier voted in favor. The motion passed unanimously. Cindy Beauregard joined the meeting at 6:50 PM. ● CSG - Stanton #7– $10555.46 Alderwoman Stacy Gould made a motion to approve CSG Invoice #7 for $10,555.46 for Professional Services rendered September 1, 2023 - September 30, 2023 in regards to the Stanton Elementary School project. Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Alderwoman Stacy Gould, William Hull, Gregory Ballassi, Christine DiStasio, Cindy Beauregard and Peter Gauthier voted in favor. The motion passed unanimously. V. Executive Session: Gregory Ballassi made a motion to enter executive session to discuss process and initial scoring of the RFP/Q candidates that are not required to be disclosed, which would include ex-officio members and staff from CSG and DRA, as well as participating from city and Board of Education officials at the request of the committee. William Hull seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. ● Discussion of interview process and questions for RFP/Q for CM ● Discussion of short list candidates for interview The committee exited the executive session and no votes were taken during that time. VI. Action on Interview Process/questions if needed: None. VII. Action on selection of finalists for interviews: Christine DiStasio made a motion to interview O&G Industries, Downs Construction and Gilbane Building Company on November 1, 2023 as finalists for the Construction Manager position for the currently in process RFQ/P. Cindy Beauregard seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. VIII. Meeting schedule – Interviews November 1: A special meeting was scheduled for interviews via ZOOM and in Room 335 of City Hall on November 1, 2023 at 5:30 PM. Chair Mark Bettencourt stated each firm would have an hour to present with a ten minute break between each. Chairman Mark Bettencourt noted the interviews would be held in executive session. IX. Adjournment: Alderwoman Stacy Gould made a motion to adjourn at 8:00 PM. William Hull seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. Respectfully Submitted, Katherine Rose