City Council Workshop
Regular MeetingOakdale, MN · March 22, 2022
Minutes
WORKSHOP
OAKDALE CITY COUNCIL
March 22, 2022
The City Council held a workshop on Tuesday, March 22, 2022 at Oakdale City Hall, 1584 Hadley Avenue
North, Oakdale, Minnesota. The meeting began at 5:00 PM.
Present: Mayor Paul Reinke
Council Members: Jake Ingebrigtson
Colleen Swedberg
Kevin Zabel
Susan Olson
Also Present: Christina Volkers, City Administrator
Kathy Laur, City Clerk
Katie Robinson, Deputy City Clerk
Nick Newton, Police Chief
Jason Zimmerman, Finance Director
Jim Romanik, Public Works Manager
Andrew Gitzlaff, Community Development Director
Julie Williams, Recreation Superintendent
Kevin Wold, Fire Chief
FEE SCHEDULE
Administration Intern Will Bucheger has spent a great deal of time researching neighboring cities to
determine whether our fees are commensurate with theirs and updating the City’s Fee Schedule.
City Administrator Volkers would like to have all of that data analyzed and then come back to the council with
a comprehensive and updated Fee Schedule. She is anticipating that it will be something that is done this
summer and the city would hire a consultant to do that work.
Community Development Director Gitzlaff noted that changes need to be made to park dedication fees. The
fees on the 2022 Fee Schedule are incorrect and need to be amended. He stated that a dollar amount per
1,000 square feet needs to be specified. With all of the new development on the horizon the dollar amount
needs to be based on use of the land. He suggested that there be a combination of cash and land or
parkland, cash or combination of both. Mr. Gitzlaff will reach out to the planning consultant and to legal and
will come back in April to discuss further.
Council member Zabel inquired whether park dedication fees apply to redevelopment. The answer is yes. If
[the developer] is replatting, they are subject to park dedication fees.
Mr. Gitzlaff said he will discuss the Helmo PUD and parks in April.
SUMMERFEST UPDATE
City Clerk Laur gave the council an update on what’s been scheduled for Summerfest so far. She discussed
the parade, pancake breakfast, beer tent, BINGO, K9 unit, children’s activities, music, 5k run/walk, grand
marshal possibilities and what is still to come. As the budget stands now, we should come in under budget
of close to $3,000. Ms. Laur discussed food vendor and non-food vendor fees. The council will formally adopt
those fees at the April 12, 2022 regular city council meeting.
WORKSHOP MINUTES
March 22, 2022
Page Two
CONVERSATION WITH RECREATION SUPERINTENDENT
Recreation Superintendent Julie Williams talked about spring programming for the recreation department
and other happenings in recreation. The Indoor Market just wrapped up its season. The ice rinks had a lot of
skaters this year, more so than last. The Indoor Garage Sale is March 26, with 23 vendors. A Mystery Egg
Hunt will take place on April 16. Her department is discussing the idea of adding a second egg hunt next
year due to high participation and better management. Snowshoe rentals were a success with 86 rentals at
$5.00 each. Ms. Williams also talked about the Community Walk, Summer Concerts, Movies in the Park,
(there will be two) Encanto and Spiderman into the Spiderverse, Family Fun Flatables (they are looking for
sponsors), the Farmers Market and seasonal hires. She needs more applicants for summer employees. The
ITS truck needs to replace some of the jumbo games on the truck There will also be new yoga programs this
summer. She is feeling good about the city summer programs and activities.
LOCAL BOARD OF APPEAL AND EQUALIZATION AND OPEN BOOK MEETING
The City has been notified by Washington County that one of this year’s Open Book meetings is schedule in
Oakdale on April 13, 2022 from 5:00-7:00 PM at City Hall. Citizens of the county will have a chance to appeal
their property’s valuation or classification at this Open House event.
SALES TAX AUTHORIZATION
City Administrator Volkers stated the she and Finance Director Zimmerman believe that the city does not
expect to have enough funds from the Sales Tax ($37M if approved by voters) to do the Police Department
renovations or the new Public Works facility. There is always an option to cut back on the projects. We can
also go back to the legislature to ask for more time and more sales tax if the council desires. The concern is
that the information we all have on the cost is from 2019 and that was $27M. The cost from 2020 was
$32M and later in 2020 it was expected to be $37M. The economy and inflation is going up; things cost
more and thus sales tax revenue is expected to be more. We can go to the legislature and ask for more
money or more time or both. It takes time to do a new analysis on projected costs and total capacity at ½
cent sales tax revenue expected. We contacted the U of M and they will do a full analysis for about $3,000
in May or June. Right now, we know we do not have enough funding at the $37M if the voters approve. Do
we continue to proceed realizing that we will have to make some hard decisions or are we going to talk about
property taxes covering the rest of it – that’s not ideal. Is it possible to expand the time of sales tax collection
and thus time for the projects to be paid off? The latter is a bit easier. We can go from 25 to 30 or 40 years.
Some cities are going out 40 years. The bottom line is costs are crazy and we don’t have enough to cover
the cost of construction for these projects. Hard decisions will have to be made if we stay this course.
Council member Ingebrigtson stated we shouldn’t cut back, that shouldn’t be an option.
Council member Zabel said he doesn’t believe they have the full scope of the project. Our needs have
changed since 2017.
Council member Swedberg asked if we don’t have enough time for the legislature to handle amendments to
the House and Senate tax bills, can we still move forward? Ms. Volkers responded yes. We already have
approval from the legislature for the $37M.
Council member Zabel asked can the time be extended after the tax has been enacted? There wasn’t an
answer for that. It’s worth looking into.
WORKSHOP MINUTES
March 22, 2022
Page Three
Mr. Zimmerman stated lenders would want to see 125% coverage of expected sales tax revenues for the
bond. It may increase the interest rate if we don’t have that coverage. When discussing the length of time to
pay the bond. Mr. Zimmerman commented, what’s the useful life of an asset? If it’s 40 years, will it last 40
years? He asks those questions himself when making a determination.
Ms. Volkers stated we should still do the U of M extension study because it will help our bond rating. It will
be too late when deciding what to do now with the legislature.
Overall, the council agreed that $5,000 to spend on a lobbyist was worth doing only to extend the time and
the council asked Ms. Volkers to make the determination on the appropriate time for payback
Mayor Reinke stated when working with the architects and department heads on these projects, to keep in
mind the city’s needs, wants, and nice to have’s while working on the plans.
CONSTRUCTION MANAGEMENT DISCUSSION OF OPTIONS FOR BUILDING PROJECTS, INITIAL THOUGHTS
Ms. Volkers stated that with the remodeled and expanded Police Facility, we are ahead of the game and are
not planning on building until 2024 or 2025. We are behind when it comes to the Public Works facility. What
would normally happen and the way public projects are working right now is that we would have a
construction manager on board and then work with an architect right away. They would ideally start looking
at the project and make determinations for specific questionable issues such as plumbing, electrical, supply
chain, etc. Ms. Volkers stated we are behind on this already. The architect is already making revisions and
changing plans. We’ve told them they can only go halfway towards plan revisions with Public Works right now
until a decision is made on the construction manager. Then we need to go out for RFP and negotiate for a
construction manager. The construction manager will finish the design. We’ll get the quotes, the council will
decide on whom to use, and that will be our partner for this project. They will take the lead and work with the
architect. All of that needs to happen in the next six months. There is an expected year wait time on some
materials. It’s important to have the construction manager decided soon.
Ms. Volkers presented two options for consideration. 1) Construction Management – Agency (Us). The owner
contracts with a construction manager who provides consultation into the design and construction phases
of the project. The construction manager may advise, provide cost estimates, develop schedules, determine
the bid sections of construction, open bids and participate in the oversight of the construction effort.
However, the owner (City) deals with all contractors and subcontractors which requires quite a bit of
administrative oversight; and 2) Construction Management – At Risk or CM@R. The owner contracts with a
construction manager under the “Rick” procurement. This shifts the contractual “risk” of managing the
multiple sub-contracts from the owner to the CM@R. In this method, the construction manager is brought on
in design to advise, estimate and develop schedules, and eventually takes the responsibility of administering
the bidding of the construction work and the “risk” of managing the sub-contracts in the construction phase.
The CM@R will identify guaranteed maximum price of the construction and will manage the project to stay
within it. CM@R is an owner consultant in the design process and the contractor in the construction process.
CM@R acts as owner’s advocate. Ms. Volkers is recommending option 2
Ms. Volkers is going to ask for a distinction between the two options with a breakdown of cost through the
RFP proves if that is council’s direction. The comparison between the two will be clearer to understand. She’d
like to get this out to market as soon as possible.
3M needs to clean up the land that the new Public Works facility will be built on. They will sell the land to the
city for $1.00. Ms. Volkers said they are doing everything we are asking of them.
WORKSHOP MINUTES
March 22, 2022
Page Four
Council member Zabel would like some time to digest this and talk about it again at the special meeting the
following week.
Mayor Reinke suggested we spend some time at the Special workshop meeting on 3/29/2022 to discuss
this further.
COUNCIL TOPICS
Mayor Reinke announced that Thursday, March 24 is the grand opening of the Food Shelf. Unfortunately, he
will not be able to attend however, Council member Swedberg said she would go in his place.
Ms. Swedberg wondered when the Nature Preserve signs would be back from repair. Public Works Manager
Romanik said he would ask Park Superintendent Koesling about it and get back to her.
Council members Zabel, Olson and Ingebrigtson had nothing to report.
ADJOURNMENT
The workshop adjourned for the Regular City Council meeting at 6:55 PM.
Respectfully submitted,
Kathy Laur
City Clerk
Agenda
AGENDA
City Council Workshop
Workshop
March 22, 2022
Council Chambers
5:00 PM Updated Fee Schedule
5:20 PM Summerfest Update
5:40 PM Conversation with Recreation Superintendent Julie Williams
6:00 PM Local Board of Appeal and Equalization and Open Book Meeting
6:10 PM Sales Tax Authorization – Cost of Construction Concerns
6:25 PM Construction Management Discussion of Options for Building Projects, Initial Thoughts
6:40 PM Council Topics
6:55 PM Adjourn for Regular Meeting
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Will Bucheger, Administrative Intern
Date: March 22, 2022
Subject: Fee Schedule Licensing Changes
BACKGROUND
On December 14, 2021, city council approved the 2022 Fee Schedule. Since that time staff has
compiled city fees from surrounding metro cities to see if Oakdale is competitive with its rates. A
spreadsheet has been created to note comparative rates.
At this time, staff is presenting the Licensing portion of the fee schedule.
Subsequent sections will be brought to future workshops.
Attached please find the report showing current fees, proposed fees (changed or the same), and
an explanation for the change in fees.
The administrative intern will be on hand to review the report and answer questions.
STAFF RECOMMENDATION
It is recommended that City Council approve the recommended changes.
COUNCIL DIRECTION REQUESTED
If Council is agreeable to proposed changes, changes to the fee schedule be brought back at the
April 12, 2022 Council Meeting for formal approval.
Attachments
Current Fee Schedule with Proposed Changes
Comparison and Reasoning of Current versus Proposed Licensing Fees Spreadsheet
FEE
SCHEDULE
SERVICE 2021 2022
AMBULANCE
Scene Treatment - No Transport $ 650.00 $ 650.00
Scene Treatment - ALS No Transport $ 950.00 $ 950.00
BLS - Minor Care $ 1,550.00 $ 1,750.00
ALS - Level I $ 1,750.00 $ 1,950.00
ALS - Level II $ 1,950.00 $ 2,150.00
Mileage (per mile) $ 30.00 $ 30.00
BUILDING INSPECTIONS/CODE ENFORCEMENT
Administrative Zoning Citations:
First Offense of any kind $ 100.00 $ 100.00
Second Offense of any kind $ 200.00 $ 200.00
Plan review fee $ 35.00 65% of permit fee, 25% of permit fee for
similar plans
Building Permits
Total Valuation: $1 to $500 $ 30.00 $ 30.00
IRUILUVWSOXVIRUHDFK IRUILUVWSOXVIRUHDFK
Total Valuation: $501 to $2,000 DGGLWLRQDO DGGLWLRQDORU
RUIUDFWLRQWKHUHRIWRDQGLQFOXGLQJ IUDFWLRQWKHUHRIWRDQGLQFOXGLQJ
IRUILUVWSOXVIRU $85.00 for first $2,000 plus $16.50 for
HDFKDGGLWLRQDO each additional
Total Valuation: $2,001 to $25,000
RUIUDFWLRQWKHUHRIWRDQG $1,000 or fraction thereof, to and including
LQFOXGLQJ $25,000
$466.55 for first $25,000 plus $12.00 for $467.00 for first $25,000 plus $12.00 for
Total Valuation: $25,001 to each additional $1,000 or fraction thereof, each additional
$50,000 to and including $1,000 or fraction thereof, to and including
$50,000
$770.30 for first $50,000 plus $8.40 for $770.00 for first $50,000 plus $8.40 for
Total Valuation: $50,001 to each additional $1,000 or fraction thereof, each additional
$100,000 to and including $1,000 or fraction thereof, to and
including $100,000
$1,195.30 for first $100,000 plus $6.70 for $1,195.00 for first $100,000 plus
each additional $1,000 or fraction thereof, to $6.50 for each additional
Total Valuation: $100,001 to and including $1,000 or fraction thereof, to and
$500,000 $500,000 including $500,000
$3,915.30 for first $500,000 plus $5.50 for $3,915.00 for first $500,000 plus
each additional $1,000 or fraction thereos, to $5.50 for each additional
Total Valuation: $500,001 to and including $1,000 or fraction thereos, to and
$1,000,000 $1,000,000 including $1,000,000
$6,715.30 for first $1,000,0000 plus $6,715.00 for first $1,000,0000 plus
Total Valuation: $1,000,001 and up $4.45 for each $4.50 for each
additional $1,000 or fraction thereof. additional $1,000 or fraction thereof.
Building Permits: Other
Basement Finish $ 154.25 $ 155.00
Building Move In $ 306.00 $ 306.00
Deck $ 154.25 $ 154.00
Demolition - Residential $ 206.00 $ 150.00
Demolition - Commercial $ 418.00 $ 300.00
Demoliton Escrow $ 1,000.00 Determined on project scope
Service 2021 2022
Driveway $ 56.00 $ 56.00
Driveway w/ Curb Stop $ 163.13 $ 163.00
Electrical Permit/Residential See State Electrical fees See State Electrical fees
Electrical Permit/Commercial See State Electrical fees See State Electrical fees
Fence up to 6' $ 46.00 $ 46.00
Fence over 6' $ 56.00 $ 56.00
Contract valuation x 1.5% of Contract Price
Fire Alarm Contract valuation x 1.5% of Contract Price
with minimum fee of $100.00
Contract valuation x 1.5% of Contract Price
Fire Suppression - 1st 10 HDS $ 100.00
with minimum fee of $100.00
Fire Suppression - each after 1st 10 $ 6.00 $ 6.00
Fireplace $ 154.25 $ 92.00
Lawn Sprinkler System: Residential $ 46.00 $ 50.00
Lawn Sprinkler System: Commercial $ 83.00 $ 50.00
Manufactured Home Move In Fee $ 206.00 $ 175.00
Mechanical Permit/Warm Air $ 96.00 $ 65.00
Residential
Mechanical Permit/Air Conditioning $ 61.00 $ 61.00
Mechanical Permit/Air Exchange $ 61.00 $ 61.00
Mechanical Permit/Fireplace $ 96.00 $ 65.00
Mechanical Permit/Gas Line $ 56.00 $ 56.00
Mechanical Permit/Commercial Contract x 1% plus $23.00 Contract x 1.25% plus $23.00
Parking Lot 2.5 x sq.ft x .0005 plus $18 2.5 x sq.ft x .0005 plus $18
Plumbing Permit/Residential $60.00 plus $5/fixture $60.00 minimum fee with 1.25% of project
value
Plumbing Permit/Commercial $80.00 plus $10/fixture $80.00 minimum fee with 1.25% of project
value
Plumbing Permit/Comm. Plan. Contract x 1% plus $23.00 Contract x 1% plus $23.00
Check
Exterior Sewer/Water Permit $ 121.00 $55.00 and $55.00 ($121.00)
Residential
Exterior Sewer/Water Permit $ 193.00 $85.00 and $85.00 ($193.00
Commercial
Plumbing Permit/School District $ 700.00 $ 700.00
Annual Fee
Reduce Pressure Zone Permit/
Commercial:
1 $30 plus $23.00 $30 plus $23.00
2-21 $25 each plus $23.00 $25 each plus $23.00
22 plus $20 each plus $23.00 $20 each plus $23.00
Pool $ 136.00 $ 136.00
Re-roof/Siding - Single Family Home $ 154.25 $ 154.00
Re-roof/Siding - Multi-Family Home $ 242.75 $ 180.00
Service 2021 2022
Re-roof/Siding - Commercial Contract x 1% plus $23.00 Contract x 1% plus $23.00
Retaining Wall $ 154.25 $ 154.00
Sign Permit - Permanent $ 218.00 $ 150.00
Sign Permit - Temporary $ 58.00 $ 58.00
Tank Permit $ 98.00 $ 98.00
Windows or Doors $ 294.50 $ 294.00
Windows and Entry Doors $ 301.50 $ 301.00
Grading Plan Review Fees:
50 cubic yards No Charge No Charge
51 - 100 cubic yards $ 40.00 $ 40.00
101 - 1,000 cubic yards $ 54.00 $ 54.00
1,001 - 10,000 cubic yards $ 66.00 $ 66.00
10,001 - 100,000 cubic yards $ 66.00 $ 66.00
$ 26.00 $ 26.00
100,001 - 200,000 cubic yards $ 300.00 $ 300.00
$ 15.00 $ 15.00
200,001 or more cubic yards $ 500.00 $ 500.00
$ 9.00 $ 9.00
Grading Permit Fees:
50 cubic yards $ 40.00 $ 40.00
51 - 100 cubic yards $ 54.00 $ 54.00
101 - 1,000 cubic yards $ 54.00 $ 54.00
$ 19.00 $ 19.00
1,001 - 10,000 cubic yards $ 220.00 $ 220.00
$ 16.00 $ 16.00
10,001 to 100,000 cubic yards $ 350.00 $ 350.00
$ 68.00 $ 68.00
100,001 or more cubic yards $ 950.00 $ 950.00
$ 38.00 $ 38.00
Grading Escrow $ 500.00 $ 1,000.00
Public Utilities Connection Fees
WAC (water availability) $ 550.00 $ 800.00
SAC (sewer availability) $ 550.00 $ 550.00
Metropolitan Council SAC Charge $ 2,485.00 $ 2,485.00
Rental Housing License:
One Family Dwelling $135.00, after due date $235.00 $135.00, after due date $235.00
Two Family Dwelling $ 190.00 $ 190.00
Three Family Dwelling $ 240.00 $ 240.00
Four Family Dwelling $ 320.00 $ 320.00
Condominium - (per unit) $ 135.00 $ 135.00
Five or More Family Dwelling $ 320.00 $ 320.00
Plus per unit fee $ 15.00 $ 15.00
**Reinspection Fees**
Failure to complete corrections on $ 135.00 $ 135.00
due date
Service 2021 2022
Third and Subsequent Reinspection $ 270.00 $ 270.00
Reinspection due to license $ 350.00 $ 350.00
revocation
New License with C/O $ 85.00 $ 85.00
Reissuance do to owner change - $ 50.00 $ 50.00
current license
Investgation fee per unit for $ 260.00 $ 260.00
unlicensed operating
Failure to appear for inspection $ 130.00 $ 130.00
COMMUNITY DEVELOPMENT
Billboards, Electronic $ 400.00 $ 400.00
Comprehensive Plan / Zoning $ 550.00 $ 1,000.00
Amendment
Conditional Use Permit $ 400.00 $ 400.00
Conditional Use Permit Escrow $ 1,500.00
Final Plat $ 550.00 $ 500.00
Final Plat Escrow Determined on Acreage Determined on Acreage
Housing Improvement Area $ 500.00 $ 500.00
Application
Interim Use Permit $ 400.00 $ 400.00
Minor Subdivision $250.00 to $500.00 $250.00 to $500.00
Minor Subdivision Escrow $ 250.00 $ 250.00
Park Dedication: Cash, Commercial $ 467.00 $ 2,000.00
(Retail)
Park Dedication: Cash, Commercial $ 534.00 $ 2,000.00
(Office)
Park Dedication: Cash, Commercial $ 267.00 $ 2,000.00
(Industrial)
Park Dedication: Cash, Residential $ 2,886.00 $ 2,886.00
Multi Family $ 2,607.00 $ 2,607.00
Park Dedication: Land, Commercial .0058 acres/1,000 SF 10% of buildable land within the
development
Park Dedication: Land, Residential .039 acres/unit 10% of buildable land within the
development
Planned Unit Development (PUD) $ 650.00 $ 800.00
Planned Unit Development (PUD) Determined on Acreage $ 2,500.00
Escrow
Preliminary Plat $ 550.00 $ 550.00
Preliminary Plat Escrow Determined on Acreage Determined on Acreage
Rezoning $ 550.00 $ 550.00
Rezoning Escrow $ 550.00 $ 550.00
Site Plan Review $ 400.00 $ 400.00
Site Plan Review Escrow $550.00 to $750.00 $550.00 to $750.00
Vacation $ 400.00 $ 400.00
Variance $ 400.00 $ 400.00
Variance, Administrative $ 250.00 $ 250.00
Zoning Code Amendment $ 525.00 $ 525.00
Service 2021 2022
Zoning Code Amendment Escrow $ 525.00 $ 525.00
Zoning Research Letters $ 25.00 $ 50.00
ENGINEERING
Fees to developers for engineering
services bases on value
Construction Cost
$1 to $10,000 10% but not less than $100.00 10% but not less than $100.00
$10,001 to $100,000 6% but not less than $1,000.00 6% but not less than $1,000.00
$100,001 to $250,000 4% but not less than $6,000.00 4% but not less than $6,000.00
$250,001 to $500,000 3% but not less than $10,000.00 3% but not less than $10,000.00
$500,001 to $1,000,000 2% but not less than $15,000.00 2% but not less than $15,000.00
Over $1,000,000 1% but not less than $20,000.00 1% but not less than $20,000.00
** An administrative fee of 2% will
also be charged based on contract
2% fee 2% fee
amount
GENERAL
Copies/Black &White (do not charge $ 0.25 $ 0.25
for under 10)
History Books $ 15.00 $ 15.00
Plus State Tax $ 1.03 $ 1.03
Plus County Tax $ 0.04 $ 0.04
Maps $ 10.50 $ 10.50
Plus State Tax $ 0.72 $ 0.72
Plus County Tax $ 0.03 $ 0.03
NSF Check Penalty $ 35.00 $ 35.00
Summerfest
Summerfest Ad $ 50.00 $ 50.00
Concession Vendor Before April 1 - $ 225.00 $ 225.00
For Profit
Concession Vendor Before April 1 - $ 125.00 $ 125.00
Non-Profit
Concession Vendor After April 1 - For $ 250.00 $ 250.00
Profit
Concession Vendor After April 1 - $ 150.00 $ 150.00
Non-Profit
Parade Participant: For Profit $ 100.00 $ 100.00
Parade Participant: OACC and Non- No Charge No Charge
Profit
PARKS AND RECREATION
Memorials
Bench, Engraved, Concrete Pad Refer to web site Refer to web site
Tree, Planted Refer to web site Refer to web site
Rock with Engraved Plaque Refer to web site Refer to web site
Engraved Plaque Refer to web site Refer to web site
Engraved Paver at Veterans $ 50.00 $ 50.00
Memorial
Service 2021 2022
Rental: Amphitheater:
with Discovery Center Rental $ 50.00 $ 50.00
Plus State Tax $ 3.44 $ 3.44
Plus County Tax $ 0.13 $ 0.13
without Discovery Center Rental $ 75.00 $ 75.00
Plus State Tax $ 5.16 $ 5.16
Plus County Tax $ 0.19 $ 0.19
Rental: Discovery Center
Resident - Day Rate (per hr, 4 hr. $ 30.00 $ 30.00
min.)
Plus State Tax $ 2.06 $ 2.06
Plus County Tax $ 0.08 $ 0.08
Resident - Weekend Rate (per hr, 3 $ 50.00 $ 50.00
hr min.)
Plus State Tax $ 3.44 $ 3.44
Plus County Tax $ 0.13 $ 0.13
Resident - Full Day/Full Building $ 500.00 $ 500.00
Rate
Plus State Tax $ 34.38 $ 34.38
Plus County Tax $ 1.25 $ 1.25
Resident - Coffee Service $ 35.00 $ 35.00
Non-Resident/Business - Day Rate $ 50.00 $ 50.00
(per hr, 4 hr. min)
Plus State Tax $ 3.44 $ 3.44
Plus County Tax $ 0.13 $ 0.13
Non-Resident/Business - Weekend $ 75.00 $ 75.00
Rate (per hr, 3 hr min.)
Plus State Tax $ 5.16 $ 5.16
Plus County Tax $ 0.19 $ 0.19
Non-Resident - Full Day/Full Building $ 650.00 $ 650.00
Rate
Plus State Tax $ 44.69 $ 44.69
Plus County Tax $ 1.63 $ 1.63
Non-Resident - Coffee Service $ 35.00 $ 35.00
Rental: Fields and Courts
Resident - Field Only (per field/per $ 60.00 $ 60.00
day)
Resident - Field w/ Garbage & $17/day/field $17/day/field
Restroom (per field/per day)
Resident - Addtn'l charge to add $25/day/field $25/day/field
lights
Non-Resident - Field Only (per $ 90.00 $ 90.00
field/per day)
Non-Resident - Field w/ Garbage & $17/day/field $17/day/field
Restroom (per field/per day)
Non-Resident - Addtn'l charge to add $25/day/field $25/day/field
lights
Service 2021 2022
Extra Charges:
Damage Deposit $ 300.00 $ 300.00
Restroom Cleaning (per cleaning) $ 25.00 $ 25.00
Garbage Collection (per collection) $45/hour (2 minimum) $45/hour (2 minimum)
Chalk (per bag) $ 10.00 $ 10.00
Turface Quick Dry (per bag) $ 15.00 $ 15.00
Dragging the Field (per field) $45/hour (2 minimum) $45/hour (2 minimum)
Rental: Picnic Shelters
Resident - Small Shelter $ 50.00 $ 50.00
Plus State Tax $ 3.44 $ 3.44
Plus County Tax $ 0.13 $ 0.13
Resident - Large Shelter $ 100.00 $ 100.00
Plus State Tax $ 6.88 $ 6.88
Plus County Tax $ 0.25 $ 0.25
Resident - Kitchen $ 150.00 $ 150.00
Plus State Tax $ 10.31 $ 10.31
Plus County Tax $ 0.38 $ 0.38
Resident - Kitchen Security Deposit $ 300.00 $ 300.00
Resident - Kitchen Shelter Combo $ 225.00 $ 225.00
Plus State Tax $ 15.47 $ 15.47
Plus County Tax $ 0.56 $ 0.56
Resident - $ 400.00 $ 400.00
Bandshell/Shelters/Kitchen
Plus State Tax $ 27.50 $ 27.50
Plus County Tax $ 1.00 $ 1.00
Non-Resident - Small Shelter $ 65.00 $ 65.00
Plus State Tax $ 4.47 $ 4.47
Plus County Tax $ 0.16 $ 0.16
Non-Resident - Large Shelter $ 150.00 $ 150.00
Plus State Tax $ 10.31 $ 10.31
Plus County Tax $ 0.38 $ 0.38
Non-Resident - Kitchen $ 175.00 $ 175.00
Plus State Tax $ 12.03 $ 12.03
Plus County Tax $ 0.44 $ 0.44
Non-Resident - Kitchen Security $ 300.00 $ 300.00
Deposit
Non-Resident - Kitchen Shelter $ 250.00 $ 250.00
Combo
Plus State Tax $ 17.19 $ 17.19
Plus County Tax $ 0.63 $ 0.63
Non-Resident - $ 550.00 $ 550.00
Bandshell/Shelters/Kitchen
Plus State Tax $ 37.81 $ 37.81
Plus County Tax $ 1.38 $ 1.38
Service 2021 2022
Vendors: Farmers Market
Full Season/1 tent (10x10) $ 100.00 $ 100.00
Full Season/ 2 tents $ 165.00 $ 165.00
Full Season /3 tents $ 210.00 $ 210.00
Full Season /4 tents $ 250.00 $ 250.00
Daily Per Tent (Tent Size: 10x10) $ 20.00 $ 20.00
Addt Fee for Larger Tents
Vendors: Indoor Market
One table $ 100.00 $ 100.00
Two tables $ 175.00 $ 175.00
LICENSING
Christmas Tree Sales $ 250.00 $ 250.00
Fireworks Sales (fee set by State)
$ 100.00 $ 100.00
LIQUOR
Background Check: Corporation $ 367.50 $ 367.50 $500.00
Background Check: Partnership $ 500.00 $ 500.00
Background Check: Single $ 500.00 $ 500.00
Bottle Club: City Fee $ 300.00 $ 300.00
Bottle Club: State Fee $ 151.50 $ 151.50
Buyers Card: Fee goes to State $ 20.00 $ 20.00
Compliance Check Failure Penalty:
1st Offense in 48-month Period
$ 500.00 $ 500.00
Compliance Check Failure Penalty:
2nd Offense in 48-month Period
$ 500.00 $ 500.00
Compliance Check Failure Penalty:
3rd Offense in 48-month Period
$ 1,000.00 $ 1,000.00
Compliance Check Failure Penalty:
4th Offense in 48-month Period
$ 1,000.00 $ 1,000.00
Late Fee: Renewals $ 50.00 $ 50.00
Off-Sale 3.2 Malt Liquor $ 100.00 $ 100.00
Off-Sale Intoxicating $ 200.00 $ 200.00
Off-Sale Microdistillery $ 200.00 $ 200.00
On-Sale 3.2 Malt Liquor $ 350.00 $ 350.00
On-Sale Intoxicating $ 5,000.00 $ 5,000.00
On-Sale Special Sunday $ 200.00 $ 200.00
On-Sale Temporary $ 10.00 $ 10.00 $25.00
On-Sale Wine $ 750.00 $ 750.00 $2,000.00
Publication of Hearing Notice $ 30.00 $ 30.00
MASSAGE THERAPY/BODYWORK
Service 2021 2022
Background Investigation: Practioner
$ 55.00 $ 55.00
Background Investigation: Premises
$ 375.00 $ 375.00
Late Fee: Renewals $ 50.00 $ 50.00
Practitioners $ 36.75 $ 36.75 $60.00
Premises $ 157.50 $ 157.50 $158.00
Publication of Hearing Notice $ 30.00 $ 30.00
MOBILE FOOD TRUCKS
Mobile Food Trucks: Residents and
Oakdale Businesses N/C N/C
Mobile Food Trucks: Non-Residents
and Businesses Not in Oakdale
$ 80.00 $ 80.00
PAWNBROKER/PRECIOUS
METAL/SECONDHAND GOODS
Background Investigation $ 525.00 $ 525.00
Late Fee: Renewals $ 50.00 $ 50.00
License $ 315.00 $ 315.00 $5,000.00
Publication of Hearing Notice $ 30.00 $ 30.00
Transaction Fee $ 2.00 $ 2.00
PEDDLER/TRANSIENT MERCHANT
Background Investigation TBD TBD $15.00
License $ 157.50 $ 157.50 $158.00
Adult Establishments
Background Investigation: Proprietor
TBD TBD $55.00
Background Investigation: Premises
$ 525.00 $ 525.00
Late Fee: Renewals $ 50.00 $ 50.00
Practitioners $ 36.75 $ 36.75 $37.00
Premises $ 1,575.00 $ 1,575.00
Publication of Hearing Notice $ 30.00 $ 30.00
TOBACCO SALES
Background Investigation TBD TBD $250.00
Late Fee: Renewals $ 50.00 $ 50.00
License $ 525.00 $ 525.00
TRASH HAULER
Trash Hauler $ 950.00 $ 950.00 $500.00
Trash Hauler: Roll-Off or Recycle
$350.00
Only $ 500.00 $ 500.00
TREE SERVICE: COMMERCIAL
$ 150.00 $ 150.00
Service 2021 2022
USED CAR SALES $ 400.00 $ 400.00 $275.00
License Checks N/A N/A $100.00
POLICE AND FIRE
Animal Impound:
Licensed 1st Offense $ 70.00 $ 70.00
Licensed 2nd Offense $ 100.00 $ 100.00
Non-Licensed 1st Offense $ 85.00 $ 85.00
Non-Licensed 2nd Offense $ 135.00 $ 135.00
Audio/Video/Photographs:
Audio Cassettes $ 15.00 $ 15.00
Plus State Tax $ 1.03 $ 1.03
Plus County Tax $ 0.04 $ 0.04
Audio Compact Disks $ 15.00 $ 15.00
Plus State Tax $ 1.03 $ 1.03
Plus County Tax $ 0.04 $ 0.04
Videotape $ 15.00 $ 15.00
Plus State Tax $ 1.03 $ 1.03
Plus County Tax $ 0.04 $ 0.04
Pictures - All
Data Request / Data Search wages plus 50% wages plus 50%
False Alarms
Residential 1-3 No charge No charge
4-5 (was 4 - 7) $ 78.75 $ 78.75
6+ $ 131.25 $ 131.25
Commercial 1-3 No charge No charge
4-5 (was 4 - 7) $ 131.25 $ 131.25
6+ $ 210.00 $ 210.00
Fireworks Displays - Commercial $ 100.00 $ 101.00
Permit with Inspection
Pets: Dangerous Dogs
Dangerous Dog Fine $ 500.00 $ 500.00
Dangerous Dog Tag and Sign $ 30.00 $ 30.00
Security Contracts (Police)
Commercial/hourly $ 94.50 $ 94.50
Churches & Schools / hourly $ 73.50 $ 73.50
PUBLIC WORKS
Brush Disposal - Small Load $ 12.00 $ 12.00
Brush Disposal - Medium Load $ 18.00 $ 18.00
(trailer)
Service 2021 2022
Brush Disposal - Large Load (per $ 30.00 $ 30.00
trip)
Christmas Tree Disposal $ 3.00 $ 3.00
Curb Stops $ 100.00 $ 100.00
Hydrant Meter Usage $ 250.00 $ 250.00
Hydrant Meter Deposit $ 200.00 $ 200.00
Load Limit Variance $ 40.00 $ 40.00
Right of Way Registration $ 50.00 $ 50.00
Road Cut Permit Varies Varies
Tire Disposal (car 15" or less) $ 7.50 $ 7.50
Tire Disposal (semi, no rim) $ 16.00 $ 16.00
Tire Disposal (semi, with rim) $ 27.00 $ 27.00
Tire Disposal (tractor) $ 35.00 $ 35.00
Water Conservation Violation - 2nd $ 30.00 $ 30.00
Offense
Water Conservation Violation - 3rd $ 60.00 $ 60.00
Offense
Water Conservation Violation - 4th $ 125.00 $ 125.00
Offense
Water Filling Station - Minimum Varies Varies
Charge Applies
Water Filling Station - Pay As You Go Minimum $5.00 Minimum $5.00
Water Meter Varies Varies
Water Turn On for Non-Payment of $ 55.00 $ 55.00
Bill
Water Turn On for Sales and $ 55.00 $ 55.00
Foreclosures
Water Turn On for Irrigation $ 35.00 $ 35.00
Accounts/Requests/Snowbirds
Weed Removal, Per Hour, Two-Hour $ 80.00 $ 80.00
Minimum
LICENSING Current Fee Cost Proposed Fee Cost
Christmas Tree Sales $ 250.00 $ 250.00
Fireworks Sales (fee set by State)
$ 100.00 $ 100.00
LIQUOR
Background Check: Corporation
$ 367.50 $ 500.00
Background Check: Partnership
$ 500.00 $ 500.00
Background Check: Single
$ 500.00 $ 500.00
Bottle Club: City Fee
$ 300.00 $ 300.00
Bottle Club: State Fee
$ 151.50 $ 151.50
Buyers Card: Fee goes to State
$ 20.00 $ 20.00
Compliance Check Failure Penalty: 1st
Offense in 48-month Period
$ 500.00 $ 500.00
Compliance Check Failure Penalty:
2nd Offense in 48-month Period
$ 500.00 $ 500.00
Compliance Check Failure Penalty:
3rd Offense in 48-month Period
$ 1,000.00 $ 1,000.00
Compliance Check Failure Penalty:
4th Offense in 48-month Period
$ 1,000.00 $ 1,000.00
Late Fee: Renewals
$ 50.00 $ 50.00
Off-Sale 3.2 Malt Liquor
$ 100.00 $ 100.00
Off-Sale Intoxicating
$ 200.00 $ 200.00
Off-Sale Microdistillery
$ 200.00 $ 200.00
On-Sale 3.2 Malt Liquor
$ 350.00 $ 350.00
On-Sale Intoxicating
$ 5,000.00 $ 5,000.00
On-Sale Special Sunday
$ 200.00 $ 200.00
On-Sale Temporary
$ 10.00 $ 25.00
On-Sale Wine
$ 750.00 $ 2,000.00
Publication of Hearing Notice
$ 30.00 $ 30.00
MASSAGE THERAPY/BODYWORK
Background Investigation: Practioner
$ 55.00 $ 55.00
Background Investigation: Premises
$ 375.00 $ 375.00
Late Fee: Renewals
$ 50.00 $ 50.00
Practitioners
$ 36.75 $ 60.00
Premises
$ 157.50 $ 158.00
Publication of Hearing Notice
$ 30.00 $ 30.00
MOBILE FOOD TRUCKS
Mobile Food Trucks: Residents and
Oakdale Businesses N/C N/C
Mobile Food Trucks: Non-Residents
and Businesses Not in Oakdale
$ 80.00 $ 80.00
PAWNBROKER/PRECIOUS
METAL/SECONDHAND GOODS
Background Investigation
$ 525.00 $ 525.00
Late Fee: Renewals
$ 50.00 $ 50.00
License
$ 315.00 $ 5,000.00
Publication of Hearing Notice
$ 30.00 $ 30.00
Transaction Fee
$ 2.00 $ 2.00
PEDDLER/TRANSIENT MERCHANT
Background Investigation TBD $ 15.00
License
$ 157.50 $ 158.00
Adult Establishments
Background Investigation: Proprietor
TBD $ 55.00
Background Investigation: Premises
$ 525.00 $ 525.00
Late Fee: Renewals
$ 50.00 $ 50.00
Practitioners
$ 36.75 $ 37.00
Premises
$ 1,575.00 $ 1,575.00
Publication of Hearing Notice
$ 30.00 $ 30.00
TOBACCO SALES
Background Investigation
TBD $ 250.00
Late Fee: Renewals
$ 50.00 $ 50.00
License
$ 525.00 $ 525.00
TRASH HAULER
Trash Hauler
$ 950.00 $ 500.00
Trash Hauler: Roll-Off or Recycle Only
$ 500.00 $ 350.00
TREE SERVICE: COMMERCIAL $ 150.00 $ 150.00
USED CAR SALES
$ 400.00 $ 275.00
License Checks N/A $ 100.00
LICENSING Current Fee Cost Proposed Fee Cost Recommended Reasoning
Change
Christmas Tree Sales $ 250.00 $ 250.00 No change. This fee closely matches with Maplewood.
Fireworks Sales (fee set by State) This fee is close to the average in the surrounding
$ 100.00 $ 100.00 No change. cities.
LIQUOR
Background Check: Corporation This fee was increased because it takes the same
amount of work and staff time for the Police
Department as the other two background check
$ 367.50 $ 500.00 fees.
Background Check: Partnership This fee is close to the average in the surrounding
$ 500.00 $ 500.00 No change. cities.
Background Check: Single This fee is close to the average in the surrounding
$ 500.00 $ 500.00 No change. cities.
Bottle Club: City Fee This fee closely matches with Bloomington and
$ 300.00 $ 300.00 No change. Hugo.
Bottle Club: State Fee
$ 151.50 $ 151.50 No change. This is a state fee and not controlled by the city.
Buyers Card: Fee goes to State This fee is close to the average in the surrounding
$ 20.00 $ 20.00 No change. cities.
Compliance Check Failure Penalty: 1st
Offense in 48-month Period This fee is close to the average in the surrounding
$ 500.00 $ 500.00 No change. cities.
Compliance Check Failure Penalty:
2nd Offense in 48-month Period This fee is close to the average in the surrounding
$ 500.00 $ 500.00 No change. cities.
Compliance Check Failure Penalty:
3rd Offense in 48-month Period This fee is close to the average in the surrounding
$ 1,000.00 $ 1,000.00 No change. cities.
Compliance Check Failure Penalty:
4th Offense in 48-month Period This fee is close to the average in the surrounding
$ 1,000.00 $ 1,000.00 No change. cities.
Late Fee: Renewals This fee is close to the average in the surrounding
$ 50.00 $ 50.00 No change. cities.
Off-Sale 3.2 Malt Liquor This fee is close to the average in the surrounding
$ 100.00 $ 100.00 No change. cities.
Off-Sale Intoxicating This fee is close to the average in the surrounding
$ 200.00 $ 200.00 No change. cities.
Off-Sale Microdistillery This fee is close to the average in the surrounding
$ 200.00 $ 200.00 No change. cities.
On-Sale 3.2 Malt Liquor This fee is close to the average in the surrounding
$ 350.00 $ 350.00 No change. cities.
On-Sale Intoxicating This fee is close to the average in the surrounding
$ 5,000.00 $ 5,000.00 No change. cities.
On-Sale Special Sunday This fee is close to the average in the surrounding
$ 200.00 $ 200.00 No change. cities.
On-Sale Temporary This fee is very close to the average in surrounding
$ 10.00 $ 25.00 cities.
On-Sale Wine
This fee matches with Arden Hills, Cottage Grove,
$ 750.00 $ 2,000.00 Maplewood, North St. Paul and Woodbury.
Publication of Hearing Notice This fee is close to the average in the surrounding
$ 30.00 $ 30.00 No change. cities.
MASSAGE THERAPY/BODYWORK
Background Investigation: Practioner This fee is close to the average in the surrounding
$ 55.00 $ 55.00 No change. cities.
Background Investigation: Premises This fee is close to the average in the surrounding
$ 375.00 $ 375.00 No change. cities.
Late Fee: Renewals This fee is close to the average in the surrounding
$ 50.00 $ 50.00 No change. cities.
Practitioners This fee is closer to the average in surrounding
$ 36.75 $ 60.00 cities.
Premises
This fee was increased to create a whole number for
$ 157.50 $ 158.00 ease of payments towards residents.
Publication of Hearing Notice This fee is close to the average in the surrounding
$ 30.00 $ 30.00 No change. cities.
MOBILE FOOD TRUCKS
Mobile Food Trucks: Residents and Residents in Oakdale are not charged a fee for
Oakdale Businesses N/C N/C No change. Mobile Food Trucks.
Mobile Food Trucks: Non-Residents
and Businesses Not in Oakdale This fee is close to the average in the surrounding
$ 80.00 $ 80.00 No change. cities.
PAWNBROKER/PRECIOUS
METAL/SECONDHAND GOODS
Background Investigation This fee is close to the average in the surrounding
$ 525.00 $ 525.00 No change. cities.
Late Fee: Renewals This fee is close to the average in the surrounding
$ 50.00 $ 50.00 No change. cities.
License This fee is close to the average in the surrounding
$ 315.00 $ 5,000.00 cities.
Publication of Hearing Notice This fee is close to the average in the surrounding
$ 30.00 $ 30.00 No change. cities.
Transaction Fee This fee is close to the average in the surrounding
$ 2.00 $ 2.00 No change. cities.
PEDDLER/TRANSIENT MERCHANT
Background Investigation TBD $ 15.00 This fee matches with Stillwater.
License
This fee was increased to create a whole number for
$ 157.50 $ 158.00 ease of payments towards residents.
Adult Establishments
Background Investigation: Proprietor This fee was priced to match the Massage
TBD $ 55.00 Practitioner Background Investigation Fee.
Background Investigation: Premises
$ 525.00 $ 525.00 No change. Limited information, no recommended change.
Late Fee: Renewals
$ 50.00 $ 50.00 No change. Limited information, no recommended change.
Practitioners
This fee was increased to create a whole number for
$ 36.75 $ 37.00 ease of payments towards residents.
Premises
$ 1,575.00 $ 1,575.00 No change. Limited information, no recommended change.
Publication of Hearing Notice
$ 30.00 $ 30.00 No change. Limited information, no recommended change.
TOBACCO SALES
Background Investigation
TBD $ 250.00 This fee matches both Stillwater and Woodbury.
Late Fee: Renewals This fee is close to the average in the surrounding
$ 50.00 $ 50.00 No change. cities.
License This fee is close to the average in the surrounding
$ 525.00 $ 525.00 No change. cities.
TRASH HAULER
Trash Hauler This fee is close to the average in the surrounding
$ 950.00 $ 500.00 cities.
Trash Hauler: Roll-Off or Recycle Only This fee is close to the average in the surrounding
$ 500.00 $ 350.00 cities.
TREE SERVICE: COMMERCIAL $ 150.00 $ 150.00 No change. This fee matches with Cottage Grove.
USED CAR SALES
This fee was reduced following advice from the
$ 400.00 $ 275.00 January 12th, 2021 City Council Workshop.
License Checks N/A $ 100.00 This fee was added by the City Clerk.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Kathy Laur, City Clerk
Date: March 22, 2022
Subject: Summerfest Update
BACKGROUND
City Clerk Kathy Laur is coordinating planning for the 2022 Summerfest event. The committee has
been meeting, and planning is going well. Ms. Laur will give an update with highlights as follows:
Parade – There are 15 units signed up to participate in the parade so far. Typically, there are 90 on
parade day.
Pancake Breakfast – The OACC will host the breakfast on Sunday at Fire Station 2.
Food Vendors – There were 17 food truck vendors at last year’s event. An information packet will be
sent to 23 vendors inviting them to participate. The safety packet for food vendors has been approved
by Chief Newton and Chief Wold. The deadline for applications to participate is May 24.
Hours of Operation: Friday - Set up begins at 12pm
Friday - 5pm to 11pm – food trucks can begin selling
Saturday – 12pm to 11pm
Emergency Action Plan –Chief Newton is working on.
K9 Unit -On Saturday, Washington County will have their K9 officers at the event to do demonstrations
from 2pm-2:30pm.
Fireworks – Booked and set. Parks Director Jeff Koesling sent the contract to the City Administrator who
signed the contract months ago. Fireworks will begin at 10pm on Saturday.
Beer Tent – The Lions Club will manage the beer tent.
BINGO – OAA won’t do BINGO this year so the Parks Director will reach out to another group.
Carnival – There will be no carnival.
Petting Zoo – The one used in the past is booked the weekend of our event.
Pony Rides – Not sure if still in business.
Children Activities - Parks and Recreation Superintendent Julie Williams is coordinating activities.
Saturday – Kid’s Bubble Party from 12pm to 2pm - $500 cost
Jolly Pop’s from 2:30pm to 4pm - $800 cost
ITS Truck - They provide jumbo yard games, a gaming system, wearable bumper balls and
more.
Music – The music in booked. Legal is reviewing the contracts.
Friday – Stuck in the Middle will perform - $2,000 cost
Saturday - Rockin’ Hollywood’s 7pm to 11pm - $4,500 cost
Skateboard Contest – Saturday, 11am registration, 12pm start
5k Run/Walk –Saturday morning, 7am check in starts and 8am
Grand Marshal – Committee would like to have Community Member and volunteer Larry Eberhard as
the Grand Marshal. In the event he declines, the committee has opened it up to the public to nominate
people and then the committee will decide.
Next Summerfest meeting will be held on April 12th at 2pm.
FINANCIAL CONSIDERATIONS
The following expenses are what we know for sure at this time.
Beginning Budget $33,000
Fireworks -11,000
Music - 6,500
Children’s Entertainment - 1,300
TOTAL AFTER EXPENSES $14,200
Projected expenses to come
Parade $ 8,800
5k 2,150
Skateboard Contest 500
TOTAL $11,450
STILL LEFT IN BUDGET $ 2,750
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Julie Williams, Recreation Superintendent
Date: March 22, 2022
Subject: Conversation with the Recreation Superintendent
BACKGROUND
At Tuesday’s workshop, a conversation with the Recreation Superintendent Julie Williams will occur.
Ms. Williams will also give an update on spring and summer recreation programming.
COUNCIL MEMORANDUM
To Mayor and City Council
Through Kathy Laur, City Clerk
Date March 22, 2022
Subject Local Board of Appeal and Equalization and Open Book Meeting
BACKGROUND
The purpose of the Local Board of Appeal and Equalization (LBAE) is to provide a fair and objective
forum for property owners to appeal their valuation or classification. An assessment notice will be
posted in the Pioneer Press ten days before the LBAE.
The City has been notified by the Washington County assessor’s office that the date for the Local Board
of Appeal and Equalization and Open Book meeting will be held at Oakdale City Hall on April 13, 2022
from 5:00 pm to 7:00 pm.
The purpose of this meeting is to determine whether property in the jurisdiction have been properly
valued and classified by the assessor.
STAFF RECOMMENDATIONS
Staff recommends that the Mayor and City Council are present on April 13, 2022 from 5:00 pm to 7:00
pm at City Hall to hear from residents.
COUNCIL ACTION REQUESTED
It is requested that the City Council direct staff to set the Local Board of Appeal and Equalization
meeting at Oakdale City Hall on April 13, 2022 at 5:00 pm to 7:00 pm and post 10 days prior as
required.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: March 22, 2022
Subject: Sales Tax Authorization – Cost of Construction Concerns
BACKGROUND
As we continue work to get this approved authority for Oakdale to impose a half-cent sales tax on the
ballot for the 2022 general election, the economy continues to evolve.
Several cities have introduced a bill to increase the authorized amount for their 2021 sales tax
authorization due to the rapid escalation in construction costs. Bids are coming in substantially higher
than they were authorized to collect in their sales tax authorization. Many discussions are occurring
statewide on this subject and each city is being asked to review current costs of construction and
consider next steps. If a City is interested in seeking increased authorization, that city will need to
receive legislative authorization to increase the maximum collections and possibly the sales tax
duration to cover their projects.
It is unsure if the legislature will have time to consider amendments to last year’s authorizations given
they only have a couple of hearings left before committees finalize their division reports. Although there
is no guarantee the legislature will act on late bill introductions, we do still have approximately 60 days
remaining in the session, so there is clearly time to add adjustments for last year’s projects, which could
possibly be handled as amendments to the House and Senate tax bills.
For Oakdale, we have two projects on the horizon – a new Public Works facility planned for 2022-2023
and a renovated and expanded Police Department facility planned for 2024-2025. We have been
meeting with architects, construction management firms, and construction firms over the last 4-5
weeks and the increasing cost of construction is real. We are concerned that we just won’t have
enough funds to do either of these projects as planned or at the very least, we will have to cut out some
significant needs and build much smaller and less functional facilities.
There is a lot to consider including the maximum we estimate that will be received from Sales tax to pay
back the bonds which will be issued if the sales tax is approved by voters. However, if we do want to
seek increased authority from the legislature for a higher amount to fund our projects, we would need
to do so now. I have asked our lobbyist for a cost estimate for them to help get an amended bill
through the legislature if requested. They quoted $10,000. However, after further negotiations, we
were able to reduce the quote to $5,000.
If there was more time, we would want to carefully consider our estimated project costs in our 2021
sales tax authorizations bills for accuracy given recent construction cost pressures and get a better cost
estimate of what the projects will cost in this new environment. For now, we are clear that our
projections from years ago is too low and we need to adjust.
We contacted our financial consultant Baker Tilly and they provided four scenarios for the local option
sales tax borrowings. They assumed an issuance in 2023 with first payments of principal and interest
on 2/1/2024. Rates are current for Aa2 rated entity plus 100bps of padding for the year ahead. Below
is a quick comparison of the four issues. If you recall, current legislative authority is for $37M total for
the two projects over 25 years, so the first column below represents that.
Next, we are requesting they do an analysis of our local sales tax expected to identify our ability to
service the debt associated with these projects. That information is forthcoming.
COUNCIL DIRECTION REQUESTED
A discussion is needed on the current financial environment considering the information provided and
direction is requested to staff by the City Council.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: March 22, 2022
Subject: Construction Management Discussion of Options for Building Projects
BACKGROUND
The City of Oakdale is embarking on two significant capital projects if the voters approve the sales tax
increase in the 2022 general election.
The need for a new Public Works facility and a renovated and expanded Police facility is significant. As
we proceed with planning, there are many steps that are necessary and many decisions that must be
made.
One such decision is the recommendation and best practice of engaging a construction management
firm. The discussion needed is regarding what type of contract is best for the City of Oakdale in this
regard.
FINANCIAL CONSIDERATIONS
There are pros and cons to be considered and projections will be discussed.
STAFF RECOMMENDATION
Staff is preparing a summary of options to be reviewed at Council Workshop.
COUNCIL DIRECTION REQUESTED
Direction on which type of construction management and timing is needed.
Attachment
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