Library Board

Library Board - April 13, 2026 Second Monday at 6:00 PM Location: O'Fallon Public Library 120 Civic Plaza Page 1. Opening 1.1 Call to Order 1.2 Roll Call 1.3 Recognition of Guests 2. Consent Agenda 2.1 Secretary's Report/ Approval of Minutes - March 9, 2026 3 260309LBMinutes.pdf 2.2 Treasurer's Report 4 4.13.26 Supplemental Report.pdf 4.13.26 Budget Performance Report.pdf 4.13.26 Balance Sheet.pdf 2.3 Director's Report 11 4.13.26 Director's Report.pdf 3. Information Items 3.1 Intersections Pilot Year 14 4.13.26 Intersections Pilot Year.pdf 3.2 IT Allocations 15 4.13.26 IT Allocations.pdf 3.3 Together O'Fallon Update 16 4.13.26 Executive Summary #3.pdf 4.13.26 Square Footage Comps.pdf Page 1 of 27  4.13.26 Tax Impact.pdf 4.13.26 Updated Timeline.pdf 4. Approval of Bills 4.1 Monthly Bills 24 4.13.26 Monthly Bills.pdf 5. Public Comments 6. New Business 6.1 Formation of Nomination Committee 6.2 Recognition Policy 27 4.13.26 Recognition Policy.pdf 7. Adjournment Website: ofpl.info/board Page 2 of 27  O’Fallon Public Library Regular Board Meeting Minutes March 9, 2026-Draft The meeting took place at the O’Fallon Public Library in O’Fallon, IL. President Suzanne Rupright called the meeting to order at 6:00 p.m. Roll Call: Suzanne Rupright; present, Linda Mitchell; present, Doug Distler; present, Charla Morton; present, Vern Hamm; present, Liz Jennings; present, Judy Nicholson; present, Renee Kruep; present. Beth Rowling and Paige McIntosh were excused. Consent Agenda: A motion was made by L. Jennings and seconded by L. Mitchell to accept the consent agenda. All ayes. Motion carried. Informational Items: Ryan presented an update on the Together O’Fallon Meeting. February Bills: A motion was made by L. Jennings and seconded by D. Distler to approve the presented bills. Roll call: S. Rupright; aye, L. Mitchell; aye, D. Distler; aye, C. Morton; aye, V. Hamm; aye, J. Nicholson; aye, L. Jennings; aye, R. Kruep; aye. All ayes. Motion carried. New Business: A motion was made by D. Distler and seconded by V. Hamm to approve the FY27 Budget. 7 ayes, 1 abstained. Motion carried. A motion was made by L. Jennings and seconded by C. Morton to approve the Art and Exhibit Policy. 7 ayes, 1 abstained. Motion carried. Adjournment: There being no further business, the meeting was adjourned at 7:15 pm. Respectfully Submitted, Traci Sipes Recording Secretary Approved by O’Fallon Public Library Board Action _________________________________ Charla Morton, Secretary Page 3 of 27  O’Fallon Public Library Treasurer’s Supplemental Financial Report February 28, 2026 Income for the month of February was $10,912. Income for the 9 months ending February 28, 2026, was $1,606,318 (97% of budget). Expenses for the month of February were $111,537. Expenses for the 9 months ending February 28, 2026 were $1,352,713. Expenses YTD are 7% over budget (82% actual vs 75% budget). The majority of the budget variance is primarily attributed to salaries, marketing and purchases from donated funds. The March financials will show income received that will offset the variance with the purchases from donated funds. The surplus for the 9 months ending February 28, 2026 was $253,604.81. The library’s cash position on February 28, 2026 is sufficient to cover the budgeted expenses for the remaining 3 months of the fiscal year ending April 30th. Cash and investment accounts February 28,2026 Cash on hand and on deposit at First Bank ($444,243) and Illinois Funds ($280,943) at February 28,2026 totaled $725,186 including $249,506 in reserve funds. The market value of the First Bank Wealth Management reserve account at February 28, 2026 was $1,260,170. Dividend and interest earned on the account year-to-date was $3,809 and fiduciary fees $825. The yield on the investment portfolio year-to-date is 4.06%. The market value of the First Bank Wealth Management managed investment account at February 28, 2026 was $4,596,938. Dividend and interest earned on the account year-to-date was $50,418 and the fiduciary fees $3,130. The yield on the investment portfolio yar-to-date is 3.89%. Page 4 of 27  Budget Performance Report Fiscal Year to Date 02/28/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 04 - Library Fund REVENUE Department 00 - Revenues 3000 Interest - CD 15,000.00 .00 15,000.00 870.54 .00 37,109.49 (22,109.49) 247 61,215.84 3010 Property Taxes 1,407,000.00 .00 1,407,000.00 .00 .00 1,399,183.29 7,816.71 99 1,329,535.46 3018 Trust Account Distribution 23,000.00 .00 23,000.00 .00 .00 14,072.25 8,927.75 61 25,701.15 3024 TIF Surplus 14,000.00 .00 14,000.00 .00 .00 .00 14,000.00 0 23,640.26 3072 Interest - IL Funds 7,000.00 .00 7,000.00 805.76 .00 8,939.00 (1,939.00) 128 9,954.16 3100 Pers Prop Replace Tax 12,000.00 .00 12,000.00 .00 .00 8,072.88 3,927.12 67 9,724.00 3300 Vending Machines 7,000.00 .00 7,000.00 .00 .00 5,006.16 1,993.84 72 6,326.37 3685 Merchandise Sales .00 .00 .00 (56.22) .00 (2,430.96) 2,430.96 +++ .00 3763 Interest - Bank Operations .00 .00 .00 29.53 .00 594.44 (594.44) +++ 31.47 3780 Dividends 2,000.00 .00 2,000.00 506.00 .00 5,427.54 (3,427.54) 271 5,479.62 3821 Special Gifts 45,000.00 .00 45,000.00 1,429.20 .00 15,630.59 29,369.41 35 28,712.58 3823 Miscellaneous Income/Reimbursement .00 .00 .00 70.61 .00 224.89 (224.89) +++ 66,620.12 3841 Per Capita Grant 47,500.00 .00 47,500.00 .00 .00 47,626.28 (126.28) 100 47,949.17 3858 Lost Materials 5,000.00 .00 5,000.00 545.53 .00 4,820.76 179.24 96 6,663.51 3871 Fines 500.00 .00 500.00 41.48 .00 843.20 (343.20) 169 1,296.75 3880 Non-Resident Cards 18,000.00 .00 18,000.00 2,972.00 .00 17,980.77 19.23 100 21,505.68 3891 Passport Fee 18,000.00 .00 18,000.00 1,680.00 .00 18,235.40 (235.40) 101 24,845.00 3892 Photocopier 26,000.00 .00 26,000.00 2,404.26 .00 23,716.37 2,283.63 91 21,864.04 3941 Unrealized Gain (Loss) .00 .00 .00 (386.34) .00 1,265.68 (1,265.68) +++ 5,271.48 3948 Transfer from Cash Reserves 9,409.00 .00 9,409.00 .00 .00 .00 9,409.00 0 .00 Department 00 - Revenues Totals $1,656,409.00 $0.00 $1,656,409.00 $10,912.35 $0.00 $1,606,318.03 $50,090.97 97% $1,696,336.66 REVENUE TOTALS $1,656,409.00 $0.00 $1,656,409.00 $10,912.35 $0.00 $1,606,318.03 $50,090.97 97% $1,696,336.66 EXPENSE Department 01 - Expenses 4000 Salaries 489,035.00 .00 489,035.00 35,456.71 .00 395,719.13 93,315.87 81 380,815.88 4001 Part Time Salaries 368,000.00 .00 368,000.00 25,660.86 .00 271,210.29 96,789.71 74 401,663.73 4012 Medicare/Social Security Employer 55,000.00 .00 55,000.00 4,583.03 .00 50,235.74 4,764.26 91 58,904.16 4020 Pension 51,500.00 .00 51,500.00 3,096.48 .00 39,586.12 11,913.88 77 46,511.08 4030 Medical Insurance 115,060.00 .00 115,060.00 8,519.11 .00 87,893.50 27,166.50 76 94,898.65 4031 Dental & Vision Insurance 5,030.00 .00 5,030.00 351.71 .00 3,410.66 1,619.34 68 3,810.68 4032 Life Insurance 505.00 .00 505.00 42.08 .00 416.95 88.05 83 498.39 4060 Unemployment Compensation 5,000.00 .00 5,000.00 542.99 .00 3,082.80 1,917.20 62 5,012.85 4100 Maintenance Bldgs 60,000.00 .00 60,000.00 3,222.64 .00 60,396.37 (396.37) 101 65,909.90 4150 Maintenance Grounds 13,000.00 .00 13,000.00 .00 .00 5,011.01 7,988.99 39 5,817.00 4210 Worker Comp Insurance 500.00 .00 500.00 .00 .00 520.00 (20.00) 104 348.73 4220 General Insurance 16,500.00 .00 16,500.00 .00 .00 18,872.00 (2,372.00) 114 15,623.27 4230 Telephone 4,600.00 .00 4,600.00 348.94 .00 4,521.48 78.52 98 6,240.75 4260 Utilities 30,000.00 .00 30,000.00 2,912.64 .00 49,903.80 (19,903.80) 166 27,095.95 Run by Ryan Johnson on 04/07/2026 09:30:40 AM PagePage 5 1ofof 3 27  Budget Performance Report Fiscal Year to Date 02/28/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 04 - Library Fund EXPENSE Department 01 - Expenses 4290 Travel Expense 6,000.00 .00 6,000.00 11.16 .00 2,268.96 3,731.04 38 6,587.56 4303 Marketing/Advertising 5,000.00 .00 5,000.00 309.00 .00 7,149.41 (2,149.41) 143 18,667.74 4320 Training 9,500.00 .00 9,500.00 .00 .00 2,382.52 7,117.48 25 10,522.29 4321 Disbursements to Other Agencies 16,000.00 .00 16,000.00 136.87 .00 13,580.91 2,419.09 85 18,642.50 4330 Postage 6,500.00 .00 6,500.00 426.95 .00 4,365.55 2,134.45 67 7,020.80 4340 Computer Services 52,200.00 .00 52,200.00 412.79 .00 57,406.55 (5,206.55) 110 55,532.56 4345 IT Support/Services 7,000.00 .00 7,000.00 2,276.45 .00 3,280.01 3,719.99 47 5,070.15 4360 Accounting Services 8,000.00 .00 8,000.00 17.98 .00 4,577.98 3,422.02 57 4,445.00 4361 Payroll Processing Services 4,000.00 .00 4,000.00 219.85 .00 2,297.79 1,702.21 57 4,364.35 4380 Legal Services 4,000.00 .00 4,000.00 .00 .00 1,088.50 2,911.50 27 5,469.00 4390 Professional Service 30,000.00 .00 30,000.00 3,172.00 .00 10,716.23 19,283.77 36 25,881.34 4401 Purchases from Donated Funds 30,000.00 .00 30,000.00 12,185.94 .00 57,867.67 (27,867.67) 193 3,579.62 4412 Furnishings 5,000.00 .00 5,000.00 .00 .00 1,280.53 3,719.47 26 10,260.88 4416 Dues 2,500.00 .00 2,500.00 .00 .00 1,453.90 1,046.10 58 2,024.00 4423 Service Charges 8,000.00 .00 8,000.00 520.84 .00 6,227.77 1,772.23 78 8,191.32 4460 Special Event Program/sup 20,000.00 .00 20,000.00 1,118.00 .00 12,163.15 7,836.85 61 17,343.64 4680 Office & Operating Supplies 32,000.00 .00 32,000.00 1,591.02 .00 21,082.72 10,917.28 66 39,300.06 4690 Uniforms .00 .00 .00 .00 .00 .00 .00 +++ 77.24 4710 Publications 120,000.00 .00 120,000.00 4,000.79 .00 102,697.41 17,302.59 86 151,870.11 4783 Insurance Deductible 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 4795 Transfer for IT Allocation 54,772.00 .00 54,772.00 .00 .00 29,347.81 25,424.19 54 45,897.40 4801 EE Engagement & Recognition 1,000.00 .00 1,000.00 94.27 .00 1,939.68 (939.68) 194 1,889.93 4858 Vending Mach Recpts/Disb 5,000.00 .00 5,000.00 .00 .00 3,609.05 1,390.95 72 5,274.13 4884 ImprovementsOtherThanBldg .00 .00 .00 .00 .00 .00 .00 +++ 31,634.99 4952 Lease Principal GASB87 .00 .00 .00 .00 .00 .00 .00 +++ 5,376.08 4953 Lease Interest GASB87 .00 .00 .00 .00 .00 .00 .00 +++ 467.68 4954 Equipment Lease Payment 3,680.00 .00 3,680.00 306.61 .00 3,122.27 557.73 85 .00 4995 Transfer for Park Services 12,027.00 .00 12,027.00 .00 .00 12,027.00 .00 100 .00 Department 01 - Expenses Totals $1,656,409.00 $0.00 $1,656,409.00 $111,537.71 $0.00 $1,352,713.22 $303,695.78 82% $1,598,541.39 EXPENSE TOTALS $1,656,409.00 $0.00 $1,656,409.00 $111,537.71 $0.00 $1,352,713.22 $303,695.78 82% $1,598,541.39 Fund 04 - Library Fund Totals REVENUE TOTALS 1,656,409.00 .00 1,656,409.00 10,912.35 .00 1,606,318.03 50,090.97 97% 1,696,336.66 EXPENSE TOTALS 1,656,409.00 .00 1,656,409.00 111,537.71 .00 1,352,713.22 303,695.78 82% 1,598,541.39 Fund 04 - Library Fund Totals $0.00 $0.00 $0.00 ($100,625.36) $0.00 $253,604.81 ($253,604.81) $97,795.27 Run by Ryan Johnson on 04/07/2026 09:30:40 AM PagePage 6 2ofof 3 27  Budget Performance Report Fiscal Year to Date 02/28/26 Include Rollup Account and Rollup to Account Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 74 - Ohlendorf Bequest REVENUE Department 00 - Revenues 3002 Interest - Investment 50,000.00 .00 50,000.00 47,795.53 .00 156,834.84 (106,834.84) 314 196,385.58 3780 Dividends .00 .00 .00 402.23 .00 5,982.22 (5,982.22) +++ 9,257.18 3941 Unrealized Gain (Loss) .00 .00 .00 2,607.55 .00 7,378.26 (7,378.26) +++ 19,926.46 Department 00 - Revenues Totals $50,000.00 $0.00 $50,000.00 $50,805.31 $0.00 $170,195.32 ($120,195.32) 340% $225,569.22 REVENUE TOTALS $50,000.00 $0.00 $50,000.00 $50,805.31 $0.00 $170,195.32 ($120,195.32) 340% $225,569.22 EXPENSE Department 01 - Expenses 4772 Investment Transfer 50,000.00 .00 50,000.00 .00 .00 .00 50,000.00 0 .00 4806 Trust Fees .00 .00 .00 1,565.47 .00 15,444.64 (15,444.64) +++ 19,616.95 Department 01 - Expenses Totals $50,000.00 $0.00 $50,000.00 $1,565.47 $0.00 $15,444.64 $34,555.36 31% $19,616.95 EXPENSE TOTALS $50,000.00 $0.00 $50,000.00 $1,565.47 $0.00 $15,444.64 $34,555.36 31% $19,616.95 Fund 74 - Ohlendorf Bequest Totals REVENUE TOTALS 50,000.00 .00 50,000.00 50,805.31 .00 170,195.32 (120,195.32) 340% 225,569.22 EXPENSE TOTALS 50,000.00 .00 50,000.00 1,565.47 .00 15,444.64 34,555.36 31% 19,616.95 Fund 74 - Ohlendorf Bequest Totals $0.00 $0.00 $0.00 $49,239.84 $0.00 $154,750.68 ($154,750.68) $205,952.27 Grand Totals REVENUE TOTALS 1,706,409.00 .00 1,706,409.00 61,717.66 .00 1,776,513.35 (70,104.35) 104% 1,921,905.88 EXPENSE TOTALS 1,706,409.00 .00 1,706,409.00 113,103.18 .00 1,368,157.86 338,251.14 80% 1,618,158.34 Grand Totals $0.00 $0.00 $0.00 ($51,385.52) $0.00 $408,355.49 ($408,355.49) $303,747.54 Run by Ryan Johnson on 04/07/2026 09:30:40 AM PagePage 7 3ofof 3 27  Balance Sheet Through 02/28/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund Fund 04 - Library Fund ASSETS 1007 Library - Bank of O'Fallon 20,404.24 29,218.21 (8,813.97) (30.17) 1010 1010 Petty Cash 150.00 150.00 .00 .00 1010.80 Cash Drawers 350.00 350.00 .00 .00 1010 - Totals $500.00 $500.00 $0.00 0.00% 1020 Cash In Bank-First Bank 443,743.85 328,887.70 114,856.15 34.92 1025 Illinois Funds 280,943.02 233,535.80 47,407.22 20.30 1028 First Bank Wealth Management 1,254,010.52 1,215,627.20 38,383.32 3.16 1040 Accounts Receivable 10.40 10.40 .00 .00 1041 Accrued Interest 8,845.49 8,845.49 .00 .00 1070 Taxes Receivable 1,407,000.00 1,407,000.00 .00 .00 1071 Unexpired Insurance 11,654.59 11,654.59 .00 .00 1299 1299.28 Market Value Adj First Bank Wealth 6,159.53 4,893.85 1,265.68 25.86 1299 - Totals $6,159.53 $4,893.85 $1,265.68 25.86% 1801 Prepaid Expenses .00 4,495.50 (4,495.50) (100.00) ASSETS TOTALS $3,433,271.64 $3,244,668.74 $188,602.90 5.81% LIABILITIES AND FUND EQUITY LIABILITIES 2304 Accounts Payable Other .00 3,624.89 (3,624.89) (100.00) 2308 Accounts Payable .00 38,010.76 (38,010.76) (100.00) 2310 Accrued Wages .00 24,792.00 (24,792.00) (100.00) 2311 IMRF Ded Payable 14,437.09 6,412.79 8,024.30 125.13 2318 ER Life Insurance LINA 84.16 .00 84.16 +++ 2328 Medical Ded Payable 6,565.85 13,344.61 (6,778.76) (50.80) 2780 Deferred Taxes 1,407,000.00 1,407,000.00 .00 .00 LIABILITIES TOTALS $1,428,087.10 $1,493,185.05 ($65,097.95) (4.36%) FUND EQUITY 2800 Fund Balance 1,501,976.94 1,501,976.94 .00 .00 2813 Prior Year Adjustment (.07) (.07) .00 .00 2815 Reserve Fund Balance 249,506.82 249,506.82 .00 .00 FUND EQUITY TOTALS Prior to Current Year Changes $1,751,483.69 $1,751,483.69 $0.00 0.00% Prior Year Fund Equity Adjustment .00 .00 Fund Revenues (1,606,318.03) (1,696,336.66) Fund Expenses 1,352,713.22 1,598,541.39 FUND EQUITY TOTALS $2,005,088.50 $1,849,278.96 $155,809.54 8.43% Run by Ryan Johnson on 04/07/2026 09:29:43 AM PagePage 8 1ofof 3 27  Balance Sheet Through 02/28/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund LIABILITIES AND FUND EQUITY TOTALS $3,433,175.60 $3,342,464.01 $90,711.59 2.71% Fund 04 - Library Fund Totals $96.04 ($97,795.27) $97,891.31 100.10% Run by Ryan Johnson on 04/07/2026 09:29:43 AM PagePage 9 2ofof 3 27  Balance Sheet Through 02/28/26 Detail Listing Include Rollup Account/Rollup to Account Current YTD Prior Year Account Account Description Balance Total Actual Net Change Change % Fund Category Governmental Funds Fund Type Special Revenue Fund Fund 74 - Ohlendorf Bequest ASSETS 1041 Accrued Interest 4,055.64 4,055.64 .00 .00 1212 Investments-First Bank 4,572,628.93 4,425,934.43 146,694.50 3.31 1299 Market Value Adjustment 24,309.47 16,253.29 8,056.18 49.57 ASSETS TOTALS $4,600,994.04 $4,446,243.36 $154,750.68 3.48% FUND EQUITY 2800 Fund Balance 4,446,243.36 4,446,243.36 .00 .00 FUND EQUITY TOTALS Prior to Current Year Changes $4,446,243.36 $4,446,243.36 $0.00 0.00% Prior Year Fund Equity Adjustment .00 .00 Fund Revenues (170,195.32) (225,569.22) Fund Expenses 15,444.64 19,616.95 FUND EQUITY TOTALS $4,600,994.04 $4,652,195.63 ($51,201.59) (1.10%) LIABILITIES AND FUND EQUITY TOTALS $4,600,994.04 $4,652,195.63 ($51,201.59) (1.10%) Fund 74 - Ohlendorf Bequest Totals $0.00 ($205,952.27) $205,952.27 100.00% Fund Type Special Revenue Fund Totals $96.04 ($303,747.54) $303,843.58 100.03% Fund Category Governmental Funds Totals $96.04 ($303,747.54) $303,843.58 100.03% Grand Totals $96.04 ($303,747.54) $303,843.58 100.03% Run by Ryan Johnson on 04/07/2026 09:29:43 AM Page Page 10 3ofof 3 27  Director’s Monthly Report Administration We recently concluded our third Together O’Fallon community workshop, which was another strong and engaging session. Participation and feedback throughout this process have been invaluable as we continue to shape the future of the library. The three workshops averaged 65 people each in attendance. More detailed information on this initiative will be shared later in the agenda. The AARP Tax-Aide program will wrap up on Tuesday, April 14. While final numbers will not be available from the AARP Foundation until later this spring, it was once again a very strong year with significant demand for appointments. This program continues to be a tremendous service to our community. Mike Day, Linda Sobel, and the entire team of volunteers deserve the lion’s share of the credit for its success. With tax season coming to a close, attention now turns to the Friends of the Library Annual Book Sale, which will take place April 23 through April 27. Following last year’s record-setting sale of approximately $25,000, the Friends are aiming to meet or exceed that total again this year. This event remains one of the organization’s most important fundraising efforts and a great example of community support in action. Work also continues with Rescigno’s, our fundraising consulting firm. They have completed an initial review of the philanthropic screening and developed a draft Case for Support that thoughtfully incorporates both key library metrics and feedback gathered through the Together O’Fallon campaign. I am pleased with the level of care and attention they are bringing to this effort. By aligning closely with our Together O’Fallon messaging, we are ensuring a consistent and unified voice as we move forward. Additional details, including draft materials and projections, will be shared as they become available. Circulation Peyton, Merrill, and Breanna have successfully completed their training period and have transitioned into their regular schedules. This added capacity is already helping to strengthen desk coverage and ensure a more consistent and responsive experience for patrons. A big thank you to Katie and Jo for leading the bulk of the training and setting these staff members up for success. Behind the scenes, Laura has been working with staff at IHLS to clean up nearly 800 outdated records in the online catalog. This work helps ensure that patrons are finding accurate, up-to-date information when searching our collection, while also improving the reliability of our internal reporting. In addition, Laura and Shawnna have collaborated to streamline our book ordering process through our new vendor, Ingram. This internal improvement helps create a Page 11 of 27 more efficient and consistent workflow as we continue to manage and grow the collection. Adult Services Noah is now actively serving as a notary and continues to make strong progress in processing passport applications. He has also been working with Jordan to support and grow our 3D printing service, which continues to gain traction as a valuable offering for the community. Emily is now independently processing passport applications and is doing an excellent job in this role. With Noah, Ben, and Emily all now fully trained as both Notary and Passport Acceptance Agents, we have significantly expanded our ability to provide these services in a consistent and timely manner. This added capacity improves the overall patron experience while also helping to distribute the workload more evenly across the team. We have also added a new heated laminator in Adult Services and implemented a $0.25 lamination fee. This enhancement supports both internal operations and provides an additional patron-facing service, offering another convenient resource for the community. Youth Services The Youth Services Department had a dynamic and engaging month, kicking things off by celebrating participants in the Winter Reading Challenge. March also featured a Spring Break Transportation Reading Challenge, where participants read five themed books to earn complimentary tickets to the Museum of Transportation in St. Louis. Staff supported the initiative with a vibrant “Books That Move You” display, which saw strong circulation as families eagerly engaged with the challenge and successfully redeemed their rewards. Creativity was also on display throughout the month, with patrons contributing to a “Kindness is Golden” wall and participating in a festive scavenger hunt that encouraged exploration of the collection. Programming remained strong, with 25 events offered and consistent participation from both new and returning families. A highlight of the month was a special story time hosted by Julie for 54 students, parents, and teachers from Discovery School. This marked her fifth year hosting the visit, which continues to be a meaningful partnership and a great opportunity to connect young readers with library resources. Many attendees checked out materials following the program, further reinforcing the impact of this outreach. Behind the scenes, staff dedicated time to cleaning, shelf-reading, and weeding to ensure the collection remains current, appealing, and easy to browse. Planning is also well underway for the 2026 Summer Reading Program, with an exciting lineup of potential programs and presenters already taking shape. Page 12 of 27 Personnel Lisa Murphy-Tate resigned her position in Circulation on April 8. We will get that position posted as soon as possible. Traci is retiring at the end of April. Alicia has been training with her for the last several weeks and is in a great position to take over as Admin Assistant for the start of the new fiscal year. Upcoming At the May board meeting, the board will need to elect new officers for the fiscal year. It’s also time for the annual review of the Library Card Issuance Policy, as well as a regular update of our Staff Roster and Organizational Chart. Ryan Johnson Library Director Page 13 of 27 Intersections: Interdisciplinary Literacy Collaborations A Professional Learning Partnership with O’Fallon School District 90; Ryan Johnson, Director of O’Fallon Public Library, and Renee Stites Kruep, Assistant Teaching Professor at University of Missouri Intersections invites middle school teachers from Social Studies, Science, Math, and English to participate in a professional learning community at the O’Fallon Public Library (OFPL). Pilot Year Summary This past year, seven middle school teachers and a district instructional coach from across the disciplines and grade levels participated in four professional learning sessions at the O’Fallon Public Library. Those session topics and activities are detailed below. After a year of learning, some key successes of the collaboration include teachers: ​ Using more Claim, Evidence, and Reasoning strategies and tasks with their students. ​ Striving to use district media specialist, Melissa Doetsch, more often across the disciplines. ​ Accessing library resources such as the databases like EBSCO and WorldBook, checking out materials for unit revision (a station-introduction where students interacted with multiple texts), and a class set of novels for a unit on Shakespeare. ​ Utilizing Newsbank for Scholar Bowl study and refining a sixth-grade research assignment. ​ Collaborating across the district and grade levels to think critically about teaching and curriculum. Session Summaries​ October 2025 November 2025 January 2026 March 2026 Foundations: We Taking Notes & Writing: Teachers used Assessment: Teachers established our learning Reading Broadly: the databases to think about reflected on their purpose by understanding Teachers explored and writing to learn v learning assessment practices and disciplinary literacy, practiced purposeful to write when asking had opportunities to explore Buehl’s Fact Pyramid to notetaking and tried their students to use CER or different ways of using inform planning, and hand at data literacy with RACE for argumentative formative and summative learned about OFPL slow reveal graphs and writing. assessments that reviewed through a tour and database analyzing media. our previous sessions and workshop. invited learning transfer. ​ Next Steps Through our conversations, we determined that in the future, we would like to ●​ Try to host the professional learning on full instruction days so teachers can stay at the library to write lessons, revise assessments, explore resources, etc. more collaboratively. ●​ Brainstorm ways to teach students about how to use the library more effectively and get them to the public library more often. ●​ Develop a way to share the learning more broadly through discipline leadership, specific presentations/lessons. Page 14 of 27  A B C 1 2 IT Allocations Per Department 3 Department Dollars % of IT Budget 4 Water $ 619,270.00 22.7% 5 PD $ 548,200.00 20.1% 6 Comm Dev $ 259,750.00 9.5% 7 Fire $ 241,450.00 8.9% 8 Sewer $ 229,360.00 8.4% 9 Admin $ 192,310.00 7.1% 10 Park $ 184,380.00 6.8% 11 EMS $ 164,680.00 6.0% 12 Street $ 145,340.00 5.3% 13 Library $ 64,320.00 2.4% 14 MECOMM $ 51,090.00 1.9% 15 Facilities $ 19,280.00 0.7% 16 Ec Dev/Tourism $ 3,130.00 0.1% 17 Cemetery $ 1,440.00 0.1% 18 19 Totals $ 2,724,000.00 100.0% Page 15 of 27  Executive Summary​ As a result of the Small Group Work Activity​ Thursday, Mar. 19, 2026 • Together O’Fallon Community Workshop #3 OVERVIEW On March 19, 2026, community members participated in the third Together O’Fallon Community Workshop at the Knights of Columbus. The session opened with welcome remarks and an overview of the process by engagement team member Todd Reichelt, followed by an informational presentation from Library Director Ryan Johnson. Engagement team member David Vail introduced and facilitated the small-group work activity. During the small-group activity, participants reviewed five potential library options and ranked them according to preference. Each table worked collaboratively to reach a consensus ranking. In addition to ranking the options, participants discussed potential improvements, suggested additional amenities, and provided feedback to help guide future planning decisions. OPTIONS AND RANKINGS Participants reviewed five potential library options, each representing a different level of investment and service expansion. The Status Quo maintains the existing 17,000 square foot facility with no additional cost. Option A (Base Library) expands the facility to approximately 30,000 square feet at an estimated cost of $17.25 million. Option B (Enhanced Multipurpose) increases the size to approximately 34,000 square feet with an estimated cost of $19.75 million. Option C (Expanded Services) further expands the library to approximately 38,120 square feet at an estimated cost of $22.32 million and introduces additional service offerings. Option D (Comprehensive Library) represents the largest investment, at approximately 40,020 square feet and an estimated cost of $25 million, incorporating the full range of proposed amenities. Each table ranked each option. Then the rankings were converted into a weighted scoring system where a rank of 1 received 5 points. Page 16 of 27 Total points by option: ●​ Status Quo: 13 ●​ Option A: 18 ●​ Option B: 31 ●​ Option C: 38 ●​ Option D: 35 Option C (Expanded Services) received the highest total score, indicating it was the most preferred option among participants. This option reflects interest in expanding services while maintaining a balanced approach to cost and space. KEY THEMES FROM FEEDBACK Participant feedback revealed several consistent priorities across groups: ●​ Flexible, multi-use spaces that can adapt to different needs over time ●​ Community-centered design that supports gathering, collaboration, and events ●​ Expanded services such as makerspaces, sensory spaces, and café-style offerings ●​ Inclusive and accessible environments that serve a wide range of users ●​ Outdoor and extended-use spaces that support programming beyond the building ●​ Questions were also raised regarding programming, operations, and the future use of the existing facility. CONSENSUS The results of Community Workshop #3 indicate strong support for a new library that expands services while maintaining flexibility and thoughtful planning. Option C emerged as the leading choice, reflecting a preference for enhanced services, adaptable spaces, and a facility that supports a wide range of community needs. Participants also emphasized the importance of balancing new features with cost awareness and long-term sustainability. Page 17 of 27 Square Footage Comparison The following table outlines the library’s current square footage compared to a potential new facility. Name Current New Area Includes Sq. Ft. Approx. Sq. Ft. Adult Collection 8,000 12,000 Seating, Stacks, Displays, Circulation Desks, Quiet Areas Children’s Area 2,450 8,300 Dedicated Multi-Purpose Room, Wellness/Lactation Room, Family Restroom, Sensory Room, Discovery Room (Science Center-esque) 6 Study Rooms 550 1,200 Tables, Chairs, Whiteboards, AV Hookups. (4-person) Teen Room 500 750 Tables, Chairs, Gaming Area, Computers Work Room/Staff 2,000 4,000 One consolidated space with various Offices offices and shared workspaces, breakroom, supplies. Room for Friends of the Library to operate. Loading dock area. Building Service 600 900 Janitor Closet, Electrical Room, Areas Mechanical Room 2 Collaboration 250 600 Tables, chairs, whiteboards, AV hookups Rooms (12- with teleconferencing and projection person) equipment Book Sale Area 250 400 Dedicated space for library book sale and library-branded merchandise Page 18 of 27 Restrooms 450 700 4 sets of men's and women’s restrooms, 2 family restrooms Storage 250 1,000 General storage area for extra supplies, seasonal items, special event items and more Technology 525 700 Public computers, copy machine, fax Center machine, and scanning equipment. Space to do Passport Photos, digitization of documents, etc. Multipurpose 1,000 4,100 Space dedicated for all special events and Space library programs such as book clubs, after- school clubs, storytimes, and more. Flexible sizing with partitions. Assistive Listening Systems. Lobby 175 450 General public entrance Quiet Space NA 400 Space dedicated to silent activities like reading, studying, and remote work Sensory Room NA 120 Quiet, calm space designed for individuals with sensory processing needs (autism, PTSD, anxiety). Can partner with Kulture City for certification. Makerspace NA 1,200 Dedicated to creating (arts, crafts, STEM projects, etc.) for all ages Coffee Shop NA 1,200 Provides food and beverage amenities from a local partner. Revenue generator for the library. Page 19 of 27 Total from above 17,000 38,020 Note: all square footage projections are estimates and may adjust slightly with the final floor plan. Bonus: Outdoor 900 TBD Any new facility will include intentionally Space designed outdoor spaces for reading, learning, and other activities. Page 20 of 27  General Obligation Bonds for Library Building Improvements (1) Estimated Net Bond Proceeds Amortization $17,500,000 Est. Par Amount $16,485,000 Est. True Interest Cost 4.25% 20-Years Est. Total Interest $9,907,438 Est. Average Annual Payment $1,319,622 Est. Par Amount $17,225,000 Est. True Interest Cost 4.61% 30-Years Est. Total Interest $15,617,949 Est. Average Annual Payment $1,094,765 1 Based on current market conditions as of 4/3/2026. Assumes S&P 'AA+' rated bonds. Includes costs of issuance. 1676 Essex Way, Suite 103, O’Fallon, Illinois 62269 - p. 618- 206- 4180 - www.BernardiSecurities.com Member FINRA / Member SIPC Page 21 of 27  General Obligation Bonds for Library Improvements Estimated Homeowner Tax Rate Increase 20-Year Amortization 30-Year Amortization Est. Net Bond Proceeds $17,500,000 $17,500,000 Est. Average Annual Payment $1,319,622 $1,094,765 Est. New Bond & Interest Tax Rate $0.1293 $0.1073 Market Value $100,000 $35.35 $29.33 $200,000 $78.46 $65.09 $300,000 $121.56 $100.85 $400,000 $164.67 $136.61 $500,000 $207.78 $172.37 $600,000 $250.89 $208.14 $700,000 $293.99 $243.90 $800,000 $337.10 $279.66 $900,000 $380.21 $315.42 $1,000,000 $423.32 $351.19 (1) Per $100 of assessed valuation. Based on tax year 2024 rate setting equalized assesssed valuation of $1,020,406,055. Includes homestead exemption. Page 22 of 27 Timeline and Next Steps The following is non-comprehensive, but marks major milestones and deadlines associated with a potential new building. Date Activity Notes April 20, 2026 Survey Launch Community-wide survey to gauge support for current concept. April 23, 2026 Community Information Public Safety Building. Drop-in Session event from 6-8 pm. May 8, 2026 Survey Closes Executive Summary made available once results are analyzed. June 8, 2026 Presentation to Library Board Together O’Fallon committee makes formal presentation to library board. July 13, 2026 Ballot Language Deadline Library board adopts language for November 3 election. August 3, 2026 Language moves to Council City Council adopts resolution placing question on ballot. Must be done by August 16 (79 days prior to election). August 28, 2026 File with County Last day to file said resolution with County Clerk. Page 23 of 27  A B C 1 2 February Bills 3 GL Account & Description Vendor Name Paid 4 04-01 4100 - Maintenance Bldgs Ace Hardware ($0.37) 5 04-01 4100 - Maintenance Bldgs Ace Hardware $3.74 6 04-01 4100 - Maintenance Bldgs Dutch Hollow Supplies $183.69 7 04-01 4100 - Maintenance Bldgs Maids My Way Inc $2,885.58 8 04-01 4100 - Maintenance Bldgs Superior Elevator Inspections LLC $150.00 9 04-01 4230 - Telephone RingCentral Inc $348.94 10 04-01 4260 - Utilities AmerenIP $1,000.91 11 04-01 4260 - Utilities Clearwave Fiber $35.19 12 04-01 4260 - Utilities Homefield Energy $1,677.60 13 04-01 4260 - Utilities Spectrum Enterprise $41.03 14 04-01 4260 - Utilities Spectrum Enterprise $101.24 15 04-01 4260 - Utilities Spectrum Enterprise $56.67 16 04-01 4290 - Travel Expense RAMP $11.16 17 04-01 4303 - Marketing/Advertising Amazon $34.00 18 04-01 4303 - Marketing/Advertising Royal Publishing $275.00 19 04-01 4321 - Disbursements to Other Agencies Decatur Public Library $46.99 20 04-01 4321 - Disbursements to Other Agencies Glen Carbon Centennial Library $29.99 21 04-01 4321 - Disbursements to Other Agencies Glen Carbon Centennial Library $49.90 22 04-01 4321 - Disbursements to Other Agencies Glen Carbon Centennial Library $9.99 23 04-01 4330 - Postage Amazon $180.45 24 04-01 4330 - Postage Commerce Bank $5.75 25 04-01 4330 - Postage Petty Cash $25.35 26 04-01 4330 - Postage RAMP $215.40 27 04-01 4340 - Computer Services Commerce Bank $21.66 28 04-01 4340 - Computer Services IL Heartland Library System $391.13 29 04-01 4345 - IT Support/Services Tech Logic Corporation $2,205.65 30 04-01 4345 - IT Support/Services Williams Office Products Inc $70.80 31 04-01 4360 - Accounting Services Petty Cash $17.98 32 04-01 4361 - Payroll Processing Services Paycor $219.85 33 04-01 4390 - Professional Service Amazon $215.00 34 04-01 4390 - Professional Service Assurehire Inc $37.00 35 04-01 4390 - Professional Service Creative Entourage Agency $1,544.00 36 04-01 4390 - Professional Service HSHS Medical Group Inc $226.00 37 04-01 4390 - Professional Service Midwest Reel $1,150.00 38 04-01 4401 - Purchases from Donated Funds Creative Entourage Agency $7,025.00 39 04-01 4401 - Purchases from Donated Funds Creative Entourage Agency $200.00 40 04-01 4401 - Purchases from Donated Funds Midwest Tape LLC $4,960.94 41 04-01 4460 - Special Event Program/sup Amazon $102.90 42 04-01 4460 - Special Event Program/sup Commerce Bank $36.36 43 04-01 4460 - Special Event Program/sup Knoth, Kenneth $300.00 Page 24 of 27  A B C 44 04-01 4460 - Special Event Program/sup Kurtz, Diana M $150.00 45 04-01 4460 - Special Event Program/sup Petty Cash $42.74 46 04-01 4460 - Special Event Program/sup Swank Motion Pictures Inc $486.00 47 04-01 4680 - Office & Operating Supplies Amazon $1,403.81 48 04-01 4680 - Office & Operating Supplies Commerce Bank $45.07 49 04-01 4680 - Office & Operating Supplies Petty Cash $29.82 50 04-01 4680 - Office & Operating Supplies RAMP $33.34 51 04-01 4680 - Office & Operating Supplies Staples Inc $78.98 52 04-01 4710 - Publications Amazon $228.81 53 04-01 4710 - Publications Amazon $44.95 54 04-01 4710 - Publications Amazon $750.23 55 04-01 4710 - Publications Amazon $453.27 56 04-01 4710 - Publications Bottom Line/Health $29.95 57 04-01 4710 - Publications Commerce Bank $55.00 58 04-01 4710 - Publications Commerce Bank $11.99 59 04-01 4710 - Publications Commerce Bank $295.94 60 04-01 4710 - Publications Follett Content Solutions LLC $86.14 61 04-01 4710 - Publications Follett Content Solutions LLC $46.72 62 04-01 4710 - Publications Follett Content Solutions LLC $210.39 63 04-01 4710 - Publications Follett Content Solutions LLC $56.18 64 04-01 4710 - Publications Follett Content Solutions LLC $281.50 65 04-01 4710 - Publications Follett Content Solutions LLC $30.92 66 04-01 4710 - Publications Follett Content Solutions LLC $201.33 67 04-01 4710 - Publications Follett Content Solutions LLC $30.32 68 04-01 4710 - Publications Follett Content Solutions LLC $30.80 69 04-01 4710 - Publications Follett Content Solutions LLC $110.98 70 04-01 4710 - Publications Ingram Library Services $16.85 71 04-01 4710 - Publications Ingram Library Services $87.25 72 04-01 4710 - Publications Ingram Library Services $40.79 73 04-01 4710 - Publications Ingram Library Services $19.95 74 04-01 4710 - Publications Ingram Library Services $57.19 75 04-01 4710 - Publications Ingram Library Services $137.58 76 04-01 4710 - Publications Ingram Library Services $51.02 77 04-01 4710 - Publications Ingram Library Services $108.86 78 04-01 4710 - Publications Ingram Library Services $17.21 79 04-01 4710 - Publications Ingram Library Services $124.63 80 04-01 4710 - Publications Ingram Library Services $77.64 81 04-01 4710 - Publications Ingram Library Services $17.16 82 04-01 4710 - Publications Ingram Library Services $166.72 83 04-01 4710 - Publications Ingram Library Services $37.16 84 04-01 4710 - Publications Ingram Library Services $65.41 85 04-01 4710 - Publications Ingram Library Services $19.95 86 04-01 4801 - EE Engagement & Recognition Amazon $20.77 Page 25 of 27  A B C 87 04-01 4801 - EE Engagement & Recognition Commerce Bank $73.50 88 04-01 4954 - Equipment Lease Payment SumnerOne Leasing $306.61 89 Total $32,763.90 90 91 92 Category Totals 93 04-01 4100 - Maintenance Bldgs $3,222.64 94 04-01 4230 - Telephone $348.94 95 04-01 4260 - Utilities $2,912.64 96 04-01 4290 - Travel Expense $11.16 97 04-01 4303 - Marketing/Advertising $309.00 98 04-01 4321 - Disbursements to Other Agencies $136.87 99 04-01 4330 - Postage $426.95 100 04-01 4340 - Computer Services $412.79 101 04-01 4345 - IT Support/Services $2,276.45 102 04-01 4360 - Accounting Services $17.98 103 04-01 4361 - Payroll Processing Services $219.85 104 04-01 4390 - Professional Service $3,172.00 105 04-01 4401 - Purchases from Donated Funds $12,185.94 106 04-01 4460 - Special Event Program/sup $1,118.00 107 04-01 4680 - Office & Operating Supplies $1,591.02 108 04-01 4710 - Publications $4,000.79 109 04-01 4801 - EE Engagement & Recognition $94.27 110 04-01 4954 - Equipment Lease Payment $306.61 111 Total $32,763.90 Page 26 of 27 Recognition Policy Purpose The purpose of this policy is to ensure that the O’Fallon Public Library has internal fiscal controls and standards in place for the purposes of recognizing library staff and board members. Recognition is typically initiated by a significant life events, such as those listed below. Such These acts of recognition are important to maintain support morale and camaraderie, as well as to attract and retain the retention of quality employees and board members. Qualifying Life Events Recognition may be provided for the following events: • Death in the immediate family • Hospitalization • Marriage • Graduation • Birth/Adoption • Significant staff employment milestones (5 years, 10 years, retirement, etc.) • Board Retirement or/D departure (departure gifts shall be based on time served; minimum one full-term served) Other significant life events may be recognized at the discretion of the Library Director or Board President. Recognition Guidelines Recognition should be appropriate to the occasion and may include items such as cards, flowers, shared food, or other thoughtful gestures. Recognition will be administered in a fair and consistent manner, while allowing for some flexibility based on individual circumstances. Initiation of Recognition Supervisors and staff are encouraged to notify the Library Director (or designee) of qualifying events to ensure timely and consistent recognition. Fiscal Control Recognition gifts are funded out of the library’s operating budget, line item 04-01-4801 Engagement and Recognition: • . Gifts are not to exceed $100.00 per occurrence and the sum of gifts in a fiscal year • Total annual spending shall not exceed the budgeted amount. Gifts cannot consist of cash or gift cards. Administration The library director, or other designee, shall administer all recognitions for library staff. The board president, or other designee, shall administer all recognitions for the library board. Page 27 of 27