City Council Workshop
Regular MeetingOakdale, MN · July 11, 2023
Minutes
WORKSHOP MINUTES
OAKDALE CITY COUNCIL
JULY 11, 2023
The City Council held a workshop on Tuesday, July 11, 2023 at Oakdale City Hall, 1584 Hadley
Avenue North, Oakdale, Minnesota. The meeting began at 5:00 PM.
Present: Mayor Kevin Zabel
Council Members: Noah Her
Andy Morcomb
Susan Willenbring
Absent: Council Member Jake Ingebrigtson
City Staff Members: Christina Volkers, City Administrator
Sara Ludwig, City Clerk
Jesse Farrell, City Engineer
Andrew Gitzlaff, Community Development Director
Nick Newton, Police Chief
Lori Pulkrabek, Communications Manager
Jim Romanik, Public Works Manager
Kevin Wold, Fire Chief
Jason Zimmerman, Finance Director
Kevin Zittel, Facilities Manager
ONE-TIME PUBLIC SAFETY AID SPENDING PLAN
City Administrator Chris Volkers prefaced the conversation by stating that this is a preliminary
discussion, and asked for Council direction for the proposed utilization of the one-time public
safety aid. She noted that a majority of the funds are recommended for the additional
requested positions within the Police Department.
Finance Director Jason Zimmerman provided a brief recap of the 2023 legislative session and
one-time local public safety aid bill that was signed into law earlier this year. He noted that
the estimated allocation for the City is $1,231,196. Mr. Zimmerman recapped the eligible and
restricted/ineligible uses, and the benefits of the creation of a local spending plan.
The proposed utilization of the one-time public safety aid funds was presented. Mr.
Zimmerman explained that the phase-in process will recognize a portion of anticipated aid
annually, at decreasing amounts, to exhaust the aid and directly offset the property tax levy
impact of the three new Police Department positions.
In response to Council Member Morcomb’s question about why this one-time funding is being
offered now, Mayor Zabel and Ms. Volkers indicated it is likely that the legislature is reducing
the surplus with one-time funding.
WORKSHOP MINUTES
JULY 11, 2023
PAGE TWO
Mr. Zimmerman asked the Council if they were supportive of the creation of a formal spending
plan. The Council was in favor of approving a formal spending plan at a future regular meeting.
In response to staff’s recommendation of a phase-in approach, Mayor Zabel would like to see
a ramp up as the years go on to account for increased salary costs.
Council Member Willenbring expressed concern about using one-time revenue for long-term
expenditures, and asked Ms. Volkers if there is a way to account for this in future years. Ms.
Volkers stated that the proposed spending plan attempts to address this concern by utilizing
this one-time money on a decreasing basis until the aid is gone.
Council Member Morcomb views the additional one-time revenue as a bridge to an expanded
tax base. He also agreed with Mayor Zabel’s ramp-up approach.
Council Member Willenbring asked for clarification on the SRO position identified in the
spending plan. Mayor Zabel indicated the SRO position will be covered by Independent School
District (ISD) 622 for 80% of the year (during the months of the school year), but the City is
not funding the totality of this SRO’s salary.
Council Member Her asked if Council is comfortable spending all of these funds within the
Police Department. Council agreed, and was supportive of the formal spending plan as
recommended by staff assuming Ms. Volkers and Mr. Zimmerman can find some one-time
funds for the few requests of the Fire department.
Council Member Morcomb asked if publishing this formal spending plan will have a negative
impact on receiving County funding for other public safety related items. Ms. Volkers said it
will not have such an effect.
In response to Council Member Morcomb’s question about a required spending deadline, Mr.
Zimmerman indicated there is nothing in the legislation about a timeline in which the aid must
be expensed.
Council Member Willenbring asked Police Chief Nick Newton if the City has available funding
for victim services, one of the eligible uses for the one-time public safety aid. Chief Newton
answered that these services are primarily funded through Washington County.
2024-2028 CIP: CITY PROJECT U2024-01: WATER TOWER 3 RECONDITIONING
City Engineer Jesse Farrell explained that although this project is part of the 2024 CIP which
has not yet received Council approval, staff is requesting authorization for work to begin
sooner. Specifically, staff would like to bring action to the July 25, 2023 City Council regular
meeting for approval. Mr. Farrell indicated that now would be an appropriate time to put out
a request for proposals for this work. He cautioned that due to an influx of similar projects in
other communities and a limited number of contractors that do this type of work, there is a
WORKSHOP MINUTES
JULY 11, 2023
PAGE THREE
possibility that the City could receive unfavorable bids. If that happens, the City will rebid in
2024 for work to be completed in 2025.
The timeline for the project was reviewed, which could include Council approval of a contract
at the end of August, and work to begin in Spring 2024.
Council Member Her asked about the current state of the water tower. Mr. Farrell said that
the work could have been done a year ago as there is currently visible corrosion.
In response to Council Member Willenbring’s question about how long the noisiest part of the
project will take, Mr. Farrell responded that it could take several months. Mayor Zabel would
like to ensure there is a communications and outreach plan in place so the neighborhood is
aware of the project and associated noise.
Council Member Willenbring asked if the working hours could be set up to start later in the
morning and end earlier in the evening. Mr. Farrell noted this could extend the project and
ultimately make it more expensive. The current working hours are 7:00 AM – 7:00 PM,
Monday through Friday.
Mayor Zabel recommended reaching out to the City of Maplewood to see if they have any
insight on communications having just recently done a similar project. Communications
Manager Lori Pulkrabek asked how many homes will be affected by this project. Mr. Farrell
indicated about a dozen. Ms. Pulkrabek said those houses will be specifically targeted, likely
with an in-person visit, to ensure they have been notified of the upcoming increased noise
levels.
The Council was supportive of proceeding with City Project U2024-01.
Ms. Volkers suggested that staff come to Council with recommendations on the paint color
and logo to allow for Council input. Council Member Morcomb asked if paint colors vary in cost
which could have an effect on Council’s decision. Staff will include this as part of their
recommendation.
RECORDING OF CITY COUNCIL MEETING MINUTES
Ms. Volkers began by stating this discussion has two parts – City Council meeting minutes
and advisory body meeting minutes. Ms. Volkers suggested that after Council provides
direction, one City staff member should record the advisory body meeting minutes so there is
consistency and the management team will try and identify a staff member to take on this
responsibility.
City Clerk Sara Ludwig provided rationale behind how the minutes are taken currently.
WORKSHOP MINUTES
JULY 11, 2023
PAGE FOUR
Council Member Her would like to add language to the City Code based on Council’s direction.
Sample language was offered which included a statement about an individual council member
requesting a specific statement be recorded in the minutes. Council Member Willenbring
clarified that those requests would have to be made during the meeting and not be sent at a
later date for inclusion.
Council Member Morcomb asked about how long the City Council videos remain on YouTube
for future viewing purposes. Mayor Zabel indicated that besides YouTube, they are also stored
by the Ramsey Washington Counties Suburban Cable Commission as well, however Ms.
Pulkrabek was unsure of the actual length of time they are kept. Ms. Volkers asked about the
records retention requirements for City Council meeting videos. Ms. Ludwig said she would
double check the records retention schedule.
Council Member Morcomb expressed concern about the amount of information that may be
available to future onlookers if the minutes are not detailed enough for them to understand
the scope of the discussion.
Council Member Willenbring referenced language found in the second paragraph on the
second page of the Office of the State Auditor’s Statement of Position on Meeting Minutes
(2012) which states that “a governing body’s reasons for reaching a particular decision may
be important for defending a challenge to the action taken” (p. 2). She said that it is important
to have a record of the deliberation and how Council came to a conclusion. She used the
franchise fee discussion from the June 13, 2023 workshop as an example, explaining that
transparency in this case is important for residents. Council Member Morcomb agreed, but in
reference to regular Council meetings as he would like to preserve the record in the public’s
interest.
Council Member Willenbring noted that if the workshop minutes do not document a dissenting
opinion or the reasoning behind it, then it may need to be explained at the regular Council
meeting during the formal vote.
Council agreed that the current recording of the regular meeting minutes is satisfactory.
Mayor Zabel would like to see the workshop minutes shortened. Council Member Her was
comfortable with the workshop minutes, but would like language added to the City Code to
memorialize the current process. Council Member Morcomb is in favor of amending the City
Code to make the process clear and simple.
Ms. Volkers said that City staff frequently reference the meeting minutes, and there is a
tracking document to assist with follow up items that come out of Council meetings.
Mayor Zabel summarized that the Council would like to keep the recording of the minutes as
is, but any specific items to be recorded in the minutes must be explicitly requested during
the meeting. Council Member Her added that language should be included in the City Code.
WORKSHOP MINUTES
JULY 11, 2023
PAGE FIVE
Mayor Zabel would like to defer to staff on that decision. Ms. Volkers indicated other parts of
Chapter 2, Article III need to be amended so it can be revisited at that time.
ADMINISTRATOR UPDATE
Ms. Volkers stated that the ribbon cutting for the Springs at Willowbrooke is scheduled for
August 22nd at 3:45 PM prior to the workshop meeting.
Ms. Volkers reported on the first month’s reconciliation from the local option sales tax
implemented April 1, 2023. The estimated monthly revenue from sales tax to Oakdale was
$159,000 per month, however, the actual amount received in the first month was $193,000.
The City had to pay the Department of Revenue $16,000 to initially set up the local option
sales tax. There is also an administrative fee of approximately $3,000 per month. The net
revenue received for the first month (April 1-30, 2023) was $175,000.
Ms. Volkers noted that staff did some research on Council Member Her’s suggestion to look
at alternative volleyball court materials. Before presenting the research, Public Works
Manager Jim Romanik noted that due to individuals staking volleyball nets in ballfield outfields
there has been damage to irrigation lines. He suggested using social media to inform
residents of the damage that can be caused by stakes, and also suggested steering
individuals to parks that do not have irrigation lines. As for the alternative material for
volleyball courts, Mr. Romanik stated that Flagship Recreation provided a rough estimate of
$35,000-$40,000 for one volleyball court. Council Member Willenbring asked about the cost
of maintenance for the artificial turf. Mr. Romanik said he would look into it. Council Member
Morcomb asked if the $40,000 included installation or solely covered the cost of the
materials. Mr. Romanik said he would look into this as well.
Lastly, Ms. Volkers stated that the Acorn Award Tour is scheduled for August 8th at 3:30 PM
prior to the workshop meeting.
COUNCIL TOPICS
In reference to the Council Liaison Update that is provided during advisory body meetings, Ms.
Volkers cautioned the Council to only share relevant information. As an example, Council
Member Her asked about sharing the franchise fee information with the Economic
Development Commission. Mayor Zabel and Ms. Volkers stated that given the last workshop
discussion that would be appropriate to share a current update. Discussion continued about
what should be provided during the Council Liaison Update at the advisory body meetings and
how Council should seek input from these commissions/board. Mayor Zabel explained that
the past process has been that Council asks the advisory body for feedback before topics are
brought back to workshop for discussion and then ultimately a formal Council decision.
Council Member Morcomb would like to review the Council-advisory body relationship
holistically and implement an agreed-upon and updated process beginning in 2024. He would
like the advisory bodies to be able to offer feedback to Council on topics prior to those items
WORKSHOP MINUTES
JULY 11, 2023
PAGE SIX
coming to a workshop meeting. Mayor Zabel reminded the group that no financial matters are
discussed with or decided upon by an advisory body per State law. He added that once the
Council formulates a strategic plan that can be used to drive the advisory bodies’ role. Council
Member Her was supportive of soliciting additional advisory body feedback generally. Ms.
Volkers stated that a proposed revised City Policy MIS-013: Boards and Commissions
Appointment and Reappointment Process will be brought to Council this Fall to help further
this conversation.
Council Member Willenbring brought up a topic from the most recent Tree Board meeting
about Emerald Ash Borer and the City Code. Mayor Zabel informed the group that Chapter 22
covers this in detail especially as it relates to resident complaints of neighboring infested trees
and what the City can do to address it. Council Member Willenbring asked if City Forester
Loren Cota could add this information to the next Tree Board agenda. Ms. Volkers will follow
up with him.
Council Member Morcomb asked if there is a replacement/maintenance program for City
trails and sidewalks. Mayor Zabel said the Bike and Pedestrian Plan somewhat addresses
this, but usually the yearly Street Improvement project also covers trails and sidewalks.
Mayor Zabel asked the Council to sign thank you letters for those involved with Summerfest.
Mayor Zabel asked the Council how to proceed with requests he receives from other mayors
or organizations to sign on to social statements or petitions. After a brief discussion, it was
determined that if the Mayor receives these requests, and suspects there may be interest
form the Council, he will forward to Ms. Volkers to get the opinion from the rest of the Council.
Mayor Zabel reported on the most recent Regional Council of Mayors meeting and asked Ms.
Volkers to forward on the presentation to Council. At this meeting, ISD622 Superintendent
Christine Tucci Osorio offered to come to a future workshop to discuss current initiatives
happening within the school district. Ms. Volkers was asked to find thirty minutes on a future
workshop agenda for this item and extend an invite to Ms. Osorio.
ADJOURNMENT
The workshop was adjourned at 6:48 PM.
Respectfully submitted,
Sara Ludwig, City Clerk
Agenda
AGENDA
City Council Workshop
Workshop
July 11, 2023
HADLEY CONFERENCE ROOM
5:00 PM
5:00 PM Public Safety Aid Funding
5:40 PM 2024-2028 Capital Improvement Plan: City Project U2024-01; Water Tower 3 Reconditioning
6:00 PM Recording of City Council Meeting Minutes
6:15 PM Administrator Update
6:25 PM Council Topics
6:50 PM Recess for Regular Meeting
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Jason Zimmerman, Finance Director
Christina M. Volkers, City Administrator
Date: July 11, 2023
Subject: One-Time Public Safety Aid Spending Plan
BACKGROUND
In January, Governor Tim Walz unveiled his proposed budget for the 2024-2025 fiscal biennium that
begins July 1, 2023. Within the Governor’s proposal was a one-time appropriation of $300 million for
local public safety aid.
During the 2023 legislative session, Senate File 2416 and its companion, House File 3298 were
introduced to establish public safety aid for local governments and tribal governments. During the
Senate Tax Committee meeting, the amended bill was heard which appropriates $300 million one-time
in fiscal year 2024 from the general fund. Of this total amount, $210 million is allocated to cities, and
the remaining $90 million to counties and Tribal governments. The bills were then included in the
omnibus tax bill that passed through both legislative bodies and signed into law by the governor on May
24, 2023.
According to the legislation, the Commissioner of Revenue must certify the aid amount to be paid by
September 1, 2023 and process all payments by December 26, 2023. The allocation, which is based
on population, is estimated to be $1,231,196 for Oakdale.
Eligible uses include
• Community violence prevention and intervention programs
• Community engagement
• Mental health crisis responses
• Victim services
• Training programs
• First responder wellness
• Equipment related to fire, rescue, and emergency services
• Other personnel or equipment costs
Explicitly restricted and ineligible uses
• Employer contributions to the Public Employee’s Police and Fire Fund (PERA)
• The purchase of an armored or tactical vehicle or substantially similar vehicle
• The purchase of tear gas, chemicals mutations, or substantially similar items
• Costs associated with alleged wrongdoing or misconduct
• The construction, reconstruction, remodeling, expansion, or improvement of a police station,
including related faculties
1
While the creation of a local spending plan isn’t outlined in the legislation, doing so will ensure an open,
transparent, and accountable methodology for allocating funds consistent with the City Council’s
strategic vision for providing public safety. A spending plan will also allow for a collaborative process,
ensuring legal compliance with the allocation of funds, and providing a timeline to expend the aid.
Similar to most other state aid distributions, no expenditure reporting is anticipated or timeline
established for when the aid must be expended. This aid also has no impact on the annual Police or
Fire State Aid that Oakdale receives.
Police Staffing Requests and Tax Levy Impact
Given the staffing study recently conducted for the Police Department, staff is now requesting three
newly funded positions in the Police Department 2024 budget: Command position, Patrol Officer, and
School Resource Officer. These positions have been prioritized by Chief Newton, as they will likely be the
final additions until the build out of the new Police Department facility, as the current structure lacks
the physical capacity to support additional staff.
The positions requested for 2024, along with others considered in future years are generally presumed
to be funded though increases in the property tax levy. For reference, the Police Department comprises
31.6% of the 2023 General Fund Budget, which is larger than any other department.
Staff Recommendation
Staff is recommending the aid be utilized by phasing in Revenue Running Aid
the expenditures associated with the three positions Y ear
Recogniz ed Balance
that are requested in the 2024 budget. This phase in 2023 $ - $ 1,231,196
process will recognize a portion of anticipated aid
2024 $ 350,000 $ 881,196
annually, at decreasing amounts, to exhaust the aid and
2025 $ 300,000 $ 581,196
directly offset the property tax levy impact of these new
positions. While staff isn’t indicating the amounts listed 2026 $ 250,000 $ 331,196
in the provided chart are appropriate, it illustrates the 2027 $ 200,000 $ 131,196
concept that city staff is recommending. 2028 $ 131,196 $ -
Council Direction Requested
Staff is requesting Council direction regarding the proposed utilization of the one-time public safety aid
that was authorized during the 2023 legislative session.
Attachment
Power Point Presentation – Public Safety Aid
2
One-Time Public Safety Aid
Spending Plan
July 11, 2023
Legislative Process
• In January, Governor Tim Walz unveiled his proposed budget for
the 2024-2025 fiscal biennium, which included a one-time
appropriation of $300 million for local public safety aid.
• During the 2023 legislative session, bills were introduced in both
the Senate and House to establish one-time public safety aid for
local governments and tribal governments.
• $210 million to Cities & Townships
• $90 million to Counties & Tribal governments
• Allocation based on population
• Provision was included in the omnibus tax bill and signed into law
by the Governor on May 24, 2023.
Funding Distribution
• The Commissioner of Revenue must certify the aid amount to be
paid by September 1, 2023
• Payments must be made by December 26, 2023
• Oakdale’s allocation is projected to be $1,231,196
• No expenditure reporting is anticipated, similar to most other
state aid distributions
• No timeline was included in the legislation for when the aid must
be spent
• Has no impact on the annual Police (≈315,000) or Fire (≈160,000)
State Aid Oakdale receives
Eligible Uses of Proceeds
• Community violence prevention and intervention programs
• Community engagement
• Mental health crisis responses
• Victim services
• Training programs
• First responder wellness
• Equipment related to fire, rescue, and emergency services
• Other personnel or equipment costs
Restrictions & Ineligible Uses
• Employer contributions to the Public Employee’s Police and Fire
Fund (PERA)
• The purchase of an armored or tactical vehicle or substantially
similar vehicle
• The purchase of tear gas, chemicals mutations, or substantially
similar items
• The construction, reconstruction, remodeling, expansion, or
improvement of a police station, including related faculties
• Costs associated with alleged wrongdoing or misconduct
Spending Plan Considerations
• Creating a spending plan will keep with the City’s mission to deliver
exceptional public services with the highest degree of
professionalism and accountability
• Decisions made by the Council will promote the core values of
transparency and openness
• Allows for a collaborative process involving elected officials, staff,
and community members
• Ensures legal compliance before funds are utilized
• Formal process and adherence to approved budgets
• Not mandated by legislation
Police Staffing Requests
• With the staffing study recently completed for the Police
Department, three newly funded positions are being requested as
part of the 2024 budget:
• Command position
• Patrol Officer
• School Resource Officer
• Given the current physical capacity constraints within the existing
Police Department, no additional positions beyond what is requested
for 2024 are likely feasible until the new facility is constructed.
• The positions noted above, and others considered in the future are
presumed to be funded through increases in the property tax levy.
Spending Plan Recommendation
• Staff recommends utilizing this
one-time aid to phase in the full Revenue Running Aid
cost of the requested positions for Y ear
Recogniz ed Balance
2024 2023 $ - $ 1,231,196
• Legislative compliance: “Other 2024 $ 350,000 $ 881,196
personnel or equipment costs” 2025 $ 300,000 $ 581,196
2026 $ 250,000 $ 331,196
• The chart to the right illustrates the
2027 $ 200,000 $ 131,196
recommendation
2028 $ 131,196 $ -
• Directly reduces the tax levy
needed to fund these positions for
the next five years
Council Feedback
• Are there any elements of the legislation that council would like
further information or clarification on?
• Does the Council support the creation of a formal spending plan?
• Does the Council have any comments on the staff
recommendation to utilize the funding by phasing in Police staff?
• Are there any other considerations the Council would like to
discuss?
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Jesse Farrell, City Engineer
Date: July 11, 2023
Subject: 2024-2028 Capital Improvement Plan: City Project U2024-01; Water Tower 3
Reconditioning
BACKGROUND
Over the years, the City Council has conducted several workshops regarding the City’s Capital Improvement
Plan (CIP) and is aware of the programmed needs of the community. It is preferable to initiate the projects
earlier to allow for additional notice to affected property owners and the collecting of bids during early season
bidding periods. Water Tower 3, located at 2347 Hallmark Avenue North, was last painted in 2003 and the
existing exterior and interior coatings have reached the end of their useful life.
The 2024 CIP projects have not received Council approval yet, but staff would like authorization for work to
begin under the premise the project will be authorized as part of the 2024-2028 CIP, consistent with the
preliminary CIP that was discussed at the June 27, 2023 Council Workshop.
The Water Tower 3 project was previously included in the 2023-2027 CIP, estimated at $2,500,000 and
increased to $2,600,000 in the preliminary 2024-2028 CIP based on current market conditions.
COUNCIL DIRECTION REQUESTED
It is requested that the City Council discuss the Water Tower 3 Reconditioning project. If Council is agreeable
to proceed with initiating City Project U2024-01, staff would like to bring action to the July 25, 2023
Council Meeting for formal approval.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina Volkers, City Administrator
Sara Ludwig, City Clerk
Date: July 11, 2023
Subject: Recording of City Council Meeting Minutes
BACKGROUND
At the May 9, 2023 Workshop meeting, Council discussed how the minutes have been and currently are
being recorded. Staff was directed to do research on the general recording of minutes and bring back
their findings to a future workshop meeting to continue the discussion. Staff’s findings are listed below
with accompanying attachments that provide further information on the subject matter.
City Code
Chapter 2, Article III, Sec. 2-26 ‘Rules of Order’, states that “in all matters of parliamentary procedures,
the City Council shall be governed by the latest printed edition of "Robert's Rule of Order."”
Robert’s Rules of Order
Robert’s Rules of Order, 12th Edition, Section 48 outlines how to record the minutes. Section 48:8
provides an example of the Form of the Minutes.
City Attorney Guidance
City Attorney Jim Thomson directed staff to review the League of Minnesota Cities Information Memo:
Meetings of City Councils and the State of Minnesota Office of the State Auditor Statement of Position on
Meeting Minutes.
League of Minnesota Cities Guidance
The League of Minnesota Cities provides in-depth information on the publication, the content, and the
approval of minutes, as well as best practices when recording minutes.
State of Minnesota Office of the State Auditor Guidance
The Office of the State Auditor provided a statement of position on meeting minutes that helps cities
determine the minimum requirements of the minutes per Minn. Stat. § 331A.01, subd. 6.
Approved Minutes from Cities with Comparable Population Size
• Cottage Grove City Council Regular Meeting Minutes from January 4, 2023
• Roseville City Council Work Session Minutes from April 17, 2023
• Roseville City Council Regular Meeting Minutes from April 10, 2023
• Richfield City Council Work Session Minutes from February 28, 2023
• Richfield City Council Regular Meeting Minutes from April 11, 2023
• Inver Grove Heights City Council Work Session Minutes from June 5, 2023
• Inver Grove Heights City Council Regular Meeting Minutes from June 12, 2023
Additional Information
Per a suggestion made during the May 9, 2023 Workshop meeting, to assist staff in capturing the desired
record, a council member may explicitly request a statement be included in the minutes.
1
COUNCIL DIRECTION REQUESTED
Staff is requesting Council direction, given the totality of the information provided and attached, on
recording minutes for future City Council meetings and if the current minutes are acceptable or whether
specific changes are requested.
Attachments
Excerpt of City Code – Chapter 2, Article III, Sec. 2-26 ‘Rules of Order’
Excerpt from Robert’s Rules of Order, 12th Edition (published September 1, 2020) – Section 48
Excerpt from the League of Minnesota Cities Handbook for Minnesota Cities – Chapter 7: Meetings,
Motions, Resolutions, and Ordinances, Pages 32-36
Excerpt from the League of Minnesota Cities Information Memo: Meetings of City Councils, Pages 28-32
State of Minnesota Office of the State Auditor Statement of Position on Meeting Minutes
2
duties. Recognizing that it is not always possible for each member of the City Council to be
present at all meetings, occasional excusable absence for valid reasons is acceptable. The City
Council may compel the attendance of members and punish nonattendance by a resolution
adopted by a majority.
Sec. 2-25. Quorum. At all City Council meetings, a majority of all council members elected shall
constitute a quorum for the transaction of business, but a smaller number may adjourn from time
to time.
Sec. 2-26. Rules of Order.
(a) Presiding Officer. The Mayor, or in the Mayor's absence, the acting mayor, shall preside at
a council meeting, preserve order and decorum, and decide questions of order. In the
absence of both, the Clerk shall call the meeting to order and shall preside until the council
members present at the meeting choose one of their members to act temporarily as
presiding officer. The Mayor's duties under this subsection shall be in addition to the
duties, rights, and privileges as a council member.
(b) General Rules. In all matters of parliamentary procedures, the City Council shall be
governed by the latest printed edition of "Robert's Rule of Order."
(c) Special Rules. The following special rules shall be applied:
(1) A motion before the City Council shall be reduced to writing by the Clerk at the
request of any council member.
(2) Such other special rules may be adopted and included in this subsection as the City
Council, from time to time, deems necessary.
(d) Suspension of Rules. The operation and effect of any rule established or followed
pursuant to this section may be suspended upon a majority vote of the City Council.
Sec. 2-27. Order of Business. At the hour appointed for a City Council meeting, the members
shall be called to order by the Mayor, and in the Mayor's absence, by the Acting Mayor. The Clerk
shall call the roll and note the absentees. If a quorum is present, the City Council shall then
proceed with its business, including, but not limited to, the following items and not necessarily in
this order:
(1) Call to Order/Call of Roll
(2) Pledge of Allegiance
(3) Approval of Minutes
(4) Open Forum
(5) Consensus Motions
(6) Economic Development Commission
(7) Environmental Management Commission
(8) Parks and Recreation Commission
(9) Planning Commission
(10) Old Business
(11) Hearings
(12) Public Works Director/City Engineer
(13) Development/Planning/Redevelopment
(14) Other Staff
(15) City Attorney
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