City Council

REGULAR MEETING OAKDALE CITY COUNCIL August 24, 2021 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on August 24, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:02 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Christina Volkers, City Administrator Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Linnea Graffunder-Bartels, Senior Community Development Specialist Nick Newton, Police Captain Kevin Wold, Fire Chief Jason Zimmerman, Finance Director Jenny Boulton, Kennedy Graven (participated electronically) PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE AGENDA FOR THE MEETING OF AUGUST 24, 2021, AS PRESENTED. 5 AYES. PUBLIC HEARING: CODE AMENDMENT – CHAPTER 13 – OFFENSES-MISCELLANEOUS, ARTICLE 6 – TEMPORARY STORAGE Mayor Reinke opened the hearing and invited comments from the public on a proposed code amendment to regulate temporary storage containers; no comments were brought forth. Mayor Reinke asked for a motion to continue the hearing to September 14 to allow additional review of the proposed amendment. REGULAR MEETING August 24, 2021 Page Two A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO CONTINUE THE PUBLIC HEARING FOR A CODE AMENDMENT TO CHAPTER 13 TO SEPTEMBER 14, 2021. 5 AYES. PUBLIC HEARING: GOLDEN NUGGET GRILL LLC – OAKDALE BURROW – LIQUOR LICENSES Mayor Reinke opened the hearing and invited comments from the public on the issuance of liquor licenses to Oakdale Burrow, 7053 – 10th Street; no comments were brought forth. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE ISSUANCE OF AN ON-SALE INTOXICATING LIQUOR LICENSE AND SPECIAL SUNDAY LIQUOR LICENSE TO GOLDEN NUGGET GRILLE LLC, dba OAKDALE BURROW, 7053 – 10TH STREET. 5 AYES. PUBLIC HEARING: HELMO STATION REDEVELOPMENT PROJECT AREA TAX INCREMENT FINANCING PLAN (BETHESDA CORNERSTONE HOUSING PROJECT) Senior Community Development Specialist Graffunder-Bartels reviewed a request from Bethesda Lutheran Communities to develop a 71-unit apartment building at 390 Helmo, with 50 units being affordable housing and 17 of those for persons with intellectual and developmental challenges. She added that the request includes establish a tax increment financing district for the project. Council Member Ingebrigtson supported the apartment project but not the use of tax increment financing. Mayor Reinke opened the hearing and invited comments from the public. A member of the audience shared their support for the project. Tom Campbell, representing Bethesda, thanked the city. Mayor Reinke closed the hearing. In response to a question from Council Member Zabel about the use of “approximately” for total units, Jenny Boulton, Financial Consultant with Kennedy Graven, explained that the agreements brought forth to the City Council in September would identify the final numbers and that the resolution language specifies minimum numbers to lay the groundwork for planning documents. REGULAR MEETING August 24, 2021 Page Three In response to a question from Council Member Zabel on determining median income for the affordable units, Ms. Boulton explained that the seven county metro area is used to determine area median income. A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND APPROVE RESOLUTION 2021-XX, ESTABLISHING THE HELMO STATION REDEVELOPMENT PROJECT, APPROVING A REDEVELOPMENT PLAN FOR THE HELMO STATION REDEVELOPMENT PROJECT, ESTABLISHING THE TAX INCREMENT FINANCING (HOUSING) DISTRICT NO. 1 THEREIN, AND APPROVING A TAX INCREMENT FINANCING PLAN THEREFORE (BETHESDA CORNERSTONE HOUSING PROJECT). 3 AYES. 2 NAYS – INGEBRIGTSON AND ZABEL. APPROVAL OF MINUTES: Regular Meeting, July 13, 2021 A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE JULY 13, 2021, REGULAR MEETING MINUTES, AS APPROVED. 5 AYES. OPEN FORUM Mayor Reinke invited comments from the public. Washington County Commission Chairperson Stan Karwoski shared that US Senator Tina Smith invited him to speak about the benefits of the Gold Line Rapid Bus Transit line and the associated development at the Greenway Station and Helmo Station. No other comments were heard. CONSENSUS MOTIONS A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS. a) Cancel the City Council Work Session and Regular Meeting scheduled for December 28, 2021; however, should an additional meeting be needed before years end, more discussion will be held to determine an appropriate date. b) Authorize the Mayor and City Administrator entering into a three year Tier Two Membership Agreement between the Health and Emergency Response Occupations (HERO) Center and the City of Oakdale, effective January 1, 2022 and ending December 31, 2024, with an option to renew for two additional one-year terms. REGULAR MEETING August 24, 2021 Page Four c) Appoint Will Bucheger as Administrative Intern at a rate of pay of $15 per hour and with an anticipated starting date of August 25, 2021. d) Approve an agreement with MidAmerica Technical & Environmental Services, Inc. for Public Environmental Consulting for the Public Works Facility and authorize the Mayor and City Administrator to sign on behalf of the city. e) Authorize the Mayor and City Administrator to renew the agreement with Sand Creek EAP LLP for employee assistant services, effective September 1, 2021, to August 31, 2022, at a cost of $2,983.50. 5 AYES. ADVISORY BOARDS AND COMMISSIONS a) Economic Development Commission: Boullianne Appointment A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPOINT BOB BOULLIANNE TO THE ECONOMIC DEVELOPMENT COMMISSION, EFFECTIVE SEPTEMBER 1, 2021; TERM TO END JUNE 30, 2024. 5 AYES. b) Planning Commission: Minutes of July 1, 2021 The City Council acknowledged receipt of the Planning Commission minutes of July 1, 2021. PUBLIC WORKS a) Lift Station Reconstruction – Cooperative Service Agreement Public Works Director/City Engineer Bachmeier reviewed a request to enter into a Cooperative Service Agreement relating to the planned upgrading Lift Station 6, Stillwater Boulevard and Helmo Avenue, and extend sanitary sewer service into Lake Elmo to serve a 180-acre site east of Ideal Avenue and north/south of County State Aid Highway 14. He added that a rate study had been conducted and the city’s rate of return, including operations, would be four percent. Public Works Director/City Engineer Bachmeier explained that the project and subsequent actions would be contingent on the City of Lake Elmo also approving the Cooperative Service Agreement. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-78, AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE SERVICE AGREEMENT WITH THE CITY OF LAKE ELMO FOR CITY PROJECT 2021-02 (RECONSTRUCTION OF LIFT STATION 6). 4 AYES. 1 NAY – ZABEL. REGULAR MEETING August 24, 2021 Page Five b) Lift Station Reconstruction – Cooperative Construction Costs Agreement Public Works Director/City Engineer Bachmeier reviewed a request to enter into a Cooperative Construction Costs Agreement relating to upgrading Lift Station 6, Stillwater Boulevard and Helmo Avenue, and extend sanitary sewer service into Lake Elmo to serve a 180-acre site east of Ideal Avenue and north/south of County State Aid Highway 14. He added that per a partnership with the City of Lake Elmo, the city would cover 70 percent of the costs and Lake Elmo 30 percent. In response to a question from Council Member Zabel, Public Works Director/City Engineer Bachmeier noted that cost changes would not impact the cost share percentages. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO WAIVE READING AND ADOPT RESOLUTION 2021-79, AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE AGREEMENT FOR CONSTRUCTION COSTS OF CITY PROJECT 2021-02 (RECONSTRUCTION OF LIFT STATION 6), CONTINGENT ON APPROVAL OF THE COOPERATIVE SERVICE AGREEMENT BY THE LAKE ELMO CITY COUNCIL. 4 AYES. 1 NAY – ZABEL. c) Lift Station Reconstruction – Professional Services Agreement with Short Elliott Hendrickson Public Works Director/City Engineer Bachmeier reviewed a request to enter into an Agreement for Professional Services between the city and Short Elliott Hendrickson (SEH) relating to upgrading Lift Station 6, Stillwater Boulevard and Helmo Avenue, and extend sanitary sewer service into Lake Elmo to serve a 180-acre site east of Ideal Avenue and north/south of County State Aid Highway 14. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF OAKDALE AND SHORT ELLIOTT HENDRICKSON FOR CITY PROJECT 2021-02 (RECONSTRUCTION OF LIFT STATION 6), CONTINGENT ON APPROVAL OF THE COOPERATIVE SERVICE AGREEMENT BY THE LAKE ELMO CITY COUNCIL. 4 AYES. 1 NAY – ZABEL. d) CSAH 13 Cooperative Maintenance and Construction Cost Agreement Public Works Director/City Engineer Bachmeier reviewed a request to enter into a cooperative agreement with Washington County relating to construction and maintenance costs for a portion of County State Aid Highway 13 (Ideal Avenue), with a portion of the costs assessed to the Willowbrooke development. REGULAR MEETING August 24, 2021 Page Six A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDBERG, TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE AGREEMENT BETWEEN THE CITY OF OAKDALE AND WASHINGTON COUNTY RELATING TO THE CONSTRUCTION AND MAINTENANCE COSTS FOR COUNTY STATE AID HIGHWAY 13 (IDEAL AVENUE). 4 AYES. 1 NAY – ZABEL. ADMINISTRATOR REPORT a) GovHR Recruitment Services Agreement City Administrator Volkers reviewed a request to hire a recruiter to fill the recently vacated Community Development Director position. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT FROM GovHR FOR RECRUITMENT SERVICES FOR COMMUNITY DEVELOPMENT DIRECTOR. 5 AYES. COUNCIL PRESENTATIONS a) Age Friendly Community Bonnie Wilson, representing the Oakdale Wellness 50+ group, presented information relating to a request to designate Oakdale as an “Age Friendly Community.” She noted that it would be a five year process that begins with a letter of support from the city. Council Member Ingebrigtson supported the request. In response to questions from Council Member Ingebrigtson and Mayor Reinke, Ms. Wilson noted that city staff would not be involved in the process but noted that the Oakdale Wellness 50+ group works with the Oakdale Recreation staff on promotion of events. In response to a question from Mayor Reinke, Ms. Wilson explained that there was no requirement to use the AARP’s action plan; Oakdale Wellness 50+ would develop their own action plan. Mayor Reinke supported the request; however, did not see the necessity of aligning with AARP. In response to a question from Council Member Ingebrigtson, Ms. Wilson noted that any grant requests would need approval from AARP. REGULAR MEETING August 24, 2021 Page Seven A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO WAIVE READING AND ADOPT RESOLUTION 2021-80, SUPPORTING OAKDALE BEING DESIGNATED AS AN AGE FRIENDLY COMMUNITY. ROLL CALL VOTE: SWEDBERG AYE INGEBRIGTSON AYE OLSON NAY ZABEL AYE REINKE NAY MOTION PASSED. CLAIMS In response to questions from the City Council, City Administrator Volkers noted that she would provide historical data on the city’s costs to the Metropolitan Council for processing wastewater and a description of the payment to LexisNexis. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE CLAIMS FOR THE PERIOD OF AUGUST 7 TO AUGUST 20 IN THE AMOUNT OF $1,450,529.86. 5 AYES. ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO ADJOURN THE REGULAR MEETING OF AUGUST 24, 2021, AT 7:52 PM. 5 AYES. Respectfully submitted, Susan Barry, City Clerk