City Council

AGENDA City Council Regular Meeting The City Council meeting will be held via Zoom. Zoom is an online platform that allows persons to “attend” the meeting via video or telephone. Access Meeting at: https://zoom.us/j/93465614538?pwd=V3ZNaDZLcVhIZHJwL0JQRnR2TVVSZz09 from a PC, Mac, tablet, iPhone, or Android device. Or by phone by calling 1-312-626-6799 and entering Meeting ID: 934 6561 4538, Passcode: 191581, when prompted. Participation guidelines are attached. Please join the meeting early to test your audio and video settings. If you join via a device and your audio is not working, you may need to use the dial-in phone number option. Regular Meeting April 27, 2021, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE PUBLIC HEARING: LEE SISTERS LLC/BROTHERS EVENT CENTER LIQUOR LICENSES (Recommendation: Open hearing, solicit comments from the public, close hearing, solicit comments from City Council, and consider approving issuance of an On Sale Intoxicating liquor license and a Special Sunday liquor license to Lee Sisters LLC, dba Brother’s Event Center, 7133 – 10th Street). APPROVAL OF MINUTES: Regular Meeting, April 13, 2021 OPEN FORUM CONSENSUS MOTIONS a) Approve the appointment of the following to the International Property Maintenance Code (IPMC) Board of Appeals: Bob Stiglich, Larry Quigley, and Tom Wiener. b) Waive reading and adopt Resolution 2021-xxx, Granting a variance to Section 19-4(e) of the City Code to allow Magney Construction to perform construction activities relating to City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7), as so noted. AGENDA April 27, 2021 Page Two c) Waive reading and adopt Resolution 2021-xxx, Approving the hiring of Jack Knoepfler as Engineering Intern for the Public Works Department, effective May 10, at a rate of pay of $13 per hour. d) Waive reading and adopt Resolution 2021-xx, establishing a public hearing for the vacation of 40th Street within the Willowbrooke project area for May 25, 2021. e) Approve the issuance of a 3.2 Malt Liquor license to the Oakdale Adult Softball Association (OASA) for the 2021 Summer and Fall ball season. f) Waive reading and adopt Resolution 2021-xxx, Approving the appointment of Bob Moore as Utilities Technician for the Public Works Department, effective April 28, 2021. g) Adopt Policy MIS-021: Social Media. ADVISORY BOARDS AND COMMISSIONS; COUNCIL LIAISON UPDATES PUBLIC WORKS DIRECTOR/CITY ENGINEER a) City Project 2021-03 – Plans and Specifications Approval (Recommendation: Waive reading and adopt Resolution 2021-xxx, Approving the plans and specifications for City Project 2021-03 (Lift Station 11 Improvements) and authorizing for and collection of bids). CITY ATTORNEY ADMINISTRATOR REPORT COUNCIL PRESENTATIONS AWARD OF BID a) City Project 2021-01 (2021 Street Improvements) (Recommendation: Waive reading and adopt Resolution 2021-xxx, Awarding the bid for City Project 2021-01 (2021 Street Improvements) to Minnesota Paving and Materials, in the amount of $2,577,777). CLAIMS (Recommendation: Approve Claims for the period of April 10 to April __in the amount of $________________). ADJOURN TO EDA MEETING  Virtual Meeting Participation Guidelines How to Submit Public Comment Public comments may be made during the Open Forum portion of meetings; comments brought forth during this period may only speak to items not already listed on the agenda. There are other times when public comments will be accepted including public hearings and Truth in Taxation. There are two options for submitting public comments for virtual meetings:  “Attend” the Zoom meeting  Submit written comments Guidelines for Zoom Meeting Participants Members of the public wishing to make a comment via Zoom need to either join the meeting through the app on their computer/tablet/mobile phone and/or dial in to the phone number listed on the associated meeting agenda and/or public notice. The guidelines provided below outline the process for teleconferencing comments that will be followed during meetings. 1. All virtual meetings will be conducted via Zoom with a dial-in option. If you join the meeting utilizing the Zoom app on your computer/tablet/phone, you will be able to listen, see the City Council members, and make a public comment if you desire to do so. 2. Corresponding meeting materials are available on the City website at www.ci.oakdale.mn.us. 3. The meeting will start promptly at the time listed on the agenda. Public participants will be permitted to join the meeting five minutes before the meeting is scheduled to start. 4. When you are ready to join the meeting, please make sure your line is muted to decrease background noise. If you do not mute yourself, you will be muted by the meeting host. Those who request to make a public comment will be unmuted by the host when they are called on to speak. 5. If you decide you want to make a public comment, please inform the host by commenting in the chat function in the Zoom app or by dialing *9 if joining the meeting by phone. Staff will add you to the public comment queue list. All spoken comments through the Zoom app or the phone will be limited to three minutes. 6. When the public comment period begins, the Mayor will review the process and call on a staff member to read any public comments that were submitted via written statement. When those are completed, the Mayor will call for any spoken  public comment. The meeting host will call on public participants by either the last four digits of your phone number or your participant name listed in the Zoom app. Public participants will be called in the order they were added to the queue list. Public participants who do not respond within ten seconds of their phone number or screen name being called will be skipped and the next person in line will be called on. This method will continue until all public participants have had the opportunity to comment. All public participants will be allowed up to three minutes to comment. 7. Once the public comment period is done, the Mayor will continue to the next agenda item. Guidelines for Written Comments Written comments, 250 words or less, can be submitted to sue@ci.oakdale.mn.us by 4:30pm on the Monday prior to the council meeting that you would like to provide comment. When the public comment period begins, the Mayor will review the process and call on a staff member to read any public comments that were submitted via written statement. When those are completed, the Mayor will call for any spoken public comment (refer to #6). Important Notice: Zoom hosts will have the ability to and will remove participants from the meeting if they behave in a way that disrupts or interferes with the meeting.  REGULAR MEETING OAKDALE CITY COUNCIL April 13, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on April 13, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:00 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Susan Barry, City Clerk Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bob Streetar, Community Development Director Bill Sullivan, Chief of Police Kevin Wold, Fire Chief Jon Fletcher, Presbyterian Homes (virtual) Mikaela Huot, BakerTilly (virtual) Libby Stanton, Presbyterian Homes (virual) PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Workshop, March 9, 2021 Workshop, March 23, 2021 Regular Meeting, March 23, 2021 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE WORKSHOP MINUTES OF MARCH 9, 2021, AS PRESENTED. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF MARCH 23, 2021, AS PRESENTED. 5 AYES. REGULAR MEETING April 13, 2021 Page Two A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE REGULAR MEETING MINUTES OF MARCH 23, 2021, AS PRESENTED. 5 AYES. OPEN FORUM Mayor Reinke invited comments from the audience; no comments were brought forth. a) Proclamation: Public Works Week Mayor Reinke proclaimed May 16 to 23 as “Public Works Week”. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS: a) Repeal Policy MIS-001: Ads at Walton Park Ballfield Complex. b) Amend language relating to “Holidays” in both Policy PE-020: Paid Time Off (PTO) – Annual Leave; and Policy PE-031 – Personnel. c) Waive reading and adopt Resolution 2021-36, Approving the appointment of Mike Kothe as Utilities Superintendent for the Public Works Department, effective April 14, 2021, at a rate of pay consistent with the current labor agreement. d) Waive reading and adopt Resolution 2021-37, Approving the appointment of Lucas Petersen as part-time, temporary Building Supervisor for the Recreation Department, at a rate of pay of $13 per hour. e) Authorize entering into an agreement with Executive Management Systems Inc. for Strategic Planning Initiative services. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Economic Development Commission: Appointments to Economic Development Commission REGULAR MEETING April 13, 2021 Page Three A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPOINT GARY SEVERSON TO THE ECONOMIC DEVELOPMENT COMMISSION, TERM TO BEGIN: APRIL 14, 2021, TERM TO EXPIRE: JUNE 30, 2022. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPOINT LYNN STAFFORD TO THE ECONOMIC DEVELOPMENT COMMISSION, TERM TO BEGIN: APRIL 14, 2021, TERM TO EXPIRE: JUNE 30, 2022. 5 AYES. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPOINT ERIN VOCA TO THE ECONOMIC DEVELOPMENT COMMISSION, TERM TO BEGIN: APRIL 14, 2021, TERM TO EXPIRE: JUNE 30, 2023. 5 AYES. COMMUNITY DEVELOPMENT a) Presbyterian Homes Senior Housing – Request for Tax Increment Financing Community Development Director Streetar provided an overview of a request from Presbyterian Homes for tax increment financing to construct a 107-unit senior housing building on the Helmo Station parcel; 24 of the units would be made affordable for senior housing. In response to several questions from Council Member Zabel, Community Development Director Streetar provided information on anticipated monthly rents for the affordable senior units. Jon Fletcher, Presbyterian Homes, explained that the units are affordable as per the definition and based on the number of bedrooms. In response to a request from Mayor Reinke, Community Development Director indicated that the developer was amenable to offering the affordable units first to Oakdale seniors. Mayor Reinke stated his support to provide tax increment financing to Presbyterian Homes for this senior housing. Council Member Ingebrigtson supported the Presbyterian Homes proposed project but not the use of tax increment financing at the proposed location for the proposed project. REGULAR MEETING April 13, 2021 Page Four A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY MAYOR REINKE, TO APPROVE THE REQUEST BY PRESBYTERIAN HOMES FOR TAX INCREMENT FINANCING TO CONSTRUCT A 107 UINIT SENIOR HOUSING BUILDING, WITH 24 AFFORDABLE UNITS, AT HELMO STATION; AND FOR SAID AFFORABLE UNITS TO FIRST BE OFFERED TO OAKDALE RESIDENTS. ROLL CALL VOTE: OLSON: AYE SWEDBERG: NAY INGEBRIGTSON: NAY ZABEL: NAY REINKE: AYE VOTE: 2 TO 3. MOTION FAILED. Council Member Swedberg shared her support of affordable housing but not the use of tax increment financing at the proposed location for the proposed project. COUNCIL PRESENTATIONS Council Member Swedberg announced that Washington County was seeking volunteers, 50 years of age and older, for a virtual panel on transportation. AWARD OF BIDS a) City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7) Public Works Director/City Engineer Bachmeier reviewed a request to award the bid for City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7) to Magney Construction. In response to questions from Council Member Zabel, Public Works Director/City Engineer Bachmeier explained that the bid before the City Council was for only the building; filters and equipment would be provided by 3M; the engineer’s estimate of $6 million was for the project included the building, filters, and equipment; and that the city would be reimbursement for operational costs. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-38, AWARDING CITY PROJECT 2021-04 (TEMPORARY GRANULAR ACTIVATED CARBON TREATMENT PLANT AT WELL 7) TO MAGNEY CONSTRUCTION IN THE AMOUNT OF $2,193,315. 5 AYES. REGULAR MEETING April 13, 2021 Page Five CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE CLAIMS FOR THE PERIOD OF MARCH 20 TO APRIL 9 IN THE AMOUNT OF $1,618,048.44. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING HELD APRIL 13, 2021, AT 7:30 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: SM Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions a ☒ Public Hearing ☐ Department: ☐ Title: International Property Maintenance Code (IPMC) Board of Appeals Appointments BACKGROUND Per the requirements of the International Property Maintenance Code (IPMC), the city established an IPMC Board of Appeals in 2002. The Board’s purpose is to take comments from persons directly affected by a decision issued by the city’s Code Official regarding an order or correction under the provisions of the IPMC. Appearances before the Board afford the person due process; decisions of the Board are final. Board members are not paid for their service. It is interesting to note that the Board has not needed to convene since its inception. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION The city received three applications. Each applicant has a background in the construction industry and, thus, are well suited to serve the city as a member of the IPMC Board of Appeals. Staff recommends that the City Council approve the appointment of the following persons to the city’s IPMC Board of Appeals: Bob Stiglich Term to Expire: December 31, 2022 Larry Quigley Term to Expire: December 31, 2023 Tom Wiener Term to Expire: December 31, 2024 CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the appointment of the following persons to the IPMC Board of Appeals: Bob Stiglich Term to Expire: December 31, 2022 Larry Quigley Term to Expire: December 31, 2023 Tom Wiener Term to Expire: December 31, 2024  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions b ☒ Public Hearing ☐ Department: ☐ Title: Authorizing a Variance to Section 19-4(e) of the Noise Ordinance to allow Magney Construction to deviate from City of Oakdale’s working hours ordinance for the construction of City Project 2021-04; Temporary Granular Activated Carbon Treatment Plant at Well 7. BACKGROUND Magney Construction, contractor for City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7), has requested authorization to work beyond the hours of construction detailed in the City Code. Section 19-4(e) of the City Code limits construction activity to the hours of 7:00 am to 7:00 pm Monday through Friday and between the hours of 9 am and 5 pm on Saturdays. No commercial construction activity is permitted on Sundays or holidays. Past requests by contractors have been granted via a variance to Section 19-4(e) of the City Code. Magney is requesting a variance to perform construction activity at these times: • May 15 through June 1, 2021 - Saturday’s between the hours of 7:00 am to 5:00 pm. • June 1 through July 15, 2021: a) Monday through Friday, double shifts – 7:00 am to 4:30 pm and 4:30 pm to 12:00 am. The work envisioned during the second shift will be piping within the building and backwashing of the filters. b) Saturdays and Sundays - 7:00 am to 5:00 pm. The work envisioned during the weekends will be backwashing filters and draining the water storage tanks. These activities from June 1 through July 15 will be completed by two or three workers and create very little noise. The closest residence is 350 feet to the east and separated by an eight foot high berm. There is no additional cost for the overtime work as the project was bid as a lump sum cost. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION It is recommended the Council approve a variance to Section 19-4(e) of the City Code to allow Magney Construction to perform construction activity on Saturdays from 7:00 am to 5:00 pm, May 15 through June 1, 2021; Monday through Friday, double shifts, 7:00 am to 4:30 pm, 4:30 pm to 12:00 am June 1 through July 15, 2021; and Saturdays and Sundays 7:00 am to 5:00 pm, June 1 through July 15, 2021. COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2021-xxx, Granting a variance to Section 19-4(e) of the City Code to allow Magney Construction to perform construction activities relating to City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plant at Well 7), as so noted.  City of Oakdale RESOLUTION 2021-xxx GRANTING A VARIANCE TO SECTION 19-4(e) OF THE NOISE ORDINANCE TO ALLOW MAGNEY CONSTRUCTION TO CONDUCT CONSTRUCTION ACTIVITY RELATING TO CITY PROJECT 2021-04 (TEMPORARY GRANULAR ACTIVATED CARBON TREATMENT PLANT AT WELL 7) FROM MAY 15 TO JULY 15, 2021. At a meeting of the City Council of the City of Oakdale, held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Magney Construction has requested a variance to the City’s noise ordinance that would allow them to work Saturdays between the hours of 7:00 am to 5:00 pm May 15 through June 1, 2021; Monday through Friday, double shifts 7:00 am to 4:30 pm and 4:30 pm to 12:00 am June 1 through July 15, 2021; Saturdays and Sundays 7:00 am to 5:00 pm June 1 through July 15, 2021; and WHEREAS, City Code Section 19-4(e) limits construction noise to the hours of 7:00 am to 7:00 pm Monday through Friday and between the hours of 9:00 am to 5:00 pm on Saturdays. No commercial construction activity on Sundays or holidays. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby grants a variance to Section 19-4(c) of the Noise Ordinance to allow Magney Construction to conduct construction activity relating to City Project 2021-04 (Temporary Granular Activated Carbon Treatment Plat at Well 7. Voting in Favor: Voting Against: Resolution duly seconded and passed this 27th day of April 27, 2021. ________________________________________ Attest: Paul Reinke, Mayor __________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions c ☒ Public Hearing Department: ☐ Title: Approve the Hiring of the Summer Engineering Intern for the Engineering Division, Public Works Department. BACKGROUND Per policy, the city offers various paid internships to encourage and promote interest in local government and to provide practical, real world experience for obtaining employment in the government sector. Due to the recent increase in development activity in Oakdale, there is a need for additional help in the Engineering Division with various projects and also to provide assistance with the Municipal Separate Storm Sewer System (MS4) requirements. Staff would like to employ a summer intern to fill these needs. The position was advertised through the League of MN Cities, City website, a website for college students, and the City’s electronic sign. Four applications were submitted and one applicant interviewed. It is recommended that Jack Knoepfler be hired to fill the intern position. Jack is a junior at Iowa State University pursuing a Bachelor of Science Degree in Civil Engineering. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends the hiring of Jack Knoepfler as Engineering Intern for the Public Works Department. This temporary position was approved as part of the 2021 Budget. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving the hiring of Jack Knoepfler as Engineering Intern for the Public Works Department, effective May 10, 2021, through the end of the summer, at a rate of $13 per hour.  City of Oakdale RESOLUTION 2021-xxx APPROVING THE HIRING OF JACK KNOEPFLER AS INTERN FOR THE PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION, EFFECTIVE MAY 10, 2021 AT A RATE OF PAY CONSISTENT WITH THE TEMPORARY EMPLOYEE HOURLY RATES IN THE 2021 PAY PLAN. At a meeting of the City Council of the City of Oakdale, held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Public Works Department budget provided for a summer intern for the Engineering Department; and WHEREAS, it is recommended that Jack Knoepfler be hired to fill the intern position. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the hiring of Jack Knoepfler as intern for the Public Works Department, Engineering Division, effective May 10, 2021 at a rate of $13/hr. consistent with the temporary employee hourly rates in the 2021 pay plan. Voting in Favor: Voting Against: Resolution duly seconded and passed this 27th day of April, 2021. ________________________________________ Attest: Paul Reinke, Mayor __________________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions d ☒ Public Hearing Department: ☐ Item: Set a public hearing date for the vacation 40th Street within the Willowbrooke project area BACKGROUND The development of the Willowbrooke neighborhood requires a new 40th Street be constructed south of the existing 40th Street. To facilitate the implementation of the Willowbrooke plan the existing 40th Street must be vacated. STAFF RECOMMENDATION Set a public hearing date for May 25, 2021 to consider the vacation of 40th Street within the Willowbrooke project area. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2021-xx, establishing a public hearing for the vacation of 40th Street within the Willowbrooke project area for May 25, 2021.  City of Oakdale RESOLUTION 2021-xxx A RESOLUTION SETTING A PUBLIC HEARING ON THE PROPOSED VACATION OF A PORTION OF 40TH STREET NORTH. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota with the following members present: Mayor Paul Reinke, Council Members Kevin Zabel, Jake Ingebrigtson, Colleen Swedberg, and Susan Olson, and the following members absent: none, the Oakdale City Council resolved: WHEREAS, the City Council pursuant to Minnesota Statutes Section 412.851 desires to consider the vacation of a portion of 40th Street North that lies between Interstate 694 and Ideal Avenue North, as shown in green on the map attached as Exhibit A; and WHEREAS, the vacation of this portion of 40th Street North is being initiated by the City as part of a public improvement project to relocate 40th Street North further south so that it is in compliance with the City’s Small Area Plan which is a part of the City’s 2040 Comprehensive Plan; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakdale as follows: The City Council will consider the vacation of such street and a public hearing shall be held on such proposed vacation on the 25th of May, 2021 in the City Council chambers of the Oakdale Municipal Building located at 1584 Hadley Avenue North, Oakdale, Minnesota at 7:00 p.m. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. Voting For: Voting Against: Resolution duly seconded and passed this 27th day of April, 2021. _______________________________ Paul Reinke, Mayor Attest: _______________________________ Susan Barry, City Clerk AK110-134-714642.v1  EXHIBIT A Map Showing Portion of 40th Street North that is Proposed to be Vacated (shown in green) AK110-134-714642.v1  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CV Consensus Motions e ☒ Public Hearing ☐ Department: ☐ Title: On-Sale Liquor License Request: Oakdale Adult Softball Association BACKGROUND The Oakdale Adult Softball Association (OASA) has held a liquor license since 1995 to permit 3.2 Malt Liquor sales at the concession stand at the Walton Park Ballfield Complex during adult games and tournaments. Last year, the OASA chose not to renew their license due to the pandemic; however, at this time, they would like to resume making beer sales at the concession stand. The Police Department has completed a background investigation and there were no disqualifying factors found. Since 1995, the city has waived the $350 license fee associated with the OASA’s liquor license. The waiver is believed to be tied to an arrangement between the city and the OASA whereby the OASA pays a percentage of gross revenue from concessions to the city on an annual basis. In 2019, the contribution made to the city was $14,900. It is requested that the license fee waiver be granted for 2021. Also, staff is working on an updated agreement to formalize this arrangement. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the issuance of an On-sale 3.2 Malt liquor license to the Oakdale Adult Softball Association, to make beer sales at the concession stand at the Walton Park Ballfield Complex during adult ball games and tournaments and waive the license fee in return for concession contribution to the City. CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of an On-sale 3.2 Malt liquor license to Oakdale Adult Softball Association, 1584 Hadley Avenue North for the 2021 Summer and Fall seasons and to waive the associated license fee of $350 in return for concession contribution to the City.  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions f ☒ Public Hearing Department: ☐ Title: Approve the appointment of Bob Moore as Utilities Technician for the Utilities Division, Public Works Department. BACKGROUND Following the promotion of Mike Kothe in April, 2021 to the Utilities Superintendent position, a vacancy was created for the Utilities Technician position. The vacancy was posted internally and Bob Moore submitted an application. Bob has been with the City in the Utilities Division for 15 years and he is qualified and well positioned for this position as a promotion. It would be appropriate for the City Council to promote Bob Moore as the Utilities Technician for the City of Oakdale. STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends appointing Bob Moore as Utilities Technician in the Utilities Division, Public Works Department. CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving the appointment and promotion of Bob Moore as Utilities Technician in the Utilities Division, Public Works Department, effective April 28, 2021 at a rate of pay consistent with the current labor agreement.  City of Oakdale RESOLUTION 2021-xxx APPROVING THE APPOINTMENT OF BOB MOORE AS UTILITIES TECHNICIAN FOR THE PUBLIC WORKS DEPARTMENT, EFFECTIVE APRIL 28, 2021. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Utilities Division of the Public Works Department has a vacancy in the Utilities Technician position following the appointment of Mike Kothe to Utilities Superintendent April 14, 2021; and WHEREAS, following a selection process, it is recommended that Utilities Division Maintenance Worker, Bob Moore, be promoted to fill the vacancy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Bob Moore as Utilities Technician of the Public Works Department, effective April 28, 2021, at a rate of pay consistent with the current union contract. Voting in Favor: Voting Against: Resolution duly seconded and passed this 27th day of April, 2021. ________________________________________ Attest: Paul Reinke, Mayor _____________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CV Award of Bid ☐ Other: ☐ ☐ CA Approval: CV Consensus Motions g ☒ Public Hearing Department: ☐ Title: Social Media Policy BACKGROUND At the April 13, 2021, workshop, the City Council reviewed Policy MIS-021: Social Media Policy. The policy defines how social media sites will be used by the City and how information on these sites will be administered. The City Council supported the policy. STAFF RECOMMENDATION Staff recommends adopting Policy MIS-021: Social Media Policy. CITY COUNCIL ACTION REQUESTED It is requested that the City Council adopt Policy MIS-021: Social Media Policy.  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: Award of Bid ☐ Other: ☐ ☐ CA Approval: Consensus Motions g ☒ Public Hearing Department: ☐ Title: Social Media Policy BACKGROUND At the April 13, 2021, workshop, the City Council reviewed Policy MIS-021: Social Media Policy. The policy defines how social media sites will be used by the City and how information on these sites will be administered. The City Council supported the policy. STAFF RECOMMENDATION Staff recommends adopting Policy MIS-021: Social Media Policy. CITY COUNCIL ACTION REQUESTED It is requested that the City Council adopt Policy MIS-021: Social Media Policy.  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☐ Other: ☐ ☐ Public Hearing ☐ CA Approval: CV Consensus Motions Department: Public Works Director/City Engineer ☒ Title: Approval of Plans and Specifications for City Project 2021-03: Lift Station 11 Improvements. BACKGROUND Pursuant to Council authorization, the plans and specifications for the above noted project have been prepared. It is therefore appropriate for the Council to consider approving the plans and specifications and to authorize the advertisement for bids on the project. The plans and specifications can be found at: https://www.ci.oakdale.mn.us/DocumentCenter/View/5004/Construction-Plans-and-Specifications STAFF AND/OR BOARD/COMMISSION RECOMMENDATION The improvements were reflected in the 2021-2025 Capital Improvement Program (CIP) and discussed at the CIP workshops. The specifications do include the local prevailing wage provisions. It is recommended the Council approve the plans and specifications, and authorize the advertisement for bids. CITY COUNCIL ACTION REQUESTED It is recommended the Council waive the reading and adopt Resolution 2021-XXX approving the plans and specifications for City Project 2021-03 “Lift Station 11 Improvements” and authorize the advertisement for bids.  City of Oakdale RESOLUTION 2021-xxx APPROVING PLANS AND SPECIFICATIONS FOR CITY PROJECT 2021-03 (LIFT STATION 11 IMPROVEMENTS) AND AUTHORIZING THE ADVERTISEMENT FOR AND COLLECTION OF BIDS. At a meeting of the City Council of the City of Oakdale, held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, pursuant to City Council direction, plans were prepared for City Project 2021-03 and such plans were presented to the City Council for approval; and WHEREAS, pursuant to City Policy FR-016, the City Council declares the application of prevailing wage provisions shall apply to this project. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Oakdale hereby approves the plans and specifications for City Project 2021-03 (Lift Station 11 Improvements). NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Oakdale that the City Engineer shall prepare and cause to be inserted in the official newspaper, the Pioneer Press, an advertisement for bids upon the making of improvement project 2021-03 (Lift Station 11 Improvements) under such approved plans and specifications, to be published for at least 21 days, shall specify the work to be done, shall state that bids will be opened at 10:00 a.m. on Thursday, May 20, 2021, and shall be presented to the City Council at their regular meeting of Tuesday, May 25, 2021. No bids will be considered unless sealed and filed with the clerk. Voting in Favor: Voting Against: Resolution duly seconded and passed this 27th day of April 27, 2021. ________________________________________ Attest: Paul Reinke, Mayor _____________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: April 27, 2021 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: BB Award of Bid ☒ Other: ☐ CA Approval: CV Consensus Motions ☐ Public Hearing ☐ Department: ☐ Title: Award of Bid for City Project 2021-01: 2021 Street Improvements BACKGROUND Pursuant to Council authorization, bids were collected for the above noted project. Four contractors submitted bids for the work; their bids are as follows: CONTRACTOR TOTAL AMOUNT BID Minnesota Paving & Materials $2,577,777.00 Bituminous Roadways, Inc. $2,598,728.36 T.A. Schifsky & Sons, Inc. $2,671,412.35 North Valley, Inc. $2,722,439.23 The Engineer’s estimate for the construction work was $2,626,361.45. The bid results are about 2% lower than the Engineer’s estimate. FINANCIAL CONSIDERATIONS Based on this bid, the total project cost is estimated at $3,480,000. Financing for the project is summarized as follows: Funding Source Revised Estimate Special Assessments $1,480,000 CIP Funds $300,000 Storm Sewer Utility $120,000 Street Light Utility $170,000 Utility Reserves $30,000 General Improvement Bonds $1,380,000 Total Project Financing $3,480,000 The CIP estimate for this project was estimated at $3,670,000. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Minnesota Paving & Materials of West Lakeland Township, Minnesota, submitted the low bid. Minnesota Paving & Materials has done similar projects for the city in the past and has the experience and ability to complete the project. Accordingly, staff recommends that the project be awarded to Minnesota Paving & Materials in the amount of $2,577,777.00. CITY COUNCIL ACTION REQUESTED It is recommended that Council waive the reading and adopt Resolution 2021-xx, Awarding City Project 2021-01 “Street Improvements” contract to Minnesota Paving & Materials in the amount of $2,577,777.00.  City of Oakdale RESOLUTION 2021-xxx AWARDING THE BID FOR CITY PROJECT 2021-01 (2021 STREET IMPROVEMENTS). At a regular meeting of the City Council of the City of Oakdale held on Tuesday, April 27, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved: WHEREAS, pursuant to an advertisement for bids for City Project 2021-01 (2021 Street Improvements), bids were received, opened, and tabulated according to law, and complying with the advertisement: CONTRACTOR TOTAL AMOUNT BID Minnesota Paving & Materials $2,577,777.00 Bituminous Roadways, Inc. $2,598,728.36 T.A. Schifsky & Sons, Inc. $2,671,412.35 North Valley, Inc. $2,722,439.23 WHEREAS, it appears that Minnesota Paving & Materials is the lowest responsible bidder; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby awards the bid for City Project 2021-01 (2021 Street Improvements) to Minnesota Paving & Materials in the amount of $2,577,777.00 and the Mayor and City Administrator are hereby authorized and directed to enter into a contract with Minnesota Paving & Materials for the improvements according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Voting in Favor: Voting Against: Resolution duly seconded and passed this 27th day of April, 2021. ________________________________________ Attest: Paul Reinke, Mayor _____________________________________ Susan Barry, City Clerk