Library Board

Library Board - Mar 09 2026 Agenda Second Monday at 6:00 PM Location: O'Fallon Public Library 120 Civic Plaza Page 1. Opening 1.1 Call to Order 1.2 Roll Call 1.3 Recognition of Guests 2. Consent Agenda 2.1 Secretary's Report/ Approval of Minutes - February 9, 2026 3 260209LBMinutes.pdf 2.2 Treasurer's Report 4 3.9.26 Budget Performance Report.pdf 3.9.26 Balance Sheet.pdf 2.3 Director's Report 10 Director's Report 03-09-26.pdf 3. Informational Items 3.1 Together O'Fallon Update 13 3.9.26 Executive Summary.pdf 4. Approval of Bills 4.1 Monthly Bills 16 3.9.26 Monthly Bills.pdf 5. Public Comments 6. New Business Page 1 of 26  6.1 FY27 Budget 19 3.9.26 Budget Handout.pdf 6.2 Art and Exhibit Policy 23 3.9.26 Art and Exhibit Policy.pdf 3.5.20 Art and Exhibit Policy.pdf 7. Adjournment To learn more about the board, visit ofpl.info/board. Page 2 of 26  O’Fallon Public Library Regular Board Meeting Minutes February 9, 2026-Draft The meeting took place at the O’Fallon Public Library in O’Fallon, IL. President Suzanne Rupright called the meeting to order at 6:00 p.m. Roll Call: Suzanne Rupright; present, Linda Mitchell; present, Doug Distler; present, Charla Morton; present, Vern Hamm; present, Liz Jennings; present, Judy Nicholson; present, Beth Rowling; present, Renee Kruep; present. Paige McIntosh was excused. Oath of office was given to Renee Kruep. Consent Agenda: A motion was made by L. Jennings and seconded by L. Mitchell to accept the consent agenda. All ayes. Motion carried. February Bills: A motion was made by C. Morton and seconded by D. Distler to approve the presented bills. Roll call: S. Rupright; aye, L. Mitchell; aye, D. Distler; aye, C. Morton; aye, V. Hamm; aye, J. Nicholson; aye, L. Jennings; aye, B. Rowling, R. Kruep; aye. All Ayes. Motion carried. Informational Items: The FY27 Budget was previewed. A progress report for the Strategic Plan was presented. New Business: A motion was made by L. Jennings and seconded by V. Hamm to accept the Healthy Environment Policy. All ayes. Motion carried. Unfinished Business: A motion was made by L. Jennings and seconded by B. Rowlings to move forward with Phase 1 of the Capital Campaign and making all necessary budget adjustments. 6 ayes, 2 nays and 1 abstain. Motion carried. Adjournment: There being no further business, the meeting was adjourned at 7:05 pm. Respectfully Submitted, Traci Sipes Recording Secretary Approved by O’Fallon Public Library Board Action _________________________________ Charla Morton, Secretary Page 3 of 26  Budget Performance Report Fiscal Year to Date 01/31/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 04 - Library Fund REVENUE Department 00 - Revenues 3000 Interest - CD 15,000.00 .00 15,000.00 1,554.86 .00 36,238.95 (21,238.95) 242 61,215.84 3010 Property Taxes 1,407,000.00 .00 1,407,000.00 .00 .00 1,399,183.29 7,816.71 99 1,329,535.46 3018 Trust Account Distribution 23,000.00 .00 23,000.00 .00 .00 14,072.25 8,927.75 61 25,701.15 3024 TIF Surplus 14,000.00 .00 14,000.00 .00 .00 .00 14,000.00 0 23,640.26 3072 Interest - IL Funds 7,000.00 .00 7,000.00 880.69 .00 8,133.24 (1,133.24) 116 9,954.16 3100 Pers Prop Replace Tax 12,000.00 .00 12,000.00 1,482.55 .00 8,072.88 3,927.12 67 9,724.00 3300 Vending Machines 7,000.00 .00 7,000.00 .00 .00 5,006.16 1,993.84 72 6,326.37 3685 Merchandise Sales .00 .00 .00 (756.95) .00 (2,374.74) 2,374.74 +++ .00 3763 Interest - Bank Operations .00 .00 .00 25.81 .00 564.91 (564.91) +++ 31.47 3780 Dividends 2,000.00 .00 2,000.00 877.95 .00 4,921.54 (2,921.54) 246 5,479.62 3821 Special Gifts 45,000.00 .00 45,000.00 1,438.67 .00 14,201.39 30,798.61 32 28,712.58 3823 Miscellaneous Income/Reimbursement .00 .00 .00 .00 .00 154.28 (154.28) +++ 66,620.12 3841 Per Capita Grant 47,500.00 .00 47,500.00 .00 .00 47,626.28 (126.28) 100 47,949.17 3858 Lost Materials 5,000.00 .00 5,000.00 575.75 .00 4,275.23 724.77 86 6,663.51 3871 Fines 500.00 .00 500.00 41.09 .00 801.72 (301.72) 160 1,296.75 3880 Non-Resident Cards 18,000.00 .00 18,000.00 1,590.25 .00 15,008.77 2,991.23 83 21,505.68 3891 Passport Fee 18,000.00 .00 18,000.00 2,870.00 .00 16,555.40 1,444.60 92 24,845.00 3892 Photocopier 26,000.00 .00 26,000.00 2,511.36 .00 21,312.11 4,687.89 82 21,864.04 3941 Unrealized Gain (Loss) .00 .00 .00 (1,329.44) .00 1,652.02 (1,652.02) +++ 5,271.48 3948 Transfer from Cash Reserves 9,409.00 .00 9,409.00 .00 .00 .00 9,409.00 0 .00 Department 00 - Revenues Totals $1,656,409.00 $0.00 $1,656,409.00 $11,762.59 $0.00 $1,595,405.68 $61,003.32 96% $1,696,336.66 REVENUE TOTALS $1,656,409.00 $0.00 $1,656,409.00 $11,762.59 $0.00 $1,595,405.68 $61,003.32 96% $1,696,336.66 EXPENSE Department 01 - Expenses 4000 Salaries 489,035.00 .00 489,035.00 56,941.24 .00 360,262.42 128,772.58 74 380,815.88 4001 Part Time Salaries 368,000.00 .00 368,000.00 38,257.64 .00 245,549.43 122,450.57 67 401,663.73 4012 Medicare/Social Security Employer 55,000.00 .00 55,000.00 7,155.17 .00 45,652.71 9,347.29 83 58,904.16 4020 Pension 51,500.00 .00 51,500.00 4,875.53 .00 36,489.64 15,010.36 71 46,511.08 4030 Medical Insurance 115,060.00 .00 115,060.00 11,190.32 .00 78,385.94 36,674.06 68 94,898.65 4031 Dental & Vision Insurance 5,030.00 .00 5,030.00 322.96 .00 3,076.12 1,953.88 61 3,810.68 4032 Life Insurance 505.00 .00 505.00 42.08 .00 374.87 130.13 74 498.39 4060 Unemployment Compensation 5,000.00 .00 5,000.00 1,066.74 .00 2,539.81 2,460.19 51 5,012.85 4100 Maintenance Bldgs 60,000.00 .00 60,000.00 3,370.29 .00 57,173.73 2,826.27 95 65,909.90 4150 Maintenance Grounds 13,000.00 .00 13,000.00 .00 .00 5,011.01 7,988.99 39 5,817.00 4210 Worker Comp Insurance 500.00 .00 500.00 .00 .00 520.00 (20.00) 104 348.73 Page 4 of 26 4220 General Insurance 16,500.00 .00 16,500.00 .00 .00 18,872.00 (2,372.00) 114 15,623.27 4230 Telephone 4,600.00 .00 4,600.00 732.04 .00 4,172.54 427.46 91 6,240.75 4260 Utilities 30,000.00 .00 30,000.00 8,868.92 .00 46,991.16 (16,991.16) 157 27,095.95 Run by Ryan Johnson on 03/04/2026 02:54:13 PM Page 1 of 3  Budget Performance Report Fiscal Year to Date 01/31/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 04 - Library Fund EXPENSE Department 01 - Expenses 4290 Travel Expense 6,000.00 .00 6,000.00 173.18 .00 2,257.80 3,742.20 38 6,587.56 4303 Marketing/Advertising 5,000.00 .00 5,000.00 .00 .00 6,840.41 (1,840.41) 137 18,667.74 4320 Training 9,500.00 .00 9,500.00 49.00 .00 2,382.52 7,117.48 25 10,522.29 4321 Disbursements to Other Agencies 16,000.00 .00 16,000.00 4,236.97 .00 13,444.04 2,555.96 84 18,642.50 4330 Postage 6,500.00 .00 6,500.00 933.23 .00 3,938.60 2,561.40 61 7,020.80 4340 Computer Services 52,200.00 .00 52,200.00 1,953.05 .00 56,993.76 (4,793.76) 109 55,532.56 4345 IT Support/Services 7,000.00 .00 7,000.00 106.80 .00 1,003.56 5,996.44 14 5,070.15 4360 Accounting Services 8,000.00 .00 8,000.00 .00 .00 4,560.00 3,440.00 57 4,445.00 4361 Payroll Processing Services 4,000.00 .00 4,000.00 428.21 .00 2,077.94 1,922.06 52 4,364.35 4380 Legal Services 4,000.00 .00 4,000.00 .00 .00 1,088.50 2,911.50 27 5,469.00 4390 Professional Service 30,000.00 .00 30,000.00 2,843.27 .00 7,544.23 22,455.77 25 25,881.34 4401 Purchases from Donated Funds 30,000.00 .00 30,000.00 5,035.83 .00 45,681.73 (15,681.73) 152 3,579.62 4412 Furnishings 5,000.00 .00 5,000.00 .00 .00 1,280.53 3,719.47 26 10,260.88 4416 Dues 2,500.00 .00 2,500.00 75.00 .00 1,453.90 1,046.10 58 2,024.00 4423 Service Charges 8,000.00 .00 8,000.00 518.05 .00 5,706.93 2,293.07 71 8,191.32 4460 Special Event Program/sup 20,000.00 .00 20,000.00 713.64 .00 11,045.15 8,954.85 55 17,343.64 4680 Office & Operating Supplies 32,000.00 .00 32,000.00 1,989.03 .00 19,491.70 12,508.30 61 39,300.06 4690 Uniforms .00 .00 .00 .00 .00 .00 .00 +++ 77.24 4710 Publications 120,000.00 .00 120,000.00 9,005.91 .00 98,696.62 21,303.38 82 151,870.11 4783 Insurance Deductible 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 4795 Transfer for IT Allocation 54,772.00 .00 54,772.00 .00 .00 29,347.81 25,424.19 54 45,897.40 4801 EE Engagement & Recognition 1,000.00 .00 1,000.00 607.97 .00 1,845.41 (845.41) 185 1,889.93 4858 Vending Mach Recpts/Disb 5,000.00 .00 5,000.00 192.50 .00 3,609.05 1,390.95 72 5,274.13 4884 ImprovementsOtherThanBldg .00 .00 .00 .00 .00 .00 .00 +++ 31,634.99 4952 Lease Principal GASB87 .00 .00 .00 .00 .00 .00 .00 +++ 5,376.08 4953 Lease Interest GASB87 .00 .00 .00 .00 .00 .00 .00 +++ 467.68 4954 Equipment Lease Payment 3,680.00 .00 3,680.00 362.78 .00 2,815.66 864.34 77 .00 4995 Transfer for Park Services 12,027.00 .00 12,027.00 .00 .00 12,027.00 .00 100 .00 Department 01 - Expenses Totals $1,656,409.00 $0.00 $1,656,409.00 $162,047.35 $0.00 $1,240,204.23 $416,204.77 75% $1,598,541.39 EXPENSE TOTALS $1,656,409.00 $0.00 $1,656,409.00 $162,047.35 $0.00 $1,240,204.23 $416,204.77 75% $1,598,541.39 Fund 04 - Library Fund Totals REVENUE TOTALS 1,656,409.00 .00 1,656,409.00 11,762.59 .00 1,595,405.68 61,003.32 96% 1,696,336.66 EXPENSE TOTALS 1,656,409.00 .00 1,656,409.00 162,047.35 .00 1,240,204.23 416,204.77 75% 1,598,541.39 Fund 04 - Library Fund Totals $0.00 $0.00 $0.00 ($150,284.76) $0.00 $355,201.45 ($355,201.45) $97,795.27 Page 5 of 26 Run by Ryan Johnson on 03/04/2026 02:54:13 PM Page 2 of 3  Budget Performance Report Fiscal Year to Date 01/31/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 74 - Ohlendorf Bequest REVENUE Department 00 - Revenues 3002 Interest - Investment 50,000.00 .00 50,000.00 1,380.14 .00 109,039.31 (59,039.31) 218 196,385.58 3780 Dividends .00 .00 .00 840.22 .00 5,579.99 (5,579.99) +++ 9,257.18 3941 Unrealized Gain (Loss) .00 .00 .00 (2,361.95) .00 4,770.71 (4,770.71) +++ 19,926.46 Department 00 - Revenues Totals $50,000.00 $0.00 $50,000.00 ($141.59) $0.00 $119,390.01 ($69,390.01) 239% $225,569.22 REVENUE TOTALS $50,000.00 $0.00 $50,000.00 ($141.59) $0.00 $119,390.01 ($69,390.01) 239% $225,569.22 EXPENSE Department 01 - Expenses 4772 Investment Transfer 50,000.00 .00 50,000.00 .00 .00 .00 50,000.00 0 .00 4806 Trust Fees .00 .00 .00 1,564.74 .00 13,879.17 (13,879.17) +++ 19,616.95 Department 01 - Expenses Totals $50,000.00 $0.00 $50,000.00 $1,564.74 $0.00 $13,879.17 $36,120.83 28% $19,616.95 EXPENSE TOTALS $50,000.00 $0.00 $50,000.00 $1,564.74 $0.00 $13,879.17 $36,120.83 28% $19,616.95 Fund 74 - Ohlendorf Bequest Totals REVENUE TOTALS 50,000.00 .00 50,000.00 (141.59) .00 119,390.01 (69,390.01) 239% 225,569.22 EXPENSE TOTALS 50,000.00 .00 50,000.00 1,564.74 .00 13,879.17 36,120.83 28% 19,616.95 Fund 74 - Ohlendorf Bequest Totals $0.00 $0.00 $0.00 ($1,706.33) $0.00 $105,510.84 ($105,510.84) $205,952.27 Grand Totals REVENUE TOTALS 1,706,409.00 .00 1,706,409.00 11,621.00 .00 1,714,795.69 (8,386.69) 100% 1,921,905.88 EXPENSE TOTALS 1,706,409.00 .00 1,706,409.00 163,612.09 .00 1,254,083.40 452,325.60 73% 1,618,158.34 Grand Totals $0.00 $0.00 $0.00 ($151,991.09) $0.00 $460,712.29 ($460,712.29) $303,747.54 Page 6 of 26 Run by Ryan Johnson on 03/04/2026 02:54:13 PM Page 3 of 3  Balance Sheet Through 01/31/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund Fund 04 - Library Fund ASSETS 1007 Library - Bank of O'Fallon 17,802.37 29,218.21 (11,415.84) (39.07) 1010 1010 Petty Cash 150.00 150.00 .00 .00 1010.80 Cash Drawers 350.00 350.00 .00 .00 1010 - Totals $500.00 $500.00 $0.00 0.00% 1020 Cash In Bank-First Bank 563,420.48 328,887.70 234,532.78 71.31 1025 Illinois Funds 274,843.11 233,535.80 41,307.31 17.69 1028 First Bank Wealth Management 1,253,046.68 1,215,627.20 37,419.48 3.08 1040 Accounts Receivable 10.40 10.40 .00 .00 1041 Accrued Interest 8,845.49 8,845.49 .00 .00 1070 Taxes Receivable 1,407,000.00 1,407,000.00 .00 .00 1071 Unexpired Insurance 11,654.59 11,654.59 .00 .00 1299 1299.28 Market Value Adj First Bank Wealth 6,545.87 4,893.85 1,652.02 33.76 1299 - Totals $6,545.87 $4,893.85 $1,652.02 33.76% 1801 Prepaid Expenses .00 4,495.50 (4,495.50) (100.00) ASSETS TOTALS $3,543,668.99 $3,244,668.74 $299,000.25 9.22% LIABILITIES AND FUND EQUITY LIABILITIES 2304 Accounts Payable Other .00 3,624.89 (3,624.89) (100.00) 2308 Accounts Payable .00 38,010.76 (38,010.76) (100.00) 2310 Accrued Wages .00 24,792.00 (24,792.00) (100.00) 2311 IMRF Ded Payable 15,957.31 6,412.79 9,544.52 148.84 2313 Dental & Vision Ded Payable 392.58 .00 392.58 +++ 2318 ER Life Insurance LINA 42.08 .00 42.08 +++ 2328 Medical Ded Payable 13,530.51 13,344.61 185.90 1.39 2350 Supplement Insurance 13.35 .00 13.35 +++ 2780 Deferred Taxes 1,407,000.00 1,407,000.00 .00 .00 LIABILITIES TOTALS $1,436,935.83 $1,493,185.05 ($56,249.22) (3.77%) FUND EQUITY 2800 Fund Balance 1,501,976.94 1,501,976.94 .00 .00 2813 Prior Year Adjustment (.07) (.07) .00 .00 2815 Reserve Fund Balance 249,506.82 249,506.82 .00 .00 Page 7 of 26 FUND EQUITY TOTALS Prior to Current Year Changes $1,751,483.69 $1,751,483.69 $0.00 0.00% Prior Year Fund Equity Adjustment .00 .00 Fund Revenues (1,595,405.68) (1,696,336.66) Run by Ryan Johnson on 03/04/2026 14:52:47 PM Page 1 of 3  Balance Sheet Through 01/31/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund Fund Expenses 1,240,204.23 1,598,541.39 FUND EQUITY TOTALS $2,106,685.14 $1,849,278.96 $257,406.18 13.92% LIABILITIES AND FUND EQUITY TOTALS $3,543,620.97 $3,342,464.01 $201,156.96 6.02% Fund 04 - Library Fund Totals $48.02 ($97,795.27) $97,843.29 100.05% Page 8 of 26 Run by Ryan Johnson on 03/04/2026 14:52:47 PM Page 2 of 3  Balance Sheet Through 01/31/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund Fund 74 - Ohlendorf Bequest ASSETS 1041 Accrued Interest 4,055.64 4,055.64 .00 .00 1212 Investments-First Bank 4,526,201.10 4,425,934.43 100,266.67 2.27 1299 Market Value Adjustment 21,497.46 16,253.29 5,244.17 32.27 ASSETS TOTALS $4,551,754.20 $4,446,243.36 $105,510.84 2.37% FUND EQUITY 2800 Fund Balance 4,446,243.36 4,446,243.36 .00 .00 FUND EQUITY TOTALS Prior to Current Year Changes $4,446,243.36 $4,446,243.36 $0.00 0.00% Prior Year Fund Equity Adjustment .00 .00 Fund Revenues (119,390.01) (225,569.22) Fund Expenses 13,879.17 19,616.95 FUND EQUITY TOTALS $4,551,754.20 $4,652,195.63 ($100,441.43) (2.16%) LIABILITIES AND FUND EQUITY TOTALS $4,551,754.20 $4,652,195.63 ($100,441.43) (2.16%) Fund 74 - Ohlendorf Bequest Totals $0.00 ($205,952.27) $205,952.27 100.00% Fund Type Special Revenue Fund Totals $48.02 ($303,747.54) $303,795.56 100.02% Fund Category Governmental Funds Totals $48.02 ($303,747.54) $303,795.56 100.02% Grand Totals $48.02 ($303,747.54) $303,795.56 100.02% Page 9 of 26 Run by Ryan Johnson on 03/04/2026 14:52:47 PM Page 3 of 3 Page 10 of 26 Page 11 of 26 Page 12 of 26  Executive Summary​ As a result of the Small Group Work Activity​ Thursday, Feb. 5, 2026 • Together O’Fallon Community Workshop #2 OVERVIEW On February 5, 2026, more than 70 community members participated in the second Together O’Fallon Community Workshop at the O’Fallon Knights of Columbus. The session was led by co-chairs Todd Reichelt and Lexi Baysinger. O’Fallon Public Library Director Ryan Johnson delivered a presentation based on questions and feedback from the first session on November 6, 2025. Topics included: space, location, programs, services, features, amenities and detailed financial information. Participants then worked in small groups to design the amenities of their ideal future library. Each table was given a base library configuration and a fixed amount of additional square footage and budget. Groups collaborated to select and prioritize additional amenities, such as multipurpose space, study rooms, makerspace areas, café space, and other community-focused features, without exceeding the provided limits. The activity was designed to promote collective decision-making and discussion, with each table identifying a recorder and facilitator to ensure the final selections reflected group consensus. Participants were also invited to suggest additional amenities and provide feedback or questions about the proposed library design. Most Selected Amenities The most frequently selected amenities across tables were: ●​ Additional Multipurpose Space ●​ Tech-Enabled Workspaces ●​ Additional Study Rooms ●​ Larger Children’s Area ●​ Additional Quiet Space Page 13 of 26 These amenities represent the strongest shared priorities across all of the small groups. They reflect a desire for flexible gathering space, strong support for work and study, and amenities that encourage longer visits. A second tier of frequently selected amenities included: ●​ Café / Coffee Shop ●​ Makerspace Area ●​ Sensory Room ●​ Small Business Pop-ups ●​ Memory Lab These spaces were widely supported and indicate a strong interest in family-friendly environments, flexible gathering areas, creative opportunities, and amenities that enhance the overall visitor experience. Amenities selected less frequently, but still supported by multiple tables, included: ●​ Larger Teen Area ●​ Banking Services ●​ Mailing / Shipping Services ●​ Art Gallery ●​ Historical / Museum Space These amenities reflect interest in specialized services, cultural and historical features, and practical community conveniences, though they were not prioritized as strongly as other space needs. Themes from Table Comments A review of the written comments reveals several consistent themes across groups. Outdoor Space​ Outdoor programming areas, covered learning spaces, landscaped gathering areas, and garden concepts were repeatedly mentioned. Participants clearly see outdoor space as an important extension of the library. Flexibility and Multi-Use Design​ Many tables emphasized combining functions within spaces, integrating art throughout the building, and designing rooms that can adapt to multiple purposes. Page 14 of 26 Comfort and Atmosphere​ Comments referenced natural light, comfortable seating, and welcoming environments that encourage people to gather, read and stay. Revenue and Operations​ Participants discussed café operations, potential usage fees for certain spaces, and overall financial sustainability. Clarification and Planning Questions​ Questions were raised about parking, transportation access, children’s programming, sensory room supervision, and storage needs. Overall Interpretation The data reflects strong alignment around a flexible, community-centered library that supports study, work, creativity, and gathering. Participants prioritized adaptable space, strong academic and work support areas, and welcoming amenities, while also emphasizing outdoor integration and thoughtful operational planning. Page 15 of 26  A B C 1 2 Monthly Bills 3 GL Account & Description Vendor Name Paid 4 04-01 4100 - Maintenance Bldgs Butler Supply Co $103.80 5 04-01 4100 - Maintenance Bldgs Commerce Bank $76.69 6 04-01 4100 - Maintenance Bldgs Dutch Hollow Supplies $101.80 7 04-01 4100 - Maintenance Bldgs Maids My Way Inc $2,788.00 8 04-01 4100 - Maintenance Bldgs Rapid Fire Safety & Security LLC $300.00 9 04-01 4230 - Telephone RingCentral Inc $349.50 10 04-01 4230 - Telephone RingCentral Inc $348.94 11 04-01 4230 - Telephone T-Mobile USA Inc $33.60 12 04-01 4260 - Utilities AmerenIP $819.37 13 04-01 4260 - Utilities AT&T $735.24 14 04-01 4260 - Utilities Clearwave Fiber $35.19 15 04-01 4260 - Utilities Homefield Energy $3,096.32 16 04-01 4260 - Utilities Homefield Energy $2,414.72 17 04-01 4260 - Utilities Homefield Energy $1,528.41 18 04-01 4260 - Utilities Spectrum Enterprise $40.88 19 04-01 4260 - Utilities Spectrum Enterprise $40.88 20 04-01 4260 - Utilities Spectrum Enterprise $101.24 21 04-01 4260 - Utilities Spectrum Enterprise $56.67 22 04-01 4290 - Travel Expense Favela, Stephanie $151.27 23 04-01 4290 - Travel Expense Sipes, Traci $21.91 24 04-01 4320 - Training Commerce Bank $49.00 25 04-01 4321 - Disbursements to Other Agencies Centralia Regional Library District $14.98 26 04-01 4321 - Disbursements to Other Agencies Charleston Carnegie Public Library $7.95 27 04-01 4321 - Disbursements to Other Agencies Friends of the O'Fallon Public Library $4,156.04 28 04-01 4321 - Disbursements to Other Agencies Sallie Logan Public Library $25.00 29 04-01 4321 - Disbursements to Other Agencies Stinson Memorial Main Library $30.00 30 04-01 4330 - Postage Amazon $530.95 31 04-01 4330 - Postage Commerce Bank $78.00 32 04-01 4330 - Postage RAMP $125.87 33 04-01 4330 - Postage RAMP $198.41 34 04-01 4340 - Computer Services Commerce Bank $58.02 35 04-01 4340 - Computer Services Springshare LLC $431.03 36 04-01 4340 - Computer Services TOG Development, LLC $1,464.00 37 04-01 4345 - IT Support/Services Commerce Bank $36.00 38 04-01 4345 - IT Support/Services Williams Office Products Inc $70.80 39 04-01 4361 - Payroll Processing Services Paycor $201.63 40 04-01 4361 - Payroll Processing Services Paycor $226.58 41 04-01 4390 - Professional Service Commerce Bank $113.27 42 04-01 4390 - Professional Service Midwest Reel $2,300.00 43 04-01 4390 - Professional Service RAMP $430.00 Page 16 of 26  A B C 44 04-01 4401 - Purchases from Donated Funds Entertainment Technology Group Inc $550.00 45 04-01 4401 - Purchases from Donated Funds Midwest Tape LLC $4,485.83 46 04-01 4416 - Dues IL Library Assn $75.00 47 04-01 4460 - Special Event Program/sup Amazon $116.68 48 04-01 4460 - Special Event Program/sup Commerce Bank $13.46 49 04-01 4460 - Special Event Program/sup Kurtz, Diana M $75.00 50 04-01 4460 - Special Event Program/sup Modern Marketing Inc $508.50 51 04-01 4680 - Office & Operating Supplies Amazon $984.16 52 04-01 4680 - Office & Operating Supplies BayScan Technologies LLC $372.72 53 04-01 4680 - Office & Operating Supplies Commerce Bank $5.98 54 04-01 4680 - Office & Operating Supplies DEMCO $263.39 55 04-01 4680 - Office & Operating Supplies DEMCO $155.87 56 04-01 4680 - Office & Operating Supplies RAMP $31.60 57 04-01 4680 - Office & Operating Supplies RAMP $16.03 58 04-01 4680 - Office & Operating Supplies Staples Inc $159.28 59 04-01 4710 - Publications Amazon $268.40 60 04-01 4710 - Publications Amazon $179.54 61 04-01 4710 - Publications Amazon $3,120.54 62 04-01 4710 - Publications Amazon $1,356.13 63 04-01 4710 - Publications Belleville News Democrat $751.74 64 04-01 4710 - Publications Calm.com Inc $1,272.48 65 04-01 4710 - Publications Commerce Bank $27.76 66 04-01 4710 - Publications Commerce Bank $11.99 67 04-01 4710 - Publications Commerce Bank $113.73 68 04-01 4710 - Publications Commerce Bank $64.97 69 04-01 4710 - Publications Follett Content Solutions LLC $75.92 70 04-01 4710 - Publications Follett Content Solutions LLC $21.24 71 04-01 4710 - Publications Follett Content Solutions LLC $296.49 72 04-01 4710 - Publications Follett Content Solutions LLC $19.01 73 04-01 4710 - Publications Follett Content Solutions LLC $152.95 74 04-01 4710 - Publications Follett Content Solutions LLC $73.44 75 04-01 4710 - Publications Grey House Publishing $270.00 76 04-01 4710 - Publications Ingram Library Services $25.39 77 04-01 4710 - Publications Ingram Library Services $29.40 78 04-01 4710 - Publications Ingram Library Services $19.39 79 04-01 4710 - Publications Ingram Library Services $80.25 80 04-01 4710 - Publications Ingram Library Services $338.16 81 04-01 4710 - Publications Ingram Library Services $39.16 82 04-01 4710 - Publications Ingram Library Services $70.24 83 04-01 4710 - Publications Ingram Library Services $19.95 84 04-01 4710 - Publications Ingram Library Services $21.64 85 04-01 4710 - Publications St Louis Post-Dispatch $286.00 86 04-01 4801 - EE Engagement & Recognition Amazon $119.94 Page 17 of 26  A B C 87 04-01 4801 - EE Engagement & Recognition Commerce Bank $38.80 88 04-01 4801 - EE Engagement & Recognition RAMP $33.54 89 04-01 4801 - EE Engagement & Recognition RAMP $415.69 90 04-01 4858 - Vending Mach Recpts/Disb Amazon $192.50 91 04-01 4954 - Equipment Lease Payment SumnerOne Leasing $56.17 92 04-01 4954 - Equipment Lease Payment SumnerOne Leasing $306.61 93 Total $41,674.62 94 95 96 Category Totals 97 04-01 4100 - Maintenance Bldgs $3,370.29 98 04-01 4230 - Telephone $732.04 99 04-01 4260 - Utilities $8,868.92 100 04-01 4290 - Travel Expense $173.18 101 04-01 4320 - Training $49.00 102 04-01 4321 - Disbursements to Other Agencies $4,233.97 103 04-01 4330 - Postage $933.23 104 04-01 4340 - Computer Services $1,953.05 105 04-01 4345 - IT Support/Services $106.80 106 04-01 4361 - Payroll Processing Services $428.21 107 04-01 4390 - Professional Service $2,843.27 108 04-01 4401 - Purchases from Donated Funds $5,035.83 109 04-01 4416 - Dues $75.00 110 04-01 4460 - Special Event Program/sup $713.64 111 04-01 4680 - Office & Operating Supplies $1,989.03 112 04-01 4710 - Publications $9,005.91 113 04-01 4801 - EE Engagement & Recognition $607.97 114 04-01 4858 - Vending Mach Recpts/Disb $192.50 115 04-01 4954 - Equipment Lease Payment $362.78 116 Total $41,674.62 Page 18 of 26  FY27 Budget Review Revenues FY26 Adopted Through Straight-line FY27 Proposed GL Code Account Description Budget 1/31/26 Projection Budget % Change % of Total 3000 Interest – CD A 15,000.00 36,238.95 NA 10,000.00 -33.33% 0.59% 3010 Property Taxes B 1,407,000.00 1,399,183.29 NA 1,457,000.00 3.55% 85.86% 3018 Trust Account Distribution F 23,000.00 14,072.25 NA 25,000.00 8.70% 1.47% 3024 TIF Surplus A 14,000.00 - NA 14,000.00 0.00% 0.82% 3072 Interest - IL Funds A 7,000.00 8,133.24 9,670.07 5,000.00 -28.57% 0.29% 3100 Pers Prop Replace Tax A 12,000.00 8,072.88 10,763.84 10,000.00 -16.67% 0.59% 3330 Vending C 7,000.00 5,006.16 6,674.88 - -100.00% 0.00% 3685 Merchandise Sales D - (433.42) (577.89) 1,000.00 NA 0.06% 3780 Dividends A 2,000.00 4,043.59 5,391.45 2,000.00 0.00% 0.12% 3821 Special Gifts E 45,000.00 14,201.39 NA 50,000.00 11.11% 2.95% 3841 Per Capita Grant 47,500.00 47,626.28 NA 47,500.00 0.00% 2.80% 3858 Lost Materials C 5,000.00 4,275.50 5,700.67 5,000.00 0.00% 0.29% 3871 Fines 500.00 801.72 1,068.96 500.00 0.00% 0.03% 3880 Non-Resident Cards F 18,000.00 15,008.77 20,011.69 20,000.00 11.11% 1.18% 3891 Passport Fee F 18,000.00 16,555.40 22,073.87 24,000.00 33.33% 1.41% 3892 Photocopier 26,000.00 21,312.11 28,416.15 26,000.00 0.00% 1.53% 3948 Transfer from Cash Reserves 9,409.00 - NA - -100.00% 0.00% Total Revenues 1,656,409.00 1,697,000.00 2.45% 100.00% A Forecasted by Finance Department. B Amount determined by Library Board annually. C Moved to outside vendor. Corresponding Expense line also eliminated. D New revenue source introduced during FY26. E Grossed up to account for Disbursements to Other Agencies (4321). Primarily gifts from Friends of the Library. Page 19 of 26 F Forecasted up due to current year performance.  FY27 Budget Review Personnel Expenses FY26 Adopted Through Straight-line FY27 Proposed GL Code Account Description Budget 1/31/26 Projection Budget % Change % of Total 4000 Salaries G 489,035.00 360,262.42 480,349.89 516,500.00 5.62% 30.44% 4001 Part Time Salaries G 368,000.00 245,549.43 327,399.24 362,300.00 -1.55% 21.35% 4012 Social Security 55,000.00 45,652.71 60,870.28 55,000.00 0.00% 3.24% 4020 Pension 51,500.00 36,489.64 48,652.85 51,500.00 0.00% 3.03% 4030 Medical Insurance H 115,060.00 78,359.24 104,478.99 129,695.00 12.72% 7.64% 4031 Dental and Vision Insurance 5,030.00 3,076.12 4,101.49 4,895.00 -2.68% 0.29% 4032 Life Insurance 505.00 374.87 499.83 505.00 0.00% 0.03% 4060 Unemployment Comp. I 5,000.00 2,539.81 3,386.41 5,000.00 0.00% 0.29% Total Personnel Costs J 1,089,130.00 1,125,395.00 3.33% 66.32% G Includes annual raises. H Includes projected premium increase. I Calculation by Finance and HR. May not be fully expended. Page 20 of 26 J Personnel costs are in line with the State’s recommended cap of 70% of total expenses.  FY27 Budget Review Remaining Expenses FY26 Adopted Through Straight-line FY27 Proposed GL Code Account Description Budget 1/31/26 Projection Budget % Change % of Total 4100 Maintenance Buildings 60,000.00 57,173.73 76,231.64 60,000.00 0.00% 3.54% 4150 Maintenance Grounds K 13,000.00 5,011.01 6,681.35 1,000.00 -92.31% 0.06% 4210 Workers Comp Insurance 500.00 520.00 NA 550.00 10.00% 0.03% 4220 General Insurance 16,500.00 18,872.00 NA 19,500.00 18.18% 1.15% 4230 Telephone 4,600.00 4,172.54 5,563.39 5,500.00 19.57% 0.32% 4260 Utilities L 30,000.00 46,991.16 62,654.88 45,000.00 50.00% 2.65% 4290 Travel Expense 6,000.00 2,257.80 3,010.40 5,000.00 -16.67% 0.29% 4303 Marketing/Advertising 5,000.00 6,840.41 9,120.55 5,000.00 0.00% 0.29% 4320 Training 9,500.00 2,382.52 3,176.69 9,500.00 0.00% 0.56% 4321 Disb. to Other Agencies 16,000.00 13,444.04 17,925.39 18,000.00 12.5% 1.06% 4330 Postage 6,500.00 3,938.60 5,251.47 5,000.00 -23.08% 0.29% 4340 Computer Services M 52,200.00 56,993.76 NA 60,400.00 15.71% 3.56% 4345 IT Support/Services N 7,000.00 1,003.56 1,338.08 7,200.00 2.86% 0.42% 4360 Accounting Services O 8,000.00 4,560.00 6,080.00 - -100.00% 0.00% 4361 Payroll Services P 4,000.00 2,077.94 2,770.59 - -100.00% 0.00% 4380 Legal Services 4,000.00 1,088.50 1,451.33 4,000.00 0.00% 0.24% 4390 Professional Services 30,000.00 7,544.23 10,058.97 28,000.00 -6.67% 1.65% 4401 Purchases from Donations Q 30,000.00 45,681.73 60,908.97 35,000.00 16.67% 2.06% K Duties moved from outside firm to Parks Department. Budgeted amount only for consumables. L Forecasted up incase E-Rate funding falls through. M Software contracts with third-party vendors (i.e. website, mobile app, event calendar). N New hardware and hardware maintenance expenses. O Costs for the Annual Audit being fully absorbed by the Finance Department. P Costs for the HR Platform being fully absorbed by the HR Department. Page 21 of 26 Q Funds will be put toward Materials (4710).  FY27 Budget Review FY26 Adopted Through Straight-line FY27 Proposed GL Code Account Description Budget 1/31/26 Projection Budget % Change % of Total 4412 Furnishings 5,000.00 1,280.53 1,707.37 5,000.00 0.00% 0.29% 4416 Dues 2,500.00 1,453.90 1,938.53 2,000.00 -20.00% 0.12% 4423 Service Charges R 8,000.00 5,275.64 7,034.19 4,000.00 -50.00% 0.24% 4460 Special Events/Programs 20,000.00 11,045.15 14,726.87 18,000.00 -10.00% 1.06% 4680 Operating Supplies S 32,000.00 19,491.70 25,988.93 25,000.00 -21.88% 1.47% 4710 Publications T 120,000.00 98,696.62 131,595.49 130,000.00 8.33% 7.66% 4783 Insurance Deductible 500.00 - NA 500.00 0.00% 0.03% 4795 Transfer for IT Allocation U 54,772.00 29,347.81 39,130.41 64,320.00 17.43% 3.79% 4801 Engagement & Recognition V 1,000.00 1,845.41 2,460.55 2,000.00 100.00% 0.12% 4822 Capital Reserves W - - NA 6,930.00 NA 0.41% 4858 Vending Supplies X 5,000.00 3,609.05 4,812.07 - -100.00% 0.00% 4954 Equipment Lease PaymentY 3,680.00 2,815.66 NA 5,205.00 41.44% 0.31% 4995 Transfer to Parks Z 12,027.00 12,027.00 NA -100.00% 0.00% Total Expenses 1,656,409.00 1,697,000.00 2.45% 100.00% Total Revenues 1,656,409.00 1,697,000.00 2.45% Total Expenses 1,656,409.00 1,697,000.00 2.45% Balance - - R Forecasted down due to new vending machine structure. S Forecasted down due to current year performance. T True cost 165k. Using 35k from Purchases from Donations (4401) to make whole. Accounts for all books, databases, digital content, etc. U Personnel costs for IT services. V Forecasted up based on current year performance. W Money set aside for future large expenditures. X Moved to outside vendor. Corresponding Revenue line also eliminated. Y Forecasted up based on new rates. Page 22 of 26 Z Labor costs fully absorbed by Parks Department. Art and Exhibit Policy – NEW Purpose The O’Fallon Public Library provides space for the display of artwork and exhibits that contribute to the cultural, educational, and civic life of the community. Exhibits help spark curiosity, celebrate creativity, and encourage exploration of ideas and perspectives. The Library welcomes exhibits from individuals, groups, and organizations. Displays may include artwork, collections, informational exhibits, or other materials that are appropriate for a public space used by visitors of all ages. Selection of Exhibits Exhibit space in the Library is limited and is scheduled at the discretion of the Library Director or designee. When considering exhibits, the Library may consider factors such as: • Suitability for a public space serving all ages • Relevance to community interests, culture, or education • Quality and presentation of the display • Space requirements and ease of installation • The Library’s schedule and operational needs The Library strives to present a broad range of creative and informational displays over time. The display of artwork or exhibits does not imply Library endorsement of the beliefs, viewpoints, or subject matter represented. The Library reserves the right to decline, limit, or remove exhibits that are inconsistent with this policy, disruptive to Library operations, or unsuitable for the Library environment. Exhibit Spaces This policy applies to designated exhibit areas within the Library, which may include: • Art display walls • Display cases • Temporary exhibit areas Page 23 of 26  • Other spaces identified by the Library for public displays Availability of these spaces may change based on Library needs and programming. Installation and Responsibility Exhibitors are responsible for the installation and removal of their displays unless other arrangements are approved by the Library. Exhibits must conform to the physical limitations and safety requirements of the display space. The Library is a heavily used public facility. While reasonable care is taken, the Library is not responsible for damage to or loss of displayed items. Sales The Library does not facilitate or participate in the sale of exhibited items. Artists may include contact information or QR codes so that interested individuals may contact them directly. Any transactions must occur independently of the Library. Applications Individuals or organizations interested in displaying artwork or exhibits may submit an application in a format determined by the Library. Page 24 of 26 Art and Exhibit Policy The O’Fallon Public Library is pleased to offer individuals, groups, or organizations the opportunity to display their artwork/exhibits. This policy is intended to encourage equitable access to artists in the O’Fallon area. Goals of the Exhibits • To support community education, cultural and artistic activities • To encourage individuals to contribute to the appreciation of the arts • To broaden horizons by presenting a wide range of art, collections or displays • To nourish intellectual, aesthetic and creative growth • To reach non-traditional library patrons Selection of Exhibits All exhibits, whether generated by the public or the library staff will be considered in terms of the criteria listed below. Responsibility for the selection of exhibits resides with the Art Review Committee consisting of the Library Director and at least two other appointed individuals. The library does not accept responsibility for ensuring that all points of view are represented in any single display. In presenting exhibits, the library does not imply endorsement of the beliefs or viewpoints of the subject matter. The library endeavors to present a broad spectrum of opinions and a variety of viewpoints. The following categories will be considered when approving exhibits: • Artist’s original work • Suitability of subject matter for the full range of library visitors, including children • Quality of the presentation • Local, regional, or historical or interest • Appropriateness to special events, anniversaries, holidays, etc. • Relation to other events or exhibits in the community • Representation of an influential movement, genre, trend, or national culture • Space requirements and ease of installation Some examples of items that may be exhibited include two-dimensional pieces and small three- dimensional works of art. Large scale pieces are not suitable for library spaces and may present operational challenges. Page 25 of 26 Applying for Exhibit Space All potential exhibitors must complete a display application to be submitted to the Art Review Committee. This form is available in the library or online at ofpl.info/policies. Decisions of the Art Review Committee are final. Exhibits are scheduled for at least one month by the Library Director after review and approval by the Art Review Committee. Individuals using the Library’s exhibit spaces may not install their works prior to the dates on which their space reservations begin. Previously selected artists may apply again, although only one application from any artists will be considered at any given time. Exhibitors should recognize that the Library is a public building used by a large number of people. Neither the City of O’Fallon nor the O’Fallon Public Library will be responsible for any damage or loss that may occur during setup and removal or during the time the exhibit is displayed. Each artist is responsible for hanging his/her own work and taking down the same when the exhibit has ended. The artist must schedule the installation and removal date and time with the Library Director. Artists who fail to remove items on or before the specified date will not be allowed exhibit space in the future. Costs incurred by the O’Fallon Public Library for dismantling and/or storage of exhibits will be borne by the artist/exhibitor. Exhibits must conform to the space restrictions of the exhibit areas provided. The O’Fallon Public Library does not allow solicitation or selling of items in the library. Art may be purchased directly from the artist but only outside the library. The artist’s name and contact information may be made available. No price tags may be affixed to the works exhibited or pricing lists distributed in the library. Brief information about the work may be displayed alongside the work. Such information should be typed and be no larger than 3 inches by 5 inches. The Library Board of Trustees may amend this policy whenever it deems appropriate and in response to changing conditions. Page 26 of 26