City Council Workshop

AGENDA City Council Workshop May 12, 2020 Council Chambers 5 PM COVID-19 Response Update 5:30 PM Advisory Body Interviews: 5:30 PM Connor Brown – EMC 5:40 PM Mark Landis – EDC 5:50 PM Steve Meyer – PRC 6 PM Discussion of Applicants 6:15 PM Discussion with Deputy Fire Chief Wold 6:45 PM Council Discussion 6:55 PM Adjourn  COUNCIL MEMORANDUM To: Honorable Mayor and City Council From: Craig Dawson, Interim City Administrator Date: May 12 2020 Subject: Interviews: EMC, EDC, and PRC At the May 12 work session, the City Council will be interviewing an applicant interested in filling the vacancy on the Environmental Management Commission, an applicant interested in filling one of the three vacancies on the Economic Development Commission, and an applicant interested in filling one of the two vacancies on the Parks and Recreation Commission (please note that a third vacancy is forthcoming). (Applications provided in separate mailing). 5:30 PM EMC Candidate Connor Brown 5:40 PM EDC Candidate Mark Landis 5:50 PM PRC Candidate Steve Meyer  City of Oakdale POSITION RESPONSIBILITY WRITE-UP FIRE CHIEF (Fire) Primary Objective of Position: Performs administrative and managerial work. Directing Fire/EMS operations, including: fire suppression, fire inspection, fire prevention, and Fire Code compliance. Included are: Emergency Medical Services. Performs related duties as required with other public safety functions. Acts as Director of Emergency Management for the City of Oakdale. Essential Duties and Responsibilities: To provide administration, management, supervision, and training of the department by assuming responsibility for the operation of the department. Develops long and short range plans/goals for the department and oversees implementation. Plans, directs, manages, and evaluates fire department personnel and operations. Performs, in accordance with City guidelines, policies and departmental policies. Executes the delivery of fire/EMS related services according to prescribed procedures. Evaluates and makes recommendations for change to enhance the effectiveness of the department. Develops and maintains teamwork within the department. Serves as Director of the Oakdale Fire Ambulance Service as licensed with the Minnesota EMSRB. Acts a Director of Emergency Management for the City. Major Areas of Accountability: Communicates with other fire department officers, personnel, and the general public. Conducts meetings with Officers, members, and other concerned persons to analyze and solve problems. Represents the department at official gatherings, meetings, and community functions. Conveys written and oral communication up and down the chain of command. Develops and maintains teamwork within the department. Ensures conformance to established rules and regulations of the Fire Department and City. Supervises staff and volunteers, including recommendations of hiring, promotions, demotions, discipline, rewards, layoff and discharge. Documents discussions and results. Develops and reviews guidelines and policies for employees. Evaluates and implements change to enhance the effectiveness of the department. Department liaison for the fire department. Interacts with citizens, community groups, and businesses to resolve identified issues, documents actions and resolution, develops and implements strategy to assure a favorable outcome. Represents the department at meetings with professional organizations and groups associated with fire, rescue and EMS. Is involved with City staff. Coordinates code enforcement with Building Department and provides suggestions relating to fire operations and systems for new facilities being constructed within the City. Oversees community fire education projects. Oversees fire pre-planning activities. Serves periodic "on-call" assignments. Oversees fire investigation activities. Oversees fire inspection program. Performs numerous and varied administrative duties. Completes personnel reports, evaluations, fire reports/EMS reports and other necessary documentation. Oversees the purchase, maintenance and condition of department apparatus and equipment. Creates and maintains reporting procedures which reflect accountability for span of control. Responsible for annual budget preparation. Utilizes computer system to review and input data. Acts as Chief Executive officer of the Oakdale Volunteer Fire Department Inc. Administers the department contract and budget. Oversees or approves expenditures of business affairs, including inventory, assets, special funds, payroll, injury reports, claims, and general business and financial reports consistent with department and city policies and relevant laws, and rules and regulations. Oversees insurance coverage maintained by the corporation. Presides over meetings of the corporation’s Board of Directors. Approves purchases and contracts of all goods and services for daily operations of department. Oversees the membership committee that is responsible for hiring of paid-on-call firefighters. Responsible for hiring and supervision of the part administrative assistant. Responsible for overall administration and coordination of departmental training. Coordinates departmental fire, rescue, and medical training. Appoints and supervises a departmental training officer and committee. Evaluates and makes recommendations concerning training initiatives. Ensures that all levels of membership are included in department training development and delivery. Oversees computer database on member training documents. Reviews departmental operating guidelines to ensure correct and effective training practices. Recommends document and procedural up-grades as required. Oversees departmental Driver Training Program. Oversees the maintenance of employee training records. Departmental liaison for training activities. Assumes command of emergency scene. Coordinates and deploys personnel. Initiates appropriate command strategic and tactical responses. Ensures adherence to established safety practices. Assists in the operation of the City EOC when activated. Sets an example of dedication and integrity. Provides a positive public image. Serves as a role model for subordinates. Accepts job responsibilities. Assumes other duties as assigned by the City Administrator. Knowledge, Skills and Abilities: 1. Knowledge of modern firefighting, EMS and rescue practices, procedures, and operations. 2. Considerable knowledge of standards, methods, modern technology and prevention of fire. 3. Ability to read and analyze data and make sound decisions and recommendations. 4. Ability to regularly respond to emergency incidents within established department time standards. 5. Ability to manage, plan, instruct, direct, and evaluate the work of subordinates, both paid and volunteer. 6. Considerable knowledge of the operation of all firefighting equipment, tools, and apparatus. 7. Considerable knowledge of fire behavior and fire chemistry and the effects that various fuels and materials have on fire. 8. Must be familiar with fire codes, related fire safety ordinances and the ability to read and decipher site plans and blueprints. 9. Demonstrated ability to effectively communicate both in written and verbal formats. 10. Demonstrated ability to establish and maintain effective continuing relationships with other city staff, members of the fire department and with the public. 11. Ability to communicate tactfully and effectively with city residents, visitors and the general public. 12. Ability to remain calm and effective under stressful situations. Performance Criteria: 1. Completes necessary records and correspondence associated with position in a timely and accurate manner. 2. Assigns work and special projects and determines completeness of same. 3. Ensures that decisions made in areas of accountability are consistent with department operating procedures and objectives. 4. Submits reports on a periodic basis to the Administrator concerning the areas of responsibility of the station(s), apparatus, equipment. 5. Performs assigned duties as required by the City Administrator in a competent and thorough manner. 6. Demonstrates ability to work independently and in stressful situations. Minimum Qualifications: 1. Must have an Associate Degree in Fire Science, Business, Public Administration, or related field, or equivalent work experience. 2. Must possess valid Minnesota driver’s license and be insurable, 3. Must be Minnesota Licensed as a Fire Fighter. 4. Must hold a current National Registry EMT certification. 5. Must have “Blue Card” or Local Hazard Zone Management” certification or equivalent. 6. Must have minimum of 10 years fire and EMS experience, at least 3 years of which must be at a Chief Officer level. Extent of Supervision or Guidance Provided: General guidelines or municipal policy statements issued by the City Administrator and/or City Council may be used as resources for decision making; however, duties and responsibilities of this position are performed with wide latitude for independent judgment and action. Job Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk or hear, stand, walk, use hands to finger, handle or operate objects, tools or controls and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl and taste or smell. Vision: Normal vision needed with or without correction. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hearing: Normal hearing needed. Firefighter must discriminate among similar sounds in environments with a great amount of background noise. Speech: Must be able to communicate effectively. Lifting: The employee must frequently lift and/or move up to 60 pounds and occasionally lift and/or move up to 115 pounds. Walking/ Mobility: Must be able to walk, sit or stand. Must be able to ascend and descend stairs or ladders. Must be able to balance and have the ability to steady oneself and keep from falling. Must be capable of reaching (extend the hands or arms in any direction); capable of utilizing both gross and fine muscle functions for the handling (seizing, holding, grasping. turning, or otherwise working with the hands); fingering (picking, pinching, or otherwise working with the fingers); and feeling (perceiving attributes of objects such as size, shape, temperature, or texture by means of receptors in skin, particularly those of the fingertips). All lifting, dragging and/or walking/mobility requirements are to be met while in full protective gear, which weighs approximately 60 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in office, vehicles and outdoor settings in all weather conditions, including temperature extremes during day and night shifts. Work is often performed in emergency and stressful situations. Individual is exposed to hearing alarms and hazards associated with fighting fires and rendering emergency medical assistance, including smoke, noxious odors, fumes, chemicals, liquid chemicals, solvents, oils and blood borne pathogens. The employee occasionally works near moving mechanical parts and in high precarious places and is occasionally exposed to wet and or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually quiet in office settings and loud in emergency situations. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.