City Council

Oak Harbor City Council Workshop Meeting Minutes Date February 24, 2021 CALL TO ORDER Mayor Severns called the meeting to order at 2:00 p.m. Due to COVID-19, per WA Proclamation 20-28. There was no physical meeting location. The meeting was viewable live via YouTube and was telephonically available at (623)404- 9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments. Public Comments are not normally included for Council Workshops). ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Councilmember Tara Hizon Finance Director David Goldman Councilmember Jeff Mack Development Services Director David Kuhl Councilmember Joel Servatius Senior Planner Cac Kamak Councilmember Erica Wasinger Senior Planner Dennis Lefevre Councilmember Jim Woessner Associate Planner Ray Lindenburg Councilmember Millie Goebel Operations Manager Steve Bebee Mayor Pro Tem Munns - Absent Parks Operations Manager Jesse Ott Senior Services Administrator Liz Lange Fire Chief Ray Merrill Police Chief Kevin Dresker Deputy Fire Chief Mike Buxton Human Resources Director Emma House Harbormaster Chris Sublet Assistant City Attorney Anna Thompson City Administrator Assistant Lisa Felix Public Information Officer Sabrina Combs City Clerk Julie Lindsey Also in attendance: City Consulting Attorney Grant Weed of Weed, Graafstra & Associates MAYOR Mayor Severns opened the Workshop Meeting at 2:00 p.m. and welcomed those in attendance. He reviewed that due to COVID-19, per WA Proclamation 20-28, there was no physical meeting location. Workshop Meeting Minutes February 24, 2021 Page 1 of 4 The meeting could be viewed live via YouTube or listened to by phone for audio only. He noted public comments are not normally included for Council Workshops. ACTION ITEMS a. ACTION ITEM Approve Small Community Air Service Development Program (SCASDP) Grant Application Finance Director Goldman reviewed the action item regarding submittal of a grant to the Small Community Air Service Development Program from the U.S. Department of Transportation. The purpose of the Program is to provide financial assistance to small communities to help them enhance air service. No more than four communities or a group of communities from the same state may be selected to participate in any fiscal year. Past grants have ranged from $20,000 to nearly $1.6 million. Chris Taylor from Lynk Air approached the City to discuss applying for and administering the grant. A legal sponsor responsible for administering the grant program must be a government entity, such as a State, County City or other municipality, The City would function as the primary recipient with Lynk Air as the sub-recipient. Lynk’s application request is for a total of $608,000. The breakdown of the total was: $200,000 Reimbursement for revenue guarantees $ 8,000 Airport modification $400,000 Aircraft upgrades Director Goldman noted the City applied for and received a SCASDP grant in 2008 with Kenmore Air as the sub-recipient. Mayor Severns confirmed no public comments were received regarding this item. Councilmembers Servatius, Woessner, Mack and Hizon provided their respective comments and questions. Motion: Hearing no other comments or questions, Councilmember Hizon moved to approve the submittal for the Small Community Air Service Development Program Federal Grant. Councilmember Servatius seconded the motion. The vote on the item carried unanimously. DEVELOPMENT SERVICES a. Horizontal Mixed-Use Discussion (Non-CBD Commercial Districts. Development Services Director Kuhl introduced Associate Planner Ray Lindenburg who reviewed the process as a continuation of work done with Central Business District zoning code updates and the other commercial zone districts. He reviewed the current Vertical Mixed Use and the proposed Horizontal Mixed Use, as well as the potential benefits and negatives of Horizontal Mixed Use, a map indicating possible locations and exempted areas, and code integration and next steps. Councilmembers Hizon, Woessner, and Servatius provided their respective comments and questions. b. Shoreline Master Program Periodic Review: Draft Document. Workshop Meeting Minutes February 24, 2021 Page 2 of 4 Senior Planner Lefevre presented the item and noted the initial draft Shoreline Master Program (SMP) was ready for review, including proposed amendments established in accordance with the Washington Administrative Code. All seven chapters with proposed revisions were included in the meeting packet along with supplementary documents. All documents were also available online at oakharbor.org, search item Shoreline Master Program. Senior Planner Lefevre will be making subsequent reports over the next couple of workshops. Next steps will include coordination with the Department of Ecology (DOE), a public comment period, a Planning Commission public hearing in March, presentation to Council in June, and preparation of a package to the DOE for their review and a determination of consistency. There were no comments or questions by the Council. c. 2021 Comprehensive Plan Docket Senior Planner Kamak reviewed and provided a preview of the docket for the 2021 Comprehensive Plan. Items include the following: Housing Action Plan – review and adoption UGA/JPA – further discussions with Island County Consider amendments to the Capital Improvement Plan, including Harbor Heights Active Transportation Plan – IRTPO Grant Acquisition and kickoff – a multi-year project The planning Commission reviewed the docket at their January 26, 2021 meeting and forwarded a recommendation for approval. There were no questions or comments from the Council. The Docket will be on the March 16th City Council Agenda. FINANCE a. Professional Services Agreement: Oak Harbor Main Street Association for B&O Tax Reimbursement Finance Director Goldman reviewed the item including the history of the Main Street Program in Washington State, information on the Program itself, and recommendations for a Professional Services Agreement between the Oak Harbor Mainstreet Association and the City for 2021. He explained the City’s first agreement with the Oak Harbor Mainstreet Association was entered into in 2015. In 202, the City’s contribution was $95,000, which equated to a $71,250 tax credit to be used in 2021. Per the terms of City Resolution 15-44, staff recommends the City enter into a Professional Services Agreement with the Mainstreet Association. The City’s legal team is currently drafting this Agreement. Staff anticipates bringing the Agreement to Council sometime in March. Councilmember Servatius provided his respective comments and questions. MARINA a. Oak Harbor Marina Policies, Procedures and General Operations Harbormaster Sublet reviewed the item, noting the current Oak Harbor Marina Policies, Procedures and General Operations document, which is essentially the rules of the Marina, was last updated in Workshop Meeting Minutes February 24, 2021 Page 3 of 4 2006. While still helpful, the document does not capture all of the current issues and trends at the Marina. Staff recently reviewed and drafted an updated version and provided this draft as an informational update. The updated document incorporates policies and procedures that have success at other public marinas, including those run by the Port of Skagit, the Port of Anacortes, and the Port of Everett. The Marina Advisory Committee adopted the revised document at their February meeting and will review it annually. Harbormaster Sublet reviewed the rollout of the revised Policies, Procedures and General Operations, which will be included in the Marina’s March Newsletter along with a QR Code, in signage at the Marina, on the website, available copies at the Marina office and as part of the welcome packet provided for new tenants. There were no comments or questions from the Council. ADMINISTRATION a. City Administrator Report City Administrator Oborn noted his monthly report, which incorporated all operating areas, was included in full in the meeting packet. He asked for any comments or questions. Councilmembers Woessner and Servatius provided their respective comments and questions. CITY COUNCIL Mayor Severns asked for any additional comments from the Council. No additional comments were provided. ADJOURN There being no further reports or discussions, Mayor Severns adjourned the workshop meeting at 3:14 p.m. Certified by Julie Lindsey, City Clerk Workshop Meeting Minutes February 24, 2021 Page 4 of 4