City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting November 24, 2020, 7 PM Council Chambers CALL TO ORDER/CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARING: URBAN WOK – LIQUOR LICENSES (Recommendation: Open hearing, solicit comments, close hearing, and consider approving issuance of On-Sale Wine and Strong Beer liquor licenses to Urban Wok Nordic Group LLC, dba Urban Wok, 8368 – 3rd Street, contingent upon background clearance completed by the Police Department). APPROVAL OF MINUTES: Regular Meeting, November 10, 2020 Special Meeting, November 12, 2020 OPEN FORUM CONSENSUS MOTIONS a) Amend FR-008: Non-Traditional Expenditures/Employee Recognition Program, Sections 3.2, 4.1, and 5.1. b) Waive reading and adopt Resolution 2020-xxx, Designating Polling Locations, per Minnesota Statutes 204B.16. c) Waive reading and adopt Resolution 2020-xxx, Adopting the fiscal policy reflected in the 2021- 2025 Capital Improvement Program, adopting the 2021-2025 Capital Improvement Program, and initiating the 2021 projects as noted above as well as the respective timetable and funding requirements. d) Approve the renewal and issuance of a Pawnbroker Dealer License to Twin Cities Pawn, 1021 Geneva Avenue North, contingent upon background clearance completed by the Police Department. e) Approve the issuance of a Natural Tree Sales License to Blue Ribbon Bait and Tackle LLC, dba, Blue Ribbon Bait & Tackle, 1985 Geneva Avenue North; and Fleet Farm of Green Bay LLC dba Mills Fleet Farm, 5635 Hadley Ave N, Oakdale, MN 55128. f) Authorize the execution and delivery of an amendment to the lease and a ratification of landlord consent and waiver for the benefit of Oak Marsh, LLC and its mortgagee. ADVISORY BOARDS AND COMMISSIONS AGENDA November 24, 2020 Page Two a) Environmental Management Commission: Minutes of January 13, 2020 (Recommendation: Acknowledge receipt of the Environmental Management Commission minutes of January 13, 2020; no motion needed). CITY ATTORNEY ADMINISTRATOR REPORT COUNCIL PRESENTATIONS a) Events and Reminders (Reinke) CLAIMS (Recommendation: Approve Claims for the period of November 7 to November 17 in the amount of $759,015.59). ADJOURNMENT  REQUEST FOR COUNCIL ACTION Meeting Date: November 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CW Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Liquor License Request: Urban Wok Nordic Group LLP BACKGROUND Urban Wok Nordic Group LLP has applied for an On-Sale Wine and Strong Beer License to allow alcohol sales at their restaurant, Urban Wok, located at 8368 3rd St North. The issuance of the license is contingent upon background clearance completed by the Police Department. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends approving the issuance of an On-Sale Wine and Strong Beer License to Urban Wok Nordic Group LLP, dba Urban Wok, 8368 3rd St North, as stated. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of an On-Sale Wine and Strong Beer License to Urban Wok Nordic Group LLP, dba Urban Wok, 8368 3rd St North, contingent upon background clearance completed by the Police Department.  REGULAR MEETING OAKDALE CITY COUNCIL November 10, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on November 10, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Kevin Wold, Fire Chief PLEDGE OF ALLEGIANCE PUBLIC HEARING: CERTIFICATION OF DELINQUENT UTILITY, MOWING/WEED REMOVAL, INACTIVE ACCOUNTS Administrative Services Director Petersen reported on the annual delinquent accounts for utilities, mowing/weed removal, and inactive accounts and requested that accounts still unpaid on November 16 be certified to Washington County. Mayor Reinke opened the public hearing to the audience; no comments were brought forth. Mayor Reinke closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-113, CERTIFYING OUTSTANDING UTILITY, MOWING/WEED REMOVAL, AND INACTIVE ACCOUNTS TO WASHINGTON COUNTY FOR INCLUSION ON PROPERTY TAXES. 5 AYES. REGULAR MEETING November 10, 2020 Page Two APPROVAL OF MINUTES: Workshop, September 22, 2020 Regular Meeting, October 13, 2020 Regular Meeting, October 27, 2020 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF SEPTEMBER 22, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 13, 2020, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 27, 2020, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke opened the meeting up to the audience at this time; no comments were brought forth. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE FOLLOWING CONSENSUS MOTION: a) Waive reading and adopt Ordinance 863, Amending Chapter 22 – Trees, Article 7 – Tree Board, Section 22-27: Composition of Board; and to amend the associated bylaws. 5 AYES. COMMUNITY DEVELOPMENT a) Community Development Update Community Development Director Streetar provided an update on the following projects: • Helmo Avenue Station Bus Rapid Transit Oriented Development: Significant interest from developers. • Tanners Lake Redevelopment Site: Hotel developer working on site and circulation planning. • Priority Courier: Purchased the property next to Park Tool on Hadley Avenue. REGULAR MEETING November 10, 2020 Page Three COUNCIL PRESENTATIONS a) Events and Reminders Mayor Reinke announced the following: Offices closed November 11 for Veterans Day, Special Council meeting set for November 12 to accept vote totals from November election, and 94/494/694 interchange project completed. CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE CLAIMS FOR THE PERIOD OF OCTOBER 24 TO NOVEMBER 6 IN THE AMOUNT OF $831,647.69. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO ADJOURN THE REGULAR MEETING OF NOVEMBER 10, 2020, AT 7:10 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL November 12, 2020 CALL TO ORDER A special meeting of the City Council of the City of Oakdale was held on November 12, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 5:15 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Susan Barry, City Clerk PLEDGE OF ALLEGIANCE CANVASS OF VOTES FROM NOVEMBER 3 GENERAL ELECTION A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2020-114, CANVASSING THE RETURNS OF THE NOVEMBER 3, 2020, GENERAL ELECTION: Council Member (2) Names Vote Totals Four Year Terms Kevin Zabel 5,689 Jake Ingebrigtson 3,376 Amber Marie Lewis 3,159 Tara Nash 3,079 Paul Lockhart 2,945 Marty Jurgensen 1,695 Mark S Landis 1,669 Ryan J. Galatovich 741 5 AYES. ADJOURNMENT A MOTION WAS MADE Y COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE SPECIAL MEETING HELD NOVEMBER 12, 2020, AT 5:18 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: November 24 2020 Advisory/Board Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: City Council ☐ ☐ CA Approval: CV Consensus Motions a ☒ Public Hearing Department: ☐ Title: Amend Policy FR-008: Non-Traditional Expenditures/Employee Recognition Program BACKGROUND At their November 10, 2020, workshop, the City Council reviewed proposed changes to Policy FR-008: Non-Traditional Expenditures/Employees Recognition Program. The policy was last revised in 2002. The requested changes were: • Increase the dollar amounts for years of service. • Provide for the issuance of gift certificate or equivalent to employees when it is not feasible to hold a physical recognition event, such as due to the Coronavirus epidemic. • Provide for the issuance of gift certificates to volunteers when it is not feasible to hold a physical recognition event, such as due to the Coronavirus epidemic. The City Council supported the proposed changes. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends amending Policy FR-008: Non-Traditional Expenditures/Employee Recognition Program; Sections 3.2, 4.1, and 5.1. CITY COUNCIL ACTION REQUESTED It is requested that the City Council amend FR-008: Non-Traditional Expenditures/Employee Recognition Program, Sections 3.2, 4.1, and 5.1. 3.0 Employee Recognition Awards 3.2 The city shall appropriate funds toward the purchase of gift certificates for each employee who has served the city for five years, ten years, fifteen years, twenty years, and each 5-year increment thereafter. Gift certificates shall be presented to employees at the last employee meeting of the year or at another time determined by the City Administrator. The value of the gift certificate shall be as follows: Employment Anniversary Amount Amount Effective November 25, 2020 5 Years $10 $20 10 Years $15 $25 15 Years $25 $35 20 Years $50 $50  25 Years $50 $55 30 Years $50 $65 35 Years $50 $75 40 Years $50 $85 4.0 Employee Recognition Events 4.1 The City of Oakdale recognizes the value of a productive, cohesive workforce and the subsequent benefit received by the community as the result of such a workforce. As such, the city shall, from time to time, sponsor employee events in which food and beverages are served. These events are intended to promote a sense of commitment to the community and to enhance workforce morale. The food and beverages served shall be modestly and responsibly priced and shall, under no circumstances, shall taxpayer funds be used for the purchase of alcoholic beverages of any type. In years when it is not feasible to hold an employee recognition event, the City Administrator is authorized to provide gift certificates or equivalent to city employees, provided that the total value of such gift certificates does not exceed what otherwise would have been spent on the recognition event. 5.0 Volunteer Recognition and Events 5.1 The City of Oakdale recognizes the enormous contribution made by volunteers throughout the community. The volunteers serve in a variety of different formal and informal capacities, including various commissions and ad hoc committees or work parties. As such, the city shall, from time to time, sponsor volunteer recognition programs or events. The recognition programs and events may include modestly priced recognition awards such as plaques or certificates, as well as recognition meals. The food and beverages served shall be modestly and responsibly priced and shall, under no circumstances, shall taxpayer funds be used for the purchase of alcoholic beverages of any type. In years when it is not feasible to hold a volunteer recognition event, the City Administrator is authorized to provide gift certificates to volunteers on behalf of the city, provided that the total value of such gift certificates does not exceed what otherwise would have been spent on the recognition event.  REQUEST FOR COUNCIL ACTION Meeting Date: November 24 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Declaration of Polling Place Locations BACKGROUND On an annual basis, municipalities must designate polling locations for each of their precincts for the next calendar year, whether or not elections are anticipated. Washington County Elections is aware of the potential of a polling location change for Precinct 5. STAFF RECOMMENDATION Staff recommends adopting Resolution 2020-xxx, Designating Polling Locations, per Minnesota Statutes 204B.16. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2020-xxx, Designating Polling Locations, per Minnesota Statutes 204B.16.  City of Oakdale RESOLUTION NO. 2020-xxx DESIGNATING POLLING LOCATIONS, PER MINNESOTA STATUTES 204B.16. At a regular meeting of the City Council of the City of Oakdale, held on Tuesday, November 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, per Minnesota Statutes, Section 204B.16, the city is required to designate its polling places annually by December 31. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby designates the following election precinct boundaries and associated polling locations: Precinct 1 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at the southern boundary of the city, north along Geneva Avenue to 10th Street, east to I-694, south to the southern boundary of the city, and west to Geneva Avenue. Polling Location: Apostolic Bible Institute and Church, 6944 Hudson Boulevard North, Oakdale, Minnesota. Precinct 2 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 10th Street, north to 15th Street, east to I-694, south to 10th Street, and west to Geneva Avenue. Polling Location: Transfiguration Church, 6133 – 15th Street North, Oakdale, Minnesota. Precinct 3 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 15th Street, north to the Union Pacific Railway railroad tracks, east to I- 694, south to 15th Street, and west to Geneva Avenue. Polling Location: Redeemer Baptist Church, 2479 Geneva Avenue North, Oakdale, Minnesota. Precinct 4 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at the Union Pacific Railway railroad tracks, north to 40th Street, east to I- 694, south to the Union Pacific Railway railroad tracks, and west to Geneva Avenue. Polling Location: House of Prayer Church, 6039 – 40th Street North, Oakdale, Minnesota. Resolution No. 2020-xxx Page Two Precinct 5 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at Geneva Avenue at 50th Street, north to the northern boundary of the city, east to the eastern boundary of the city, south to 55th Street, west to Hadley Avenue, south to 40th Street, and west to Geneva Avenue. Polling Location: Silver Lake Church, 5299 Geneva Avenue North, Oakdale, Minnesota. Precinct 6 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at Stillwater Boulevard, north to 40th Street, west to Hadley Avenue, north to 55th Street, east to the eastern boundary of the city, south to Stillwater Boulevard, and west to I-694. Polling Location: Oakdale Discovery Center, 4444 Hadley Avenue North, Oakdale, Minnesota. Precinct 7 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at 10th Street, north to Stillwater Boulevard, east to the eastern boundary of the city, south to 10th Street, and west to I-694. Polling Location: Hope Evangelical Free Church, 7910 – 15th Street North, Oakdale, Minnesota. Precinct 8 Precinct Boundaries: All that portion contained within the municipal boundaries of the City of Oakdale beginning at I-694 at the southern boundary of the city, north to 10th Street, east to the eastern boundary of the city, south to the southern boundary of the city, and west to I-694. Polling Location: Guardian Angels Church, 8260 – 4th Street North, Oakdale, Minnesota. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of November, 2020. ______________________________________ Attest: Paul Reinke, Mayor ______________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: November 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: Public Works Director/City Engineer ☐ Title: Approving the Fiscal Policy Reflected in the 2021-2025 Capital Improvement Program, Approving the 2021-2025 Capital Improvement Program, and Initiating the 2021 Projects. BACKGROUND A Capital Improvement Program (CIP) is a comprehensive document whose purpose is to list major improvements necessary and desirable to meet the needs of the community over the next five years. The various Departments, Commissions, and the City Council establish the program through the compiling of project needs and requests. The CIP is a valuable tool, which city officials can use to rank the priority of public improvement projects and determine the level, and method of financing required each year to support these projects. It would be appropriate for the Council to adopt the fiscal policy reflected in the 2021-2025 CIP, and initiate the 2021 projects. POLICY OBJECTIVES The objectives of a Capital Improvement Program are to: • Anticipate major capital improvements so that large expenditures can be budgeted over a period of several years. • Develop a realistic list of needs that relate to the ability to finance improvements, thereby minimizing the impact on tax rates. • Implement the goals and objectives contained in the comprehensive plan. • Enable proper scheduling of various projects and improvements, thereby allowing adequate time for detailed design and engineering of the projects, preparation of environmental impact statements, processing of grant applications, and exploring alternative methods of financing. • Provide an opportunity for sound coordination between city departments, various units of special and general local government, and public utilities. • Enable the local officials to forecast and anticipate needed maintenance projects so that the public's investment in the infrastructure can be preserved. STAFF AND/OR COMMISSION RECOMMENDATION The development of the CIP is an annual process that extends the forecast of project needs over the coming five years. Project priorities and estimated costs are more definitive in the early years. It is recommended the Council adopt the 2021-2025 CIP and initiate the 2021 projects identified as follows: • Relocation/Rehabilitation of Lift Station at Stillwater Boulevard & Ideal Avenue • Rehabilitation of Lift Station 11 (Northdale Park) • Oakdale Park Trail Repaving South Loop • Re-roofing Walton Shelters (3) • Walton Shelter Kitchen Remodeling • Replace Oakdale Park Signs CITY COUNCIL ACTION REQUESTED It is recommended the Council waive reading and adopt Resolution 2020-xxx, Adopting the fiscal policy reflected in the 2021-2025 Capital Improvement Program, adopting the 2021-2025 Capital Improvement Program, and initiating the 2021 projects as noted above as well as the respective timetable and funding requirements.  Final 11-24-20 CAPITAL IMPROVEMENT PROGRAM 2021 - 2025  CAPITAL IMPROVEMENT PROGRAM 2021 - 2025 City Council: Paul Reinke, Mayor Jake Ingebrigtson, Council Member Susan Olson, Council Member Colleen Swedberg, Council Member Kevin Zabel, Council Member City Managerial Staff: Christina Volkers, City Administrator Brian Bachmeier, Public Works Director/City Engineer Alyssa MacLeod, Communications Specialist Sheryl Mellgren, Chief Building Official Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Julie Williams, Recreation Superintendent Kevin Wold, Fire Chief 1  TABLE OF CONTENTS PURPOSE OF CAPITAL IMPROVEMENT PROGRAM CAPITAL IMPROVEMENT FISCAL POLICY  GENERAL POLICY  FUNDING PRIORITIES  FUNDING PRINCIPLES PROJECT CATEGORIES A) CAPITAL IMPROVEMENT PLANNING FUND - ROADWAYS B) UTILITY SYSTEM REPLACEMENT FUND C) STREET LIGHT/SIGNAL UTILITY D) SURFACE/STORM WATER UTILITY FUND E) WAC AND SAC FUNDS F) ROAD ESCROW G) PUBLIC BUILDINGS FUND H) PARK DEDICATION AND CAPITAL RESERVE I) REDEVELOPMENT IMPROVEMENTS 2  PURPOSE OF A CAPITAL IMPROVEMENT PROGRAM A Capital Improvement Program is a comprehensive document whose purpose is to list major improvements necessary and desirable to meet the needs of the community over the next five years. The various Departments, Commissions, and the City Council establish the program through the compiling of project needs and requests. The Capital Improvement Program is a valuable tool, which City officials can use to rank the priority of public improvement projects and determine the level, and method of financing required each year to support these projects. The objectives of a Capital Improvements Program are to:  Anticipate major capital improvements so that large expenditures can be budgeted over a period of several years.  Develop a realistic list of needs which relate to the ability to finance improvements, thereby minimizing the impact on tax rates.  Implement the goals and objectives contained in the comprehensive plan.  Enable proper scheduling of various projects and improvements, thereby allowing adequate time for detailed design and engineering of the projects, preparation of environmental impact statements, processing of grant applications, and exploring alternative methods of financing.  Provide an opportunity for sound coordination between city departments, various units of special and general local government, and public utilities.  Enable the local officials to focus their attention on the needs of the entire community, and to put in perspective, pressures from special interest groups, and proponents of special projects.  Enable the local officials to forecast and anticipate needed maintenance projects so that the public's investment in the infrastructure can be preserved. The Capital Improvement Program includes major expenditures of public funds, beyond maintenance and operating costs, for the acquisition or construction of a needed physical facility or projects. Salaries, supplies, equipment, and other overhead expenditures are considered maintenance and operational costs, and are provided for in the annual budget. Replacement of obsolete/deteriorated equipment and nonannual maintenance projects where general funds cannot be allocated may become capital improvement projects. 3  CAPITAL IMPROVEMENT FISCAL POLICY GENERAL POLICY Oakdale's Capital Improvement Program (CIP) reflects an assessment of the community's needs and its ability to pay for major improvements. It is founded on the policy that reinvestment required for replacement, maintenance, or the increased efficiency of existing systems, shall have priority over investments for expansion of existing systems or the provision of new services when utilizing general obligation funding sources. The extension of new services and/or improvements shall be funded from revenues generated through impact or dedication fees. FUNDING PRIORITIES Capital spending proposals will generally be funded on the following priority basis: ● Those projects necessary for contributing to the public health, safety and welfare. ● Those projects which will help to maintain an existing system. ● Those projects that will make an existing system more efficient. ● Those projects representing the expansion of an existing system for new service or completely new public facility or service. FUNDING PRINCIPLES As a result, the following principles shall govern the implementation of the recommended Capital Improvement Program: 1) The city will attempt to make all capital improvements in accordance with the adopted Capital Improvement Program. 2) The city will develop a multi-year plan for Capital Improvements and update it annually. 3) The city will coordinate development of the Capital Improvement Program with development of the annual operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 4) The city will use inter-governmental assistance to finance only those capital improvements that are consistent with the Capital Improvement Program and city priorities, and whose operating and maintenance costs have been included in operating budget forecasts. 5) The city will maintain all its capital assets at a level adequate to protect the city's investment and to minimize future maintenance and replacement costs. 6) The city will project and annually update its capital equipment needs. Projects costing more than $25,000 shall be considered capital projects and shall be included in the Capital Improvement Program. 7) The city will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted to council for approval. 4 8) The city will consider the life cycle costs and utilize the most feasible method for all capital projects. PROJECT FINANCING POLICY I INTRODUCTION It has been and will continue to be the policy of the City Council that when public improvements are made, which are of special benefit to certain areas, special assessments will be levied for the benefits received. The procedures used by the city are those specified by Minnesota Statutes, Chapter 429, which provide that all, or a part of the cost of the improvements, may be assessed against benefiting properties in accordance with the benefits received. The statute, however, does not provide a guide as to how these benefits are measured or how the costs are to be apportioned. The purpose of this general policy is to establish a consistent standard for the apportionment of special assessments. II TYPES OF IMPROVEMENTS This policy shall relate to those public improvements allowable under Minnesota Statute 429. Generally, the improvements include: street and street lighting improvements; sanitary and water utility improvements; and stormsewer and drainage improvements. This policy outlines how new construction, reconstruction, and major maintenance shall be financed under each type of project. Project costs shall include: the construction costs; engineering; testing; permitting; legal; administrative; land or easement acquisition; fiscal; capitalized interest; data processing; and publication fees. III SPECIAL ASSESSMENT METHODS Benefiting properties generally are assessed by one or a combination of four (4) methods: adjusted front foot; area; unit; and benefit appraisal. Generally, the nature of any improvement lends itself to a particular method. The four (4) methods are described as follows: A) Adjusted Front Foot Rate: Used for roadway and utility projects where there are varieties of land uses and lot sizes abutting or within the benefiting area. Frontage is measured at the building setback line. Assessments are determined by multiplying the adjusted frontage by the Council established assessment rate. B) Area Method: Used for drainage and/or trunk utility improvements where there is a variety of land uses and parcel sizes within the benefiting area. Assessments are determined by multiplying the area change to times the gross area less wetland areas. C) Unit Method: Used when the abutting property or benefiting area is homogenous. Assessments are determined by multiplying the particular land use unit by the Council established assessment rates. 5 D) Benefit Appraisal: Used when property owners are within the benefiting area indicate none of the above noted methods appear appropriate. Corner lots are included in the benefiting area with the exception of single/two family dwellings. If the improvements are along the driveway access side of the single/two family dwelling, the parcel shall be included in the benefiting area. If the driveway access is along the side lot line of the single/two family dwelling, the parcel frontage will be based on the minimum lot widths determined by zoning. If the lot can be subdivided, it may have multiple assessments. IV IMPROVEMENTS A) Roadway and Signal Improvements New Construction 1) Petitions for roadway and street lighting projects shall be filed and accepted by the Council prior to January 1 of the year of construction. The Council may authorize accepting a petition after January by special consent. 2) Projects are initiated by petition of 35% of the property owners measured in area and/or frontage or by a majority vote of the City Council for roadway improvements. 3) Projects initiated by a property owner shall require the property owner to allow assessment of all project costs or if city participation is appropriate, the city's share shall be outlined in a Developers Agreement. 4) Street light petitioned projects shall be accumulated and authorized as one (1) project. The costs shall be uniformly spread to the benefiting properties. 5) The method of assessment can be by any method described in Section III. Reconstruction 1) Petitions for roadway projects shall be filed and accepted by the Council prior to January 1 of the year of construction. The Council may authorize accepting a petition after January 1 by special consent. 2) The scope of project shall be determined by traffic volumes, and reason for pavement deterioration. 3) Abutting property owners shall participate based on land use. The Council will annually set the appropriate rates per land use. 4) In any given year, the assessment rate within a land use category shall be equal throughout the community, independent of project scope. 5) The city will assess properties along County roadways as if they were city streets. 6) The city participation in projects will be the difference between the project cost and the amount to be assessed. The city's share includes: Municipal State Aids (MSA) on MSA routes, Grants, and Capital Improvement funds. 6 7) Street lights will be installed as part of a roadway reconstruction project unless there is overwhelming opposition from the affected neighborhood. The installation costs will be financed out of the street light utility fund. 8) Signals will be installed if warrants are satisfied as outlined in the Minnesota Manual of Traffic Control Devices (MUTCD). The project would be financed by assessing 50% of the costs to the commercial properties within 600 feet of the intersection. The street light utility fund will finance the remaining 50%. 9) Per Policy FR-010, assessment rates, as established by the City Council, are based on land use and are generally as follows - in 2021, rates will be single-family $51.00 per foot; multi-family $66.00 per foot; and commercial/industrial $86.00 per foot. 10) If less than 35% of the amount to be assessed is appealed to District Court, the City Council may order the project by 4/5 majority and award the contract. 11) If more than 35% of the amount to be assessed is appealed to District Court, the City Council may abandon the project and may consider issuing a "No Maintenance Decree". Maintenance on streets with such decrees shall be limited to snow removal and emergency repair of isolated water and sewer breaks. Patching, crack fillings, seal coating or overlaying can be authorized by a majority of the City Council. 12) Streets with "No Maintenance Decrees" can be reinitiated by petition five (5) years or more from the year the decree is issued. Major Maintenance 1) Overlays on MSA routes shall be financed with MSA funds and not assessed. 2) Overlays to postpone the reconstruction of a roadway shall be assessed to the abutting property owners based on land use. The Council will annually set the appropriate rates per land use. 3) Overlays done to assure a roadway reaches its design life shall not require abutting property participation. 4) The city's share of project costs shall be determined by deducting the assessable costs from the project costs. The City's share shall be financed with MSA, Capital Improvement Funds, or Maintenance Funds. 5) Assessment rates as established by the Council (Standard Operating Policy FR-010) are based on land use and are generally as follows: Single family $51.00 per foot, Multi- family $66.00 per foot, and Commercial/Industrial $86.00 per foot. These rates shall increase by $1.00 per foot per year. 7 B. Utility Improvements New Construction 1) Petitions for utility projects shall be filed and accepted by the Council prior to April 1 or the year of construction. The Council may authorize accepting a petition after April 1 by special consent. 2) Projects are initiated by petition of 35% of the property owners measured in area and/or frontage or by a majority vote of the City Council. 3) Projects initiated by a property owner shall require a Developers Agreement outlining the method of assessment and the amount of City participation authorized by the City Council. 4) The city's share shall be financed with Water/Sewer Access Charge (WAC/SAC) funds. Reconstruction and Major Maintenance 1) The replacement of watermains, sanitary sewer mains and service lines within the right- of-way, shall be financed out of the Utility Reserve Fund. 2) The replacement of services on private property shall be paid for by the property owner. 3) Roadway reconstruction projects accelerated on account of utility replacement projects shall be financed through the Utility Reserve Fund in proportion to the remaining design life of the street. For example, if a roadway is designed to last 20 years and in year 15 needs to be reconstructed on account of the utilities, 25% (5/20) of the roadway costs would be financed out of the Utility Reserve Fund, the remaining roadway costs would be paid as defined under "Roadway Reconstruction Projects". C. Storm Sewer Projects New Construction 1) Petitions for stormsewer projects shall be filed and accepted by the Council prior to April 1 of the year of construction. The Council may authorize accepting a petition after April 1 by special consent. 2) Projects are initiated by petition of thirty five percent (35%) of the property owners measured in area and/or frontage or by a majority vote of the City Council. 3) Projects initiated by property owners shall have their participation determined by land use, contributing area and rate of runoff. 8  Reconstruction and Major Maintenance 1) Shall be incorporated and considered as part of roadway reconstruction projects. 2) Shall be financed out of the Surface Water Management Fund. D. Bikeway/Pedway/Sidewalk Improvements (per Standard Operating Policy FR-010): A) The city will install bikeway/pedways and sidewalks according to the Comprehensive Bikeway/Pedway Plan for the community. The bikeway/pedways should be an eight (8) Feet wide asphalt surface separated from the roadway surface a minimum of four (4) feet. Sidewalks shall be five (5) feet wide concrete surface separated from the roadway surface a minimum of four (4) feet. B) The city will consider omitting sidewalks when 80% or more of the abutting property owners oppose the sidewalk improvements. C) Financing: 1) Bikeway pedways can be financed as part of a roadway reconstruction assessment; park dedication fees; Municipal States Aid funds or Capital Improvement funds. 2) Sidewalks along Municipal State Aid streets shall be financed with Municipal State Aid Funds or Capital Improvements funds. V ASSESSMENT PERIODS DETERMINED BY TYPE OF PROJECT  New Construction projects can be assessed over a five (5) year period, with the exception of street lighting, which shall be limited to three (3) years.  Reconstruction projects can be assessed over a ten (10) year period.  Trunk water and sewer facilities can be assessed over a twenty (20) year period.  Overlay projects shall be assessed over a five (5) year period. VI HARDSHIP DEFERRALS FOR SPECIAL ASSESSMENTS The City Council will consider a deferment for the payment of special assessments on any homestead property, owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. A hardship shall be deemed to exist when the annual principle installment of all assessments levied against the property exceeds 2% of the adjusted gross income of the applicant as evidenced by the applicant's most recent federal income tax return, and total assets (excluding the homesteaded property), do not exceed six times the adjusted gross income. 9 The City Council may also determine, on a case-by-case basis, the existence of a hardship on the basis of exceptional and unusual circumstances not covered by these standards and guidelines, if done in a non-discriminatory manner and without giving the applicant an unreasonable preference or advantage over other property owners. All assessments will continue to bear interest on the unpaid principle balance at the rate established on the original special assessment. The deferment shall terminate and all principle and interest become due and payable upon the occurrence of any of the following events: 1) The death of the owners when there is no spouse who is eligible for deferment. 2) The sale, transfer or subdivision of the property or any part thereof. 3) The property should lose its homestead status. 4) The City Council should determine that the hardship no longer exists. As such, a reminder of the deferral balance will be mailed to the owner(s) on an annual basis; and staff will also conduct an annual review of homeownership and homestead status. 10  FUNDING 2021 CAPITAL IMPROVEMENT PROGRAM 11  FUNDING SOURCES, STATUS AND PROJECTIONS FUNDING SOURCES Financing for the Capital Improvement Projects is derived from a variety of sources, the following abbreviations and descriptions indicate the funding sources proposed for each project: Special Assessment General Obligation bonds ASSESSMENTS paid for by properties benefited by the proposed improvements. Municipal State Aid Funds as allocated by the MSA Funds State for roadway improvements. UTILITY RESERVES Utility Enterprise Reserves PARK RESERVES Park Dedication Funds STORMSEWER Surface Water Management Funds STREET LIGHT Street Light Utility Funds CIP Capital Improvement Program Reserves PUBLIC BUILDING FUND City funds dedicated to public building construction. General Obligation Bonds, require a referendum GO BONDS or a minimum of 20% of the project costs have to be assessed. OTHER FUNDS Cooperative Agreements, Grants, etc. FUNDING STATUS AND PROJECTIONS The projected fund revenues, expenditures and balances of each funding source are projected in the following tables: 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29  17-Aug-20 ROADWAY OVERLAY IMPROVEMENTS COST PER FOOT E - INSTALL CITY STREET LIGHTS $ 40.00 LF H - OVERLAY IMPROVEMENTS $33.00 SY N - 8' BIKEWAY/PEDWAY $35.00 LF 0- 5' CONCRETE SIDEWALK $100.00 LF PROJECT TOTAL TOTAL OTHER MSA PARK STREET LIGHT CIP PUBLIC GO OTHER FUNDS CIPYEAR STREET NAME FROM TO LENGTH TYPE PROJECT COST ASSESSMENT FUNDS FUNDS RESERVES UTILITY FUND BUILDING FUND BONDS COMMENTS 2021 Hadley Avenue 4th Street N 10th Street 3670.55 H, N $ 667,432.07 $ 667,432.07 2021 Overlays 0.70 $ 667,432.07 $ 667,432.07 $0.00 2022 Helmo Avenue Hydram Avenue Stillwater Boulevard 2255.27 H,N $ 281,156.99 $ 281,156.99 2022 Hudson Blvd TH 120 Hadley Avenue 5224.00 H,N $ 804,496.00 $ 804,496.00 Goldline Partners 2022 Overlays 0.99 $ 1,085,652.99 $ 804,496.00 $ 281,156.99 2023 Helmo Avenue 4th Street N Helmo Ave 4459.37 E,H $ 865,117.78 $ 686,742.98 $178,374.80 2023 Overlays 0.84 $ 865,117.78 $ 686,742.98 $178,374.80 2024 7th Street N TH 120 Hadley Avenue 5224.00 H $ 574,640.00 $ 574,640.00 2024 Greenway Avenue N 7th Street North 10th Street North 1493.90 H $ 186,239.53 $ 186,239.53 2024 Overlays 1.27 $ 760,879.53 $ 760,879.53 2025 Granada Ave N Stillwater Boulevard CSAH 14 5061.35 H $ 779,447.90 $ 779,447.90 2025 Granada Ave N 20th Street N Stillwater Boulevard 2337.49 E,H $ 384,906.69 $ 291,407.09 $93,499.60 2025 Overlays 1.40 $ 1,164,354.59 $ 1,070,854.99 $93,499.60 30 UTILITIES 323232  17-Aug-20 UTILITY IMPROVEMENTS COST PROJECT TYPES PER FOOT SANITARY SEWER A- TELEVISING $1.00 B- INFLOW/INFILTRATION $15.00 C- REMOVE AND REPLACE $135.00 D - TRUNK INSTALLATION $105.00 E - LATERAL INSTALLATION $36.00 WATER MAIN F - TESTING (LEAK & CORROSION) $1.00 G- REMOVE AND REPLACE $265.00 H- LOOPING $90.00 I - TRUNK INSTALLATION $100.00 J - WELL CONSTRUCTION CIPYEAR IMPROVEMENT LENGTH PROJECT TOTAL TOTAL OTHER MSA UTILTY PARK STORM STREET LIGHT CIP PUBLIC GO OTHER FUNDS TYPE TYPE PROJECT COST ASSESSMENT FUNDS FUNDS RESERVES RESERVES SEWER UTILITY FUND BUILDING FUND BONDS COMMENTS 2021 Relocation/Rehabilitation of Lift Station at Stillwater Boulevard & Ideal Avenue C $600,000.00 $200,000.00 $400,000 Lake Elmo 2021 Rehabilitation of Lift Station 11 (Northdale Park) C $750,000.00 $750,000.00 WAC/SAC Fund 2021 GAC Treatment Plant at Well No. 7 $5,000,000.00 $5,000,000.00 MPCA Grant 2021 Utility Improvements $6,350,000.00 $0.00 $5,950,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 WAC/SAC Fund 2022 Water Meter Battery/Transmitter Changout Program 2,000 Per Year for 5 Years $200,000.00 $200,000.00 2022 Valve and Line 1694 Water Main Crossing at Stillwater Boulevard C $250,000.00 $250,000.00 2022 Painting Hallmark Water Tower No. 3 p $1,500,000.00 $1,500,000.00 WAC/SAC Fund 2022 Utility Improvements $1,950,000.00 $0.00 $1,500,000.00 $0.00 $450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 WAC/SAC Fund 2023 Water Meter Battery/Transmitter Changout Program 2,000 Per Year for 5 Years $200,000.00 $200,000.00 2023 Hudson Boulevard Sanitary Sewer from Hadley Ave N to 800' to the west 800 D $100,000.00 100000 WAC/SAC Fund 2023 T.H. 120 from Innovation to T.H. 5 8000 G $2,120,000.00 $2,120,000.00 2023 Utility Improvements 1.67 $2,420,000.00 $0.00 $100,000.00 $0.00 $2,320,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 WAC/SAC Fund 2024 Water Meter Battery/Transmitter Changout Program 2,000 Per Year for 5 Years $200,000.00 $200,000.00 2024 Utility Improvements $200,000.00 $0.00 $0.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2025 Water Meter Battery/Transmitter Changout Program 2,000 Per Year for 5 Years $200,000.00 $200,000.00 2025 Utility Improvements $200,000.00 $0.00 $0.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 33 DRAINAGE 35  17-Aug-20 DRAINAGE IMPROVEMENTS PROJECT TYPES A - REPLACE STORMSEWER B - CLEAN DITCH C - SEDIMENTATION BASIN CLEANING D - INSTALL STORMSEWER E - Vegetation Management CIPYEAR PROJECT DESCRIPTION PROJECT TOTAL TOTAL OTHER MSA UTILTY PARK STORM STREET LIGHT CIP OTHER FUNDS TYPE PROJECT COST ASSESSMENT FUNDS FUNDS RESERVES RESERVES SEWER UTILITY FUND COMMENTS 2021 Miscellaneous Pond Cleaning C $0.00 $0.00 2021 Drainage Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2022 Miscellaneous Pond Cleaning C $0.00 $0.00 2022 Drainage Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2023 Miscellaneous Pond Cleaning C $100,000.00 $100,000.00 2023 Drainage Improvements $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 2024 Miscellaneous Pond Cleaning C $100,000.00 $100,000.00 2024 Drainage Improvements $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 2025 Miscellaneous Pond Cleaning C $100,000.00 $100,000.00 2025 Drainage Improvements $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 36 SIGNALS 38  17-Aug-20 SIGNAL IMPROVEMENTS CIPYEAR LOCATION DESCRIPTION TOTAL TOTAL OTHER MSA STREET LIGHT CIP OTHER FUNDS PROJECT COST ASSESSMENT FUNDS FUNDS UTILITY FUND COMMENTS 2021 No Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 2021 Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2022 4th Street & Hadley Avenue $300,000.00 $300,000.00 Gold Line Partners 2022 4th Street & Helmo Avenue $300,000.00 $300,000.00 $0.00 Gold Line Partners 2022 Signal Improvements $600,000.00 $0.00 $600,000.00 $0.00 $0.00 $0.00 2023 No Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 2023 Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2024 Stillwater Boulevard & Helmo Ave $400,000.00 $300,000.00 $0.00 $100,000.00 $0.00 2024 Signal Improvements $400,000.00 $0.00 $300,000.00 $0.00 $100,000.00 $0.00 2025 No Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 2025 Signal Improvements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39 PARKS 41 42 BUILDING 44 45 REDEVELOPMENT 47  13-Nov-20 REDEVELOPEMENT PROJECT IMPROVEMENTS PROJECT TYPES OTHER FUNING TYPES A-REMOVE AND REPLACE ASHALT AA-GOLD LINE PARTNERS B - CORE CUT & BACKFILL WITH SAND BB- METC C-INSTALLL STORMSEWER CC- DEED D-INSTALL CURB & GUTTER DD-REGIONAL SOLICITATION E- INSTALL CITY STREET LIGHTS F-INSTALL XCEL STREET LIGHTS G-ASPHALT OVERLAY 26' WIDE H-ASPHALT OVERLAY 44' WIDE I- NEW ROADWAY CONSTRUCTION J - WATERMAIN INSTALLATION K-SANITARY SEWER INSTALLATION L- WATERMAIN REPLACEMENT M-SANITARY SEWER REPLACEMENT N- 8' BIKEWAY/PEDWAY 0-5' CONCRETE SIDEWALK P- UNDERGROUNDING OVERHEAD POWER LINES Q- TRAFFIC SIGNAL R- LANDSCAPING S-PARK T - STATION UPGRADES PROJECT PROJECT COST ASSESSMENT OTHER MSA UTILTY PARK STORM STREET LIGHT CIP PUBLIC G.O. OTHER FUNDS CIP YEAR PROJECT NAME TYPE TOTAL TOTAL FUNDS FUNDS RESERVES RESERVES SEWER UTILITY FUND BUILDING FUND BOND COMMENTS 2021 Willowbrooke Park Planning $50,000 2021 Willowbrooke - 40th Street $3,997,556 $1,750,304 $2,247,251 Assessments Repaid over 8 years 2021 Redevelopment Projects $4,047,556 $1,750,304 $0 $0 $0 $0 $0 $0 $0 $0 $2,247,251 TOTAL FINANCING $3,997,555 2022 Willowbrooke - Ideal Ave I $462,000 $462,000 $462,000 Assessments Repaid over 8 years 2022 Willowbrooke - Trail Phase 1 N $454,148 $454,148 2022 Redevelopment Projects $916,148 $462,000 $0 $0 $0 $0 $0 $0 $0 $0 $916,148 TOTAL FINANCING $916,148 2023 Helmo Station I, N, E, R, T $2,326,799 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,326,799 2023 Redevelopment Projects $2,326,799 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,326,799 TOTAL FINANCING $2,326,799 2024 Willowbrooke - Trails, Phase 2/3 N $865,173 $865,173 2024 Helmo Station I, N, E, R, T $3,094,183 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,094,183 2024 Redevelopment Projects $3,959,356 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,959,356 TOTAL FINANCING $3,959,356 2025 Willowbrooke - Parks, Phase 1/2 s $1,823,259 $1,823,259 2025 Helmo Station I, N, E, R, T $960,160 $0 $0 $0 $0 $0 $0 $0 $0 $0 $960,160 2025 Redevelopment Projects $2,783,419 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,783,419 TOTAL FINANCING $2,783,419 48  City of Oakdale RESOLUTION 2020-xxx ADOPTING THE FISCAL POLICY REFLECTED IN THE 2021-2025 CAPITAL IMPROVEMENT PROGRAM, ADOPTING THE 2021-2025 CAPITAL IMPROVEMENT PROGRAM, AND INITIATING THE 2021 PROJECTS AS NOTED AS WELL AS THE RESPECTIVE TIMETABLE AND FUNDING REQUIREMENTS. At a meeting of the City Council of the City of Oakdale held on Tuesday, November 24, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Capital Improvement Program (CIP) is a comprehensive document that ranks the priority of those major improvements deemed necessary and desirable to meet the needs of the community over a five-year period and determines the annual level and method of financing needed each year; and WHEREAS, it would be appropriate for the City Council to adopt the 2021-2025 CIP and to initiate the 2021 projects: • Relocation/Rehabilitation of Lift Station at Stillwater Boulevard & Ideal Avenue • Rehabilitation of Lift Station 11 (Northdale Park) • Oakdale Park Trail Repaving South Loop • Re-roofing Walton Shelters (3) • Walton Shelter Kitchen Remodeling • Replace Oakdale Park Signs NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Oakdale hereby adopts the fiscal policy reflected in the 2021-2025 Capital Improvement Program, adopting the 2021-2025 Capital Improvement Program, and initiating the 2021 projects as noted above as well as the respective timetable and funding requirements. Voting in Favor: Voting Against: Resolution duly seconded and passed this 24th day of November, 2020. ________________________________________ Attest: Paul Reinke, Mayor _________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: November 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CW Consensus Motions d ☒ Public Hearing ☐ Department: ☐ Title: Pawnbroker Dealer License Renewal Request: Twin City Pawn LLC BACKGROUND Twin City Pawn LLC dba Twin Cities Pawn has requested to renew their Pawnbroker Dealer License to operate business at 1021 Geneva Avenue North. The issuance of license renewal would be contingent upon background clearance completed by the Police Department. STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends approving the renewal and issuance of a Pawnbroker Dealer License to Twin Cities Pawn, 1021 Geneva Avenue North to conduct business. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the renewal and issuance of a Pawnbroker Dealer License to Twin Cities Pawn, 1021 Geneva Avenue North, contingent upon background clearance completed by the Police Department.  REQUEST FOR COUNCIL ACTION Meeting Date: November 24, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CW Consensus Motions e ☒ Public Hearing ☐ Department: ☐ Title: Natural Tree Sales License Request BACKGROUND Per city code, businesses may apply for a natural tree sales license with the condition that any unsold trees must be removed from the licensed premises no later than January 9 of the following year. The following businesses have requested a Natural Tree Sales License to conduct sales at the respective locations: Company Name Natural Tree Sales Location Blue Ribbon Bait & Tackle LLC 1985 Geneva Avenue North Fleet Farm of Green Bay LLC 5635 Hadley Avenue North STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends approving the issuance of a Natural Tree Sales License to Blue Ribbon Bait & Tackle LLC, dba, Blue Ribbon Bait and Tackle, 1985 Geneva Avenue North; and Fleet Farm of Green Bay LLC, dba Mills Fleet Farm, 5635 Hadley Avenue North. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of a Natural Tree Sales License to Blue Ribbon Bait & Tackle LLC, dba, Blue Ribbon Bait and Tackle, 1985 Geneva Avenue North; and Fleet Farm of Green Bay LLC, dba Mills Fleet Farm, 5635 Hadley Avenue North.