City Council

Oak Harbor City Council Regular Meeting Minutes May 4, 2021 Due to COVID-19, there was NO physical meeting location per WA Proclamation 20-28. Meeting was viewable live via YouTube and was telephonically available at (623)404-9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments). CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor Quin, Life Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Beth Munns Finance Director David Goldman Councilmember Tara Hizon Development Services Director David Kuhl Councilmember Joel Servatius City Engineer Alex Warner Councilmember Erica Wasinger Operations Manager Steve Bebee Councilmember Jim Woessner Fire Chief Ray Merrill Councilmember Jeff Mack Police Chief Kevin Dresker Councilmember Millie Goebel Senior Services Administrator Liz Lange Communications & IT Manager Sabrina Combs City Administrator Assistant Lisa Felix City Clerk Julie Lindsey Also in attendance: City Consulting Attorney Grant Weed of Weed, Graafstra & Associates 1. APPROVAL OF AGENDA Mayor Severns called for changes to the agenda. Hearing none, the agenda was approved as presented. 2. PRESENTATIONS a. Proclamations None. b. Honors & Recognitions None. c. Community Presentations Regular Meeting Minutes- May 4, 2021 Page 1 of 3  None. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4539 after 5 p.m. on the Friday preceding the meeting and prior 5 p.m. on the day of the meeting. To ensure comments are recorded properly, state your name clearly when leaving a message and limit comments to three minutes. The City received one public comment from Laura Renninger, President of the Garry Oaks Society noting activities celebrating the Year of the Oak. Her comment was provided on screen as part of the meeting record. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Minutes of the April 20, 2021 Council Meeting and April 28, 2021 Council Workshop c. Appointment: Lexi Ochoa to the Park Board, Alternate Position d. Appointment: Mary Elizabeth Himes to the Arts Commission, Position 3 e. Appointment: Sarah Schacht to the Planning Commission, Position 7 Mayor Severns called for any objections or changes to the consent agenda. Hearing none, the items were approved as presented. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor - Mayor Severns provided his respective comments and announcements. Community Response to COVID-19 Details and resources about the local impact of COVID-19 and City responses can be found on the City’s website, www.oakharbor.org/covid19. Please Help Island County Remain in Phase 3 A number of counties have moved back to Phase 2 and become more restrictive once again. Please help Island County to stay in Phase 3 by wearing masks, watching our distance and washing our hands. Get tested if you have COVID symptoms or have been exposed. Oak Harbor Fire Department Assisted in Vaccine Clinic Thanks once again to our Oak Harbor Fire Department who assisted in a Mass Vaccination Clinic on April 24th at the Oak Harbor High School. We appreciate this service to our community. 2021 is the Year of the Oak We continue to celebrate the 170th Anniversary of the naming of our great City in honor of the Garry Oak Tree each month through June. The City has a Chapter in the Municipal Code, Chapter 20.16, protecting Garry Oak trees located inside the city limits. Check out special activities by the Garry Oak Society on their website at ohgarryoaksociety.org May the 4th Be With You In his closing comments, Mayor Severns shared a Star Wars themed video, noting there would be a fireworks display this year. Regular Meeting Minutes- May 4, 2021 Page 2 of 3  b. Council Comments – Councilmember Servatius And Mayor Pro Tem Munns provided their comments. 6. PUBLIC HEARINGS & PUBLIC MEETINGS None. 7. ORDINANCES & RESOLUTIONS None. 8. CONTRACTS & AGREEMENTS a. Professional Services Agreement: Foster Garvey PC for Bond Counsel Services – Finance Director Goldman presented the Agreement, joined by Stacie Amasaki of Foster Garvey, PC. Director Goldman explained in March of 2011, the City took out $2,570,000 of Limited Tax General Obligation (LTGO) Bonds for a twenty-year term for the purpose of dredging the Marina. The City has the right to redeem or refund/refinance the outstanding amount of the bonds on or after June 1, 2021. The outstanding amount of the bonds is $1,480,000 with a true interest cost of 4.03%, which is higher than current rates ranging from approximately 2.25% - 2.75%. The City’s Debt Policy states the City will refinance debt to achieve a true savings as market opportunities arise. Per the Debt Policy, all debt issued by the City shall include a written option by a Bond Counsel and the City Council shall approve the appointment of an independent financial advisory and bond counsel, both through a competitive bid process involving a Request for Proposals or similar process in order to explore options for poten- tial refinancing of the 2011 LTGO Bonds. Director Goldman and consultant Amasaki explained the bond counsel portion of the process. Staff will bring an agreement for financial advisor services to the next Council meeting. Mayor Severns confirmed that no public comment was received regarding this item. Mayor Pro Tem Munns and Councilmember Servatius provided their questions and comments. Motion: Councilmember Servatius moved to authorize the Mayor to sign a Professional Services Agreement with Foster Garvey, PC for Bond Counsel services in the amount of $15,000. Councilmem- ber Hizon seconded the motion, which carried unanimously. 9. OTHER ITEMS FOR CONSIDERATION None. 10. REPORTS & ITEMS FOR DISCUSSION None. 11. EXECUTIVE SESSION None. ADJOURN Motion: Motion by Councilmember Woessner to adjourn the regular Council meeting, second by Councilmember Wasinger. Motion was approved by a unanimous vote, therefore the meeting ad- journed at 6:23 p.m. Certified by Julie Lindsey, City Clerk Regular Meeting Minutes- May 4, 2021 Page 3 of 3