City Council

AGENDA City Council 5-7 PM Workshop Regular Meeting May 26, 2020, 7 PM Council Chambers CALL TO ORDER/CALL OF ROLL PLEDGE OF ALLEGIANCE 7 PM PUBLIC HEARINGS: CAMDEN GROCERY AND TOBACCO INC. – LIQUOR LICENSE REQUEST (Recommendation: Staff report, Mayor invites public comment, Mayor seeks motion to consider the issuance of an Off-Sale 3.2 Malt Liquor License and Tobacco License to Camden Grocery and Tobacco Inc., dba Tesoro Gas, 7445 – 15th Street). DRAINAGE AND UTILITY EASEMENT VACATION (Recommendation: Waive reading and adopt Resolution 2020-xxx, Approving the vacation of the easterly five feet of the westerly drainage and utility easements on Lot 7, Block 2, Hillvale Sixth Addition (7921 – 18th Street). DRAINAGE AND UTILITY EASEMENT VACATION – TITAN PARK (Recommendation: Waive reading and adopt Resolution 2020-xxx, Approving the vacation of certain drainage and utility easements at Titan Park). APPROVAL OF MINUTES: Special Meeting, March 31, 2020 Special Meeting, April 29, 2020 OPEN FORUM CONSENSUS MOTIONS a) Waive reading and adopt Resolution 2020-xxx, Approving the hiring of Heidi Silva as full-time Utility Customer Service Specialist/Cashier for the Administrative Services Department, Finance Division, effective June 1, 2020, at a rate of pay consistent with the current pay plan. b) Waive reading and adopt Resolution 2020-xxx, Approving the appointment of Sheryl Mellgren as Chief Building Official for the Building Inspections Department, effective May 27, 2020. c) Waive reading and adopt Resolution 2020-xxx, Approving the appointment of Kevin Wold as Fire Chief, effective August 1, 2020. d) Waive reading and adopt Resolution 2020-xxx, Approving a Conditional Use Permit to allow for a 320 square foot accessory building at 1733 Hallmark Avenue, subject to a condition (Johnson). e) Waive reading and adopt Resolution 2020-xxx, Accepting the resignation of Jen Hassebroek from the City of Oakdale, effective June 5, 2020; and direct staff to proceed with filling the vacancy. f) Approve acceptance of the 2020 Washington County Municipal Recycling Grant Agreement. AGENDA May 26, 2020 Page Two ADVISORY BOARDS AND COMMISSIONS a) Environmental Management Commission: Reappointment to Commission (Recommendation: Consider reappointing member to the Environmental Management Commission). b) Parks and Recreation Commission: Reappointment to the Commission (Recommendation: Consider reappointing members to the Parks and Recreation Commission). c) Planning Commission: Minutes of March 5, 2020 (Recommendation: Acknowledge receipt of the Planning Commission minutes of March 5, 2020; no motion needed). d) Planning Commission: Reappointment to Commission (Recommendation: Consider reappointing members to the Planning Commission). PUBLIC WORKS DIRECTOR/CITY ENGINEER COMMUNITY DEVELOPMENT a) Comprehensive Plan Map Amendment (Recommendation: Waive reading and adopt Resolution 2020-xxx, Approving a Comprehensive Plan Map Amendment for the westerly portion of Titan Park from Park to Low Density Residential and directing staff to submit the same to the Metropolitan Council for review). CITY ATTORNEY ADMINISTRATOR’S REPORTS COUNCIL PRESENTATIONS CLAIMS (Recommendation: Approve Claims for the period of May 9 to May 22 in the amount of $335,287.77). ADJOURNMENT NOTICE TO THE PUBLIC The public is advised that, in the interest of procedural efficiency, those wishing to provide public comment are strongly encouraged to submit comments to the City Clerk by email at sue@ci.oakdale.mn.us. Emails submitted on or before 3 PM on May 26 will be provided to the City Council and made a part of the official meeting minutes. Members of the public may monitor the May 26 City Council meeting at the City’s website: http://www.ci.oakdale.mn.us/317/City-Council  REQUEST FOR COUNCIL ACTION Meeting Date: May 26, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: CP Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Liquor and Tobacco Sales License Requests: Camden Grocery & Tobacco Inc. BACKGROUND Camden Grocery & Tobacco Inc. has requested for an Off-Sale 3.2 Malt Liquor license and Tobacco Sales license for Tesoro Gas, located at 7445 15th St N. A background investigation has been completed by the Police Department and there were no disqualifying factors found. STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends approving the issuance of an Off-Sale 3.2 Malt Liquor license and Tobacco Sales license to Camden Grocery & Tobacco Inc., dba Tesoro Gas, 7445 – 15th Street N., as noted. CITY COUNCIL ACTION REQUESTED Approve the issuance of an Off-Sale 3.2 Malt Liquor License and Tobacco Sales License to Camden Grocery & Tobacco Inc., dba Tesoro Gas, 7445 – 15th Street N.  REQUEST FOR COUNCIL ACTION Meeting Date: May 26, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Vacating the east five feet of the westerly of the drainage and utility easement on Lot 7, Block 2, Hillvale Sixth Addition (7921 18th Street North) BACKGROUND During a recent inspection prior to the sale of the home at 7921 18th Street North it was discovered that the garage, constructed with the original home in 1992, encroaches partially into the 10-foot drainage and utility easement along the westerly property line. Staff has reviewed the use of the drainage and utility easement and determined that a 5-foot easement is sufficient and recommends the vacation of the easterly 5 feet of the easement to eliminate the encroachment issue (see Attachment A). STAFF RECOMMENDATION Vacate the easterly 5 feet of the westerly drainage and utility easement at 7921 18th Street North. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, Approving the vacation of the easterly 5 feet of the westerly drainage and utility easement on Lot 7, Block 2, Hillvale Sixth Addition (7921 18th Street North).  LOT 7, BLOCK 2, HILLVALE SIXTH ADDITION - 7921 18TH STREET NORTH CURRENT AERIAL IMAGE PORTION OF EXISTING EASEMENT TO BE EASEMENT VACATED HILLVALE SIXTH ADDITION PLAT ATTACHMENT A  CITY OF OAKDALE RESOLUTION NO. 2020-xxx APPROVING THE VACATION OF THE EASTERLY 5 FEET OF THE TEN-FOOT WESTERLY DRAINAGE AND UTILITY EASEMENT ON LOT 7, BLOCK 2, HILLVALE SIXTH ADDITION (7921 18TH STREET NORTH). At a regular meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020, at the Oakdale Municipal Building, 1584 Hadley Avenue North, Oakdale, Minnesota with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, upon inspection of the subject property it was discovered that a portion of the attached garage at 7921 18th Street North partially encroaches into the westerly 10-foot drainage and utility easement, and WHEREAS, the City Engineer/Public Works Director has determined that drainage and utility needs may be accommodated within a 5-foot easement along the west property line, and, WHEREAS, a public hearing to consider the vacation of a portion of the drainage and utility easement was held on May 26, 2020, at City Hall located at 1584 Hadley Avenue North at 7:00 pm after due published and posted notice had been given, and WHEREAS, the Council has determined that the vacation of the easterly 5 feet of the westerly drainage and utility easement will benefit the public interest as there is a sufficient 5-foot easement area remaining after the vacation for drainage and utility purposes, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby vacates the easterly five feet of the westerly drainage and utility easement on Lot 7, Block 2, Hillvale Sixth Addition, retaining a five-foot drainage and utility easement along the west property line. Voting For: Voting Against: Resolution duly seconded and passed this 26th day of May, 2020. _______________________________ Paul Reinke, Mayor _______________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: May 26, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ CA Approval: CD Consensus Motions ☐ Public Hearing ☒ Department: ☐ Title: Vacating a portion of the drainage and utility easement at Titan Park BACKGROUND The City Council, upon recommendation from the Parks Commission, directed staff to move forward with the necessary actions to create a single-family lot on the western portion of Titan Park. Currently, a drainage and utility easement encumbers the entire parcel. A portion of the easement needs to be vacated in order for the new lot to be buildable. Drainage and utility easements will remain around the periphery of the proposed lot and over the entirety of the remaining portion of Titan Park. STAFF RECOMMENDATION Vacate the described drainage and utility easement to enable development of a single-family home. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, Approving the vacation of certain drainage and utility easements at Titan Park.  City of Oakdale RESOLUTION NO. 2020-XX APPROVING THE VACATION OF CERTAIN DRAINAGE AND UTILITY EASEMENTS AT TITAN PARK. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, The City Council, upon recommendation from the Parks Commission, directed staff to move forward with the necessary actions to create a single-family lot on the western portion of Titan Park, and WHEREAS, a drainage and utility easement currently encumbers the entire parcel and a portion of the easement needs to be vacated in order for the new lot to be buildable, and WHEREAS, the City Council has determined that the vacation will benefit the public interest because it will facilitate the creation of a single-family lot, WHEREAS, a public hearing to consider the vacation of drainage and utility easements was held on May 26, 2020, at City Hall located at 1584 Hadley Avenue North at 7:00 pm after due published and posted notice had been given, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale approves the vacation of certain drainage and utility easements which lie over, under and across the property described as follows in OUTLOT A of THE OAKS, Washington County, Minnesota: Beginning at the Southwest corner of said OUTLOT A; thence North 27 degrees 15 minutes 20 seconds assumed bearing, along the Southeast line of Lot 1, Block 4, THE OAKS, a distance of 137.89 feet to the right of way of 4th Street Place North; thence easterly along the right of way of said Street 41.03 feet, along a non-tangential curve, concave to the north, having a radius of 50.00 feet, a central angle of 47 degrees 01 minutes 08 seconds, a chord bearing of South 86 degrees 15 minutes 30 seconds East, and a chord distance of 39.89 feet; thence South 46 degrees 11 minutes 30 seconds East, parallel with the southwest line of Lot 13, Block 3 of said plat, a distance of 50.19 feet; thence South 14 degrees 29 minutes 54 seconds East, a distance of 88.01 feet to the South line of the NE¼ of the SE¼ of Section 31 Township 29 Range 21; thence South 89 degrees 59 minutes 31 seconds West, along said South line of the NE¼ of the SE¼ of Section 31, a distance of 161.21 to the point of beginning. Except: The northerly 10.00 feet, the northeasterly 10.00 feet, the easterly 5.00 feet, the southerly 10.00 feet, and the westerly 5.00 feet. Voting For: Voting Against: Resolution duly seconded and passed this 26th day of May 2020. _______________________________ Paul Reinke, Mayor _______________________________ Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL March 31, 2020 CALL TO ORDER A regular meeting of the City Council of the City of Oakdale was held on Tuesday, March 31, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 5 PM. The opportunity was provided for the City Council, staff, and the public to participate by telephone, in response to the City of Oakdale’s Local Emergency in response to COVID-19. As such, all motions were done by roll call. CALL OF ROLL On a call of roll, the following were present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Absent: None Also Present: Jeff Anderson, Fire Chief (participated electronically) Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Craig Dawson, Interim City Administrator Alyssa MacLeod, Communications Specialist Chelsea Petersen, Administrative Services Director Bill Sullivan, Chief of Police Jim Thomson, City Attorney (Participated electronically) PLEDGE OF ALLEGIANCE COVID-19 RESPONSE UPDATE Interim City Administrator Dawson provided an update on COVID-19: limited staff reporting to work, other staff telecommuting; Discovery Center, fire stations, and Public Works closed to the public; City Hall open on a limited basis. Police Chief Sullivan noted that the Police Department has been monitoring the increased traffic volumes at grocery stores and addressing social distancing issues at parks. He commented on the likelihood of the June 2 Safe Summer Nights being canceled. Police Chief Sullivan further noted that the department assisted the Christian Cupboard Emergency Food Shelf make deliveries to homebound residents. In response to a question from Council Member Olson, Police Chief Sullivan indicated that there were no issues currently at the department relating to personal protective equipment inventory. SPECIAL MEETING March 31, 2020 Page Two Public Works Director/City Engineer Bachmeier noted that the Public Works Department began operating with half staffing levels and shared the tasks the crews are completing. Communications Specialist MacLeod noted that the City’s web page now offers a variety of resources for residents and businesses as well as reinforcing messaging from the governor’s office. She also noted on the frequency of comments being posted on social media relating to social distancing at parks. Fire Chief Anderson noted a slight decrease in call volume and provided a reminder of the criteria for getting tested for COVID-19 and not call 911 in hopes of getting a test. He further noted that the department’s Personal Protective Equipment inventory was at a good level. Fire Chief Anderson further noted that crew training has been canceled through the end of April and all visits and other events have been canceled. Council Member Ingebrigtson indicated that comments appear to be split between closing all parks and leaving them open. He added that the dog park was getting much use and social distancing was not always being adhered to. CONSENSUS MOTIONS Council Member Zabel asked that Item b be pulled for discussion. A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER COLLEEN, TO WAIVE READING AND ADOPT RESOLUTION NO. 2020-35, ACCEPTING THE IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR CITY PROJECT 2019-01 (2019 STREET IMPROVEMENTS) IN THE AMOUNT OF $199,951.47. ROLL CALL VOTE: ZABEL: AYE SWEDBERG: AYE INGEBRIGTSON: AYE OLSON: AYE REINKE: AYE 5 AYES. CONSENSUS ITEM “b” – PLACES OF WORSHIP – NOISE VARIANCES In reviewing the request to authorize the Chief of Police to approve temporary variances that would allow places of worship to amplify sounds during drive-up services during the Governor’s peace time emergency, Council Member Zabel indicated that there were no provisions in Chapter 19 for the City Council to delegate authority or temporary authority, or to grant wholesale variances without following the process set out in the code. SPECIAL MEETING March 31, 2020 Page Three Council Member Ingebrigtson agreed. City Attorney Thomson noted that the City Council may take action to grant temporary variances. Council Member Zabel stated that the initial request was for a variance for Heartwood Church, 6477 – 10th Street, to amplify sound on Easter Sunday; however, the action being requested now encompasses all places of worship and for a longer period of time. City Attorney Thomson noted that the City Council could choose to consider only the request from Heartwood Church. Mayor Reinke suggested modifying the motion to allow the sound amplification variance for all places of worship on only April 12, Easter Sunday, and for the hours of 9 AM to 1 PM. Council Member Zabel stated that the City needs to follow the process provided under Section 19- 10 that calls for applicants to submit variance requests to be reviewed individually. As such, he supported considering only the request from Heartwood Church at this time. Police Chief Sullivan explained that the request being made was to simplify the process for the faith community by permitting variances to be issued by staff and not require action at a City Council meeting. Council Member Zabel suggested amending the code to implement a new process. City Attorney Thomson noted that the local emergency declaration allows for the adjusting of rules and to take broader action, where applicable. Council Member Zabel reiterated his support of approving only the request for Heartwood Church at this time. Council Member Swedberg asked about the potential of other places of worship seeking variances. Council Member Ingebrigtson agreed with reviewing requests on a case-by-case basis. Council Member OIson supported granting a variance to only Heartwood Church for Easter Sunday April 12, 2020, from 8 AM to 1 PM. A MOTION WAS MADE BY MAYOR REINKE TO AUTHORIZE TEMPORARY VARIANCES TO SECTION 19-4(c) OF THE NOISE ORDINANCE TO ALLOW PLACES OF WORSHIP IN OAKDALE TO AMPLIFY SOUND DURING DRIVE-UP CHURCH SERVICES FOR SUNDAY, APRIL 12, 8 AM TO 1 PM. SPECIAL MEETING March 31, 2020 Page Four COUNCIL MEMBER INGEBRIGTSON AMENDED THE MOTION TO ADD: “AND ADHERING TO ALL ELEMENTS OF SOCIAL DISTANCING AND RECOMMENDED ADVISORIES FOR THOSE THAT MEET THE CITY DEFINITION OF ‘PLACES OF WORSHIP’.” MOTION SECONDED BY COUNCIL MEMBER OLSON. In response to a comment from Council Member Zabel, Council Member Olson noted that family members in one vehicle would not violate social distancing. Council Member Zabel supported that the City Council consider any additional requests at their April 7 meeting. In response to a request from Council Member Zabel, City Attorney Thomson noted that the zoning code defines places of worship as “churches”. ROLL CALL VOTE: ZABEL: NAY SWEDBERG: NAY INGEBRIGTSON: NAY OLSON: AYE REINKE: AYE MOTION FAILED. Staff was directed to contact other churches in the City to inquire of their interest in holding outdoor services on Easter Sunday, with amplified sound and bring the matter back on April 7. Council Member Swedberg supported taking action on the Heartwood Church request. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRITSON, TO APPROVE A TEMPORARY VARIANCE TO SECTION 19-4(c) OF THE NOISE ORDINANCE TO ALLOW HEARTWOOD CHURCH, 6477 – 10TH STREET, TO AMPLIFY SOUND DURING DRIVE-UP CHURCH SERVICES FOR SUNDAY, APRIL 12, 8 AM TO 1 PM. ROLL CALL VOTE: ZABEL: AYE SWEDBERG: AYE INGEBRIGTSON: AYE OLSON: AYE REINKE: AYE MOTION PASSED. SPECIAL MEETING March 31, 2020 Page Five OLD BUSINESS a) Dog Park The City Council shared their observations of recent visits to the Oakdale Bark Park relating to complaints from area residents: barking, waste, not using leashes. As there were no issues of note, Mayor Reinke suggested continuing current operations at the park, with reminders to park visitors to abide by the posted rules and regulations. COUNCIL DISCUSSION a) Parks and Recreational Amenities Council Member Ingebrigtson expressed concern with people continuing to use playground equipment and basketball courts and not social distancing. Council Member Zabel added that residents would like the City to increase efforts that will keep people from public areas, such as Tanner’s Park and Walton Park, and suggested barricading parking lots and park entrances, removing swings, chain-locking fences, etc., and asked that action be taken right away. Council Member Ingebrigtson agreed with taking action to make park equipment unusable at this time. Mayor Reinke did not agree as it would significantly impact persons choosing to observe social distancing. Council Member Zabel supported keeping trails open but not playgrounds as the equipment cannot be sanitized and restricting access to basketball courts, tennis and pickleball courts, etc. Council Member Olson commented on the responsibility of the City versus the responsibility of individuals. Council Member Ingebrigtson felt that protecting public areas needs to go beyond individual rights. Mayor Reinke recommended bringing the matter back on April 7. Council Member Zabel asked that the City Council not wait to take action. Mayor Reinke asked for additional time to allow for input from the public. Council Member Ingebrigtson supported making a decision at this time. SPECIAL MEETING March 31, 2020 Page Six Mayor Reinke recommended directing staff to develop comprehensive protocol for addressing park amenities for City Council consideration on April 7. Council Member Zabel strongly supported making a decision and then directing staff to determine how to make park amenities unusable and addressing additional items on April 7. The group discussed whether Governor Walz’s orders on social distancing included playgrounds. Mayor Reinke indicated that the earlier discussion regarding places of worship focused on not wanting to take wholesale action, which is why he wanted staff to provide details to the City Council before action is taken. Council Member Ingebrigtson supported taking action immediately. Council Member Olson reiterated leaving choices up to each individual such as distancing oneself when walking on a trail if others may not be doing so. In conclusion, staff would develop comprehensive protocol for addressing each park amenity for the City Council to consider at their April 7 meeting. b) Letter of Support: Local Sales Tax Mayor Reinke commented that the City’s letter seeking support for local sales tax was sent to Washington County Commissioner Karwoski and Metropolitan Council Chair Zelle. He added that Commissioner Karwoski supports Oakdale’s position. Council Member Ingebrigtson stated that he emailed Senator Housley asking for support of the local sales tax and encouraged other councilors to do the same. c) Highway 36 and Hadley Avenue Interchange Project In response to questions from Council Member Swedberg, Public Works Director/City Engineer Bachmeier explained that the contractor would be finishing work on the roundabout, including completing the access drive to the convenience store and adding curb and gutter. He noted that there would be no closure of the roundabout during this time. d) City Council Meetings Staff was directed to get a video component of council meetings in place for the next City Council special meeting. A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ADJOURN THE MARCH 31, 2020 SPECIAL MEETING AT 6:40 PM. SPECIAL MEETING March 31, 2020 Page Seven ROLL CALL VOTE: SWEDBERG: AYE ZABEL: AYE INGEBRIGTSON: AYE OLSON: AYE REINKE: AYE MOTION PASSED. Respectfully submitted, Susan Barry, City Clerk  SPECIAL MEETING OAKDALE CITY COUNCIL April 29, 2020 ATTENDANCE A special meeting of the City Council of the City of Oakdale was held on Wednesday, April 29, 2020, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 8 AM. Present: Mayor Paul Reinke Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel Also Present: Sharon Klumpp, Baker Tilly Available: Craig Dawson, Interim City Administrator INTERVIEWS OF CITY ADMINISTRATOR CANDIDATE FINALISTS The City Council interviews five finalists for the City Administrator vacancy. The persons interviewed were: Scott Huizenga Kyle Morell Pat Oman (participated electronically) Adam Swann Christina Volkers The City Council discussed making an offer of employment to candidate Christina Volkers. ADJOURNMENT The April 29, 2020, special meeting adjourned at 5:30 PM. Respectfully submitted, Susan Barry, City Clerk  City of Oakdale RESOLUTION 2020-xxx APPOINTING HEIDI SILVA AS PROBATIONARY, FULL-TIME UTILITY CUSTOMER SERVICE SPECIALIST/CASHIER FOR THE ADMINISTRATIVE SERVICES DEPARTMENT, EFFECTIVE JUNE 1, 2020, AT A RATE OF PAY CONSISTENT WITH THE EXISTING CITY PAY PLAN. At a regular meeting of the City Council of the City of Oakdale held on May 26, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Administrative Services Department will have a vacancy for a full-time Utility Customer Service Specialist/Cashier following the retirement of Cindy Schaffer on June 12, 2020; and WHEREAS, following a comprehensive selection process, staff recommends hiring Heidi Silva to fill the vacancy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the hiring of Heidi Silva as probationary, full-time Utility Customer Service Specialist/Cashier for the Administrative Services Department, effective June 1, 2020, at a rate of pay of $21.33 per hour. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May, 2020. _______________________________________ Paul Reinke, Mayor Attest: ______________________________________ Susan Barry, City Clerk  City of Oakdale RESOLUTION 2020-xxx APPROVING THE APPOINTMENT OF SHERYL MELLGREN AS CHIEF BUILDING OFFICIAL FOR THE BUILDING INSPECTION DEPARTMENT, EFFECTIVE MAY 27, 2020. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Building Inspection Department has a vacancy in the position of Chief Building Official following the retirement of Bill Schmitt on March 31, 2020; and WHEREAS, it is recommended that the vacancy be filled by Building Inspector Sheryl Mellgren. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Sheryl Mellgren as a Chief Building Official for the Building Inspection Department, effective May 27, 2020, at an annual rate of pay of $93,866 (Grade 14, Step 4). Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May. 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  City of Oakdale RESOLUTION 2020-xxx APPROVING THE APPOINTMENT OF KEVIN WOLD AS FIRE CHIEF FOR THE FIRE DEPARTMENT, EFFECTIVE AUGUST 1, 2020. At a regular meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, the Fire Department will have a vacancy in the position of Fire Chief following the retirement of Jeff Anderson on July 31, 2020; and WHEREAS, it is recommended that the vacancy be filled by Deputy Fire Chief Kevin Wold. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Kevin Wold as a Fire Chief for the Fire Department, effective August 1, 2020, at an annual rate of pay of $125,614 (Grade 19, Step 4). Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May. 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: May 26, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions d ☒ Public Hearing Department: ☐ Title: Conditional Use Permit for a 320-square foot accessory building at 1733 Hallmark Ave. N. BACKGROUND Randy Johnson would like to build an accessory building (wood shop) on his property at 1733 Hallmark Avenue North. The shed would measure 20’x16’ (320 square feet) and will be located in the northeast corner of the property. Single-family homes in the R-4 Mid-Density Residential District are permitted one accessory building up to 120 square feet. Accessory buildings exceeding the size requirements may be allowed via Conditional Use Permit. This allows the City to review the request to ensure the general and specific criteria in the ordinance are met so that a larger building than is permitted by right is determined to be suitable for the area. Staff review of the application determined that the request for a Conditional Use Permit for a large accessory building meets the requirements of the zoning ordinance. PLANNING COMMISSION RECOMMENDATION The Planning Commission reviewed the application and held a public hearing on May 7, 2020. There was no public comment regarding the application. The Planning Commission unanimously recommended approval of the Conditional Use Permit request (7-0). CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, approving a Conditional Use Permit for a 320 square-foot accessory building at 1733 Hallmark Avenue North with a condition. ATTACHMENTS: • Draft Planning Commission Minutes (excerpt), May 7, 2020 • Planning Report (dated May 7, 2020) – Resolution 2020-xxx is Attachment C  DRAFT REGULAR MEETING OAKDALE PLANNING COMMISSION May 7, 2020 The Oakdale Planning Commission held a meeting on Thursday, May 7, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Commissioners: Bob Boullianne Christopher Campbell Yaya Diatta Emily Milles Marty Jurgensen Lee Stolarski Others Present: Emily Shively, City Planner Mary Cutrufello, Assistant City Planner Brian Bachmeier, City Engineer, Public Works Director Jake Ingebrigtson, Council Member EXCERPT PUBLIC HEARINGS CONDITIONAL USE PERMIT: 1733 HALLMARK AVENUE NORTH (JOHNSON) Planner Shively introduced the City’s Associate Planner, Mary Cutrufello, who started with the City in March. Associate Planner Cutrufello presented a Conditional Use Permit (CUP) request to build a woodworking shop at the townhome of Randy Johnson, 1733 Hallmark Avenue. She noted the shop will measure 20 x 16 or 320 square feet. Ms. Cutrufello explained that single family homes in the R4 mid-density district are permitted one accessory building up to 120 square feet and larger buildings require a CUP. She stated that application met all the general criteria for the CUP and that the applicant has a plan for mitigating both noise and dust within the structure. Ms. Cutrufello noted that applicant spoke to all neighbors within 100 feet of his property, as required, and there were no objections. She mentioned that the building met all four of the accessory building standards and code requirements and that staff recommended approval of the CUP. In response to a question from Commissioner Diatta, Ms. Cutrufello and Chair Pierson noted that the townhome has a 5 foot interior side setback. Chair Pierson opened the Public Hearing for comments from the audience. Randy Johnson, applicant, shared his reasons for requesting the CUP. In response to a question by Chair Pierson regarding air filtration, Mr. Johnson noted that the new woodshop would have an air filtration system and be insulated to mitigate sound. In response to a question from Commissioner Boullianne, Mr. Johnson explained that he will be using typical shop tools. In response to a question from Commissioner Stolarski, Mr. Johnson stated the building would have heating and air conditioning, but will not have plumbing. Chair Pierson closed the public hearing. COMMISSIONER STOLARSKI MADE A MOTION, SECONDED BY COMMISSIONER MILLES TO RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT FOR A 320 SF ACCESSORY BUILDING AT 1733 HALLMARK AVENUE NORTH (JOHNSON). 7 AYES Respectfully submitted, Jackie Knutson Recording Secretary  PLANNING COMMISSION REPORT To: Oakdale Planning Commission Meeting Date: 05/07/2020 Applicant: Randy Johnson Location: 1733 Hallmark Ave North Request(s): Conditional Use Permit for a 320 square foot Accessory Building Prepared/Presented: Mary Cutrufello, Associate Planner INTRODUCTION Randy Johnson would like to build an accessory building on his property at 1733 Hallmark Avenue North (See Attachment A: Location Map). The structure would measure 20’x16’ (320 square feet) and would be located in the rear yard (see Attachment B: Site Plan). The applicant is planning to use the structure for hobby woodworking. Single-family homes in the R-4 Mid-Density Residential District are permitted one accessory building up to 120 square feet (Sec. 25-42(b)(1)a)). Accessory buildings exceeding the size requirements may be allowed via Conditional Use Permit (Sec. 25-154(e)). This allows the City to review the request to ensure the general and specific criteria in the ordinance are met so that a larger building than is permitted by right is determined to be suitable for the area. COMPREHENSIVE PLAN DESIGNATION The subject property is guided Mid Density Residential in the City’s Comprehensive Plan. ZONING DISTRICT REQUIREMENTS The subject property is zoned R-4 Low Density Housing. Accessory buildings up to 120 square feet are a permitted accessory use. Accessory buildings larger than 120 square feet may be permitted via CUP. The designations of the surrounding property are displayed in the table below: Orientation Comprehensive Plan Zoning District Existing Use North Mid Density Residential R4 – Mid Density Housing Residential South Mid Density Residential R4 – Mid Density Housing Residential East N/A N/A Interstate 694 West Mid Density Residential R4 – Mid Density Housing Residential ANALYSIS The zoning ordinance states the following (Sec. 25-3-900(a)): A conditional use is a permitted use that is allowed only when it is shown that the use meets certain general and specific standards related to the proposed conditional use. All conditional uses must meet seven general criteria in order for a permit to be approved. This allows the City to review the potential impact(s) the use may have and ensure that the use is consistent with what is envisioned for the area in the City’s Comprehensive Plan. 1 In addition, some conditional uses have specific criteria that must be met which are intended to address potential issues that may arise associated with that type of use. If an application meets all of the criteria in the ordinance, then a conditional use permit shall be granted. General Criterial for Granting a Conditional Use Permit. The general criteria for granting a conditional use permit (applicable to all conditional use permit requests) are listed in Section 25-3-900(g) of the Zoning Code. The conditional use is evaluated according to the following criteria: (1) The conditional use will be in conformity with the City’s comprehensive plan and with the purpose, intent and applicable standards of this Ordinance. The proposed use is in conformity with the city's comprehensive plan as the property is guided mid-density residential and accessory buildings are permitted residential accessory uses. This condition is met. (2) The conditional use shall be located, designated, maintained and operated to be compatible with the existing or intended character of that zoning district in which it is located. The lot at 1733 Hallmark Avenue North exceeds R-4 lot area requirements by approximately 1,863 square feet. There is sufficient area for a larger accessory building on this property. This condition is met. (3) The use shall not be hazardous, detrimental or disturbing to present and potential surrounding land uses due to noise, glare, smoke, dust, odor, fumes, water pollution, vibration, general unsightliness or other nuisances. The applicant has stated that any potential noise and dust from the woodworking activities will be mitigated within the structure through the use of a dust collection system and insulation with mineral wool or similar sound-batting product. A condition of the permit will be that these systems be installed and remain in use as long as the structure is used for woodworking activities. (4) The use shall not create traffic congestion, unsafe access or parking needs that will cause inconveniences to the adjoining properties. No additional traffic will be generated by this use. This condition is met. (5) The use shall be served adequately by essential public services, such as streets, police, fire protection and utilities. The existing home is served adequately by public services and the proposed accessory building will not require additional services beyond those that can be provided by existing utilities. This condition is met. (6) The use shall not create excessive additional requirements at public cost for public facilities and services and shall not be detrimental to the economic welfare of the city. The proposed use does not require any additional requirements at public cost. This condition is met. (7) The use shall preserve and incorporate the site's natural and scenic features into the development design and cause minimal adverse environmental effects. The proposed accessory building will not impact any natural features on the site and is not anticipated to cause any adverse environmental effects. This condition is met. 2 Specific Conditional Use Permit Criteria for Accessory Buildings Exceeding the Number and Size in the Ordinance. The specific criteria for granting a conditional use permit is listed in Section 25-23(c)(9) of the Zoning Code; staff evaluation of the application follows the citations: (a) The property where the structure is to be located cannot be reduced through subdividing as long as the building remains on the site. The parcel is not eligible for subdivision due to lot width. This condition is met. (b) The building shall not be of a pole building type construction (defined as a structure that utilizes treated lumber buried in the ground that serves as the building foundation). The accessory building will have a poured concrete foundation. This condition is met. (c) No door or other access opening shall exceed ten (10) feet in height. No doors or other access will be greater than 10 feet in height. This condition is met. (d) The structure shall not be used for commercial or industrial activities, except as allowed by the regulations governing home occupations. The applicant has stated that the accessory building will be used for woodworking activities of a non-commercial hobbyist nature. This condition is met. Additional Considerations. Applications for a Conditional Use Permit require notification of neighbors within 100 feet of the subject property. The applicant has fulfilled the requirement. 60-DAY RULE Application Complete: March 16, 2020 60-Day Review Deadline: May 15, 2020 Extension Granted To: June 15, 2020 Planning Commission Meeting: May 7, 2020 Expected City Council Action: May 26, 2020 ROLE OF THE PLANNING COMMISSION The role of the Planning Commission is to review the Conditional Use Permit request as it relates to the Comprehensive Plan and Zoning Ordinance requirements and provide a recommendation to the City Council. RECOMMENDATION Staff has determined that the request for a Conditional Use Permit for a large accessory building meets the requirements of the zoning ordinance. Staff recommends approval of the Conditional Use Permit. MOTION Motion to recommend approval of the Conditional Use Permit for a 320 square foot accessory building at 1733 Hallmark Avenue North. ATTACHMENTS Attachment A: Location Map Attachment B: Site Plan Attachment C: Draft City Council Resolution 3 Attachment A - Location Map: 1733 Hallmark Ave N 4 Attachment B - Site Plan PROPOSED 16’ ACCESSORY BUILDING 20’ 5 Attachment C - Draft City Council Resolution CITY OF OAKDALE RESOLUTION NO. 2020-xx APPROVING A CONDITONAL USE PERMIT FOR A 320 SQUARE FOOT ACCESSORY BUILDING AT 1733 HALLMARK AVENUE NORTH WITH A CONDITION. At a meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, Randy Johnson has requested a conditional use permit to construct a 320 square foot accessory building in the rear yard at 1733 Hallmark Avenue North (Legal Description: Lot 26, Block 3, Hallmark Ponds 3rd Addn.), and WHEREAS, the property is zoned R-4 Mid-Density Residential and accessory buildings exceeding the size requirements are allowed via conditional use permit, per Section 25-154(e), and WHEREAS, the proposal for an accessory structure that exceeds the size requirements in the ordinance meets the four specific standards (Sec. 25-23(c)(9)) and the seven general criteria for granting a conditional use permit (Sec. 25-3-900), and WHEREAS, the applicant meets all performance and setback requirements established in the ordinance, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby approves a Conditional Use Permit for a 320 square foot accessory building at 1733 Hallmark Avenue North with the following condition: 1. A dust collection system and insulation with mineral wool or similar sound-batting product shall be installed and remain in use as long as the structure is used for woodworking activities. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May, 2020. _____________________________ Paul Reinke, Mayor ______________________________ Susan Barry, City Clerk 6  City of Oakdale RESOLUTION 2020-xxx ACCEPTING THE RESIGNATION OF SENIOR COMMUNITY DEVELOPMENT SPECIALIST JEN HASSEBROEK FROM THE CITY OF OAKDALE, EFFECTIVE JUNE 5, 2020. At a regular meeting of the City Council of the City of Oakdale held on May 26, 2020, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved: WHEREAS, Jen Hassebroek has submitted a resignation from the City, effective June 5, 2020; and WHEREAS, staff is directed to proceed with filling the vacancy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby accepts the resignation of Jen Hassebroek from the City of Oakdale, effective June 5, 2020. NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Oakdale hereby staff to proceed with filling the vacancy. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May, 2020. ________________________________________ Attest: Paul Reinke, Mayor ______________________________________ Susan Barry, City Clerk  REQUEST FOR COUNCIL ACTION Meeting Date: May 26 2020 Advisory Board/Commission ☒ Open Forum ☐ DH Approval: BS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions ☐ Public Hearing Department: ☐ Title: Reappointment of Environmental Management Commissioner BACKGROUND The term for Commissioner Noah Gerding will expire June 30, 2020. Noah met with the City Council at the May 26 work session and wishes to be reappointed to the Environmental Management Commission. STAFF RECOMMENDATION Staff recommends reappointing Noah Gerding to the Environmental Management Commission. COUNCIL ACTION REQUESTED It is requested that the City Council reappoint the following to the Environmental Management Commission: • Noah Gerding Term to Expire: June 30, 2023  REQUEST FOR COUNCIL ACTION Meeting Date: May 26 2020 Advisory Board/Commission ☒ Open Forum ☐ DH Approval: JW Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions ☐ Public Hearing Department: ☐ Title: Reappointment of Parks and Recreation Commissioners BACKGROUND The terms for Commissioners Paul Lockhart and Jenny Nyberg will expire June 30, 2020. Both met with the City Council at the May 26 work session and wish to be reappointed to the Parks and Recreation Commission. The term for James Roettger also expires June 20, 2020; he has notified staff that he will not be seeking reappointment. STAFF RECOMMENDATION Staff recommends reappointing Paul Lockhart and Jenny Nyberg to the Parks and Recreation Commission. COUNCIL ACTION REQUESTED It is requested that the City Council reappoint the following to the Parks and Recreation Commission: • Paul Lockhart Term to Expire: June 30, 2023 • Jenny Nyberg Term to Expire: June 30, 2023  REGULAR MEETING OAKDALE PLANNING COMMISSION March 5, 2020 The Oakdale Planning Commission held a meeting on Thursday, March 5, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Commissioners: Bob Boulliane Christopher Campbell Yaya Diatta Emily Milles Lee Stolarski Absent: Marty Jurgensen Others Present: Emily Shively, City Planner APPROVAL OF MINUTES A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER BOULLIANE, TO APPROVE THE MINUTES OF THE REGULAR MEETING OF JANUARY 2, 2020, AS PRESENTED. 6 AYES PUBLIC HEARINGS a. CONDITIONAL USE PERMIT FOR A SECOND ACCESSORY BUILDING AT 6570 5TH STREET Planner Shively presented a Conditional Use Permit (CUP) request for a second accessory building (10’x10’ square foot open sided gazebo) at the home of Matt and Tara Falteisek, 6570 5th Street North, zoned R3 (Low-Density Residential), in addition to an existing 10’x10’ square foot building at that location. She explained that single family homes in R3 districts are allowed to have one accessory building up to 150 square feet and that second accessory buildings or a larger single accessory buildings require the approval of a Conditional Use Permit (CUP). Ms. Shively stated that staff reviewed the CUP request and found it meets all the requirements in the ordinance, therefore, staff recommends approval. In response to Commissioner Diatta’s question whether an attached or detached garage is considered an accessory building, Ms. Shively explained that single family homes are allowed either one attached or detached garage up to 1,000 square feet and, in addition, one accessory building, based on size determined by the zoning district, is also allowed. Planning Commission Minutes March 5, 2020 Page Two In response to Commissioner Campbell’s question, Ms. Shively said that should one of the accessory buildings be removed at some point, the homeowner could replace it provided it is a building of the same size and meets the setback requirements; a larger building would require a new CUP request. In response to a question from Commissioner Boulliane, Ms. Shively stated that the applicants contacted their neighbors, as per process, and no objections were noted. In response to a question from Commissioner Stolarski, Mr. and Mrs. Falteisek explained that their gazebo is open, not enclosed. Commissioner Campbell asked if any language was needed to state that the requested CUP is for use as a gazebo only. Mr. Falteisek noted that he does not want any additional buildings on his property. Planner Shively noted that having a hot tub or a lawn mower in the gazebo may be different, but the land use impact is not significant as the structure is still being used for residential purposes. In response to a question from Chair Pierson, Planner Shively confirmed that another CUP would be needed if a future property owner wanted to remove the two 10’x10’ structures and build a 10’x11’ structure. Chair Pierson opened the public hearing for comments from the audience. Ms. Shively noted she received a phone call from the property owner at 6525 5th Street North and Al Jantz supported the CUP request. As no other comments were heard, Chair Pierson closed the public hearing. A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER CAMPBELL, TO RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW TWO 10’X10’ ACCESSORY BUILDINGS AT 6570 5TH STREET NORTH. 6 AYES b. CONDITIONAL USE PERMIT (CUP) FOR A CHURCH USE AT 7019 6TH STREET NORTH (THE LORD’S CHURCH) Planner Shively presented a Conditional Use Permit (CUP) request to allow a church use at 7019 6th Street North. She stated that The Lord’s Church has been leasing space in an office building in an I-O Industrial Office zoning district and that churches are allowed in that zoning district with a Conditional Use Permit. Planner Shively further stated that the church did not realize a CUP was needed. She noted that the commission would be reviewing whether there is sufficient parking for the use and noted that the church’s activities typically take place on evenings and weekends when other users in the building are not as active. Planning Commission Minutes March 5, 2020 Page Three Planner Shively stated the church typically utilizes up to 15 parking spaces of the 127 parking spaces on site. She added that the church’s use has been shown to be compatible with the other uses in the building and there have not been any parking issues. Ms. Shively stated that staff reviewed the CUP request and found it meets all the requirements in the ordinance, therefore, staff recommends approval. Pastor Thao Xiong from The Lord’s Church and David Johnson from Crossroads Properties, landlord for property, were available for questions. Chair Pierson asked whether the fire department identified any code(s) required for the assembly use at the location. Planner Shively replied that all new building permit requests are checked to make sure that the use meets code. She added that she works with the building department to ensure that uses are permitted and that all of the zoning code requirements are met when there are new tenants. Chair Pierson opened the public hearing for comments from the audience. David Johnson, Owner of Crossroads Properties, noted that commercial properties within the City benefit from the annual inspection from the Oakdale Fire Department where issues can be identified. He stated that he was not aware of the requirement for a Conditional Use Permit relative to churches in I-O zoned districts. Pastor Xiong shared that the church is comprised of seven families who utilize no more than 15 parking spaces of the 20 allotted to his leased space. In response to a question from Commissioner Boulliane, Pastor Xiong stated he is hoping membership continues to grow. Commissioner Diatta questioned how the need for a CUP was discovered. Pastor Xiong was contacted by Mr. Johnson and he, in turn, contacted the city planner. Ms. Shively explained that a new tenant in the building applied for a building permit and she requested information about other tenants to make sure parking balanced at this site and learned about the church use. As no other comments were heard, Chair Pierson closed the public hearing. A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER MILLES, TO RECOMMEND APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH USE AT 7019 6TH STREET NORTH (THE LORD’S CHURCH). 6 AYES Planning Commission Minutes March 5, 2020 Page Four INFORMATIONAL ITEMS a. Planning and Development Update Planner Shively shared that the tent that was up at Peaceful Lodge, 6630 Hudson Boulevard, to start the foundation work has come down and work on the building would begin shortly. Ms. Shively noted that commissioners were provided a printed copy of the final 2040 Comprehensive Plan and that the final version is also available online. She thanked the commissioners for their participation in the City’s Comprehensive Plan process and that a number of applications that may come before the Planning Commission relate back comp plan goals. Planner Shively also mentioned staff was working with the City’s Communication Specialist Alyssa. Macleod on the public engagement relating to the Bike and Pedestrian Plan update, which is a goal of the comp plan. She added that, earlier in the day, the City rolled out an online survey and online wiki-map to gather residents’ experience of walking and biking in Oakdale. Ms. Shively mentioned that the process would include in-person engagement for those that don’t have internet access from the end of March and into April. She anticipated a meeting to be held in April and would inform commissioners if this changes. In response to a question from Commissioner Diatta regarding sand running across sidewalks and into the sewer system, Ms. Shively asked that Commissioner Diatta email her with the locations so she can pass the information along to other City staff. In response to a question from Chair Pierson about the City’s new Adopt-A-Drain program, Planner Shively shared that the Environmental Management Commission has initiated program to address the leaves, dirt and garbage that gets into the curbs and gutters, into storm sewers, and then into wetlands and lakes and that information for signing up is on the City’s website. ADJOURNMENT A MOTION WAS MADE BY COMMISSIONER STOLARSKI, SECONDED BY COMMISSIONER BOULLIANE, TO ADJOURN THE MARCH 5, 2020 MEETING OF THE OAKDALE PLANNING COMMISSION AT 7:31 PM. 6 AYES Respectfully submitted, Jackie Knutson, Recording Secretary  REQUEST FOR COUNCIL ACTION Meeting Date: May 26 2020 Advisory Board/Commission ☒ Open Forum ☐ DH Approval: BS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions ☐ Public Hearing Department: ☐ Title: Reappointment of Planning Commissioners BACKGROUND The terms for Commissioners Bob Boullianne and Lee Stolarski will expire June 30, 2020. Both met with the City Council at the May 26 work session and wish to be reappointed to the Planning Commission. STAFF RECOMMENDATION Staff recommends reappointing the following to the Planning Commission: • Bob Boullianne • Lee Stolarski COUNCIL ACTION REQUESTED It is requested that the City Council reappoint the following to the Planning Commission: • Bob Boullianne Term to Expire: June 30, 2023 • Lee Stolarski Term to Expire: June 30, 2023  REQUEST FOR COUNCIL ACTION Meeting Date: May 26, 2020 Advisory Board/Commission ☐ Open Forum ☐ DH Approval: RS Award of Bid ☐ Other: ☐ ☐ CA Approval: CD Consensus Motions ☐ Public Hearing Department: Community Development ☒ Title: Comprehensive Plan Map Amendment – Future Land Use change from Park to Low Density Residential for a portion of Titan Park (4th Street Place North) BACKGROUND Oakdale Parks and Recreation Commission has considered the future development of Titan Park and concluded the size and location of the parcel is not conducive to development as a park. The Commission recommended that the City Council consider selling the westerly portion of the parcel for a single family home lot. The City Council accepted the recommendation and directed staff to move forward with the process to create a single family lot on a portion of the property. One of the actions needed is to change the Future Land Use designation of the new lot from Park to Low Density Residential. This proposed Low Density Residential designation is consistent with the Future Land Use designation of the surrounding residential parcels. Staff has also determined that there is also sufficient utility capacity available to serve a single-family home in this location. PLANNING COMMISSION RECOMMENDATION The Planning Commission held a public hearing on May 7, 2020 (excerpt from draft minutes attached). Several residents from the area near Titan Park spoke in opposition to the proposed land use change and described the character and use of the park for their neighborhood. The Planning Commission reviewed the proposed land use change for compatibility with adjacent land uses and infrastructure capacity to serve a proposed single-family home lot and recommended approval of the Comprehensive Plan Map Amendment to change the Future Land Use designation from Park to Low Density Residential. CITY COUNCIL ACTION REQUESTED Waive reading and adopt Resolution 2020-xxx, Approving a Comprehensive Plan Map Amendment for the westerly portion of Titan Park from Park to Low Density Residential and directing staff to submit the same to the Metropolitan Council for review. ATTACHMENTS: • Draft Planning Commission Minutes, May 7, 2020 (Excerpt) • Planning Report dated May 7, 2020 (Resolution 2020-xx is Attachment D)  DRAFT REGULAR MEETING OAKDALE PLANNING COMMISSION May 7, 2020 The Oakdale Planning Commission held a meeting on Thursday, May 7, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 7 PM with the Pledge of Allegiance. CALL OF ROLL On a call of roll, the following were present: Chairperson: Dallas Pierson Commissioners: Bob Boullianne Christopher Campbell Yaya Diatta Emily Milles Marty Jurgensen Lee Stolarski Others Present: Emily Shively, City Planner Mary Cutrufello, Assistant City Planner Brian Bachmeier, City Engineer, Public Works Director Jake Ingebrigtson, Council Member EXCERPT PUBLIC HEARINGS COMPREHENSIVE PLAN MAP AMENDMENT: PARK TO LOW DENSITY RESIDENTIAL (TITAN PARK, 4TH STREET PLACE NORTH) Planner Shively presented the proposed Comprehensive Plan Map Amendment to change the future land use of a portion of Titan Park, located at 4th Street Place North from Park to Low Density Residential. She provided renderings of the site and a map showing the change to Low Density Residential, which would be consistent with surrounding properties, and noted there is sufficient utility infrastructure capacity to serve a single family home. Planner Shively explained that in reviewing possible modifications to the park, the Parks and Recreation Commission concluded that its size and location were not conducive to park development; as such, they recommended selling a portion as a single family home lot. The City Council accepted the recommendation and directed Staff to move forward with the process. She explained that the future land use designation in the Comprehensive Plan would need to first be changed from Park to Low Density Residential. In response to Chair Pierson’s question regarding what use the interior portion of this Titan Park be after this is done, including accessibility to it, Ms. Shively stated that there is nothing that has been planned right now, however, a potential future trail access from 4th Street Place North would be preserved. In response to Commissioner Boulliane’s question regarding what prompted this change, City Engineer Bachmeier explained that the Park and Recreation Commission looked at improvements for Titan Park and determined it wasn’t practical to develop it as a park, so they made a recommendation to the City Council to parcel off a piece of property and develop it as a single family home. In response to a question from Commissioner Stolarski, City Engineer Bachmeier stated the City will put this property up for sale, has completed appraisals, and will start notifying realtors to try and find a buyer. In response to a question from Commissioner Jurgensen, Ms. Shively stated that the City is only creating one parcel in a platted area and this can happen administratively, and that the future land use designation is what the Planning Commission is considering. In response to a comment from Commissioner Campbell, City Engineer Bachmeier stated that he spoke to the neighbor to the west and he had no interest in acquiring that property and that the neighbor to the northeast would be problematic due to the storm sewer access. Chair Pierson opened the public hearing. Karen Yates, 6853 4th Street Place N, feels the presented maps don’t represent the parcel lines specifically the easement, and feels that all neighbors will be impacted. Debbie Duschene, 6877 4th Street Place North, expressed surrounding neighbors would prefer to keep Titan Park as is. Kevin Yates, 6853 4th Street Place North, felt that if the parcel was not conducive for a park, it would not be conducive for a house. As no other comments were heard, Chair Pierson closed the public hearing. In response to questions from Commissioner Milles, Planner Shively stated that the proposed lot meets minimum lot size requirements but that the topography may present some challenges. She added that nearby residents could choose to purchase the property once it goes up for sale. In response to a question from Commissioner Boullianne regarding the wetland on the parcel, Ms. Shively stated that the wetland is located in the east portion of the park. Residents noted that the only area being used was the upper portion of the park by the cul-de-sac and that the rest is a hill, swamp, and trees. Chair Pierson reopened the public hearing. David Duschene, 6877 4th Street Place North, explained that last year when the streets where worked on a new drain with cover was installed in the park, and further explained that the neighborhoods backyards are very wet through June. He is against the proposed land use change. Ms. Duschene questioned viable options to express their disapproval of the proposed land use change. Chair Pierson advised the residents that their next decision is with the City Council meeting on May 26, 2020 when a decision is made. Ms. Shively added that anyone present, watching online or watching at a later date with something to add may send her an email or call her. She emphasized that if a resident does not want to physically come to the May 26 City Council meeting but wants their voice heard, please contact her within one week prior, if possible, by May 19th to have the comments presented to the City Council. In response to a question from Commissioner Stolarski regarding what will become of the balance of Titan Park, Ms. Shively noted that the only change being proposed is the single family home on the westerly portion and everything else will remain the same. In response to Commissioners Jurgensen and Milles, Planner Shively noted that there are similar parks in the City that are not developed with amenities and consist of a mown area and wetlands. Chair Pierson closed the public hearing. In response to questions from Commissioners Diatta and Campbell, Planner Shively explained as Oakdale developed, they looked at a policy of Park Dedication, where a percentage of neighborhood acreage should be set aside for park space. In response to a question from Commissioner Boullianne, Chair Pierson clarified that the final decision will be made by the City Council. In response to Commission discussion, Planner Shively noted that the Planning Commission is being asked by the City Council to weigh in on the proposal to change the future land use of a portion of Titan Park. Commissioner Diatta commented on the importance of communities supporting outdoor activities to promote health and asked where the next closest park as located. Mr. Bachmeier stated Guthrie Park is three blocks away and offered a picnic shelter, playground and a basketball court. A MOTION WAS MADE BY COMMISSIONER DIATTA., SECONDED BY COMMISSIONER BOULLIANNE TO RECOMMEND APPROVAL OF A COMPREHENSIVE PLAN MAP AMENDMENT TO CHANGE THE FUTURE LAND USE DESIGNATION OF THE WESTERLY PORTION OF TITAN PARK FROM PARK TO LOW DENSITY RESIDENTIAL (4TH STREET PLACE NORTH) 7 AYES Respectfully submitted, Jackie Knutson Recording Secretary  PLANNING COMMISSION REPORT To: Oakdale Planning Commission Meeting Date: May 7, 2020 Applicant: City of Oakdale Location: Titan Park – 4th Street Place North Request(s): Comprehensive Plan Map Amendment – Future Land Use change from Park to Low Density Residential Prepared/Presented: Emily Shively, City Planner INTRODUCTION Titan Park was created as part of The Oaks residential subdivision. The park is situated at the end of the 4th Street Place North cul-de-sac. In 2019, the Oakdale Parks and Recreation Commission considered the future development of Titan Park and concluded the size and location of the parcel is not conducive to development as a park. The Commission recommended that the City Council consider selling the westerly portion of the parcel for a single family home lot. The City Council accepted the recommendation and directed staff to move forward with the process to create a single family lot on a portion of the property. The eastern portion of the property will remain in City ownership as there are stormwater facilities on the site. Access is retained to the City parcel for maintenance and a possible future trail connection to the ABI property should the area redevelop. One of the actions needed is to change the Future Land Use designation of the new lot from Park to Low Density Residential. This is consistent with the Future Land Use designation of the surrounding residential parcels. COMPREHENSIVE PLAN DESIGNATION The subject property is guided Park in the City’s Comprehensive Plan; this request is to change the Future Land Use designation of the westerly portion of the parcel to Low Density Residential. ZONING DISTRICT REQUIREMENTS The subject property is zoned R-3 Low Density Housing. No change is needed to the zoning classification of the property in order for the development of a single family home to occur. The designations of the surrounding property are displayed in the table below: Orientation Comprehensive Plan Zoning District Existing Use North Low Density Residential R3 – Low Density Housing Residential South Semi-Public Gateway Institutional East Low Density Residential R3 – Low Density Housing Residential West Low Density Residential R3 – Low Density Housing Residential 1 ANALYSIS The zoning ordinance states the following (Sec. 25-3-400(a)): A comprehensive plan map amendment means a change in all or part of the existing future land use designation of a parcel in the adopted comprehensive plan. The Future Land Use designation of Park allows for City park and recreation facilities; private development is not permitted. The proposed Future Land Use designation of Low Density Residential will allow for development of a single family home. The surrounding residential parcels are guided Low Density Residential and the proposed Future Land Use change is compatible with the adjacent land uses. The current zoning of the parcel, R-3 Low Density Residential allows for the development of single family homes and is consistent with the proposed Future Land Use of Low Density Residential. Sufficient utility capacity (roads, water, sanitary sewer and storm sewer) exists to serve the proposed residential use of the parcel. REVIEW TIMELINE Planning Commission Meeting: May 7, 2020 Expected City Council Action: May 26, 2020 ROLE OF THE PLANNING COMMISSION The role of the Planning Commission is to review the request for a Comprehensive Plan Map Amendment (Future Land Use change) as it relates to the Comprehensive Plan and Zoning Ordinance requirements and provide a recommendation to the City Council. RECOMMENDATION The City Council, upon advisement from the Parks and Recreation Commission has determined that the subdivision of a portion of the property for sale as a single family lot is appropriate. The Future Land Use change is necessary to accomplish that direction. The Comprehensive Plan may be amended when a change in conditions warrant a change in the plan. MOTION Motion to recommend approval of the Comprehensive Plan Map Amendment to change the Future Land Use designation of the westerly portion of Titan Park from Park to Low Density Residential. ATTACHMENTS Attachment A: Location Map Attachment B: Subdivision Plan Attachment C: Existing and Proposed Future Land Use Designation Attachment D: Draft City Council Resolution 2 Attachment A - Location Map NEW TITAN LOT PARK 3 Attachment B – Subdivision Plan 4 Attachment C – Future Land Use Designation Existing: Park PARK Proposed: Low Density Residential LOW DENSITY RESIDENTIAL 5 Attachment D - Draft City Council Resolution CITY OF OAKDALE RESOLUTION NO. 2020-xx APPROVING A COMPREHENSIVE PLAN MAP AMENDMENT FOR THE WESTERLY PORTION OF TITAN PARK At a meeting of the City Council of the City of Oakdale held on Tuesday, May 26, 2020 at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke; Councilmembers Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel and the following members absent: None, the Oakdale City Council resolved: WHEREAS, the City Council, upon recommendation by the Parks Commission, determined that a new single-family lot be created on the western portion of Titan Park (legal description: see attached), and WHEREAS, the Future Land Use designation of Low Density Residential is compatible with surrounding land uses, and WHEREAS, the R-3 Low Density Residential zoning classification of the property is consistent with the Future Land Use designation of Low Density Residential, and WHEREAS, the property is adequately served by utilities to support a single-family use, and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Oakdale hereby approves a Comprehensive Plan Amendment to change the Future Land Use designation of the westerly portion of Titan Park from Park to Low Density Residential and directs staff to submit the same to the Metropolitan Council for review. Voting in Favor: Voting Against: Resolution duly seconded and passed this 26th day of May 2020. _____________________________ Paul Reinke, Mayor ______________________________ Susan Barry, City Clerk 6  LEGAL DESCRIPTION All that part of OUTLOT A, THE OAKS, Washington County, Minnesota described as follows: Beginning at the Southwest corner of said OUTLOT A; thence North 27 degrees 15 minutes 20 seconds assumed bearing, along the Southeast line of Lot 1, Block 4, THE OAKS, a distance of 137.89 feet to the right of way of 4th Street Place North; thence easterly along the right of way of said Street 41.03 feet, along a non-tangential curve, concave to the north, having a radius of 50.00 feet, a central angle of 47 degrees 01 minutes 08 seconds, a chord bearing of South 86 degrees 15 minutes 30 seconds East, and a chord distance of 39.89 feet; thence South 46 degrees 11 minutes 30 seconds East, parallel with the southwest line of Lot 13, Block 3 of said plat, a distance of 50.19 feet; thence South 14 degrees 29 minutes 54 seconds East, a distance of 88.01 feet to the South line of the NE¼ of the SE¼ of Section 31 Township 29 Range 21; thence South 89 degrees 59 minutes 31 seconds West, along said South line of the NE¼ of the SE¼ of Section 31, a distance of 161.21 to the point of beginning. 7