School Building Committee (2020)

School Building Committee (2020) Regular Meeting City Hall, R00m 335 100 Broadway, Norwich, CT And via ZOOM Tuesday February, 2025 6:30 PM Committee Members Present: Chairman Mark Bettencourt, President Pro Tem Joe DeLucia, Mark Kulos, Cindy Beauregard, Christine DiStasio (ZOOM), William Hull, Gregory Ballassi and Sheila Hayes. Committee Members Absent: Alderwoman Stacy Gould, Peter Gauthier and Gregory Carabine. Ex-Officio Members Present: Mayor Peter Nystrom and Assistant Superintendent Susan Lessard. Consultants Present: Bob Sierpinski (ZOOM), Bob Harris (ZOOM), Matthew Brown (ZOOM), Mike Faenza, Tim Smith and Jim Guiliano from CSG, Greg Smolley from DRA, and Jeff Andersom and Frank Tomcak from Downes Construction. Citizens Present: None. I. Call to Order and Quorum: Chairman Mark Bettencourt called the meeting to order at 6:33 PM. II.Approval of Minutes: William Hull made a motion to approve the January 22, 2025 regular meeting minutes as written. Sheila Hayes arrived to the meeting at 6:33PM. Gregory Ballassi seconded the motion. Sheila Hayes, Cindy Beauregard, Gregory Ballassi, William Hull, President Pro Tem Joe DeLucia and Chairman Mark Bettencourt voted in favor. Christine DiStasio abstained. The motion passed. Sheila Hayes made a motion to approve the February 19, 2025 special meeting minutes as amended. Sheila Hayes, Cindy Beauregard, Gregory Ballassi, William Hull, President Pro Tem Joe DeLucia and Chairman Mark Bettencourt voted in favor. Christine DiStasio abstained. The motion passed. III.Reports: All reports to be submitted in writing for inclusion to the record. SEE ADDENDUM. IV.Consent Agenda: Invoices to be approved for payment Stanton CSG – Invoice #23006-023 - $16,850.45 Downes – Invoice #S010 - $3,694.40 DRA – Invoice #23012.00 #16 - $7,466.69 IES – Invoice #20021 - $789.75 Greeneville CSG – Invoice #23005-023 - $17,286.38 Downes – Invoice #G010 - $3,694.40 DRA – Invoice #23013.00 #16 - $19,421.71 IES – Invoice #20020 - $798.00  Uncas CSG – Invoice #24024-004 - $15,967.07 DRA – Invoice #24005.00 #3 - $274,131.27 Moriarty CSG – Invoice #23007-010 - $10,220.86 DRA – Invoice #24006.00 #3 - $269,048.66 Sheila Hayes made a motion to accept the consent agenda including the above invoices. Cindy Beauregard seconded. The chairman called the roll of members present and all were in favor. V.Executive session: Interviews for Construction Manager for Uncas and Moriarty Schools and selection of finalist for interviews. Ex-Officio members, City of Norwich/BOE staff, owners rep and project architects will be invited to attend at the pleasure of the committee. Chairman Mark Bettencourt asked for a motion to remove from the executive session agenda the call to select a finalist for interviews. Sheila Hayes made the motion. William Hull seconded. The chairman called the roll of members present and all were in favor. Sheila Hayes made a motion to enter executive session at 6:38 PM for the purpose of holding Interviews for Construction Manager for Uncas and Moriarty Schools, and that Ex-Officio members, City of Norwich/BOE staff, owners rep and project architects be invited to attend at the pleasure of the committee. William Hull seconded. The chairman called the roll of members present and all were in favor. The executive session ended at 9:33 PM and no votes were taken during that time. VI.Discussion and possible action on selection of CM for Uncas and Moriarty school projects. William Hull made a motion that the committee hire O&G Industries to be the construction manager for the Uncas and Moriarty Elementary School projects. Mark Kulos seconded. The chairman called the roll of members present and all were in favor. VII.Adjournment: William Hull made a motion to adjourn at 9:35 PM. Gregory Ballassi seconded. The chairman called the roll of members present and all were in favor. The motion passed unanimously. Respectfully Submitted, Katherine Rose Monthly Project Update John B. Stanton Elementary School Committee Project Project Current 386 New London Turnpike, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Construction M. Bettencourt March 2023 August 2027 Michael Faenza 2.20.25 Documents PROJECT DESCRIPTION CRITICAL PATH MILESTONES START TARGET ACTUAL DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the John B. Stanton Elementary School Owner’s Representative Contract 3.6.23 N/A 3.6.23 site. The existing building will be demolished following the construction of the new School. Award City Letter to State regarding Grant 3.8.23 N/A 3.8.23 Amounts ACCOMPLISHMENTS (PAST 30 DAYS) Norwich Projects added to state 1. State Payment Request #7 has been submitted. Currently, we are awaiting payment and bonding package via Special 6.8.23 N/A 6.8.23 approval to begin the next request. Legislation at 80% reimbursement Grant Application Submission 3.6.23 10.1.23 9.15.23 2. The State approved our PCR submission on 1/28/25. This approval has allowed us to go out to bid for Contractor pricing. At this time the project has been advertised by Downes, Architect Contract Award N/A 7.24.23 with walkthroughs completed for both project sites on 2/13/25. Notification from OGA requiring 1.5.24 1.12.24 2.2.24 additional information SD Drawing Package Complete 7.24.23 1.31.24 1.31.24 UPCOMING ACTIVITIES (NEXT 30 DAYS) SD Estimate 1.31.24 2.27.24 3.18.24 1. Project bids are due on March 6, 2025 at City Hall. Bid will be received by the Purchasing Commissioning Agent RFP 3.26.24 4.17.24 4.17.24 Department / Downes and publicly opened via a Zoom conference call for bidders to call into to hear the results. DD Drawing Package 3.19.24 6.6.24 6.6.24 2. Following the opening of the bids, Downes Construction will conduct scope reviews and DD Phase Estimate 6.6.24 7.12.24 7.12.24 assemble a Guaranteed Maximum Price (GMP) for submission to the Building Committee Inland Wetland Review 6.6.24 6.6.24 6.6.24 and City for Approval. June Special CCP Meeting 6.26.24 6.26.24 6.26.24 Construction Document Package 6.6.24 10.4.24 10.4.24 ATTENTION POINTS Construction Document Estimate 10.4.24 11.12.24 11.12.24 Reconciliation PCR Meeting 11.26.24 11.26.24 11.26.24 Approval to Bid 1.28.25 1.28.25 Monthly Project Update John B. Stanton Elementary School 386 New London Turnpike, Norwich, CT Prepared by: Issue Date: Budget Update Michael Faenza 2.20.25 Monthly Project Update Greeneville Elementary School Committee Project Project Current 165 Golden Street, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Construction M. Bettencourt March 2023 August 2026 Michael Faenza 2.20.25 Documents PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the former site of the Greeneville Owner’s Representative Contract Elementary School. 3.6.23 N/A 3.6.23 Award City Letter to State regarding Grant ACCOMPLISHMENTS (PAST 30 DAYS) 3.8.23 N/A 3.8.23 Amounts 3. State Payment Request #7 has been submitted. Currently, we are awaiting payment and Norwich Projects added to state bonding package via Special 6.8.23 N/A 6.8.23 approval to begin the next request. Legislation at 80% reimbursement 4. The State approved our PCR submission on 1/28/25. This approval has allowed us to go Grant Application Submission 3.6.23 10.1.23 9.15.23 out to bid for Contractor pricing. At this time the project has been advertised by Downes, Architect Contract Award N/A 7.24.23 with walkthroughs completed for both project sites on 2/13/25. Notification from OGA requiring 1.5.24 1.12.24 2.2.24 additional information UPCOMING ACTIVITIES (NEXT 30 DAYS) SD Drawing Package Complete 7.24.23 1.31.24 1.31.24 3. Project bids are due on March 6, 2025 at City Hall. Bids will be received by the Purchasing SD Estimate 1.31.24 2.27.24 3.18.24 Department / Downes and publicly opened via a Zoom conference call for bidders to call Commissioning Agent RFP 3.26.24 4.17.24 4.17.24 into to hear the results. DD Drawing Package 3.19.24 6.6.24 6.6.24 4. Following the opening of the bids, Downes Construction will conduct scope reviews and DD Phase Estimate 6.6.24 7.12.24 7.12.24 assemble a Guaranteed Maximum Price (GMP) for submission to the Building Committee and City for Approval. Inland Wetland Review 6.6.24 6.6.24 6.6.24 June Special CCP Meeting 6.26.24 6.26.24 6.26.24 ATTENTION POINTS Construction Document Package 6.6.24 10.4.24 10.4.24 Construction Document Estimate 10.4.24 11.12.24 11.12.24 Reconciliation PCR Meeting 12.2.24 12.2.24 12.2.24 PCR Meeting Follow-up 12.4.24 12.4.24 12.4.24 Approval to Bid 1.28.25 1.28.25 Monthly Project Update Greeneville Elementary School 165 Golden Street, Norwich, CT Prepared by: Issue Date: Budget Update Michael Faenza 2.20.25 Monthly Project Update John M. Moriarty Elementary School Committee Project Project Current 20 Lawler Lane, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Schematic M. Bettencourt March 2024 TBD Michael Faenza 2.20.25 Design PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the John M. Moriarty Elementary School site. The existing building will be demolished following the construction of the new School. Schematic Design Phase 12.1.24 1.30.24 Design Development Phase 2.1.25 6.5.25 ACCOMPLISHMENTS (PAST 30 DAYS) CM Proposals Due 2.6.25 2.6.25 2.6.25 1. Working group meetings have been completed over the past few weeks with District BC Review of Submitted Proposals 2.6.25 2.18.25 2.18.25 Administration and School Staff as we look to complete the schematic design phase. Special Meeting to Review 2.19.25 2.19.25 2.19.25 2. CM Responses have been received. Building committee members evaluation sheets have Proposals & Establish Shortlist been tabulated, and a special Building Committee has been held to review the proposals Interviews of Selected Firms 2.25.25 2.25.25 and establish a shortlist. Interviews will be conducted at the next regular building committee meeting. UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Working group meetings will continue for this project. 2. The project is currently in the Design Development Phase. ATTENTION POINTS Monthly Project Update Uncas Elementary School Committee Project Project Current 280 Elizabeth Street Extension, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Schematic M. Bettencourt March 2024 TBD Michael Faenza 2.20.25 Design PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New Elementary School on the Uncas Elementary School site. The existing building will be demolished following the construction of the new School. Schematic Design Phase 12.1.24 1.30.24 Design Development Phase 2.1.25 6.5.25 ACCOMPLISHMENTS (PAST 30 DAYS) CM Proposals Due 2.6.25 2.6.25 2.6.25 1. Working group meetings have been completed over the past few weeks with District BC Review of Submitted Proposals 2.6.25 2.18.25 2.18.25 Administration and School Staff as we look to complete the schematic design phase. Special Meeting to Review 2. CM Responses have been received. Building committee members’ evaluation sheets have Proposals & Establish Shortlist – 2.19.25 2.19.25 2.19.25 been tabulated, and a special Building Committee has been held to review the proposals FOR DISCUSSION and establish a shortlist. Interviews will be conducted at the next regular building Interviews of Selected Firms 2.25.25 2.25.25 committee meeting. UPCOMING ACTIVITIES (NEXT 30 DAYS) 1. Working group meetings will continue for this project. 2. The project is currently in the Design Development Phase. ATTENTION POINTS Monthly Project Update Teacher’s Middle School Committee Project Project Current 15 Teachers Drive, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Pre-Grant M. Bettencourt February 2025 TBD Michael Faenza 2.20.25 Application PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of a New or Renovated Middle School on the Teachers Middle School site. The existing building will either be demolished following the construction of the new School or CSG Proposal Issued 1/22/25 renovated. Develop Education Specifications 2/1/25 4/30/25 Develop Grant Application Estimate 5/1/25 6/15/25 ACCOMPLISHMENTS (PAST 30 DAYS) Develop Grant Application 5/1/25 6/29/25 1. A project kick-off meeting is being scheduled. We are currently targeting the week ending 2/28/25. Submit Grant Application 6/30/25 6/30/25 UPCOMING ACTIVITIES (NEXT 30 DAYS) 2. Continue assembly of items needed for project Grant Application. ATTENTION POINTS Monthly Project Update Samuel Huntington Central Office Conversion Committee Project Project Current 80 West Town Street, Norwich, CT Chairman Start Date End Date Project Phase Prepared by: Issue Date: Pre-Grant M. Bettencourt February 2025 TBD Michael Faenza 2.20.25 Application PROJECT DESCRIPTION START TARGET ACTUAL CRITICAL PATH MILESTONES DATE COMPLETION COMPLETION Design and construction of the Samuel Huntington Elementary School to create a new Central Office and Adult Education Facility. CSG Proposal Issued 1/22/25 Develop Education Specifications 2/1/25 4/30/25 ACCOMPLISHMENTS (PAST 30 DAYS) Conceptual Design Proposal 2/19/25 2/19/25 1. A project kick-off meeting is being scheduled. We are currently targeting the week ending Submission and Review 2/28/25. Conceptual Design Process 3/1/25 4/15/25 2. A proposal for a Facilities Study / Concept Design was provided by DRA for review and Develop Grant Application Estimate 5/1/25 6/15/25 approval. This was reviewed and approved at the 2/19/25 Special Building Committee Develop Grant Application 5/1/25 6/29/25 Meeting. Submit Grant Application 6/30/25 6/30/25 UPCOMING ACTIVITIES (NEXT 30 DAYS) 3. Continue assembly of items needed for project Grant Application. ATTENTION POINTS February 25, 2025 City of Norwich Stanton & Greeneville Schools SPN #104-0118N & 104-0119N Subject: DCC Building Committee Agenda A. Pre-construction Schedule Update 1. Work Completed  Bid Advertisement  Invitation To Bid  Pre-bid Walkthrough  Addendum 1 Issued 2. Work in Progress  Finalize Addendums  Finalize PLA  Address Balance of Pre-bid RFI’s  Adjust Bid Due Dates 3. Work to Start  Bid Tabulation  Bid Opening  Prepare Scope Review Agendas  GMP Prep 4. Other Critical Items/Milestones  Building Permit  Conformance Set of Drawings