Marina Advisory Commission

M A R I N A A DV I S O RY C OMMITTEE March 7, 2022 Marina Advisory Committee Meeting 3.7.2022 Master Page 1 of 24  Marina Advisory Committee March 7, 2022 at 6:00 p.m. Committee Members Ken Hulett, Chairman J.J. Jones, Vice-Chairman Steve Hucke Ryan Bradley Curtis Adams Due to COVID-19, there will be NO physical meeting location per WA Proclamation 20-28. To listen to the live meeting, please call 1(650)242-4929, Meeting ID: 540 416 2643 (NOTE: Audio Only, No Comments - For Comments, Email csublet@oakharbor.org) 1. Public Comment 2. Review of the February 7, 2022, meeting notes 3. 2021 Marina Financial Report with David Goldman, Finance Director City of Oak Harbor - Discussion 4. Marina Parking Lot - Discussion 5. General Marina Update 6. Marina Advisory Committee Comments 7. Next Meeting – April 4, 2022 8. Adjourn Marina Advisory Committee Meeting 3.7.2022 Master Page 2 of 24  REVIEW OF M EETING N OTES F RO M F E B RUA RY 7 , 2022 Marina Advisory Committee Meeting 3.7.2022 Master Page 3 of 24  City of Oak Harbor February 7, 2022 Marina Advisory Committee 6:00 p.m. Regular Meeting Agenda Virtual Meeting Roll Call: Mr. K. Hulett __X__ Mr. J. Jones __X__ Mr. S. Hucke __X__ Mr. Ryan Bradley_ X____ Mr. Curtis Adams __X__ Staff: Mr. Blaine Oborn & Mr. Chris Sublet Public: Mr. Byron Skubi & Mr. Myron Perry 1. Public Comment: • Mr. Skubi asked about the newsletter article regarding not parking vehicles for extended periods while out cruising. He proposed that tenants inform the marina office when they are going to be gone for extended periods so that staff knows about the vehicle and their slip can be used. o Mr. Sublet explained that staff is trying to ensure that there is parking for everyone. He also said that some people have left their vehicle and their guests’ vehicles in the parking lot for many months, which is not fair to other tenants. He closed by saying that we can add the discussion to the March agenda. 2. Review of the January 10, 2021, Meeting Minutes: • Approved as written 1. 2022 Marina Rate Increase - Discussion Mr. Hulett introduced the agenda item and Mr. Sublet explained that the purpose of this item was to inform the MAC of the upcoming rate increase. He reviewed the document and explained that this was the last scheduled rate increases as per Resolution 18-10 in 2019. Mr. Sublet said that he intends on bringing the 2023 rate increase discussion to the MAC in September of October of 2022 and that it may be a complicated issue as we have the dredge fee increase to consider as well. Discussion The MAC discussed the rate increase and did not have any questions. Action No action was taken. 2. Dredging Project Update - Discussion Mr. Hulett introduced the agenda item and explained that this was an informational update. Mr. Sublet explained that although it appeared that there was not much going on with this project there actually was quite a lot going on. He informed the MAC that staff has been meeting with Moffat & Nichol as well as seeking grants. Mr. Sublet shared that staff had meet with a representative from the US Department of Commerce and the meeting was positive. He further explained that it may be possible that they will fund a partial dredging of the marina. Mr. Sublet concluded by giving an estimated timeline of the dredge project. Marina Advisory Committee Meeting 3.7.2022 Master Page 4 of 24  Discussion The MAC discussed the need for dredging in the marina as well as the channel. They also discussed the timeline associated with the dredging process and concluded by agreeing that the sooner the project starts the better. Action No action was taken. 3. General Update • Mr. Sublet gave an update on the following: o Breakwater repair o Yacht club invitations o F dock amenity improvements 4. MAC Comments • Mr. Hulett asked if we would be reviewing the 2021 financials next meeting and if so, could Mr. Goldman attend. • Mr. Sublet said that he would ask him. 5. Next regular meeting— March 7, 2021 6. Adjourn Marina Advisory Committee Meeting 3.7.2022 Master Page 5 of 24  2021 MARINA FINANCIAL REPORT W I T H DAVID GOLDMAN, FINANCE D I R E C T O R C I T Y O F OA K H A R B O R Discussion Marina Advisory Committee Meeting 3.7.2022 Master Page 6 of 24  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 03/07/2022 Re: 2021 Financial Update The Marina Advisory Committee (MAC) has traditionally reviewed the previous year marina revenue and expense reports at the March or April meeting. Staff has included the 2021 marina EDEN Revenue and Expense reports (Attachment 1) for review and discussion at the March MAC meeting. The City of Oak Harbor Finance Director David Goldman will also be available to answer questions regarding the marina’s 2021 revenue and expenses. Please contact Chris Sublet at 360.279.4576 if you have any questions. Attachments 1. Revenue and expense reports for 2021 1 Marina Advisory Committee Meeting 3.7.2022 Master Page 7 of 24  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 1 03/01/2022 8:06AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00 MARINA 410.00.308 BEGINNING FUND BALANCE 410.00.308.19.0000 BNP - RESTRICTED 0.00 0.00 0.00 0.00 0.00 410.00.308.89.0000 BNP - UNRESTRICTED 1,372,327.00 0.00 0.00 1,372,327.00 0.00 Total BEGINNING FUND BALANCE 1,372,327.00 0.00 0.00 1,372,327.00 0.00 410.00.317 EXCISE TAXES IN LIEU OF PROPERTY TAX 410.00.317.20.0000 LEASEHOLD EXCISE TAX 0.00 33,057.17 33,057.17 -33,057.17 0.00 Total EXCISE TAXES IN LIEU OF PROPERTY TAX 0.00 33,057.17 33,057.17 -33,057.17 0.00 410.00.321 BUSINESS LICENSES & PERMITS 410.00.321.80.0000 YACHT CLUB 2,881.00 2,880.98 2,880.98 0.02 100.00 Total BUSINESS LICENSES & PERMITS 2,881.00 2,880.98 2,880.98 0.02 100.00 410.00.332 FEDERAL REVENUES 410.00.332.92.1000 ARPA FEDERAL ASSISTANCE 49,025.00 49,025.00 49,025.00 0.00 100.00 Total FEDERAL REVENUES 49,025.00 49,025.00 49,025.00 0.00 100.00 410.00.333 FEDERAL INDIRECT GRANTS 410.00.333.15.0000 DOI GRANT-CLEAN VESSEL 15,000.00 -1,222.97 -1,222.97 16,222.97 -8.15 410.00.333.21.0000 DEPT TREASURY GRAN 0.00 0.00 0.00 0.00 0.00 Total FEDERAL INDIRECT GRANTS 15,000.00 -1,222.97 -1,222.97 16,222.97 -8.15 Page: 1 Marina Advisory Committee Meeting 3.7.2022 Master Page 8 of 24  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 2 03/01/2022 8:06AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00.334 STATE GRANTS 410.00.334.02.3000 DNR GRANT - DERELICT VESSEL 0.00 0.00 0.00 0.00 0.00 410.00.334.02.4000 MARINA PARKS GRANT 0.00 0.00 0.00 0.00 0.00 410.00.334.04.2000 DOC GRANT 0.00 0.00 0.00 0.00 0.00 Total STATE GRANTS 0.00 0.00 0.00 0.00 0.00 410.00.341 FIING & RECORDING FEES 410.00.341.70.0000 SALES OF MERCHANDISE - TAXABLE 150.00 20.70 20.70 129.30 13.80 Total FIING & RECORDING FEES 150.00 20.70 20.70 129.30 13.80 410.00.343 UTILITIES 410.00.343.30.0000 ELECTRICITY 68,935.00 75,021.91 75,021.91 -6,086.91 108.83 Total UTILITIES 68,935.00 75,021.91 75,021.91 -6,086.91 108.83 410.00.344 TRANSPORTATION 410.00.344.50.0000 GASOLINE 153,830.00 145,931.47 145,931.47 7,898.53 94.87 410.00.344.50.1000 DIESEL 234,459.00 283,112.23 283,112.23 -48,653.23 120.75 410.00.344.50.2000 OTHER PETROLEUM 1,700.00 1,583.55 1,583.55 116.45 93.15 Total TRANSPORTATION 389,989.00 430,627.25 430,627.25 -40,638.25 110.42 410.00.346 SOCIAL SERVICES 410.00.346.20.0000 ENVIRONMENTAL COMPLIANCE 35,000.00 41,077.64 41,077.64 -6,077.64 117.36 Total SOCIAL SERVICES 35,000.00 41,077.64 41,077.64 -6,077.64 117.36 410.00.347 CULTURE & RECREATION Page: 2 Marina Advisory Committee Meeting 3.7.2022 Master Page 9 of 24  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 3 03/01/2022 8:06AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd 410.00.347.30.3300 KEY CARDS 1,073.00 1,287.50 1,287.50 -214.50 119.99 410.00.347.30.3310 KEY FOBS 1,112.00 950.46 950.46 161.54 85.47 410.00.347.30.4100 LAUNCHER/HOIST CARD 0.00 0.00 0.00 0.00 0.00 410.00.347.30.4200 SHOWER - ICE 2,216.00 3,333.45 3,333.45 -1,117.45 150.43 410.00.347.30.4400 OTHER 0.00 0.00 0.00 0.00 0.00 410.00.347.30.4500 LAUNDROMAT 3,011.00 1,981.00 1,981.00 1,030.00 65.79 410.00.347.30.5000 HOIST RENTAL 0.00 0.00 0.00 0.00 0.00 410.00.347.30.5100 GUEST MOORAGE 50,000.00 71,389.16 71,389.16 -21,389.16 142.78 410.00.347.30.5110 PERMANENT MOORAGE 787,855.00 798,818.04 798,818.04 -10,963.04 101.39 410.00.347.30.5120 MOORAGE-TEMP DREDGING FEE 140,499.00 141,067.17 141,067.17 -568.17 100.40 410.00.347.30.5200 LIVE ABOARD FEES 19,133.00 20,681.73 20,681.73 -1,548.73 108.09 410.00.347.30.5300 PARKING-TRAILER STORAGE 19,228.00 27,913.10 27,913.10 -8,685.10 145.17 410.00.347.30.5310 STORAGE SHED 125,495.00 134,882.80 134,882.80 -9,387.80 107.48 410.00.347.30.5320 STORAGE SHED - NO TAX 0.00 0.00 0.00 0.00 0.00 410.00.347.30.5400 RAMP - DAILY RECREATIONAL 5,410.00 6,090.00 6,090.00 -680.00 112.57 410.00.347.30.5410 RAMP - YEARLY RECREATIONAL 9,425.00 10,350.00 10,350.00 -925.00 109.81 410.00.347.30.5420 RAMP - DAILY COMMERCIAL 412.00 270.00 270.00 142.00 65.53 410.00.347.30.5430 RAMP - YEARLY COMMERCIAL 927.00 300.00 300.00 627.00 32.36 Total CULTURE & RECREATION 1,165,796.00 1,219,314.41 1,219,314.41 -53,518.41 104.59 410.00.361 INTEREST & OTHER EARNINGS 410.00.361.10.0000 INVESTMENT INTEREST 4,000.00 0.00 0.00 4,000.00 0.00 410.00.361.40.0000 INTEREST ON TAXES (LEASEHOLD) 0.00 17.17 17.17 -17.17 0.00 410.00.361.40.0200 INTEREST ON ACCTS RECEIVABLE 0.00 0.00 0.00 0.00 0.00 Page: 3 Marina Advisory Committee Meeting 3.7.2022 Master Page 10 of 24  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 4 03/01/2022 8:06AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd Total INTEREST & OTHER EARNINGS 4,000.00 17.17 17.17 3,982.83 0.43 410.00.362 RENTS & LEASES 410.00.362.20.0000 HOIST CARD LEASE 0.00 0.00 0.00 0.00 0.00 Total RENTS & LEASES 0.00 0.00 0.00 0.00 0.00 410.00.367 CONTRIB/DONATION NONGOVERNMENTAL SOURCES 410.00.367.11.0000 CONTRIBUTIONS/DONATIONS 0.00 7,700.00 7,700.00 -7,700.00 0.00 Total CONTRIB/DONATION NONGOVERNMENTAL SOURCES 0.00 7,700.00 7,700.00 -7,700.00 0.00 410.00.369 OTHER MISCELLANEOUS REVENUES 410.00.369.10.0000 SALE OF SURPLUS 0.00 0.00 0.00 0.00 0.00 410.00.369.30.0000 SALE OF CONFISCATED & FORFEITE 0.00 0.00 0.00 0.00 0.00 410.00.369.81.0000 OVERAGES/SHORTAGES 100.00 20.75 20.75 79.25 20.75 410.00.369.82.0000 FOREIGN CURRENCY EXCHANGE ADJU 0.00 0.00 0.00 0.00 0.00 410.00.369.92.0000 MISCELLANEOUS REV - NO TAX 9,270.00 14,468.21 14,468.21 -5,198.21 156.08 410.00.369.92.1000 MISC REVENUE - TAXABLE 0.00 807.66 807.66 -807.66 0.00 Total OTHER MISCELLANEOUS REVENUES 9,370.00 15,296.62 15,296.62 -5,926.62 163.25 410.00.372 INSURANCE RECOVERIES - PROPRIETARY ONLY 410.00.372.00.0000 INSURANCE RECOVERIES - PROPRIE 0.00 0.00 0.00 0.00 0.00 Total INSURANCE RECOVERIES - PROPRIETARY ONLY 0.00 0.00 0.00 0.00 0.00 410.00.373 GAINS (LOSSES) 410.00.373.00.0000 GAIN (LOSS) DISPOSITION OF FA 0.00 0.00 0.00 0.00 0.00 Page: 4 Marina Advisory Committee Meeting 3.7.2022 Master Page 11 of 24  1. Revenue and expense reports for 2021 revstat.rpt Revenue Status Report Page: 5 03/01/2022 8:06AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND Adjusted Year-to-date Prct Account Number Estimate Revenues Revenues Balance Rcvd Total GAINS (LOSSES) 0.00 0.00 0.00 0.00 0.00 410.00.391 DEBT ISSUED 410.00.391.10.0000 GO BOND PROCEEDS 0.00 28,844.78 28,844.78 -28,844.78 0.00 410.00.391.20.0000 REVENUE BOND PROCEEDS 0.00 0.00 0.00 0.00 0.00 Total DEBT ISSUED 0.00 28,844.78 28,844.78 -28,844.78 0.00 410.00.395 DISPOSITION OF CAPITAL ASSETS 410.00.395.20.0000 INSURANCE RECOVERIES - CAPITAL 0.00 0.00 0.00 0.00 0.00 Total DISPOSITION OF CAPITAL ASSETS 0.00 0.00 0.00 0.00 0.00 410.00.397 TRANSFERS - IN 410.00.397.00.0000 TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 410.00.397.00.0090 TRANSFERS IN - INTRAFUND 0.00 0.00 0.00 0.00 0.00 Total TRANSFERS - IN 0.00 0.00 0.00 0.00 0.00 Total MARINA FUND 3,112,473.00 1,901,660.66 1,901,660.66 1,210,812.34 61.10 Grand Total 3,112,473.00 1,901,660.66 1,901,660.66 1,210,812.34 61.10 Page: 5 Marina Advisory Committee Meeting 3.7.2022 Master Page 12 of 24  1. Revenue and expense reports for 2021 expstat.rpt Expenditure Status Report Page: 1 03/01/2022 8:03AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND 00 MARINA Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 410.00.501 CENTRALIZED/GENERAL SERVICES 410.00.501.76 DEPRECIATION/DEPLETION/AMORT - PARKS 410.00.501.76.0000 DEPRECIATION EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 Total CENTRALIZED/GENERAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.508 ENDING FUND BALANCE 410.00.508.19 ENP - RESTRICTED 410.00.508.19.0000 ENP - RESTRICTED 0.00 0.00 0.00 0.00 0.00 0.00 Total ENP - RESTRICTED 0.00 0.00 0.00 0.00 0.00 0.00 410.00.508.89 ENP - UNRESTRICTED 410.00.508.89.0000 ENP - UNRESTRICTED 1,331,721.00 0.00 0.00 0.00 1,331,721.00 0.00 Total ENDING FUND BALANCE 1,331,721.00 0.00 0.00 0.00 1,331,721.00 0.00 410.00.575 CULTURAL & RECREATIONAL FACILITIES 410.00.575.70 RECREATIONAL MARINAS 410.00.575.70.1100 SALARIES & WAGES 364,049.00 371,803.10 371,803.10 0.00 -7,754.10 102.13 410.00.575.70.1110 COMPENSATED ABSENCES 0.00 -34,639.12 -34,639.12 0.00 34,639.12 0.00 410.00.575.70.1200 OVERTIME 1,000.00 1,192.84 1,192.84 0.00 -192.84 119.28 410.00.575.70.2100 PERSONNEL BENEFITS 145,620.00 155,986.58 155,986.58 0.00 -10,366.58 107.12 410.00.575.70.2110 PENSION EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.3110 OFFICE SUPPLIES 10,432.00 7,633.14 7,633.14 0.00 2,798.86 73.17 410.00.575.70.3113 P13 AP ACCRUALS - COST OF SALES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.3150 OPERATING SUPPLIES 5,333.00 2,954.89 2,954.89 0.00 2,378.11 55.41 410.00.575.70.3400 ITEMS PURCHASED FOR RESALE 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.3410 RESALE - GASOLINE 108,290.00 136,810.04 136,810.04 0.00 -28,520.04 126.34 410.00.575.70.3420 RESALE - DIESEL 191,171.00 231,468.71 231,468.71 0.00 -40,297.71 121.08 Page: 1 Marina Advisory Committee Meeting 3.7.2022 Master Page 13 of 24  1. Revenue and expense reports for 2021 expstat.rpt Expenditure Status Report Page: 2 03/01/2022 8:03AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND 00 MARINA Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 410.00.575.70.3430 RESALE - OIL ADDITIVE/OTR PETROLEUM 655.00 964.70 964.70 0.00 -309.70 147.28 410.00.575.70.3440 RESALE - TIDE BKS/BAGS/CLOTHING 0.00 19.00 19.00 0.00 -19.00 0.00 410.00.575.70.3450 RESALE - PROPANE 1,045.00 664.08 664.08 0.00 380.92 63.55 410.00.575.70.3460 RESALE - ICE 927.00 946.50 946.50 0.00 -19.50 102.10 410.00.575.70.3470 RESALE - KEY CARDS 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.3480 RESALE - KEY FOBS 183.00 0.00 0.00 0.00 183.00 0.00 410.00.575.70.3500 SMALL TOOLS & MINOR EQUIPMENT 12,731.00 8,027.96 8,027.96 0.00 4,703.04 63.06 410.00.575.70.3515 SMALL & ATTRACTIVE 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4100 PROFESSIONAL SERVICES 22,045.00 32,527.29 32,527.29 0.00 -10,482.29 147.55 410.00.575.70.4113 P13 AP ACCRUALS - CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4120 ADVERTISING 9,250.00 2,556.10 2,556.10 0.00 6,693.90 27.63 410.00.575.70.4200 COMMUNICATIONS 9,146.00 8,658.78 8,658.78 0.00 487.22 94.67 410.00.575.70.4300 TRAVEL 250.00 0.00 0.00 0.00 250.00 0.00 410.00.575.70.4410 EXTERNAL TAXES 5,883.00 8,791.59 8,791.59 0.00 -2,908.59 149.44 410.00.575.70.4413 P13 AP ACCRUALS - TAXES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4500 OPERATING RENTALS & LEASES 32,789.00 30,501.31 30,501.31 0.00 2,287.69 93.02 410.00.575.70.4600 INSURANCE 36,652.00 31,324.56 31,324.56 0.00 5,327.44 85.46 410.00.575.70.4700 PUBLIC UTILITY SERVICES 110,103.00 88,734.47 88,734.47 0.00 21,368.53 80.59 410.00.575.70.4713 P13 AP ACCRUALS - UTILITIES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4800 REPAIR & MAINTENANCE 66,630.00 40,480.35 40,480.35 0.00 26,149.65 60.75 410.00.575.70.4813 P13 AP ACCRUALS - REPAIR & MAINTENANCE 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4900 MISCELLANEOUS 22,456.00 4,155.66 4,155.66 0.00 18,300.34 18.51 410.00.575.70.4901 MISC - UNDER ACCRUED LEASEHOLD 0.00 -14,305.13 -14,305.13 0.00 14,305.13 0.00 410.00.575.70.4902 ENVIRONMENTAL COMPLIANCE 4,919.00 1,765.41 1,765.41 0.00 3,153.59 35.89 410.00.575.70.4913 P13 AP ACCRUALS - OTHER OPERATING EXP 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.70.4920 ENGINEERING ALLOCATION - ENTP 3,199.00 2,932.38 2,932.38 0.00 266.62 91.67 410.00.575.70.4930 MISC - CREDIT CARD CHARGES 23,600.00 14,049.09 14,049.09 0.00 9,550.91 59.53 410.00.575.70.4950 UNCOLLECTIBLE ACCTS - WRITE OF 0.00 0.50 0.50 0.00 -0.50 0.00 410.00.575.70.4993 INTERFUND SOFTWARE CONTRIBTUTI 10,324.00 9,463.63 9,463.63 0.00 860.37 91.67 410.00.575.70.4994 INDIRECT COST ALLOCATION 160,028.00 146,692.37 146,692.37 0.00 13,335.63 91.67 Total RECREATIONAL MARINAS 1,358,710.00 1,292,160.78 1,292,160.78 0.00 66,549.22 95.10 410.00.575.78 INTERFUND CHARGES Page: 2 Marina Advisory Committee Meeting 3.7.2022 Master Page 14 of 24  1. Revenue and expense reports for 2021 expstat.rpt Expenditure Status Report Page: 3 03/01/2022 8:03AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND 00 MARINA Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 410.00.575.78.4894 INTERFUND MOTOR POOL R&M 4,315.00 1,430.15 1,430.15 0.00 2,884.85 33.14 410.00.575.78.4991 INTERFUND VEHICLE CONTRIBUTION 5,232.00 4,796.00 4,796.00 0.00 436.00 91.67 410.00.575.78.4992 INTERFUND HARDWARE CONTRIBUTIO 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.78.4995 INTERFUND FACILITY CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 0.00 410.00.575.78.4997 INTERFUND LABOR POOL 0.00 2,993.60 2,993.60 0.00 -2,993.60 0.00 410.00.575.78.4998 OTHER INTERFUND CHG FOR SRV 805.00 309.29 309.29 0.00 495.71 38.42 Total INTERFUND CHARGES 10,352.00 9,529.04 9,529.04 0.00 822.96 92.05 Total CULTURAL & RECREATIONAL FACILITIES 1,369,062.00 1,301,689.82 1,301,689.82 0.00 67,372.18 95.08 410.00.588 OTHER DECREASES IN FUND EQUITY 410.00.588.10 PRIOR PERIOD ADJUSTMENT(S) 410.00.588.10.0000 PRIOR PERIOD ADJUSTMENT 0.00 0.00 0.00 0.00 0.00 0.00 Total OTHER DECREASES IN FUND EQUITY 0.00 0.00 0.00 0.00 0.00 0.00 410.00.591 REDEMPTION OF DEBT 410.00.591.75 DEBT REPAY CULTURE/RECREATION FACILITIES 410.00.591.75.7100 GO BOND PRINCIPAL 125,000.00 0.00 0.00 0.00 125,000.00 0.00 410.00.591.75.7200 REDEMPTION OF DEBT 0.00 101,000.00 101,000.00 0.00 -101,000.00 0.00 Total REDEMPTION OF DEBT 125,000.00 101,000.00 101,000.00 0.00 24,000.00 80.80 410.00.592 INTEREST & OTHER DEBT SERVICE COSTS 410.00.592.75 INTERST/DEBT SVC COST - CULTURE/REC FAC 410.00.592.75.8300 INTEREST EXPENSE 62,440.00 35,133.73 35,133.73 0.00 27,306.27 56.27 410.00.592.75.8400 OTHER DEBT ISSUANCE COSTS 0.00 28,826.38 28,826.38 0.00 -28,826.38 0.00 Total INTEREST & OTHER DEBT SERVICE COSTS 62,440.00 63,960.11 63,960.11 0.00 -1,520.11 102.43 410.00.594 CAPITAL EXPENDITURES/EXPENSES 410.00.594.75 CAPITAL EXP - CULTURAL & RECREATIONAL Page: 3 Marina Advisory Committee Meeting 3.7.2022 Master Page 15 of 24  1. Revenue and expense reports for 2021 expstat.rpt Expenditure Status Report Page: 4 03/01/2022 8:03AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND 00 MARINA Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 410.00.594.75.6200 BUILDINGS & STRUCTURES 0.00 0.00 0.00 0.00 0.00 0.00 410.00.594.75.6400 MACHINERY & EQUIPMENT 118,000.00 100,838.68 100,838.68 0.00 17,161.32 85.46 Total CAPITAL EXPENDITURES/EXPENSES 118,000.00 100,838.68 100,838.68 0.00 17,161.32 85.46 410.00.597 TRANSFERS - OUT 410.00.597.00 TRANSFERS - OUT 410.00.597.00.0000 TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00 0.00 410.00.597.00.0090 TRANSFERS OUT - INTRAFUND 80,000.00 80,000.00 80,000.00 0.00 0.00 100.00 Total TRANSFERS - OUT 80,000.00 80,000.00 80,000.00 0.00 0.00 100.00 Total MARINA 3,086,223.00 1,647,488.61 1,647,488.61 0.00 1,438,734.39 53.38 Page: 4 Marina Advisory Committee Meeting 3.7.2022 Master Page 16 of 24  1. Revenue and expense reports for 2021 expstat.rpt Expenditure Status Report Page: 5 03/01/2022 8:03AM Periods: 1 through 14 City of Oak Harbor 1/1/2021 through 12/31/2021 410 MARINA FUND 40 MARINA CUMULATIVE RESERVE Adjusted Year-to-date Year-to-date Prct Account Number Appropriation Expenditures Expenditures Encumbrances Balance Used 410.40.588 OTHER DECREASES IN FUND EQUITY 410.40.588.10 PRIOR PERIOD ADJUSTMENT(S) 410.40.588.10.0000 PRIOR PERIOD ADJUSTMENT 0.00 0.00 0.00 0.00 0.00 0.00 Total OTHER DECREASES IN FUND EQUITY 0.00 0.00 0.00 0.00 0.00 0.00 410.40.594 CAPITAL EXPENDITURES/EXPENSES 410.40.594.75 CAPITAL EXP - CULTURAL & RECREATIONAL 410.40.594.75.6300 OTHER IMPROVEMENTS 26,250.00 26,058.22 26,058.22 0.00 191.78 99.27 Total MARINA CUMULATIVE RESERVE 26,250.00 26,058.22 26,058.22 0.00 191.78 99.27 Total MARINA FUND 3,112,473.00 1,673,546.83 1,673,546.83 0.00 1,438,926.17 53.77 Grand Total 3,112,473.00 1,673,546.83 1,673,546.83 0.00 1,438,926.17 53.77 Page: 5 Marina Advisory Committee Meeting 3.7.2022 Master Page 17 of 24 M A R I N A PA R K I N G LO T Discussion Marina Advisory Committee Meeting 3.7.2022 Master Page 18 of 24  City of Oak Harbor Oak Harbor Marina Memo To: Marina Advisory Committee From: Chris Sublet, Harbormaster CC: Date: 03/07/2022 Re: Marina Parking Lot Update At the February Marina Advisory Committee (MAC), meeting the MAC was asked from the public about the recently republished newsletter article (this article has been published for the past 3 years), regarding long term parking in the marina parking lot. The article explained that short term parking was acceptable in the marina parking lot, however if you were going on an extended trip to please park your vehicle elsewhere. The reason for this article was that as we have become busier in the summer, parking has been difficult to find and is often something that staff routinely receives complaints about. It is not uncommon for tenants go on extended trips and leave their vehicle in the parking lot for 2 - 3 months, essentially utilizing a parking spot to store their vehicle while they are away. To compound this, it is not uncommon for tenants to invite a friend to go with them, who also leaves their vehicle in the parking lot. In some instances staff has noticed that some couples drive separate vehicles and leave them both in the parking lot while they are out cruising for an extended period. The marina has 420 slips and only 167 parking spaces. This equates to .40 parking spaces per slip. This makes it difficult to find parking when the marina is at capacity as it typically is in May – August. The number of parking spaces are as follows: • Main parking lot – 114 spaces • End of buildings – 24 spaces • Boat Ramp (long enough for a truck and trailer) – 20 spaces • Double Row (parallel parked behind the last row in the main parking lot) - 20 spaces Tenants and guests also utilize open spaces along the fence line to park as well. The number of available open spaces fluctuates, and the number of available open spaces is hard to predict. It should be noted that OHMC 6.40.139(3) “Use of marina parking lot” states: “Subject to the provisions of subsections (8) and (9) of this section, the marina parking lot shall be posted to allow parking for up to 72 consecutive hours. Except for specific exceptions as noted elsewhere in this section, no vehicle or other equipment shall be left in the marina parking lot for a period in excess of 72 consecutive hours without payment of storage fees in accordance with the 1 Marina Advisory Committee Meeting 3.7.2022 Master Page 19 of 24 provisions of this section and OHMC 6.36.037. In the absence of other arrangements made with the harbormaster, vehicles or equipment left in excess of 72 hours may be towed at the owner’s expense.” This practice is not intended to complicate a tenant’s boating plans but to rather ensure that the parking lot is utilized to its full extent, providing parking for as many tenants as possible. Staff believes that by publishing this article in February allows for enough time prior to the busy boating season, for tenants to make plans to park their vehicles elsewhere. Staff is seeking the Marina Advisory Committee’s input on this issue. Please contact Chris Sublet at 360.279.4576 if you have any questions. ⚫ Page 2 Marina Advisory Committee Meeting 3.7.2022 Master Page 20 of 24 G E N E R A L M A R I N A U P DAT E Discussion Marina Advisory Committee Meeting 3.7.2022 Master Page 21 of 24  City Administrator's Report March 2022 Marina Reporting Period February 1 - February 28, 2022 Occupancy Dock Total Slips Total Total Vacant Percent Occupied Occupied A 53 51 2 96% B 82 75 7 91% C 55 53 2 96% D 85 45 40 53% E 71 56 15 79% F 52 44 8 85% G 15 13 2 87% S 8 8 0 100% Totals 421 345 76 82% 85% Jan-22 Total Slips Total Total Vacant Percent Occupied Totals 421 342 79 81% Feb-21 Total Slips Total Total Vacant Percent Occupied Totals 421 351 70 83% Summary *There are the 3 less vacancies in February than in January 2021. *The overall occupancy of the docks was 82% * 0.7% Compared to January * -1% loss Compared to February 2021 *The average percentage of occupancy on each dock was 85% in February * 0.7% Compared to January * -1% loss compared to February 2021 Marina Monthly Revenue SLS Moorage $59,035.31 Storage Unit $11,236.68 Fence line Storage $1,568.29 Gasoline $2,313.37 (550.612 Gallons) Diesel $4,294.81 (1189.976 Gallons) Total $78,448.46 Marina Advisory Committee Meeting 3.7.2022 Master Page 22 of 24 M A R I N A A DV I S O RY C O M M I T T E E C OMMENTS Discussion Marina Advisory Committee Meeting 3.7.2022 Master Page 23 of 24 NEXT MEETING— APRIL 4, 2022 Adjourn Marina Advisory Committee Meeting 3.7.2022 Master Page 24 of 24