City Council Workshop
Regular MeetingOakdale, MN · January 14, 2025
Minutes
WORKSHOP MINUTES
OAKDALE CITY COUNCIL
JANUARY 14, 2025
The City Council held a workshop on Tuesday, January 14, 2025 at Oakdale City Hall, 1584
Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5:00 PM.
Present: Mayor Kevin Zabel
Council Members: Kari Moore
Andy Morcomb
Gary Severson
Susan Willenbring
City Staff Members: Christina Volkers, City Administrator
Sara Ludwig, City Clerk
Jim Thomson, City Attorney
Brian Bachmeier, Consulting City Engineer
Hannah Dunn, Community Development Specialist
Jake Foster, Assistant City Administrator
Andy Gitzlaff, Community Development Director
Melanie Lee, Human Resources Director
Nick Newton, Police Chief
Lori Pulkrabek, Communications Manager
Kyle Stasica, Finance Director
Cory Tietz, Public Works Director
Julie Williams, Recreation Superintendent
Kevin Wold, Fire Chief
Others Present: Keegan Anderson, Environmental Management Commission
Candidate
Brett Berfeldt, Parks and Recreation Commission /
Environmental Management Commission Candidate
Shawn Michael Prosser, Parks and Recreation Commission
Candidate
ENVIRONMENTAL MANAGEMENT COMMISSION INTERVIEW CANDIDATE: KEEGAN ANDERSON
Mayor Zabel thanked and welcomed Environmental Management Commission (EMC)
Candidate Keegan Anderson and explained the interview process.
Mr. Anderson provided a brief introduction about his residency and personal interests.
Mayor Zabel spoke about the role of the EMC and how they provide insight to the Council.
In response to Council Member Morcomb’s question about possible ideas to help
homeowners use energy more efficiently, Mr. Anderson mentioned upgrading their electrical
panel or changing out their outlets.
WORKSHOP MINUTES
JANUARY 14, 2025
PAGE TWO
In response to Council Member Moore’s question about innovative programs that the EMC
might be able to support, Mr. Anderson stated that electric vehicles and solar could be a focus
for the EMC in the near future.
In response to Council Member Severson’s question about areas of interest, Mr. Anderson
said he has personal experience with the water contamination in the City, but is an
environmentalist at heart.
Mr. Anderson suggested adding more information in the Oakdale Update on programs the
EMC is working on or engaged in. Mayor Zabel pointed out many ways that the EMC
collaborates with various stakeholders to help drive sustainability and environmental
initiatives.
Mayor Zabel told Mr. Anderson that Council will discuss the interview and staff will be in
contact about their decision.
PARKS AND RECREATION COMMISSION INTERVIEW CANDIDATE: SHAWN MICHAEL PROSSER
Mayor Zabel thanked and welcomed Parks and Recreation Commission (PRC) Candidate
Shawn Michael Prosser and explained the interview process.
Mr. Prosser provided a brief introduction about his residency and interest in the PRC.
In response to Council Member Morcomb’s question about a program or event from Mr.
Prosser’s previous hometown of Austin, TX that might be an option for Oakdale, Mr. Prosser
mentioned the continuation of live music offerings.
In response to Council Member Willenbring’s question about Mr. Prosser’s reason for moving
from TX to MN, Mr. Prosser stated that he wanted to get out of the heat.
In response to Council Member Severson’s question about areas of interest related to the
parks, Mr. Prosser said he is interested in the discussions about how the parks can be
improved.
In response to Council Member Moore’s question about something Mr. Prosser would like to
continue to grow or support, Mr. Prosser talked about an organized snowshoeing event.
Mr. Prosser asked about other opportunities if he was not appointed to the PRC. Mayor Zabel
stated that his application will remain on file for a year and could be carried over, but he would
need to complete a staff interview with the respective staff liaison of any other advisory body.
Mayor Zabel told Mr. Prosser that Council will discuss the interview and staff will be in contact
about their decision.
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JANUARY 14, 2025
PAGE THREE
ENVIRONMENTAL MANAGEMENT COMMISSION OR PARKS AND RECREATION COMMISSION
INTERVIEW CANDIDATE: BRETT BERFELDT
Mayor Zabel thanked and welcomed Parks and Recreation Commission / Environmental
Management Commission Candidate Brett Berfeldt and explained the interview process.
Mr. Berfeldt provided a brief introduction about his residency and interest in the EMC or PRC.
In response to Mayor Zabel’s question about Mr. Berfeldt’s preference to either the EMC or
PRC, Mr. Berfeldt stated that the PRC might be more exciting.
Mayor Zabel asked about areas the EMC should be focusing on in the short term. Mr. Berfeldt
mentioned keeping green spaces within the parks. Additionally, encouraging private
businesses to become part of the Food Scraps Program.
In response to Council Member Morcomb’s question about hunting for the Oakdale medallion,
Mr. Berfeldt said that he and his siblings did find it two years ago at Oakdale Luster Park. They
are very active in Oakdale activities especially the medallion hunt annually.
In response to Council Member Severson’s question about areas of interest related to the
environment or parks, Mr. Berfeldt noted keeping open space within the parks for trees and
other activities.
In response to Council Member Moore’s question about any Recreation Department
programming that Mr. Berfeldt has participated in or would like to see, Mr. Berfeldt talked
about visiting Willowbrooke Commons Park frequently since its grand opening.
Mr. Berfeldt asked about what the Council looks for in its commissioners. Mayor Zabel
explained that the time commitment is minimal, but the Council relies heavily on open and
robust conversations that help guide their decision-making.
Mayor Zabel told Mr. Berfeldt that Council will discuss the interview and staff will be in contact
about their decision.
DISCUSSION RE: COMMISSION CANDIDATES
Mayor Zabel suggested discussing the commission candidates during Council Topics.
In response to Council Member Moore’s question about the previous Parks and Recreation
Commission candidate that was interviewed in September 2023 and told she would be the
next appointee when a vacancy occurred, City Administrator Chris Volkers stated staff reached
out but was unable to connect.
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JANUARY 14, 2025
PAGE FOUR
WATER TOWER 3 DESIGN
Ms. Volkers noted that of the new proposed logo designs, there were four clear frontrunners
– A, G, H, and I.
Communications Manager Lori Pulkrabek explained that the design options vary in cost based
on factors such as the number of colors used, the complexity of the design, and whether colors
touch each other. Design "I" has a base charge of $16,000, while designs "A" and "G" are
estimated to add up to an additional $36,000 on top of the base charge. Design "H" falls
somewhere in between the base bid of $16,000 and the maximum of $52,000.
For reference, it was clarified that the bids for the overall project came in under budget by
roughly $100,000.
In response to Council Member Severson’s question about how many water towers are in the
City, Consulting City Engineer Brian Bachmeier noted that there are four, and that they are
resurfaced one at a time according to a predetermined schedule.
Mayor Zabel said that “A” is his preference, but he is comfortable with “G”.
Ms. Pulkrabek confirmed that the design would be on two sides with the wrap-around base
design.
Of the four top designs, Council Member Willenbring preferred “G”. Council Members
Morcomb and Severson agreed. Council Member Moore was comfortable deferring to the rest
of the Council.
Pertaining to design “G”, Mayor Zabel suggested that “OAKDALE” be moved up higher to add
more white space underneath it.
Mayor Zabel asked the group about the possibility of illuminating the water tower. One option
discussed were lights mounted on the water tower to shine directly onto it, minimizing light
spill into the surrounding area and potential impact on wildlife. The Council agreed to have
staff get an estimate before making a decision.
DISCUSSION ON REBRANDING PROCESS
Mayor Zabel acknowledged that the idea of creating a new logo, potentially in response to
community feedback about identity, is a significant effort and cost; but added that this could
be an opportunity to engage the public in providing feedback about what represents their
identity, especially since the City recently celebrated its 50th anniversary. If Council agreed to
move forward in some capacity, Mayor Zabel reiterated that a public feedback process would
be necessary to provide direction.
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JANUARY 14, 2025
PAGE FIVE
Ms. Pulkrabek shared information from two vendors about the timeline and costs associated
with a rebranding process, noting that it could take between six to 18 months, depending on
the level of involvement, with costs ranging from $40,000 to $120,000.
Council Member Moore was interested in finding a middle ground that involves gathering input
from stakeholders about the City’s identity without committing to a full rebranding process.
Mayor Zabel noted that residents are more likely to participate when there is a clear, tangible
outcome they can get behind, and he questioned whether “identity” is a concrete enough
deliverable to inspire strong engagement.
Council Member Willenbring suggested adding a section about identity to the next community
survey which will go out again in 2-3 years.
Council Member Willenbring brought up the potential costs of rebranding, questioning
whether the City would recoup the significant investment involved in changing the City's
identity and logo. Mayor Zabel noted that this money will be spent at some point because
signs and vehicles will need to be replaced eventually as part of their natural life cycle. The
cost would be spread out over time, not happen all at once.
In response to Council Member Willenbring’s question about the ultimate goal of rebranding,
Mayor Zabel stated the current brand is outdated and not fully reflective of the City’s identity.
Council Member Willenbring was not supportive of moving forward with a rebrand at this time.
Council Member Severson stated that while seeking input on how people identify with the City
has value, the cost-benefit ratio for rebranding is not justified at the moment. He suggested
exploring other, less costly ways to achieve similar goals without undertaking such a
significant effort. Ms. Volkers pointed out that “Identity” is a strategic initiative that could/may
be addressed in other ways.
In response to Mayor Zabel’s question about an “à la carte” option for rebranding services,
specifically for necessary updates like new patches for Police and Fire Departments, Ms.
Volkers reported that these Departments worked with a consultant to complete this task.
It was determined that the rebranding discussion will be put on hold for now, and could be
addressed by a future Council if desired.
Ms. Pulkrabek confirmed that the tree in the current logo will be revamped to the more filled-
in appearance as decided at the October 29, 2024 Workshop.
COUNCIL ETHICS POLICY
Ms. Volkers handed each Council Member a copy of City Policy CC-001: City Council Code of
Conduct, noting that each have signed the policy agreeing to follow the guidelines which are
WORKSHOP MINUTES
JANUARY 14, 2025
PAGE SIX
meant to encourage professional behavior. Council Member Morcomb emphasized the
importance of disagreeing on ideas without attacking individuals. Mayor Zabel encouraged
the group to review the policy and suggest changes during Council Topics, if desired.
COUNCIL LIAISON ASSIGNMENTS
Mayor Zabel explained that the role of Acting Mayor is offered to the most senior Council
Member, though they are free to decline. Council Member Willenbring deferred the role to
Council Member Morcomb.
Mayor Zabel selected the Environmental Management Commission Liaison position.
Council Member Willenbring selected the Planning Commission Liaison position.
Council Member Morcomb selected the Parks and Recreation Commission Liaison position.
Council Member Moore selected the Tree Board Liaison position.
Council Member Severson selected the Economic Development Commission Liaison position.
Mayor Zabel pointed out that refreshing the Council on new types of redevelopment would be
beneficial, as it involves different zoning perspectives compared to traditional development.
Ms. Volkers offered to bring this discussion back to Workshop prior to budget season. Council
Member Willenbring suggested watching the Planning Commission meetings which has
helped her learn a great deal.
In response to Council Member Moore’s question about the duties of the Tree Board, Mayor
Zabel noted that they are a hands-on commission that focuses on tangible projects rather
than policy, with three main annual events.
The discussion continued with the following assignments: the Cable Commission assignments
will carryover from 2024; the Gold Line Corridor Management Commission assignments will
carryover from 2024 with updated names; the Metro-Inet Board will carryover from 2024; the
Acorn Award Committee and Oakdale Area Chamber of Commerce will consist of the entire
Council; Ms. Volkers will continue as the 3M Drinking Water Settlement Committee
representative, with Assistant City Administrator Jake Foster as backup; and the Two Rivers
Community Land Trust assignment will carryover from 2024. The Council agreed to finalize
these assignments at the regular meeting following the Workshop.
OPEN MEETING LAW TRAINING
City Attorney Jim Thomson provided an overview of the “Open Meeting Law.” He defined
“meeting” and “serial meeting” as it applies to the Open Meeting Law (OML).
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PAGE SEVEN
Attorney Thomson talked about the importance of treating emails, tweets, and text messages
like phone calls; and not using “reply all” in email conversations but, rather, responding only
to the city administrator who would then forward the comments to all members. Mayor Zabel
reiterated the importance of working through the city administrator.
Regarding social media, Attorney Thomson explained that in 2014, the OML was amended to
state that “use of social media by members of a public body does not violate the OML as long
as the social media use is limited to exchanges with all members of the general public.”
In response to Council Member Willenbring’s question about utilizing Facebook Messenger,
Attorney Thomson noted that it should be treated like a text message, in relation to the OML
and the Data Practices Act.
Council Member Willenbring asked what constitutes ‘City business’ and how it relates to
communication under the OML. Attorney Thomson pointed out that the key point is that
discussions on City business, even if they are informal or via text or via Facebook Messenger
or any other medium, are not automatically violations of the OML unless there is a back-and-
forth exchange that could lead to collective decision-making.
In response to Council Member Willenbring’s question about retaining text messages, Attorney
Thomson said that relates to records retention, but an entity cannot produce data it does not
have.
In response to Mayor Zabel’s question about penalties for violating the OML, Attorney
Thomson stated that it is a $300 fine paid by the individual for an intentional violation.
POLICE DEPARTMENT POLICY REVIEW – TRANSITION TO LEXIPOL
Mayor Zabel began by asking the group how to streamline the policy review process to reduce
the burden on Council and staff. The Council agreed to forego reviewing the policies that
strictly follow the State and Federal language with no substantive changes.
Ms. Volkers offered to send a group of policies to the Council prior to the Workshop to gauge
which ones the Council would like to discuss at the meeting. This would not include the roughly
40% that strictly follow the State and Federal language with no substantive changes.
Council Member Moore brought up reasons why the Council may want to continue to review
these policies citing common concerns related to adopting standardized police policies, such
as the lack of local input, customization, and potential legal issues. Ultimately, she was
supportive of finding a balance between being efficient in policy review and ensuring that
important issues are properly addressed.
It was determined that a list of policies will be sent and individual Council Members can flag
policies they want additional information on. Ms. Volkers will compile the comments to provide
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JANUARY 14, 2025
PAGE EIGHT
further information during one-on-one Council Member meetings or communicate responses
as appropriate. Alternatively, if multiple Council Members express interest in a specific policy,
it could be brought up at Workshop.
In reference to Policy #320 – Standards of Conduct, Section 5 – Causes for Discipline,
Subdivision 320.5.3 – Discrimination, Oppression, or Favoritism, Council Member Moore
asked when discriminating against, oppressing, or providing favoritism would be required by
law or policy. Police Chief Nick Newton noted how certain policies might require different
tactics in specific situations, but will follow up as needed.
In response to Council Member Severson’s question about police personnel accessing driver's
license information without a legitimate need, Chief Newton said misuse of this ability could
result in losing their peace officer license.
In response to Council Member Moore’s question about who is responsible for covering the
cost of damages when multiple agencies are assisting, Chief Newton stated that it depends
on the situation.
In response to Mayor Zabel’s question about mutual aid agreements, Chief Newton confirmed
they are Council-adopted and allow for assistance between agencies. If there is no mutual aid
agreement in place then the Police Department will operate under State statute, meaning one
city can request assistance from another, but cannot provide help unless specifically asked.
The request for assistance must be specific, such as a particular duty or location. Chief
Newton added that when officers from Oakdale assist in another city, they follow Oakdale's
policies and chain of command, and vice versa.
WORKSHOP RECESSED FOR THE REGULAR CITY COUNCIL MEETING AT 6:55 PM
WORKSHOP RECONVENED AT 7:55 PM after the Regular City Council Meeting
OAKDALE ATHLETIC ASSOCIATION (OAA) AGREEMENT
Ms. Volkers began by asking the Council for clear parameters to allow her to effectively
negotiate an updated agreement with OAA on the City’s behalf. Mayor Zabel encouraged the
Council to focus on defining the end goal and not get bogged down with individual provisions
or past decisions.
Regarding the building on the southwest corner of Walton Park used by OAA for equipment
storage, the Council decided to retain ownership while executing a clear landlord-tenant
agreement with OAA for them to lease the building. The agreement would clarify liability,
maintenance, and insurance responsibilities. Mayor Zabel added that it could be beneficial to
have similar agreements for other City buildings that are being permanently leased.
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JANUARY 14, 2025
PAGE NINE
Council Member Morcomb emphasized the goal of building a long-term partnership with OAA,
suggesting a lower rent initially with a plan to increase it in the following years to align with
fair market value.
Council Member Severson pointed out that OAA brings value to the community, therefore the
City could possibly charge less than fair market value.
Council Member Moore expressed the importance of fairness when it comes to field and
building rentals.
Ms. Volkers was asked to determine a fair rental fee based on the direction from Council, and
have an agreement drafted for Council review by April 1, 2025.
In response to Mayor Zabel’s question about the current condition of the building, Public
Works Director Cory Tietz stated that staff is not aware of any significant damage as it is mostly
general wear and tear. It was determined that the City would absorb general maintenance
costs like painting and roof replacement as a landlord.
Next, the Council went over the most effective and fair model for charging OAA for the use of
City fields. Without historical data on field usage or associated maintenance costs, and to
remain fair, Council Member Moore suggested utilizing the City’s Fee Schedule. Council
Members Willenbring and Severson were open to offering a slight discount based on the value
OAA brings to the community and the volume of usage. Ms. Volkers noted that the field rental
costs within the 2025 Fee Schedule may need to be updated to reflect the actual
maintenance costs associated with the service. Staff will compile the actual maintenance
costs for Council consideration on this matter.
In response to Mayor Zabel’s question about field availability and scheduling, Recreation
Superintendent Julie Williams indicated that OAA provides staff their schedule for the season
which helps determine when and where maintenance is needed.
Council Member Morcomb expressed a desire for a simpler, more efficient model, potentially
based on lump-sum payments rather than tracking field usage by player or hour, to avoid
excessive staff time or oversight. The amount could be based on a reasonable estimate of
field use and be adjusted annually as data is gathered, simplifying the process for both the
City and OAA. Mr. Tietz shared his previous experience using a platform that facilitated annual
or multi-year contracts for field use with large user groups. These contracts covered overall
field usage, scheduling priorities, and responsibilities of both parties. The Council was
supportive of this type of agreement.
Mayor Zabel shared past historical context in which there was a gap of many years where no
contributions were made by OAA, aside from interest-free payments for a single past project.
In response to Council Member Moore’s question about how the public would rent a field, Ms.
WORKSHOP MINUTES
JANUARY 14, 2025
PAGE TEN
Williams was unsure why the information was unavailable on the Recreation webpage, but
noted it could be due to lack of field availability due to OAA’s volume of field usage. Ms. Volkers
indicated that in Oakdale, there is a separation between the Recreation and Parks Divisions
with field rental falling under the Parks Department.
The Council discussed the 2025 field rental fee for OAA, and gave Ms. Volkers a starting point
of $50,000, with room for negotiation. The gave further direction that fpayment is due July 1,
2025. She will also indicate that this is an onramp to a fair data-based fee in the following
years. Finance Director Kyle Stasica confirmed that the field rental revenue will be allocated
to the Parks CIP, and the building rental/lease fees will be allocated to the General Fund.
Regarding the executed agreement with OAA, Council agreed that it should be signed by both
parties by September 1, 2025 so that any associated costs and fees can be incorporated into
the Parks Capital Improvement Plan budget discussion for 2026. Council will review the
contract prior to signing and formal approval, which may happen after the September 1, 2025
deadline.
Mayor Zabel brought up scheduling prioritization, noting how the City has historically
prioritized Oakdale Adult Softball Association on certain fields most nights of the week due to
the significant revenue generated from their concessions. He suggested looking at similar
policies in other cities with a clear, structured approach for different groups/organizations,
with the higher volume user receiving first priority. For 2025, scheduling prioritization will
remain unchanged.
Ms. Williams explained that currently the City acts as an intermediary between Independent
School District (ISD) 622 and OAA in regards to handling field permits and field maintenance.
Mr. Tietz indicated it is due to City staff maintaining the fields on OAA’s behalf. Council
Member Morcomb reported that both ISD 622 and the City would prefer to have OAA work
directly with ISD 622. The Council agreed that the City should not be responsible for this field
maintenance or being an intermediary between ISD 622 and OAA.
Mayor Zabel noted that the City currently maintains a ballfield at Transfiguration Church,
providing field maintenance, bleachers, and the water for sprinklers, at no charge. Ms. Volkers
pointed out that the City uses the parking lot for the Summerfest parade lineup. Mayor Zabel
suggested that Ms. Volkers discuss Council’s intent to stop maintaining private property, but
ask if there is any interest in a land donation for a future development of a City park.
The Council agreed to address the issues related to outdated agreements that overextend
staff maintenance responsibilities and in turn offer no public benefit to the City.
Mayor Zabel brought up the possibility of moving field rentals under the Recreation
Department especially given the new updated scheduling system that was implemented last
year for programming and facility rental. Ms. Volkers offered to look into this after consulting
with staff.
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JANUARY 14, 2025
PAGE ELEVEN
ADMINISTRATOR UPDATE
Ms. Volkers had no update.
COUNCIL TOPICS
Council Member Moore shared feedback from a resident questioning why the Northdale Park
ice rink is not open this season. Fire Chief Kevin Wold explained that this ice rink has
historically seen the least amount of use compared to others; the warming house is in very
poor condition; and the rink's surface is asphalt, which causes it to heat up quickly when the
sun reflects off it, leading to uneven melting. Ms. Volkers added that the long-term plan for
this ice rink is to remove it and repurpose the space for other activities.
Regarding the School Resource Officer (SRO) weekly updates provided by Chief Newton,
Council Member Morcomb asked the group if these updates are still necessary. Council
Members Moore and Severson, along with Mayor Zabel would like to continue to receive these
updates. It was determined that Chief Newton would continue to forward the weekly SRO
updates to the Council.
Mayor Zabel reported that Washington County Commissioner Stan Karwoski will be hosting
the State legislators at the Discovery Center to review Washington County’s legislative agenda.
Ms. Volkers requested that the Council reconsider hiring a lobbyist to advocate for specific
needs like securing the Tax Increment Financing (TIF) extension and watch any other proposed
legislation that is on Oakdale’s Legislative Priority list or anything affecting Oakdale. The
Council was amenable to her request. Ms. Volkers indicated that carryover from the Strategic
Planning budget could be used for this expense. For the new Council Members benefit, Mayor
Zabel explained that the carryover process involves reviewing any unspent budgeted items
and determining if they are still needed before reallocating the funds. The Council will review
the final carryover list at an upcoming Workshop.
DISCUSSION RE: COMMISSION CANDIDATES, CONTINUED
The Council agreed to appoint Keegan Anderson to the Environmental Management
Commission and Shawn Michael Prosser to the Parks and Recreation Commission, but
encouraged Brett Berfeldt to remain interested in getting involved as his application will
remain on file for one year. He will be notified upon the next advisory body vacancy for either
Commission. Mayor Zabel added that he may be interested in volunteering with the Oakdale
Summerfest Community Organization (OSCO).
ADJOURNMENT
The workshop was adjourned at 9:03 PM.
Respectfully submitted,
Sara Ludwig, City Clerk
Agenda
AGENDA
City Council
Workshop Meeting
January 14, 2025
Hadley Conference Room
5:00 PM
5:00 PM Commission Interviews:
• Environmental Management Commission Interview Candidate: Keegan Anderson
• Parks and Recreation Commission Interview Candidate: Shawn Prosser
• Environmental Management Commission or Parks and Recreation Commission
Interview Candidate: Brett Berfeldt
5:25 PM Discussion re: Commission Candidates
5:30 PM Water Tower 3 Design (continued from 12/10/2024)
5:45 PM Discussion on Rebranding Process (continued from 12/10/2024)
6:00 PM Council Ethics Policy
6:05 PM Open Meeting Law Training
6:25 PM Police Department Policy Review – Transition to Lexipol
6:40 PM Council Liaison Assignments
6:45 PM Recess for Regular Meeting
Continue after Regular City Council Meeting, Council Chambers
Oakdale Athletic Association Agreement
Administrator Update
Council Topics
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Hannah Dunn, Community Development Specialist
Julie Williams, Recreation Superintendent
Date: January 14, 2025
Subject: Environmental Management Commission and Parks and Recreation Commission
Interview Candidates: Keegan Anderson, Brett Berfeldt, and Shawn Prosser
BACKGROUND
At the January 14, 2025 Workshop, the City Council will interview three individuals for consideration to
serve on either the Environmental Management Commission or Parks and Recreation Commission. At
this time, both the Environmental Management Commission and Parks and Recreation Commission have
one vacancy.
Community Development and Recreation staff have also interviewed the applicants ahead of the Council
work session and recommend an interview by the Council.
Candidate Name Advisory Body Consideration
Keegan Anderson Environmental Management Commission
Brett Berfeldt Environmental Management Commission &
Parks and Recreation Commission
Shawn Prosser Parks and Recreation Commission
Of note, there was a previous Parks and Recreation Commission candidate that was interviewed and told
she would be the next appointee when a vacancy occurred. Recreation Superintendent Williams reached
out to that candidate, Gina Stokes, but has yet to connect with her.
Application and staff interview materials will be provided to the City Council under separate cover.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Lori Pulkrabek, Communications Manager
Date: January 14, 2025
Subject: Water Tower 3 Design
BACKGROUND
At the October 29, 2024 City Council workshop under Administrator Update, the City Council
discussed the water tower concepts drafted by staff and expressed an interest in hiring a graphic
designer to create designs based on their preferred concepts “d” and “e.” A graphic designer was
procured to work on creating designs for consideration.
COUNCIL DIRECTION REQUESTED
The City Council should provide direction on whether one of the designs meets their approval or if
revisions or additional designs are needed.
Attachments
Water Tower Concepts Reviewed at the October 29, 2024 Workshop
New Designs Proposed
Water Tower Concepts
A through H
Concept A: Simple Concept B: Geometric No Tree
Font: Verdana Bold Font: Tahoma Bold
Concept C: Geometric Concept D: Abstract Trees & Water
Font: Arial Black Font: Trebuchet MS Bold
Concept E: Greens (Trees) Concept F: Greens (Trees) & Blue (Sky)
Font: Arial Black Font: Arial Black
Concept G: Sky Over Treetop Silhouette Concept H: Sky Over Treetop Silhouette MN
Font: Arial Black Font: Arial Black
New Water Tower Designs
A B
C D
E F
G H
I Preferred Designs from Workshop
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Lori Pulkrabek, Communications Manager
Date: January 14, 2025
Subject: Discussion on Rebranding Process
BACKGROUND
At the October 29, 2024 City Council Workshop under Administrator Update, the City Council
expressed an interest in learning more about the rebranding process. Staff was directed to obtain
additional information about the cost and timeline associated with a rebranding process.
Staff reached out to two agencies that have worked with governments on rebranding to gather
information on pricing and timeline.
Peters Design Company
• They did the rebranding for the City of Eagan in 2015 for $120,000 over 18 months.
• The process for the City of Oakdale is estimated to be $50,000 to $60,000 over a time
period of six months.
o New City logo, three sub-brand logos for Fire, Police, and Recreation, focus group,
and a brand manual with color palette, fonts, and rules. Optional: focus group for
$10,000 ($60,000 total).
Olive & Company
• They did the rebranding for Chisago County in 2023 for $40,000 over six months.
• The process for the City of Oakdale is estimated to be $38,000 to $50,000 over four to six
months.
o Research: brand and community analysis, stakeholder interviews, key findings
report, brand messaging, positioning development, and a brand guide with logos,
color palette, and fonts. Optional: four online focus groups for $12,000 ($50,000
total).
If the City Council decides to proceed with a rebranding process, additional quotes with like
comparisons and information could be gathered for consideration.
COUNCIL DIRECTION REQUESTED
The City Council should provide direction on whether to proceed with a rebranding process.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: January 14, 2025
Subject: City Attorney Presentation: Open Meeting Law, Serial Meetings, More
BACKGROUND
At Tuesday’s workshop, City Attorney Thomson will provide the annual overview of the Open Meeting Law,
discuss serial meetings, and provide additional information pertinent to elected officials.
Attachment
Presentation Slides
Open Meeting Law
• 1983 Court Decision (Moberg v.
Robbinsdale School District) Serial communication
between members can also
defined “meeting” as a gathering
violate the Open Meeting
of a quorum or more of the City Law!
Council at which they discuss,
decide, or receive information as
Is this
a group on matters relating to meetin
g open?
city business
• “Electronic gatherings” did not
exist in 1983
1
Quote From 1983 Court Decision
“Of course, serial meetings in groups
of less than a quorum for purposes of
avoiding public hearings or fashioning
agreement on an issue may also be
found to be a violation of the statute
depending upon the facts of the
individual case.”
1
Definition of “Serial Meeting”
Gatherings of less than a quorum for
the purposes of avoiding public
meeting or fashioning agreement on
an issue and done with the intent of
avoiding the requirements of the
OML
Serial Meeting Determination
Whether a “serial meeting” has occurred
depends on two factual determinations:
– What was the purpose of the meeting; and
– What was the intent of the elected officials who
participated in the meeting?
2
1996 North Mankato Case
Applicants for city administrator were serially
interviewed by all five members of the City
Council in one-on-one closed interviews
The five city councilmembers were present in
the same building, but each conducted separate
interviews in five different rooms.
Because there was no quorum present in any of
the rooms, the trial court found there was no
meeting
1996 North Mankato Case
Court of Appeals reversed and sent the case back for the
trial court to make a factual determination on whether the
council members used the one-on-one interview process
in order to avoid the requirements of the OML
Trial court found that the private interviews were not
conducted for the purpose of avoiding a public meeting.
The case was again appealed, and the court of appeals
upheld the trial court’s decision.
Conclusion: Gatherings involving less than a quorum of a
public body held for the purpose of avoiding the
requirements of the OML constitute “serial meetings” and
violate the OML.
3
E-Mails and Open Meetings
Can e-mails constitute a “serial meeting”?
A 2012 Unpublished Court of Appeals
Decision (O’Keefe v. Carter) said no
2009 and 2017 IPAD Advisory Opinions
said yes
O’Keefe v. Carter
Recently defeated town board member
sued for open meeting violations
Claims were based on email exchanges
between town board members
Email exchanges are not “meetings”
because the OML does not apply to
written communications, like email
4
IPAD Advisory Opinion No. 09-20
Newspaper reporter sends email to a
board member asking for comments on a
previously published newspaper article
Board member sends a proposed
statement to other board members
Seven board members respond with
comments and cc all other board members
IPAD OPINION 09-20
Emails among members of joint
powers board (Metro Gang Strike
Task Force) concerning contents
of press release violated the Open
Meeting Law
5
IPAD OPINION 09-20
Comments included:
– “I support the statement”
– “I agree with the others”
– “The statement reflects a solidarity on the
part of the board”
IPAD OPINION 09-20
Commissioner concluded that a quorum or
more of the board commented and
provided direction to the board member
regarding the statement
The group emails were the functional
equivalent of a “meeting”
6
IPAD OPINION 09-20
If the board member had taken action
without consulting a quorum of the board,
no violation would have occurred
A “one-way communication” is permissible
Social Media
In 2014, the OML was amended to state that
“use of social media by members of a public
body does not violate the open meeting law as
long as the social media use is limited to
exchanges with all members of the general
public.” Emails are not considered “social
media” for purposes of the new law.
7
Hypothetical #1
• Mayor learns that a legislative committee is
having a hearing in two days on a bill that she
believes will adversely affect the City.
• Mayor contacts all council members, and they
gather at her house that night. The mayor
gets authority to send a letter to the chair of
the committee opposing the bill.
• OML Violation? YES
• Instead of scheduling a gathering at her house, the
mayor schedules a Zoom session with all of the
council members. During the Zoom session, the
mayor gets authority to send a letter to the chair of
the committee opposing the bill.
OML Violation? YES
• Instead of holding a Zoom session, the mayor drives
to each council member’s homes. Each council
member gives her approval to send a letter to the
chair of the committee opposing the bill.
OML Violation? YES
8
Instead of meeting individually with each council
member, the mayor calls each of them individually. Each
council member gives her approval to send a letter to the
chair of the committee opposing the bill.
OML Violation? YES
Instead of calling each council member individually, the
mayor emails each council member seeking approval to
send a letter to the chair of the committee opposing the
bill. Each council member individually emails the mayor
and gives her approval to do so.
OML Violation? YES
• Instead of individually emailing each council member, the mayor sends a
group email to all council members seeking approval to send a letter to
the chair of the committee opposing the bill. Each council member
individually emails the mayor giving her approval to do so.
OML Violation? YES
• Same as above, except that each council member copies all other
council members on their reply email to the mayor OML Violation? YES
• Instead of the mayor individually meeting with, calling, or emailing each
council member, the mayor askes the city administrator to do so. After
doing so, the city administrator tells the mayor that each council
member has authorized her to send a letter to the chair of the
committee opposing the bill.
OML Violation? NO
9
• What should the mayor and council members have
done? Call an emergency meeting
Hypothetical #2
Council members receive their packets. One of the items is a controversial
matter that the council has not previously discussed at a meeting.
- Council Member A contacts Council Member B to discuss the matter
before the council meeting. OML Violation? NO
- Council member A then contacts Council Members C and D to discuss
the mater. OML Violation? Probably
- Council Member A does not contact any council member other than
Council Member B, but Council Member B contacts all the other
council members and tells them about her conversation with Council
Member A. OML Violation? Probably
10
ADVICE
Don’t rely on O’Keefe
With respect to the OML, treat emails (or tweets or text
messages) like phone calls
Do not engage in email conversations, serial or
otherwise, between more than one other council
member
Even a “one-way” email can quickly turn into a series of
emails
Work through the city administrator
Remember that emails between council members will
almost always be public data
11
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Nick Newton, Police Chief
Date: January 14, 2025
Subject: Police Department Policy Review – Transition to Lexipol
BACKGROUND
In December, 2023 the City entered into an agreement with Lexipol for enhancing the public safety
department policies and operating procedures. Since January, 2024 the Police Department has
worked with Lexipol to build the new policy manual. Lexipol representatives and legal staff have
contributed to developing content and vetting the policies to ensure compliance with State and Federal
law along with alignment to best practices.
The next phase of the policy project is implementation. As part of the implementation phase, the Police
Chief will provide a list of policies that are intended to be implemented into operations for City Council
review. Due to the number of new policies, they will be implemented in waves through the next several
months. All policies will be released in chronological order of chapter sequence. The Police
Department’s goal is to have all new approved policies fully embedded in operations by July 1, 2025.
The fourth wave of policies for review include:
Policy Number Title
319 Hate or Prejudice Crimes
320 Standards of Conduct
321 Information Technology Use
322 Report Preparation
323 Media Relations
324 Court Appearances and Subpoenas
325 Outside Agency Assistance
Due to the size of these documents, they will be provided to the City Council under separate cover.
They are also available upon request.
COUNCIL ACTION REQUESTED
Staff requests the City Council review, discuss as appropriate, and support for approval of the proposed
policies.
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: January 14, 2025
Subject: Acting Mayor Designation, Board and Commission Assignments for 2025, and
Other Assignments
BACKGROUND
Annually, the City Council selects from among its members those to serve as council liaisons for the
City’s five advisory bodies. Council Liaisons serve as a source of communication between the City
Council and the advisory body. When called upon at an advisory body meeting, the respective
liaisons can provide an update on relevant actions and/or discussions from recent City Council
meeting(s). At City Council meetings, liaisons may choose to provide a brief update on actions
and/or discussions from the recent advisory body meeting.
Also, City of Oakdale Code of Ordinances, Chapter 2, Article 3, Section 2-15 dictates that at the first
regular City Council meeting of the year, the Council shall designate one of its members to serve as
Acting Mayor.
Aside from the Acting Mayor designation and Council Liaison assignments, there are various other
commission and committee assignments that must be determined for 2025.
COUNCIL DIRECTION REQUESTED
The City Council should discuss and provide direction on the 2025 assignments, as noted in the
attached.
Attachment
Board/Commission Liaisons and Acting Mayor and Other Assignments Document
Oakdale City Council
BOARD/COMMISSION LIAISONS and ACTING MAYOR
Board and Commission 2024 2025
Appointment Appointments
Economic Development Her
Commission Liaison
Meet 1st Wednesday of months
February, March, May, June, August,
September, November, December.
5:15 PM
Environmental Management Zabel
Commission Liaison
Meet 3rd Monday of months
February, March, May, June, August,
September, October, November.
7 PM
Parks and Recreation Morcomb
Commission Liaison
Meet 3rd Tuesday of months
February, April, May, July, August,
September, October, November.
7 PM
Planning Commission Liaison Ingebrigtson
Meet 1st Thursday of each month
7 PM
Tree Board Liaison Willenbring
Meet 3rd Tuesday in January, March,
June, September.
5 PM
Acting Mayor Ingebrigtson
1
Discussed at the 01/14/25 Council Workshop Meeting Final 01/14/2025
Oakdale
OTHER ASSIGNMENTS
Other 2024 2025
Appointments Appointments
Cable Commission Representative: Representative:
Lori Pulkrabek
Alternate: Alternate:
Zabel
Gold Line Corridor Policy: Policy:
Management Commission N/A
Policy Advisory
Technical Advisory Alternate: Alternate:
N/A
Technical: Technical:
Public Works Director
Jesse Farrell
Alternate: Alternate:
Andrew Gitzlaff
Metro-Inet Board Volkers
Acorn Award Committee Willenbring
OACC EDA/Council Members: EDA/Council Members:
Zabel, Her, Ingebrigtson,
Morcomb, and Willenbring
Volkers
Wold
Newton
Gitzlaff
Pulkrabek
3M Drinking Water Volkers
Settlement Committee
Two Rivers Community Land Trust Andrew Gitzlaff
2
Discussed at the 01/14/25 Council Workshop Meeting Final 01/14/2025
COUNCIL MEMORANDUM
To: Honorable Mayor and City Council
From: Christina M. Volkers, City Administrator
Date: January 14, 2025
Subject: Oakdale Athletic Association Agreement Parameters
BACKGROUND
For some time, the Oakdale City Council has been requesting a formal agreement to charge fees and/or
cost sharing for city athletic field use, improvement, and maintenance by Oakdale Athletic Association
(“OAA”).
At the June 27. 2023 Council Workshop, it was suggested the athletic association could rent the use of
the fields to provide a dedicated revenue stream for park improvements and ballfield improvements. It
was noted that [then] Finance Director Zimmerman believed this would result in net-zero additional
revenue due to the staff time and administrative work involved. Discussion was held on other
thoughts/ideas to help cover the cost of the field maintenance as a result of the field use by the athletic
association.
On August 22, 2023, Parks Superintendent Jeff Koesling presented information at a Council Workshop
regarding possible rent for use of the city fields by OAA. The discussion evolved into some interest by
Council to rent out the use of Oakdale city athletic fields. City staff cautioned that this would be a challenge
to manage, and the cost/resources would likely still be prohibitive to the City. A review of No. St. Paul’s
field rental policy was reviewed and concerns noted. The model of a per player fee paid by OAA to the City
of Oakdale for field use was discussed. City Administrator Volkers requested that she be given time to
discuss options with OAA and report back.
Agreements between the City of Oakdale and Oakdale Athletic Association date back to June, 1971 and
all documents available are attached herein. City Administrator Volkers and Public Works leadership have
been meeting and communicating with OAA but have yet come to resolution on a path forward.
COUNCIL DIRECTION REQUESTED
Staff is requesting that Council provide preferred terms and parameters for dealing with field use by
Oakdale Athletic Association due to concerns by Council regarding maintenance and park improvements
needed. It would be the intent of staff to communicate those terms and prepare a proposed agreement
to Oakdale Athletic Association with those parameters.
Attachments
Agreement between the Village of Oakdale and Oakdale Athletic Association dated June 23, 1971
Agreement between the City of Oakdale and Oakdale Athletic Association dated 1981, with Amendment 1
dated 1987
Lease Agreement between the City of Oakdale and Oakdale Athletic Association dated 2007
Draft Agreement (author unknown) between the City of Oakdale and Oakdale Athletic Association dated
2013
Agreement between the City of Oakdale and Oakdale Adult Softball Association effective January 1, 2006
Summary document of surrounding city athletic field use policies and park fees
LEASE
This lease ("Lease") is a legal agreement entered into by and between the Tenant and the
Landlord as of the first day of - -- -~ 2007 (the "Effective Date"), to rent the Leased
Premises described below. The word "Landlord" as used in this Lease means the City of
Oakdale, a Minnesota municipal corporation. The word "Tenant" as used in this Lease means
the Oakdale Athletic Association, a Minnesota nonprofit corporation.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained,
the parties hereto covenant and agree as follows:
1. Lease. Landlord hereby leases the approximately 1500 square foot building in
Richard Walton Park on 15ih Street in Oakdale, Minnesota, further described in Exhibit A
attached hereto (the "Leased Premises") to Tenant and Tenant hereby leases the Leased
Premises from Landlord according to the terms of this Lease.
2. Term of Lease. The term of this lease commences on the Effective Date and,
unless terminated pursuant to Section 13, continues for a period of thirty (30) years (the "Initial
Term"). Upon the expiration of the Initial Term this Lease will automatically renew for
successive five year terms (each an "Extension Term") until terminated pursuant to Section 13.
The Initial Term and any Extension Terms are collectively referred to herein as the "Term."
3. Rent. Rent for the Initial Term is one dollar ($1) and was due and payable on the
Effective Date. Landlord hereby acknowledges the receipt of the rent for the Initial Term. Rent
for each Extension Term is one dollar ($1) and is due and payable on the first day of the
applicable Extension Term.
4. Quiet Enjoyment. If Tenant pays the rent due pursuant to Section 3 and
complies with all other terms of this Lease, Tenant may use the Leased Premises for the Term of
this Lease.
5. Use of Leased Premises. Except as provided in this Section 5, Tenant may only
use the Leased Premises for Tenant's activities. Tenant may not use the Leased Premises for any
other purposes without Landlord's prior written consent which consent Landlord may grant,
condition or deny in Landlord's sole and absolute discretion. Tenant may not use the Leased
Premises for any unlawful activity.
6. Maintenance and Repair. During the Term and except as otherwise provided in
this Section 6, Landlord will maintain and repair the Leased Premises. During the Term, Tenant
will maintain and repair, at Tenant's sole cost and expense, any Leasehold Improvements Tenant
makes to the Leased Premises and any Fixtures Tenant installs in the Leased Premises.
Notwithstanding the foregoing, Tenant must reimburse Landlord for the cost of any maintenance
or repair necessary for Landlord to perform, or cause to be performed, as a result of Tenant's
negligence or intentional, tortuous conduct or the negligence or intentional, tortuous conduct of
Tenant's members, employees agents, participants, guests and invitees, to the extent Landlord's
insurance does not cover such costs.
1924735vl6
7. Leasehold Improvements. Tenant may not make any improvements to the
Leased Premises ("Leasehold Improvements") or install any fixtures in the Leased Premises,
including, but not limited to, trade fixtures (collectively, "Fixtures") without Landlord's written
consent which consent Landlord may grant, condition or withhold in Landlord's sole and
absolute discretion. Tenant must submit any requests for Landlord's consent to Tenant's
construction of Leasehold Improvements or installation of Fixtures to Landlord in writing. The
request must include a description of all Leasehold Improvements and Fixtures that are the
subject of the request and such other information as Landlord may request which may include,
without limitation, architectural plans, design plans and construction bids. Tenant's request for
consent must also include information regarding the cost of the Leasehold Improvements and
Fixtures and a proposed depreciation schedule for the Leasehold Improvements and Fixtures for
purposes of Landlord's payment obligations under Section 13. Before Landlord may consent to
Tenant's construction of Leasehold Improvements or installation of Fixtures, Landlord and
Tenant must agree, in writing, to the cost of the Leasehold Improvements and Fixtures and a
depreciation schedule for the Leasehold Improvements and Fixtures for purposes of Landlord's
payment obligations under Section 13. If Landlord consents to Tenant's construction of
Leasehold Improvements or installation of Fixtures, Tenant is responsible for any and all costs
associated with constructing the Leasehold Improvements and installing the Fixtures, and Tenant
must promptly pay for all labor and materials associated with any Leasehold Improvements.
Tenant must indemnify and defend Landlord against any liens or lien claims, including, but not
limited to, mechanic's liens, arising as a result of the construction of Leasehold Improvements
and the acquisition and installation of Fixtures. All Leasehold Improvements and Fixtures,
except trade fixtures, become the sole property of Landlord as soon as they are constructed or
installed. Tenant must remove any trade fixtures Tenant has installed in the Leased Premises
upon the termination of this Lease, and Tenant must, at Tenant's sole cost and expense, repair
any and all damage to the Leased Premises resulting from Tenant's removal of trade fixtures.
Any trade fixtures that Tenant does not remove before the termination of this Lease
automatically become the sole property of Landlord.
8. Utilities. Landlord shall pay for basic utilities, including only sewer, water, gas
and electric.
9. Insurance. Tenant will, at all times during the Term, maintain, at Tenant's sole
cost and expense, liability insurance and property insurance as described below. Tenant must
provide the Landlord with proof that Tenant has the required insurance, in a form reasonably
acceptable to Landlord, on or before the Effective Date and thereafter within 10 days of
Landlord's written request.
a. Liability Insurance. Tenant must maintain general liability insurance with
respect to the Leased Premises and Tenant's activities in the Leased Premises, on an
"occurrence" basis, with minimum limits of $250,000 each occurrence and $500,000
general aggregate. Such insurance must include specific coverage provisions or
endorsements (a) naming Landlord as an additional insured; (b) providing Landlord with
at least thirty (30) days prior notice of cancellation or expiration; and (c) expressly stating
that Tenant's insurance will be provided on a primary basis and without contribution from
any insurance Landlord maintains.
1924735vl6 2
b. Property Insurance. Tenant must maintain property insurance on Tenant's
trade fixtures and personal property located at the Leased Premises that provides
coverage in an amount not less than the full insurable replacement cost of such the trade
fixtures and personal property. If Tenant provides such property insurance under a
blanket policy, the insurance must include "agreed amount, no coinsurance" provisions.
Such insurance must include specific coverage provisions or endorsements (a) providing
Landlord with at lease thirty (30) days prior notice of cancellation or expiration and (b)
expressly stating that Tenant's insurance will be provided on a primary basis and without
contribution from any insurance Landlord maintains.
10. Indemnification. Tenant agrees to indemnify and hold Landlord harmless from
and against any and all liability, loss, damage, cost or expense (including reasonable attorneys'
fees) that Landlord may incur or sustain by reason of any negligence or otherwise arising from
the action or inaction of Tenant, its employees, or agents, in connection with the use of the
Leased Premises.
11. Right of Entry. Landlord and Landlord's agents may enter the Leased Premises
at reasonable hours to repair or inspect the Leased Premises and perform any work that Landlord
decides is necessary. Landlord's right of entry shall be conditioned upon: (1) Landlord's
delivery, which is not required to be in writing, of a twenty~four (24) hour notice to Tenant of the
Landlord's intent to enter the Leased Premises, and (2) that the Landlord is accompanied by the
Tenant during the Landlord's entry into the Leased Premises.
12. Assignment and Subletting. Tenant may not assign this Lease, by operation of
law or otherwise, lease the Leased Premises to anyone else (sublet), sell this Lease or permit any
other person to use the Leased Premises without the prior written consent of Landlord.
13. Termination. Either party may terminate this Lease for any reason or for no
reason upon one (1) year written notice to the other party, and this Lease automatically
terminates if Tenant dissolves as a legal entity.
a. Leasehold Improvement and Fixture Buyback: If Landlord terminates this
Lease pursuant to this Section 13 during the Initial Term, Landlord must pay to Tenant,
on the effective date of the Termination, the agreed upon scheduled depreciated value as
contemplated by Section 7, if any remains at such time, of any Leasehold Improvements
Tenant has made and any Fixtures, other than trade fixtures, Tenant has installed with the
written consent of Landlord pursuant to Section 13. If Landlord and Tenant have not
agreed upon a depreciation schedule for the Leasehold Improvements or Fixtures as
Section 7 contemplates, then Tenant is not entitled reimbursement for such Leasehold
Improvements or Fixtures.
b. Termination Price: If the Landlord terminates this Lease pursuant to this
Section 13 during the Initial Term, the Landlord must provide the Tenant, whether on the
City of Oakdale property or not, with a facility substantially similar in all material
respects to the Leased Premises.
1924735v16 3
c. Moving Expenses: If Landlord terminates this Lease pursuant to this Section
13 during the Initial Term, Landlord must pay for all moving expenses of the Tenant to
another facility chosen by the Tenant, and which shall be approved in writing by the
Landlord and which approval the Landlord may grant, condition or deny in Landlord's
sole and absolute discretion, provided, however, that the Landlord shall not be
responsible for the cost of the new facility upon which the Tenant is relocating, except as
otherwise provided in Section 13.b.
Tenant is not entitled to any payment or reimbursement as contemplated by this Section 13 if the
Tenant terminates this Lease for any reason, if this Lease terminates as a result of the dissolution
of Tenant or if Landlord terminates this Lease pursuant to Section 15.
14. Surrender of Premises. Tenant must vacate the Leased Premises and remove all
personal property from the Leased Premises on or before the date this Lease terminates. When
Tenant vacates the Leased Premises, Tenant shall leave the Leased Premises in as good condition
as it was when Landlord tendered possession of the Leased Premises to Tenant, normal wear and
tear and casualty loss accepted.
15. Default. If Tenant violates any term of this Lease, Landlord may terminate this
Lease upon five (5) days written notice to Tenant. If Tenant violates a term of this Lease and
Landlord does not terminate this Lease as a result of such violation, Landlord shall not be
deemed to have waived Landlord's right to terminate this Lease for such violation unless
Landlord has agreed to such waiver in writing, and Landlord may still terminate this Lease as a
result of that or any other violation of this Lease.
16. Taxes. Tenant must pay all federal, state, local or municipal taxes or fees
assessed against Tenant as a result of Tenant's leasing or use of the Leased Premises and must
reimburse Landlord for any federal, state, local or municipal taxes or fees assessed against
Landlord as a result of Tenant's leasing or use of the Leased Premises.
17. Successors and Assigns. The terms of this Lease inure to the benefit of and are
binding upon the parties and their respective corporate successors, successors in title and assigns.
Notwithstanding the foregoing, the Tenant may not assign or sublease this Lease (by operation of
law or otherwise) without the prior written consent of the Landlord, which the Landlord may
grant, condition or withhold in the Landlord's sole and absolute discretion.
LANDLORD
By: -+-_,q.<C¥-f1'---r--t'---h'--h'---/,'-r,4--,~---
Its:
1924735vl6 4
DATE (MM/DD/YYYY)
EVIDENCE OF PROPERTY INSURANCE 7/7/2020
THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST.
AGENCY PHONE (651)489-4119 COMPANY
(A/C, No, Ext):
WA Group The Cincinnati Speciality Underwriters Ins Comp
1740 Rice Street #200 P O Box 145496
St Paul MN 55113 Cincinnati OH 45250-5496
FAX E-MAIL
(A/C, No):
(651)489-0507 bhoven@walivebig.com
ADDRESS:
CODE: SUB CODE:
AGENCY 00042498
CUSTOMER ID #:
INSURED LOAN NUMBER POLICY NUMBER
The Oakdale Athletic Association CSU0116419
PO Box 28673 EFFECTIVE DATE EXPIRATION DATE
CONTINUED UNTIL
5/28/2020 5/28/2021 TERMINATED IF CHECKED
Oakdale MN 55128 THIS REPLACES PRIOR EVIDENCE DATED:
PROPERTY INFORMATION
LOCATION/DESCRIPTION
Loc# 00002
6776 15th St N
Oakdale, MN 55128
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS
SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
COVERAGE INFORMATION
COVERAGE / PERILS / FORMS AMOUNT OF INSURANCE DEDUCTIBLE
Business Personal Property, Replacement Cost, Special form 170,000 1,000
REMARKS (Including Special Conditions)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
ADDITIONAL INTEREST
NAME AND ADDRESS MORTGAGEE ADDITIONAL INSURED
LOSS PAYEE
City of Oakdale LOAN #
1584 Hadley Ave. N.
Oakdale, MN 55128 AUTHORIZED REPRESENTATIVE
Brian Hayes/BRENDH
ACORD 27 (2009/12) © 1993-2009 ACORD CORPORATION. All rights reserved.
INS027 (200912).02 The ACORD name and logo are registered marks of ACORD
DATE (MM/DD/YYYY)
EVIDENCE OF PROPERTY INSURANCE 2/25/2020
THIS EVIDENCE OF PROPERTY INSURANCE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
ADDITIONAL INTEREST NAMED BELOW. THIS EVIDENCE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE POLICIES BELOW. THIS EVIDENCE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE ADDITIONAL INTEREST.
AGENCY PHONE (651)489-4119 COMPANY
(A/C, No, Ext):
Western Insurance Agency The Cincinnati Speciality Underwriters Ins Comp
a division of WA Group P O Box 145496
1740 Rice Street #200
St Paul MN 55113 Cincinnati OH 45250-5496
FAX E-MAIL
ADDRESS: bhoven@wiagency.com
(651)489-0507
(A/C, No):
CODE: SUB CODE:
AGENCY 00042498
CUSTOMER ID #:
INSURED LOAN NUMBER POLICY NUMBER
The Oakdale Athletic Association CSU0116419
PO Box 28673 EFFECTIVE DATE EXPIRATION DATE
CONTINUED UNTIL
5/28/2019 5/28/2020 TERMINATED IF CHECKED
Oakdale MN 55128 THIS REPLACES PRIOR EVIDENCE DATED:
PROPERTY INFORMATION
LOCATION/DESCRIPTION
Loc# 00002
6776 15th St N
Oakdale, MN 55128
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
EVIDENCE OF PROPERTY INSURANCE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS
SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
COVERAGE INFORMATION
COVERAGE / PERILS / FORMS AMOUNT OF INSURANCE DEDUCTIBLE
Business Personal Property, Replacement Cost, Special form 170,000 1,000
REMARKS (Including Special Conditions)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
ADDITIONAL INTEREST
NAME AND ADDRESS MORTGAGEE ADDITIONAL INSURED
LOSS PAYEE
City of Oakdale LOAN #
1584 Hadley Ave. N.
Oakdale, MN 55128 AUTHORIZED REPRESENTATIVE
Brian Hayes/BRENDH
ACORD 27 (2009/12) © 1993-2009 ACORD CORPORATION. All rights reserved.
INS027 (200912).02 The ACORD name and logo are registered marks of ACORD
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Tournament
City Residents Non-Residents Non-Profits Charge Source
Fees apply all https://www.minneapolisparks.org/wp-content/uploads/2022/10/2023-Athletic-Facility-
Minneapolis (Park and $40/hour $50/hour $10/hour times Permit-Application.pdf
Dbl Header Rate
St. Paul $100/game $115/game Resident Rate of $185 https://drive.google.com/file/d/1e7JWGQC8-vjvrtiLlIRMx5MLldgA7g5P/view
$0, but low
priority in Per player fee, https://www.bloomingtonmn.gov/sites/default/files/2022-
Bloomington hierarchy $49/hour collected annually No 11/2023_Fees_and_Charges_Adopted_11-2022.pdf
https://secure.rec1.com/MN/duluthparks/catalog/index?filter=dGFiJTVCMjU3OSU1RD0xJn
NlYXJjaD0mcmVudGFsJTVCZnJvbSU1RD0mcmVudGFsJTVCdG8lNUQ9?filter=dGFiJTVCMjgw
Duluth $65/game $65/game $30/Game No OCU1RD0xJnNlYXJjaD0
$25/hr or $50/hr or $25/hr or
Brooklyn Park $120/day $240/day $120/day https://www.brooklynpark.org/wp-content/uploads/2020/06/Reservation-Packet-2023.pdf
$35/hr or $150- $60/hr or $275- https://www.woodburymn.gov/DocumentCenter/View/537/Outdoor-Athletic-Field-
Woodbury 200/day $375/day $75/day No Request-form-PDF
No fee, $10 per
player/per season
Lakeville $50/4 hr block $60/4 hr block fee https://www.lakevillemn.gov/DocumentCenter/View/276/2023-City-Fee-Schedule-PDF
$15 per $25/non-Blaine
Blaine $125/day $150/day player/per season Team https://blainemn.gov/DocumentCenter/View/1535/Fee-Schedule-PDF?bidId=
St. Cloud $57-$65/2 hrs $57-$65/2 hrs $57-$65/2 hrs $25/hour https://secure.rec1.com/MN/st-cloud-mn-/catalog
$22/per game,
must qualify with $82-116 per
Eagan $22/per game $43/per game 75% local field/per day https://cityofeagan.com/images/Finance/2023/2023_Fee_Schedule-Final.pdf
Burnsville $22/hour $24/hour $22/hour $42/field/day https://www.burnsvillemn.gov/DocumentCenter/View/24983/2023-Fees-and-Charges
Per Affiliation
Coon Rapids $105/2 hour $155/2 hour Agreement $400/day https://www.coonrapidsmn.gov/DocumentCenter/View/564/Park-Fees-PDF?bidId=
https://www.mankatomn.gov/about-mankato/parks-trails-and-recreation/park-
$50 per field per reservations/fields#:~:text=City%20parks%20feature%20several%20baseball,per%20field%2
Mankato $30/day $30/day $30/day day Fcourt%20per%20day.
Per season/per
$44/hr or $56/hr or participant rate, https://cms9files.revize.com/richfieldmn/Document_Center/Department/Parks%20&%20R
Richfield $260/day $360/day varies by org ecreation/Facilities/Outdoor%20Athletic%20Facility%20Rental%20App-2021.pdf
Inver Grove Heights $140/4 hour block
Roseville $20/hr $26/hr $20/hr https://www.cityofroseville.com/DocumentCenter/View/32736/Field-Rental-Prices-2023
Savage $50/day $50/day $50/day
$25/game or $60/game or $240 $25/game or
Brooklyn Center $100/day day $100/day https://www.brooklynpark.org/our-facilities/facility-rentals/renting-athletic-fields/
Oakdale $75/field/day $100/field/day $0/field/day https://www.oakdalemn.gov/DocumentCenter/View/5773/2023-Fee-Schedule?bidId=
$315/team/12 wk
Rosemount $42/day $42/day season https://www.rosemountmn.gov/DocumentCenter/View/6192/2023-Fee-Schedule?bidId=
$500 deposit per
$25-45/field/day tournament.
based on Tourneys pay for
Elk River $25/day $45/day residency makeup restroom cleaning https://www.elkrivermn.gov/DocumentCenter/View/11600/2023-Master-Fee-Schedule
$65/field/day, https://cdnsm5-
must contract for hosted.civiclive.com/UserFiles/Servers/Server_745675/File/Government/OpenGovernment
Shoreview $55/day $55/day $15/participant trash /FeeSchedule/2023FeeScheduleFeb.pdf
Owatonna $70-$110 based on field. Discounts for youth or teen https://www.owatonna.gov/DocumentCenter/View/7819/FEES-MANUAL-2023
https://www.whitebearlake.org/sites/default/files/fileattachments/finance/page/7254/fina
White Bear Lake $100/day $150/day $100/day l_2023_fee_schedule_amended.pdf
https://cdnsm5-
hosted.civiclive.com/UserFiles/Servers/Server_745675/File/Government/Departments/Park
Farmington $45/field $45/field $45/field $60/field/day s_Recreation/Ballfields/CityBallfieldRentalList.pdf
$60/field/day, https://www.hastingsmn.gov/city-government/city-departments/parks-recreation/parks-
Hastings $45/hour $65/hour $45/hour $85/field/day trails/reservations
https://www.goldenvalleymn.gov/DocumentCenter/View/733/Athletic-Facility-Rental-
Golden Valley $25/hour $35/hour $25/hour Application-PDF
New Hope $65/game $65/game $65/game https://www.newhopemn.gov/city_hall/parks_and_recreation/facilities/ball_fields
$300 reservation
Stillwater $15-20/game $15-20/game $15-20/game fee https://www.stillwatermn.gov/home/showdocument?id=2138&t=638083374351827370
$40/game,
$50/game for non- https://www.anokaminnesota.com/DocumentCenter/View/3060/2023-Master-Fee-
Anoka $5/hr $10/hr res org Schedule
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