City Council

Oak Harbor City Council Regular Meeting Minutes June 1, 2021 Due to COVID-19, there was NO physical meeting location per WA Proclamation 20-28. Meeting was viewable live via YouTube and was telephonically available at (623)404-9000, Meeting ID: 149 766 1467 (NOTE: Audio only, No Comments). CALL TO ORDER Mayor Severns called the meeting to order at 6:00 p.m. Invocation – Led by Pastor David Parker, First United Methodist Church Pledge of Allegiance – Led by Mayor Severns ROLL CALL City Council Present: Videoconference Staff Present: Videoconference Mayor Robert Severns City Administrator Blaine Oborn Mayor Pro Tem Beth Munns Finance Director David Goldman Councilmember Tara Hizon Development Services Director David Kuhl Councilmember Joel Servatius Senior Planner Cac Kamak Councilmember Erica Wasinger Senior Planner Dennis LeFevre Councilmember Jim Woessner City Engineer Alex Warner Councilmember Jeff Mack Operations Manager Steve Bebee Councilmember Millie Goebel Parks Operations Manager Don Crawford Central Services Supervisor Sandra Place Human Resources Manager Emma House Fire Chief Ray Merrill Police Chief Kevin Dresker Senior Services Administrator Liz Lange Communications & IT Manager Sabrina Combs Senior Assistant to City Administrator Lisa Felix City Clerk Julie Lindsey Also in attendance: City Attorney Grant Weed of Weed, Graafstra & Associates 1. APPROVAL OF AGENDA Mayor Severns noted he had one suggested change to the agenda as he would like to recognize outgoing Oak Harbor School District Superintendent Dr. Lance Gibbon as item 2.b. Honors & Recog- nitions. Mayor Severns called for any additional changes to the agenda. Hearing none, Councilmem- ber Servatius moved to approve the agenda as amended. Councilmember Wasinger seconded the motion, which carried unanimously. 2. PRESENTATIONS Regular Meeting Minutes- June 1, 2021 Page 1 of 6  a. Proclamations None b. Honors & Recognitions Mayor Severns noted he pleased to have in attendance Dr. Lance Gibbon, out-going Superintendent of the Oak Harbor School District, who had led the district for the past eight years. During this time, student enrollment and test scores increased substantially, multiple levies were approved, and schools were upgraded. The Oak Harbor school district was the largest in Western Washington to re-open with some in-person learning last fall. Dr. Gibbon was named “best community leader” twice during his tenure, and he will certainly be missed as he takes his leadership talents to the Snoqualmie Valley School District. On behalf of himself and the City Council, Mayor Severns thanked Dr. Gibbon for all he has done for our students and our district. Mayor Pro Tem Munns added her comments and thanks as well, Dr. Gibbon thanked Mayor Severns and the Council for the partnership enjoyed with the City and the support given for the betterment of the students. He also thanked the Oak Harbor community for providing an incredible place to work and a school district that values both staff and schools. He noted by example the remodeled Oak Harbor High School which shows students the value placed on edu- cation by the community and encouraged all to support the school bond election in 2022. Dr. Gibbon also praised the huge partnership enjoyed with the Navy and out-going based commander, Captain Arny, observing that two-thirds of new school costs have been paid by the Navy at a value of approx- imately $80 million, and the difference such a partnership makes in the lives of the students, both now and for years to come. In closing, he thanked the students and staff and parents for championing a culture that puts learning at the forefront and leading the way in Western Washington for in-person learning during this challenging year. Mayor Severns thanked Dr. Gibbon once again and wished him well in his new position as Superin- tendent in Snoqualmie Valley. c. Community Presentations None. 3. CITIZEN COMMENT PERIOD Mayor Severns explained citizens could comment on subjects of interest. Public comment could be submitted electronically to the City Clerk at jlindsey@oakharbor.org or by calling 360-279-4539 after 5 p.m. on the Friday preceding the meeting and prior 5 p.m. on the day of the meeting. To ensure comments are recorded properly, state your name clearly when leaving a message and limit comments to three minutes. The City received one public comment since the last Council meeting. This comment was forwarded to Council and was displayed for the meeting record. 4. CONSENT AGENDA Consent Items a. Approval of Payroll and Accounts Payable Vouchers b. Minutes of the May 18, 2021 Council Meeting and May 26, 2021 Council Workshop Regular Meeting Minutes- June 1, 2021 Page 2 of 6  c. Contract Amendment No. 01 for David Evans & Associates – Harbor Heights Sports Complex d. Ordinance No. 1928 – Island Disposal Franchise Extension e. Ordinance No. 1930 – Amending the OHMC Title 2 entitled “Administration and Person- nel” and repealing and replacing Chapters 2.310 – 2.390 related to Purchasing, Contract Authority and Procurement Policies and replacing with the City of Oak Harbor Purchasing Policy and Procedures dated May 18, 2021 f. Resolution 21-19: Amending Resolution No 98-06 g. Removal of Park Board Member for Non-Attendance h. Surplus Authorization – Self Contained Breathing Apparatus (SCBA) Mayor Severns called for any objections or changes to the consent agenda. Councilmember Servatius requested to pull item 4.c. Contract Amendment No. 01 for David Evans & Associates – Harbor Heights Sports Complex for discussion. Hearing no objections or discussion of any other consent agenda items, May Severns announced items 4. a. and b. and 4 d. – h. were approved as presented. Councilmember Servatius led a discussion of item 4.c. involving a traffic study produced by David Evans & Associates, with Councilmembers Mack, Woessner, Mayor Pro Tem Munns, and Coun- cilmember Hizon providing their respective questions and comments. With discussion concluded, Mayor Severns called for a motion. Councilmember Woessner moved to authorize the mayor to sign Contract Amendment No. 01 to the Professional Services Agreement with David Evans & Associates for the Harbor Heights Property Master Plan and Phase 1, that adds $6,500 to the contract, increasing the total contract amount from $219,065 to $225,565, to provide a high- level full buildout cost estimate and provide a comparative traffic impact analysis of Gun Club Road and Elwha Street. Councilmember Hizon seconded the motion. The vote on the motion failed 4-3 with Councilmembers Woessner, Goebel and Hizon in favor and Councilmembers Servatius, Wasinger, Mack and Mayor Pro Tem Munns against. 5. MAYOR, COUNCIL & STAFF COMMENTS a. Mayor - Mayor Severns provided his respective comments and announcements. Memorial Day 2021 Service of Remembrance Mayor Severns reported he enjoyed emceeing the third annual Memorial Day event at Maple Leaf Cemetery yesterday and thanked all the sponsors, community members, and planners for putting to- gether such a wonderful event. Community Response to COVID-19 Details and resources about the local impact of COVID-19 and City responses can be found on our website, www.oakharbor.org/covid19. Moving forward to June 30th The state is moving toward June 30th as the date Washington will fully reopen. State health officials will continue to monitor Covid-19 and vaccination data over the coming weeks. The City will continue to consult with legal counsel regarding resuming in-person meetings including any requirements for continuing virtual meeting aspects. Shipwreck Shores Splash Park Reopening The City’s Parks Division in Public Works is planning to reopen the Shipwreck Shores Splash Park at Windjammer Park on July 1st after the state’s reopening on June 30th. Regular Meeting Minutes- June 1, 2021 Page 3 of 6 Investment Committee Meeting The City has several committees that involve both citizens and members of Council. We appreciate this service and the time taken by committee members. Mayor Severns thanked Councilmember Wasinger who recently helped to insure a quorum at our investment committee meeting. b. Council Comments – Councilmembers Hizon, Servatius, and Mayor Pro Tem Munns thanked staff and encouraged viewers to visit the City’s YouTube channel for videos recorded for Public Works Week, showcasing the work performed by that multifaceted department. Mayor Pro Tem Munns also added a shout out to the North Whidbey Help House and Whidbey Transit for food deliv- eries. 6. PUBLIC HEARINGS & PUBLIC MEETINGS a. Resolution 21-16: Adopting amendments to the Shoreline Master Program – Mayor Severns opened the Public Hearing and introduced City Senior Planner Dennis Lefevre who provided a review the Resolution and the Shoreline Master Program. He noted the City had been working on this project for the past two years. The Shoreline Master Program requires periodic review per WAC 173-26-090. Staff initiated the Program update in February 2019 and have coordinated with the Department of Ecology. That agency’s periodic review was completed this month and recommen- dations were provided to the City. Senior Planner Lefevre noted Ecology’s administration of the De- termination of Consistency. Mr. Lefevre also explained that a SEPA Determination of non-significance had been issued, the Department of Commerce had provided a 60-day review, and the Program had come before the Planning Commission on May 25th, where it was recommended for approval. Mr. Lefevre reviewed each of the Department of Ecology’s recommendations. Since the list was lengthy, he advised that these be incorporated prior to adoption and recommended the public hearing be con- tinued to the June 30, 2021 Workshop. Mayor Severns confirmed no public comments were received and closed the public hearing. Councilmembers Woessner, Servatius, Hizon, Mack and Mayor Pro Tem provided their respective questions and comments. Motion: Following discussion and input by legal counsel, Councilmember Servatius moved to continue the public hearing to June 30, 2021 as an action item. The motion was seconded by Mayor Pro Tem Munns and carried unanimously. b. Resolution 21-17: Adoption of Housing Action Plan – Mayor Severns opened the Public Hearing and once again introduced City Senior Planner Dennis Lefevre who reviewed the Housing Action Plan, including the background on the process undertaken, the purpose, and background. He noted the Washington State Legislature passed ESHB 1923 in 2019 which provided funds to help communities fund housing action plans. The City received funding from the Department of Commerce and utilized the services of the firm LDC in creating the plan now before the council. Their deliverables included a project charter, a public involvement plan, and a housing needs assessment leading to the Housing Action Plan. Mr. LeFevre reviewed the Housing Action Plan elements and next steps in the local adoption process. HE explained a SEPA Determination of Non- significance had been issued and the Housing Action Plan had been approved at a public hearing of the Planning Commission on May 25, 2021. Mayor Severns confirmed no public comments were received and closed the public hearing. Regular Meeting Minutes- June 1, 2021 Page 4 of 6 Councilmember Woessner provided his respective questions and comments. Motion: Councilmember Woessner moved to adopt Resolution No. 21-17 adopting the City of Oak Harbor Housing Action Plan. The motion was seconded by Councilmember Goebel and passed unan- imously. 7. ORDINANCES & RESOLUTIONS None 8. CONTRACTS & AGREEMENTS None 9. OTHER ITEMS FOR CONSIDERATION 9.a. Resolution 21-20: LTAC Recommendation for the 2021 Single Year Grant Awards. Finance Director David Goldman provided background information and presented the Lodging Tax Awards Recommendations. At their meeting of October 6, 2020, Council approved additional; funding in the amount of $9,576 to be made available for grant applications received in 2021. The LTAC Com- mittee met on May 12, 2021 and reviewed the tree applications received with a total requested amount of $17,500. The resolution follows the recommended awards to: $2,600 - Lynk Air for marketing. $1,000 - Oak Harbor Main Street Association for downtown walking map marketing. $5,976 - Whidbey Health Foundation for Tour de Whidbey. These recommendations were consistent with the limitations imposed on the use of these funds by state law: • Tourism marketing. • Marketing and operations of special events and festivals designed to attract tourists. • Supporting the operations and capital expenditures of tourism-related facilities owned and operated by a municipality or public facilities district; and • Supporting the operations of tourism-related facilities owned or operated by a non-profit organization Mayor Severns confirmed no public comments were received for this item. Motion: Hearing no discussion, Councilmember Servatius moved to adopt Resolution 21-20, approv- ing the Lodging Tax Advisory Committee (LTAC) recommended awards for the 2% grant annual single year applications for grant year 2021. The motion was seconded by Councilmember Wasinger and passed unanimously. Director Goldman thanked Councilmember Servatius, and staff Jessica Dela Cruz and Chas Webster for their assistance. 10. REPORTS & ITEMS FOR DISCUSSION a. Permitting Software and Implementation Authorization Update Development Services Director Kuhl provided a brief update on the process of reviewing and selecting permitting system software. Staff is reviewing four vendors, all highly qualified. He and Senior Planner Kamak attended an MRSC seminar on paperless permitting and the efficiencies that it can create. Regular Meeting Minutes- June 1, 2021 Page 5 of 6 Director Kuhl reviewed staff’s next steps which included a review of references and a recommendation to Council in July with a goal of having the new processes on-line in January 2022. Councilmembers Mack and Servatius provided their respective questions and comments. 11. EXECUTIVE SESSION Mayor Severns announced the Council would take a brief recess and then move into executive session to discuss litigation or potential litigation with legal counsel per RCW 42.30.110 (1) (i). Expected dura- tion was approximately 30 minutes. No action was anticipated. Executive Sessions are not open to the public. The Council entered into Executive Session at 7:50 p.m. Extension of Executive Session - At 8:20 p.m. Mayor Severns announced the Executive Session would be extended to approximately 8:40 p.m. At 8:39 p.m. the Council came out of Executive Session and resumed the open session. Mayor Severns noted no action would be taken at this time regarding the matter or matters discussed. ADJOURN Motion: Motion by Councilmember Woessner to adjourn the regular Council meeting, second by Councilmember Servatius. The motion was approved by a unanimous vote, therefore the meeting adjourned at 8:40 p.m. Certified by Julie Lindsey, City Clerk Regular Meeting Minutes- June 1, 2021 Page 6 of 6