City Council

REGULAR MEETING MINUTES OAKDALE CITY COUNCIL June 27, 2023 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on June 27, 2023, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Kevin Zabel at 7:00 PM. CALL OF ROLL On a call of roll, the following were present: Mayor Kevin Zabel Council Members: Noah Her Jake Ingebrigtson Andy Morcomb Susan Willenbring Staff Present: Christina Volkers, City Administrator Katie Robinson, Deputy City Clerk Jim Thomson, City Attorney Jesse Farrell, City Engineer Andrew Gitzlaff, Community Development Director Melanie Lee, Human Resources Director Nick Newton, Police Chief Lori Pulkrabek, Communications Manager Jim Romanik, Public Works Manager Julie Williams, Recreation Superintendent Kevin Wold, Fire Chief Jason Zimmerman, Finance Director Kevin Zittel, Facilities Manager PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER HER, TO APPROVE THE AMENDED AGENDA FOR THE MEETING OF JUNE 27, 2023. 5 AYES APPROVAL OF MINUTES: Workshop, June 13, 2023 Regular Meeting, June 13, 2023 A MOTION WAS MADE BY COUNCIL MEMBER MORCOMB, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE THE WORKSHOP MEETING MINUTES OF JUNE 13, 2023. 5 AYES 1 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO APPROVE THE REGULAR MEETING MINUTES OF JUNE 13, 2023. 5 AYES PUBLIC HEARING: a) Amendment to the Willowbrooke Planned Unit Development (PUD) to Allow Accessory Apartments as Accessory Uses on Certain Single-Family Lots City Planner Luke McClanahan explained that due to subsequent discussions that came out of the June 13, 2023 workshop meeting, staff is requesting additional time to research the PUD amendment, and postpone action on the request until the July 11, 2023 City Council regular meeting. Mayor Zabel opened the public hearing and welcomed comments from the audience. No comments were heard. Mayor Zabel closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO POSTPONE ACTION ON THE REQUEST UNTIL THE JULY 11, 2023 CITY COUNCIL REGULAR MEETING. 5 AYES OPEN FORUM Mayor Zabel invited comments from the audience. No comments were heard. CONSENSUS MOTIONS Mayor Zabel pulled consensus item b) and placed it under the Oath of Office agenda item. Council Member Willenbring pulled consensus item c) to reserve her right to vote ‘no’. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO APPROVE CONSENSUS ITEMS A, D, AND E AS PRESENTED: a) Request that the City Council approve the reappointment of the below noted individuals to their respective advisory body commission, with the term to expire June 30, 2026. Economic Development Commission Term to Expire Erin Voca June 30, 2026 Frank Orsello June 30, 2026 Robert Stiglich June 30, 2026 Bill Burns June 30, 2026 Planning Commission Term to Expire Lee Stolarski June 30, 2026 Mike McCauley June 30, 2026 Parks and Recreation Commission Term to Expire Glen Bearth June 30, 2026 2  Environmental Management Commission Term to Expire Noah Gerding June 30, 2026 d) Request that the City Council authorize the Mayor and City Administrator to enter into a contract with Tokle Inspections to provide electrical inspection support services for the City of Oakdale. e) Request that the City Council authorize the Mayor and City Administrator to enter into the agreement with Braun Intertec Corporation for geotechnical evaluation in accordance with the proposal dated June 20, 2023 and to enter into further consultant agreements necessary for City Project B2024-01; Public Works New Facility, provided that those agreements are within the budgeted amounts for the project. 5 AYES Consensus item c) Request that the City Council authorize the Mayor and City Administrator to enter into an agreement with the MBRB and exempting Sections 13-6(a) and Section 13-15 of the City Code, during specified times listed in the agreement. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO APPROVE CONSENT ITEM C. 4 AYES 1 NAY – WILLENBRING OATH OF OFFICE Police Chief Nick Newton addressed the council by introducing Erika Lagoon. Erika grew up in the City of Oakdale, attended Tartan High School, and went on to graduate from the University of Wisconsin – River Falls with a bachelor’s degree in Sociology and Criminology. Chief Newton recommended the appointment of Erika Lagoon as a probationary Police Officer effective June 28, 2023. Consensus item b) Request per City Code, Chapter 2, Article IV, Sec.2-36 (c) and per City Personnel Policy PE-031, Section 5.0, that the City Council appoint Erika Lagoon as a probationary Police Officer effective June 28, 2023, at a rate of pay consistent with the City base pay schedule. A MOTION WAS MADE BY COUNCIL MEMBER MORCOMB, SECONDED BY COUNCIL MEMBER WILLENBRING TO APPROVE CONSENT ITEM B, AS PRESENTED. 5 AYES Mayor Zabel administered the Oath of Office to Ms. Lagoon. ADVISORY BOARDS AND COMMISSIONS Economic Development Commission (no meeting, Council Liaison Her) Environmental Management Commission (6/19/23 meeting cancelled, Council Liaison Zabel) Planning Commission (no meeting, Council Liaison Ingebrigtson) 3 Parks and Recreation Commission (6/20/23 meeting cancelled, Council Liaison Morcomb) Tree Board (met on 6/20/23, Council Liaison Willenbring) Council Member Willenbring reported that the Tree Board had an Arbor Day and Spring Planting debrief, and she wanted to remind everyone of the tentative date for the Buckthorn Removal on October 14, 2023. Additionally, the Tree Board also reviewed their 2024 Work Plan. AWARD OF BID None STAFF REPORTS COMMUNITY DEVELOPMENT a) Tahara Conditional Use Permit – Additional Accessory Structure at Parcel ID 1902921230032 Mr. McClanahan addressed the Council by recapping the discussion that took place at the June 27, 2023 workshop meeting earlier that evening on this topic. A MOTION WAS MADE BY COUNCIL MEMBER WILLENBRING, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO WAIVE READING AND ADOPT RESOLUTION 2023-68, APPROVING A CONDITIONAL USE PERMIT FOR AN ADDITIONAL ACCESSORY STRUCTURE AT PARCEL #1902921230032, WITH CONDITIONS INCLUDED IN THE ATTACHED RESOLUTION, OPTION A. 5 AYES POLICE a) Donation to the City – Police Department, from Kia America Chief Newton explained that since the June 13, 2023 City Council meeting, the Police Department had made contact with Kia America. They generously donated 50 steering wheel locks to be distributed to Kia owners living in the City of Oakdale. Council Member Morcomb asked if Kia will provide more steering wheel locks if need be. Chief Newton confirmed they are willing to donate more if needed. A MOTION WAS MADE BY COUNCIL MEMBER WILLENBRING, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO WAIVE READING AND ADOPT RESOLUTION 2023-66, ACCEPTING A DONATION FROM KIA AMERICA FOR 50 STEERING WHEEL LOCKS. 5 AYES RECREATION a) Donation to the City – Recreation Department, from Larry and Vickey Eberhard of Keller Williams Realty Recreation Superintendent Julie Williams explained that Larry and Vickey Eberhard of Keller Williams Realty offered a donation to sponsor the Oakdale Nature Preserve 5K at Summerfest. 4 A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER MORCOMB TO WAIVE READING AND ADOPT RESOLUTION 2023-67, ACCEPTING A DONATION FROM LARRY AND VICKEY EBERHARD OF KELLER WILLIAMS REALTY, IN THE AMOUNT OF $1,500, FOR SPONSORSHIP OF THE OAKDALE NATURE PRESERVE 5K. 5 AYES CITY ATTORNEY No report ADMINISTRATOR'S REPORT a) Repeal City Policy EPB-011: Signs – Real Estate City Administrator Chris Volkers explained that the City Code covers the same language and therefore supersedes this City policy and therefore recommends repealing this City Policy EPB-011. A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO REPEAL CITY POLICY EPB-011: SIGNS – REAL ESTATE. 5 AYES COUNCIL PRESENTATIONS Council Member Ingebrigtson extended his thanks to all who planned and came out to participate in Summerfest. He also wanted to highlight a special thanks to the Police and Fire Departments mentioning he has received very positive feedback on everything. Council Member Morcomb said Summerfest turned out great, congratulated the medallion winners, and added his thanks to the Public Works Department for managing the event. Council Member Willenbring extended a thank you to everyone who worked on the planning and execution of Summerfest. Mayor Zabel made announcements about the following: • 40th Street is now open. Residents are encouraged to drive down the road and see the development projects that are currently going on. Thank you to the City’s residents for their patience during the construction of this road. • Extended gratitude to the residents who came out to participate in Summerfest and a special appreciation to Oakdale Summerfest Community Organization (OSCO) for sponsoring the event. • Congratulations to siblings Lauren, Brett, and Lisa Berfeldt for being the 2023 medallion finders. The three siblings are avid medallion hunters and have been participating since 2015. The medallion was found at Oak Lustre Park shortly after the final clue was revealed. Thank you to Oakdale Area Chamber of Commerce for sponsoring the event. • Voting for the Spring Photo Contest ends on Friday, June 30th. • Nominations for the Acorn Award are due by Friday, June 30th. • City Offices will be closed on Tuesday, July 4th in observance of Independence Day. 5 CLAIMS A MOTION WAS MADE BY COUNCIL MEMBER MORCOMB, SECONDED BY COUNCIL MEMBER INGEBRIGTSON TO APPROVE CLAIMS FOR THE PERIOD JUNE 14, 2023 TO JUNE 27, 2023, IN THE AMOUNT OF $1,995,065.60. 5 AYES ADJOURNMENT A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER WILLENBRING TO ADJOURN THE MEETING AT 7:25 PM. 5 AYES Respectfully submitted, Katie Robinson, Deputy City Clerk 6