City Council Workshop

AGENDA OF City Council Workshop OAKDALE Workshop August 24, 2021 Hadley Room 5:00 PM Suburban Community Channel Services 5:30 PM 2022 Budget 6:15 PM Council Dais Security Upgrades 6:30 PM EDC Interview: Boullianne 6:40 PM Discuss EDC Interview 6:45 PM Proposed Code: Chapter 13 – Temporary Storage 6:55 PM Recess for Regular Meeting Continued following regular meeting: Council Topics (15 minutes)  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Christina M. Volkers, City Administrator Date: August 24 2021 Subject: Suburban Community Channels (SCC) At Tuesday’s workshop, the City’s representative to and chair of the Ramsey-Washington Suburban Cable Commission, Lori Pulkrabek, will give an update on services SCC provides to Oakdale and share updates on the status of happenings at SCC. This update is per the City’s agreement with the Cable Commission.  8/19/2021 SUBURBAN COMMUNITY CHANNEL SERVICES ~OAKDALE Administration & Enforcement of Franchise Coordination of administration, enforcement, and renewal of franchise. Implementation of Federal regulations as applicable. Customer/citizen complaint intervention. ~ OAKDALE 1  8/19/2021 Technical Support for Community Cable Television Technical Support Government Channel, Online VOD, Interconnection Programming and Council Video System and Related Video Transport. Production & Programming of Local Cable Programming Oakdale-Specific Programming: Oakdale Update (monthly), OACC, Oakdale Concerts (Richard Walton Park Band Shell), other Coverage of Community Events, Schools, Tartan/District 622 sports, schools arts, music Regional Programming: Retransmission of School Board Meetings, Washington County Board meetings, other 2  8/19/2021 Grant Funding for Council Telecasting System at City Hall Grant funding from the Commission helped provide Council Chambers telecasting replacement in 2016, plus equipment for conference room/mobile broadcasts by the City. Reimbursement Funding for Labor Cost for Council/Public Meeting Telecasts The City submits claims for its labor expenses associated with its Council/public meeting telecasts which are then reimbursed by the Commission. 3  8/19/2021 RWSCC – The Next Generation • Recent Changes • New SCC Advisory Group to include City Administrator and Communications Specialist from Oakdale • Next SCC/Commission: • Operations Evaluation • Revenue Options ~ OAKDALE Oakdale Thoughts Revenue Generation Expense Reduction Grant Funding Franchise Fees Sell production Coverage of Ongoing? Future projections? services Community Events Estimates? Oakdale specific School Coverage advertising during • Sports Oakdale programming • Arts Other? • Music 4  8/19/2021 COUNCIL THOUGHTS? 5 ~ COUNCIL MEMORANDUM OAKDALE To: Honorable Mayor and City Council From: Jason Zimmerman, Finance Director Date: August 24, 2021 Subject: 2022 Budget At the June 22, 2021 City Council Work Session, staff outlined the tentative budget timeline. At the July 13, July 27, and August 10 work sessions, the draft preliminary budget and tax levy were discussed. Direction Requested At the September 14 City Council meeting staff will present the preliminary levy for Council consideration. In order to prepare for this presentation staff is seeking Council direction on the appropriate preliminary tax levy to support city operations in 2022. Early feedback has primarily been around the inclusion/exclusion (Scenarios 5 and 6 in the enclosed attchments) of a placeholder for the classification and compensation study. Note that the final levy set in December may not exceed the preliminary levy which is set in September. As we continue this process, the following budgetary principles will serve as a guide: • Budget decisions to consider and acknowledge both the short and long-term impacts • Stabilize revenues and expenditures, and eliminate unanticipated variances • Fund operations at a level to provide quality services at a reasonable cost • Maintain structural balance and appropriate fund balance levels • Consider additional investments when they help achieve City goals and provide a significant return to the community • Seek to make a connection between resources and results The updated draft budget is being presented to continue the dialog about the use of City resources and the alignment of these resources with current initiatives. Because this planning document is being prepared in early August, many assumptions continue to be been made based on trends in prior year financial performance. Several factors may impact the final budget, including legislative changes, state mandates, economic shifts, union negotiations, final classification and compensation plan review, and funding from the American Rescue Plan Act. Assessed values for taxes payable 2022 are not final, but estimated figures have been provided by the Washington County Property Tax Department for preliminary tax calculations. Primary Levy Drivers • Public Safety positions o Full year cost of two firefighter positions (hired mid-year 2021) o Three firefighter positions (two in the Fire Department paid for by the levy and one in the Ambulance Fund paid for by ambulance fees) o New Police Officer (Investigator) position • Creation of Public Safety Wellness program • Cost of living, merit, and insurance adjustments for applicable employees • Reduction of transfers into the General Fund from other funds • Decreased interest income due to suppressed interest rate environment Classification and Compensation Study Consistent with the August 10 City Council work session presentation, $325,000 has been incorporated into scenario’s 3 and 4 of the attachments. This figure was recommended as a general guideline by the independent consultant providing the analysis, based on the average outcome of studies completed for other local government entities. It is also important to note that including funds for market adjustments is preferred financial management given they are not one time costs, but ongoing costs. City Levy The following preliminary tax calculations are listed below to provide a frame of reference regarding the impact to the median value residential property within the City. These calculations are also within the attached document titled Tax Capacity Rate Calculation. As a reminder, assessed values are not final. • The preliminary increase in market values is estimated to generate an additional $586,928 of levy funding or a 4.34% increase. • Scenario 5 (Including Classification & Compensation): At a tax capacity rate of 40.625% - or a 4.65% increase from 2021, approximately $1,148,625 of additional levy funding would be generated, or a tax levy increase of 8.49%. This is reflected in Scenario 5 of Attachments 1 & 2. o At this levy amount the median residential property in Oakdale of $264,300, that experienced a 2.0% increase in value, is estimated to see the City share of their property tax bill increase by $67.37 or 7.08% for 2022. • Scenario 6 (Without Classification & Compensation): At a tax capacity rate of 39.581% - or a 1.96% increase from 2021, approximately $823,625 of additional levy funding would be generated, or a tax levy increase of 6.09%. This is reflected in Scenario 6 of Attachments 1 & 2. o At this levy amount the median residential property in Oakdale of $264,300, that experienced a 2.0% increase in value, is estimated to see the City share of their property tax bill increase by $41.20 or 4.33% for 2022. Remaining Budget Calendar • September 14th City Council Meeting: o City Council certifies 2022 Proposed Property Tax Levy and sets the date for the Truth-in- Taxation meeting to adopt the final 2022 Budgets and Property Tax Levy • Mid-November o Proposed Property Tax (Truth in Taxation) notices sent by County to all property owners. • December 14th City Council Meeting: o Finance presents at the annual Truth in Taxation meeting. City Council adopts 2022 Budget, 2022 Tax Levy and 2022-2026 Equipment and Capital Improvement Program (CIP). Attachments • Property Taxes – City Portion Only • Tax Capacity Rate Calculation • Levy Page – Scenario 5 (Including Classification and Compensation) • Levy Page – Scenario 6 (Excluding Classification and Compensation) Attachment 1 City of Oakdale, Minnesota Draft Preliminary 2022 Property Taxes for Median Value Residential Property as of August 24, 2021 (City Portion Only) (5) (4) 2022 Council (1) 2022 Class and Action to Reduce (6) 2022 Growth in (2) (3) Compensation Levy - $440,000 Levy Reduction Tax Base - Flat 2022 Public 2022 Operating Adjustments - Reallocated + Without Class and Pay Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 Tax Capacity Rate Safety Positions Adjustments $325,000 $60,000 Transfer Compensation Market Value 157,400 169,600 193,400 196,500 203,600 216,400 231,700 252,800 259,000 264,300 264,300 264,300 264,300 264,300 264,300 Market Value Exclusion (23,074) (21,976) (19,834) (19,555) (18,916) (17,764) (16,387) (14,488) (13,930) (13,453) (13,453) (13,453) (13,453) (13,453) (13,453) Taxable Market Value 134,326 147,624 173,566 176,945 184,684 198,636 215,313 238,312 245,070 250,847 250,847 250,847 250,847 250,847 250,847 Tax Capacity 1,343 1,476 1,736 1,769 1,847 1,986 2,153 2,383 2,451 2,508 2,508 2,508 2,508 2,508 2,508 Tax Capacity Rates: City 44.065% 41.201% 39.131% 39.492% 39.721% 38.544% 39.227% 37.617% 38.821% 38.821% 40.065% 41.187% 42.230% 40.625% 39.581% Market Value Rates: City Referendum 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Property Taxes: City $ 592 $ 608 $ 679 $ 699 $ 734 $ 765 $ 845 $ 896 $ 951 $ 974 $ 1,005 $ 1,033 $ 1,059 $ 1,019 $ 993 City Referendum $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 592 $ 608 $ 679 $ 699 $ 734 $ 765 $ 845 $ 896 $ 951 $ 974 $ 1,005 $ 1,033 $ 1,059 $ 1,019 $ 993 Value Increase (P'13 to P'21) = 64.5% Tax Capacity Rate Decrease (P'13 to P'21) = 11.9% Draft 8/24/2021 Attachment 2 City of Oakdale, Minnesota Draft Preliminary 2022 Tax Capacity Rate Calculation as of August 24, 2021 (City Portion Only) (5) (1) (4) 2022 Council (6) 2022 Growth in 2022 Class and Action to Reduce Levy Reduction Tax Base - Flat (2) (3) Compensation Levy -$440,000 Without Class Tax Capacity 2022 Public 2022 Operating Adjustments - Reallocated + and Pay Year 2013 Final 2014 Final 2015 Final 2016 Final 2017 Final 2018 Final 2019 Final 2020 Final 2021 Final Rate Safety Positions Adjustments $325,000 $60,000 Transfer Compensation A. TAXABLE VALUATIONS: A1. Real Estate 22,638,702 23,715,337 25,578,988 26,067,811 26,623,495 28,655,215 30,666,108 33,127,365 34,563,288 36,037,450 36,037,450 36,037,450 36,037,450 36,037,450 36,037,450 A2. Personal Property 392,448 403,526 413,612 426,504 447,982 475,738 464,188 467,862 510,346 510,566 510,566 510,566 510,566 510,566 510,566 A3. Values in the City of Oakdale 23,031,150 24,118,863 25,992,600 26,494,315 27,071,477 29,130,953 31,130,296 33,595,227 35,073,634 36,548,016 36,548,016 36,548,016 36,548,016 36,548,016 36,548,016 A4. Fiscal Disparity Contribution (3,674,393) (3,278,757) (3,353,639) (3,373,989) (3,353,013) (2,575,643) (3,529,581) (3,575,253) (3,880,464) (4,138,694) (4,138,694) (4,138,694) (4,138,694) (4,138,694) (4,138,694) A5. Tax Increment Financing Districts (515,994) (521,027) (565,082) (707,661) (820,007) (1,006,187) (1,096,429) (1,208,265) (1,234,695) (1,272,888) (1,272,888) (1,272,888) (1,272,888) (1,272,888) (1,272,888) A6. Values after FD and TIF 18,840,763 20,319,079 22,073,879 22,412,665 22,898,457 25,549,123 26,504,286 28,811,709 29,958,475 31,136,434 31,136,434 31,136,434 31,136,434 31,136,434 31,136,434 A7. Fiscal Disparity Distribution 4,018,310 3,896,687 3,962,763 4,249,897 4,393,092 4,525,412 4,795,549 5,086,664 5,058,774 5,235,831 5,235,831 5,235,831 5,235,831 5,235,831 5,235,831 A8. Value after Fiscal Disparity Sharing 22,859,073 24,215,766 26,036,642 26,662,562 27,291,549 30,074,535 31,299,835 33,898,373 35,017,249 36,372,265 36,372,265 36,372,265 36,372,265 36,372,265 36,372,265 B. TAX DOLLARS B1. Fiscal Disparity Adjustment 1,577,267 1,717,074 1,632,691 1,663,047 1,734,899 1,797,555 1,848,404 1,995,347 1,902,942 2,032,580 2,032,580 2,032,580 2,032,580 2,032,580 2,032,580 B2. Oakdale Taxpayer Levy 8,302,177 8,371,630 8,637,831 8,851,102 9,095,577 9,847,694 10,396,891 10,838,004 11,630,054 12,087,344 12,474,844 12,824,041 13,149,041 12,649,041 12,324,041 B3. Total Tax Levy 9,879,444 10,088,704 10,270,522 10,514,149 10,830,476 11,645,249 12,245,295 12,833,351 13,532,996 14,119,924 14,507,424 14,856,621 15,181,621 14,681,621 14,356,621 B4. Levy Change From Prior Year ($) 209,260 181,818 243,627 316,327 814,773 600,046 588,056 699,645 586,928 974,428 1,323,625 1,648,625 1,148,625 823,625 B5. Levy Change From Prior Year (%) 2.12% 1.80% 2.37% 3.01% 7.52% 5.15% 4.80% 5.45% 4.34% 7.20% 9.78% 12.18% 8.49% 6.09% B6. Levy Increase/(Decrease) over Market Value Growth (%) -5.89% -4.53% 0.79% 0.50% -2.78% 1.55% -3.79% 2.81% 0.00% 2.86% 5.44% 7.85% 4.15% 1.75% C. TAX RATES C1. Fiscal Disparity Adjustment (B1/A7) 39.252% 44.065% 41.201% 39.131% 39.492% 39.721% 38.544% 39.227% 37.617% 38.821% 38.821% 38.821% 38.821% 38.821% 38.821% C2. Oakdale Tax Capacity Levy (B2/A6) 44.065% 41.201% 39.131% 39.492% 39.721% 38.544% 39.227% 37.617% 38.821% 38.821% 40.065% 41.187% 42.230% 40.625% 39.581% C3. Oakdale Tax Capacity Change from Prior Year (%) -6.500% -5.023% 0.920% 0.582% -2.964% 1.772% -4.106% 3.200% 0.000% 3.206% 6.095% 8.784% 4.647% 1.958% Draft 8/24/2021 Attachment 3 2022 Proposed Levy (DRAFT 8-24-2021) Scenario 5 Estimated Tax Capacity Rate = 40.625% 2022 Levy Increase of $1,148,625 or 8.49% from 2021 General Fund Revenues Property Tax Revenue 11,001,479 LGA 262,721 Other Revenue Sources 4,551,683 Total General Fund Revenues 15,815,883 Designated Budgets CIP 200,000 Park CIP 100,000 Economic Development 55,000 Public Building Fund - Public Safety / Fire & Ambulance 300,000 Vehicle & Equipment Replacement Total Designated Budgets 5 820,000 165,000 Bonds of 2011B io General Obligation Bonds 185,000 Bonds of 2012A Bonds of 2013A Bonds of 2014B na r 150,942 146,788 153,734 Bonds of 2015A 137,641 Bonds of 2015C Bonds of 2016A Bonds of 2017A Bonds of 2018A Sc e 187,655 99,821 172,416 56,552 Bonds of 2019A 217,943 Bonds of 2020A 217,692 Bonds of 2021A ft GO Bond Subtotal 1,869,394 143,210 ra Certificates of Indebtedness D Certificates of 2017B Certificates of 2018B Certificates of 2019B 224,910 231,263 206,850 Certificates of 2020B 172,725 Loan of 2021/22 - Fire Engine* 155,000 Certificate Subtotal 990,748 Total Debt Service Budgets 2,860,142 2022 Proposed Levy (DRAFT8-24-2021) Scenario 5 General Fund Budget 75% 11,001,479 Designated Budgets 6% 820,000 Debt Service Budgets 19% 2,860,142 2022 Proposed Levy (DRAFT) 100% 14,681,621 *Estimated Levy Requirement for a 5 year loan Attachment 4 2022 Proposed Levy (DRAFT 8-24-2021) Scenario 6 Estimated Tax Capacity Rate = 39.581% 2022 Levy Increase of $823,625 or 6.09% from 2021 General Fund Revenues Property Tax Revenue 10,676,479 LGA 262,721 Other Revenue Sources 4,551,683 Total General Fund Revenues 15,490,883 Designated Budgets CIP 200,000 Park CIP 100,000 Economic Development 55,000 Public Building Fund - Public Safety / Fire & Ambulance 300,000 Vehicle & Equipment Replacement Total Designated Budgets 6 820,000 165,000 Bonds of 2011B io General Obligation Bonds 185,000 Bonds of 2012A Bonds of 2013A Bonds of 2014B na r 150,942 146,788 153,734 Bonds of 2015A 137,641 Bonds of 2015C Bonds of 2016A Bonds of 2017A Bonds of 2018A Sc e 187,655 99,821 172,416 56,552 Bonds of 2019A 217,943 Bonds of 2020A 217,692 Bonds of 2021A ft 143,210 ra GO Bond Subtotal 1,869,394 Certificates of Indebtedness D Certificates of 2017B Certificates of 2018B Certificates of 2019B 224,910 231,263 206,850 Certificates of 2020B 172,725 Loan of 2021/22 - Fire Engine* 155,000 Certificate Subtotal 990,748 Total Debt Service Budgets 2,860,142 2022 Proposed Levy (DRAFT8-24-2021) Scenario 6 General Fund Budget 74% 10,676,479 Designated Budgets 6% 820,000 Debt Service Budgets 20% 2,860,142 2022 Proposed Levy (DRAFT) 100% 14,356,621 *Estimated Levy Requirement for a 5 year loan  COUNCIL MEMORANDUM To Mayor and City Council Through Nicholas Newton, Police Captain Christina Volkers, City Administrator Date August 24 2021 Subject Council Chambers Dais Upgrades BACKGROUND Pursuant to council workshop discussion, the Police Department inquired with potential vendors for providing quotes on increasing security measures in the Council Chambers by adding ballistic panels to the dais. There are limited contractors that perform this type of work that are aesthetically acceptable. SafeWood Designs of Fridley, Minnesota, was identified as a company that could install the ballistic panels on the dais in an aesthetically pleasing manner. SafeWood Designs physically surveyed the Council Chambers and dais. SafeWood Designs provided an initial quote and later revised the quote. Sun Control was the other vendor that responded to the request for a quote as they offer ballistic material work. After physically inspecting the Council Chambers, the company reported the work requested was out of their purview and recommended SafeWood Designs. SafeWood Designs is known as reputable company that does quality work. SafeWood Designs has installed ballistic panels in city council chambers around the metropolitan area. Most recently, SafeWood Designs completed security upgrades for the City of Minnetonka. Attached please find two quotes. Attachment A is the original proposal and provides some basic information about the company and photos of work they have completed. Attachment B is the revised (lower) quote with adjusted pricing. In summary of the quotes: • Bullet proof resistant Panels for dais $25,280 • Window infill ballistic material (optional) $ 3,660 • Bullet proof wood cap above dais (optional) $ 3,440 As proposed, total cost for entire package above is $32,380. The cost of only adding bullet proof panels to the dais is $25,280. Staff is looking for direction on intent from the City Council regarding whether to move forward with this initiative. ATTACHMENTS A. Original Quote B. Revised Quote  PROPOSAL Thank you for choosing SafeWood Designs to provide pricing for your project. We established SafeWood Designs because our changing world means that safety and security needs are increasing. Gun violence is a very real threat to our schools, homes, places of worship, offices, and businesses. SafeWood Designs has a clear mission: Enhance the safety and security in all the places you live, work, worship and play. Our experience and craftsmanship allow us to provide extraordinary protection at key thresholds without compromising the current structure or interior decor. In addition to our almost endless ability to create your custom built vision, we have created a modular, cost effective system that is based on years of building custom solutions that integrate bullet resistant products. Our doors, wall panels, windows, hardware systems, and furniture seamlessly integrate with existing building structures and features to increase safety and security. What sets SafeWood Designs apart? Steel and aluminum feel cold and cause a space to be uninviting. We create beautifully crafted products with modern patented protections to maintain warm and inviting spaces. Our years of old world craftsmanship allow us to bring your vision to fruition. What can you expect from us? Confidentially, trust and product performance are paramount in security analysis and protective solution deployment. At SafeWood Designs, we protect your security designs, personal information, and recognized or perceived threats by keeping them 100% confidential. Vendors and suppliers are never given project information in any fashion that could trace the materials used to your project. In addition, you will have direct access to your project manager day or night throughout the course of your project. As we move forward, our physical security experts are ready to answer any questions and help you secure your space in an insecure world. We look forward to working with you. SafeWood Designs, Inc. SafeWoodDesigns.com • sales@safewooddesigns.com • 844-896-1800  SECURITY UPGRADES BULLET RESISTANT RETROFITTING Retrofit for Safety Easily transform your existing desks with ballistic protection. When seconds matter, the addition of our decorative or concealed bullet resistant paneling offer an immediate layer of protection. . wall panel gallist1C > Advantages • Complimentary security analysis • Can use existing desks • Decorative transformation/renewal of older desks • Cost-effective • Discreet • Protection up to UL Level 8 • Shorter construction timelines • Less disruptive than new installations • Less trades to coordinate with • Ease of install (can sometimes be done by facility staff) > Easy Process • Measure the desk you wish to retrofit • Send the measurements and drawings to SafeWood • Our drafter will draw out the components of the retrofit • Confirm the drafted drawing and measurements SafeWoodDesigns.com • Panels are cut to size sales@safewooddesigns.com • Panels are shipped for easy face-screw installation 844-896-1800  Quote Name Oakdale City Hall Dais Bill To Name City of Oakdale, MN Quote Number 00001011 Created Date 6/10/2021 Expiration Date 12/31/2021 Terms: 50% Down, 50% on Delivery (1% Discount for 100% Prepayment) Quoted Items Sales Product Line Item Description Quantity Total Price Price Red Oak UL752 Level 8 Bullet Resistant Panels for inside Dais (UL752 Level 3 Option: UL8 Desk 1.00 $28,090.00 $28,090.00 Deduct $3,370) UL3 Infill UL752 Level 3 Window Infills with Forbo and Black Mel (Optional Add if requested) 1.00 $4,030.00 $4,030.00 Panel UL3 Batten Red Oak Bullet Resistant backsplash panels on top of desk with radiused wood cap (Optional 1.00 $3,810.00 $3,810.00 Strip if requested) *Project *Material & Installation included - *Assumes tax exempt project - *Includes delivery to 1.00 $0.00 $0.00 Notes Oakdale, MN - *Quote good through Dec 31, 2021 Totals Subtotal $35,930.00 Grand Total $35,930.00 Terms and Conditions 1. Price is based on the above detailed scope and this document will become part of any signed purchase order or contract. 2. We will initiate a project when we have a letter of intent, purchase order, or signed contract that acknowledges and incorporates our terms and conditions. 4. Our pricing includes one electronic set of first submittal shop drawings and one electronic set of re-submittal drawings for the project described herein. 5. Shop drawings will be based on architectural drawings in an effort to maintain the design intent. 6. Approved shop drawings take precedence over the bid specifications and architectural drawings. 7. We will not be held responsible for any liquidated damages. 8. Standard Warranty is one year from date of product delivery. 9. Unforeseen complications or circumstances encountered during demo or installation may require a change order for work and/or products needed. BID ACCEPTANCE ________________________________ ____________________________ _________________ ________________ Signature Name Title Date Sales@safewooddesigns.com Phone (844) 896-1800 7281 Commerce Circle W., Fridley, MN 55432  Quote Name Oakdale City Hall Dais Bill To Name City of Oakdale, MN Quote Number 00001011 Created Date 7/23/2021 Expiration Date 12/31/2021 Terms: 50% Down, 50% on Delivery (1% Discount for 100% Prepayment) Quoted Items Sales Product Line Item Description Quantity Total Price Price UL8 Red Oak UL752 Level 8 Bullet Resistant Panels for inside Dais (UL752 Level 3 Option: Deduct 1.00 $25,280.00 $25,280.00 Desk $3,690) (Option to change Red Oak back panel to Black PLam panel: Deduct $910) UL3 Infill UL752 Level 3 Window Infills with Forbo and Black Mel (Optional Add if requested) 1.00 $3,660.00 $3,660.00 Panel UL3 Red Oak Bullet Resistant backsplash panels on top of desk with radiused wood cap (Optional if Batten 1.00 $3,440.00 $3,440.00 requested) Strip *Project *Material & Installation included - *Assumes tax exempt project - *Includes delivery to Oakdale, 1.00 $0.00 $0.00 Notes MN - *Quote good for acceptance through July 30th Totals Subtotal $32,380.00 Grand Total $32,380.00 Terms and Conditions 1. Price is based on the above detailed scope and this document will become part of any signed purchase order or contract. 2. We will initiate a project when we have a letter of intent, purchase order, or signed contract that acknowledges and incorporates our terms and conditions. 4. Our pricing includes one electronic set of first submittal shop drawings and one electronic set of re-submittal drawings for the project described herein. 5. Shop drawings will be based on architectural drawings in an effort to maintain the design intent. 6. Approved shop drawings take precedence over the bid specifications and architectural drawings. 7. We will not be held responsible for any liquidated damages. 8. Standard Warranty is one year from date of product delivery. 9. Unforeseen complications or circumstances encountered during demo or installation may require a change order for work and/or products needed. BID ACCEPTANCE ________________________________ ____________________________ _________________ ________________ Signature Name Title Date Sales@safewooddesigns.com Phone (844) 896-1800 7281 Commerce Circle W., Fridley, MN 55432  COUNCIL MEMORANDUM OAKDALE To: Honorable Mayor and City Council From: Christina Volkers, City Administrator Date: August 24 2021 Subject: Interview: Economic Development Commission Candidate At the August 24 work session, the City Council will interview a person interested in serving on the Economic Development Commission (EDC). The EDC currently has two vacancies. Community Development staff interviewed the applicant. Application provided to the City Council under separate cover. Interview Schedule: 6:30 PM Bob Boullianne Time will be allotted for the City Council to discuss the interview and a formal request to make an appointment will be considered the same evening at the August 24 regular City Council meeting.  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Christina M. Volkers, City Administrator Date: August 24 2021 Subject: Proposed Code Amendment: Chapter 13, Offenses-Miscellaneous – Temporary Storage At their August 10 work session, the City Council reviewed a proposed ordinance amendment to Chapter 13 of the City Code to provide regulations relating to portable, on-demand storage devices, commonly known as PODS. The City Council asked that the new code have a self-service registration component associated with it. As such, Section 13-26 has been added to the proposed code and registration application has been developed for the web page. A final review of the proposed and revised ordinance will be discussed. If the City Council is supportive of the attached code amendment to Chapter 13, it is asked that the City Council direct staff to post the proposed ordinance on the city’s web page, as required, and bring forth an ordinance amendment to a public hearing at the September 14, 2021, City Council regular meeting. Attachments Revised and Proposed City Ordinance Self-Service Registration Application  PROPOSED ORDINANCE AMENDMENT The City Council will consider adoption of this ordinance at its September 14, 2021 meeting. CITY OF OAKDALE ORDINANCE xxx AMENDING THE CODE OF ORDINANCES FOR THE CITY OF OAKDALE, CHAPTER 13 – OFFENSES– MISCELLANEOUS, ADDING ARTICLE 6 – TEMPORARY STORAGE. The City Council of the City of Oakdale ordains: Section 1. The Oakdale Code of Ordinances, Chapter 13, is hereby amended to add the following article: ARTICLE 6. TEMPORARY STORAGE Sec. 13-23. Intent and Purpose. The purpose of this Article is to provide standards to insure that temporary containers are used for short-term storage; are not used as accessory buildings; do not impede vehicular access, traffic flow, or circulation; or create public safety hazards. Sec. 13-24. Definitions. The following words and terms, when used in the Article, shall have the meanings unless the context clearly indicates otherwise: City means City of Oakdale, Minnesota. Container means portable, on-demand storage devices. Temporary Storage Container Registration means the form used by a person having a Container placed on property in the City. Sec. 13-25. Prohibited Activity. Except as hereafter provided, no person shall place or have placed on property in the City, a Container without adhering to the following: (a) Container shall remain on the property for no more than 60 days; (b) Container must be placed or parked on a paved or gravel area unless the main structure is being constructed and a driveway has not yet been installed; in this case, the Container shall be placed or parked in the proposed driveway location; (c) Container must be placed or parked entirely on private property as close to the main structure as possible; not on any roadway, sidewalk, right-of-way, or other public property, or blocking any site lines; (d) Container must be placed or parked at least five feet from any property line; (e) A total of two containers may be placed or parked on a property at one time, with a maximum of two occurrences allowed for an individual property in a calendar year; (f) Container must be clearly labeled with the name and telephone number of the container owner. (g) Dumpsters, dumpster bags, roll-off containers, and tubs shall be regulated under Chapter 6 of the City Code. Sec. 13-26. Container Registration. Persons having a Container placed on property in the City shall register their Container prior to its expected delivery. Section 2. This Ordinance shall take effect and be in full force from and after its adoption and publication, as provided by law.  CODE ENFORCEMENT 1584 Hadley Avenue N.Oakdale, MN 55128 651-702-5225 TEMPORARY STORAGE CONTAINER REGISTRATION Having a temporary storage container placed on your property? Please complete and submit this registration form; a copy will be provided to the Oakdale Code Enforcement Officer. There is no fee associated with this registration. Container requirements: (a) Container shall remain on the property for no more than 60 days. (b) Container must be placed or parked on a paved or gravel area unless the main structure is being constructed and a driveway has not yet been installed; in this case, the container shall be placed or parked in the proposed driveway location; (c) Container must be placed or parked entirely on private property as close to the main structure as possible; not on any roadway, sidewalk, right-of-way, or other public property, or blocking any site lines; (d) Container must be placed or parked at least five feet from any property line; (e) A total of two containers may be placed or parked on a property at one time, with a maximum of two occurrences allowed for an individual property in a calendar year; (f) Container must be clearly labeled with the name and telephone number of the container owner. (g) This registration does not pertain to dumpsters, dumpster bags, roll-off containers, or tubs. (h) Failure to register a container could result in you receiving a violation notice. Your Name Your Address Your Phone Number(s) I Describe Where Container will be Placed Container Date of Arrival Name of Container Owner/Business