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Parks & Recreation Commission

Regular Meeting

Oakdale, MN · September 20, 2022

AgendaMinutes

Minutes

REGULAR MEETING PARKS AND RECREATION COMMISSION City of Oakdale September 20, 2022 CALL TO ORDER A regular meeting of the Oakdale Parks and Recreation Commission was held on Tuesday, September 20, 2022, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Chair Lockhart at 7 PM. CALL OF ROLL On a call of roll, the following were present: Chair: Paul Lockhart Commissioners: Glen Bearth Jan Cunningham Mark Giannini Steve Meyer Also Present: Shannon Reidlinger, Senior Community Development Specialist Jeff Koesling, Parks Superintendent Julie Williams, Recreation Superintendent Jake Ingebrigtson, City Council Absent: Glen Giacoletto, Vice Chair Freddie Jiles, Commissioner Jim Romanik, Public Works Manager Quorum Present: YES ☒ NO ☐ PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Regular Meeting Minutes, August 16, 2022 A MOTION WAS MADE BY COMMISSIONER GIANNINI, SECONDED BY COMMISSIONER MEYER TO APPROVE THE MINUTES OF THE PARKS AND RECREATION COMMISSION REGULAR MEETING OF AUGUST 16, 2022 AS PRESENTED. 5 AYES 0 NAYS BIKE AND PEDESTRIAN PLAN UPDATE – Shannon Reidlinger Senior Community Development Specialist Shannon Reidlinger presented the City of Oakdale Bicycle and Pedestrian Plan that is currently in Phase 2 (2022 – 2023). Phase 1 took place in 2019 PARKS AND RECREATION COMMISSION September 20, 2022 Page 2 – 2020. The project purpose is to achieve goals of the City’s 2040 Comprehensive Plan for its transportation and pedestrian system. The stated goals are:  City roadways shall be safe and functional for pedestrians, bikes, automobiles and trucks.  Sidewalks, trails, and bikeways shall be connected within the city and between adjacent cities.  Parks shall be integrated into the City’s pedestrian system. Maps of existing crosswalks, existing bus stops, a draft of planned facilities, and destination analysis were presented. The draft public engagement plan is scheduled from July 2022 through February 2023 and includes:  4 EMC meetings with additional input from other Oakdale advisory bodies  3 City Council presentations  1 Open house  2 Pop-up workshops  3 Focus group meetings  Online questionnaire and map Plan recommendations will follow public input, and include goals, strategies, and network recommendations. The next step in the timeline will be creating the implementation strategy, with a criteria for prioritizing projects, map with project IDs and phasing, and spreadsheet with planning level details. Lastly, a draft and final plan will be published. The first round will be reviewed by City commissions and staff, and second round by City Council then the greater public. Edits will be made between rounds. The draft and final plan phase is scheduled to take place January through March 2023. Specialist Reidlinger facilitated a Strength Weakness Opportunities Threats (SWOT) Analysis with the Parks and Recreation Commission. Commissioner Meyer identified quantity of bike and trail paths at the Discovery Center and within parks as strengths. Weaknesses he identified are poor signage for shared paths, lack of posted trail system maps, and residential areas lacking sidewalks. Commissioner Cunningham is an avid biker and loves Oakdale and Minnesota in general for the bike trails, coming from Pennsylvania without many bike trails, paths, or even shoulders on the road. She identified adding lighting and crosswalks as opportunities, along with enforcing pedestrian right of way at crosswalks. Cars are not following rules at crosswalks. Threats she identified are electric bike accidents, added traffic with new neighborhoods, bikes and traffic on Century Avenue, and having to dismount or reposition bicycles to access poorly positioned crosswalk buttons when changing direction of travel at 10th Street and Hadley and 10th Street near the library’s street light intersections. After asking commissioners to prioritize one vote per category, Specialist Reidlinger concluded that the commission has identified the following priorities: strength is the quantity of trails, weakness is the lack of residential sidewalks, opportunity is adding lighting to walking path areas, and threat is e-bike safety. PARKS AND RECREATION COMMISSION September 20, 2022 Page 3 Goals and objectives will be drafted using the feedback given by the commission, along with the other advisory boards that have already completed the SWOT analysis (Environmental Management, Economic Development, and Planning Commissions). These goals and objectives will be refined during public engagement at the open house, pop up workshops, focus groups, and whittles down to the most important elements. These goals and objectives will be used to draft a plan reflective of the advisory bodies and public feedback at large. Specialist Reidlinger stood for questions. Commissioner Bearth pointed out that the Gateway Trail is not shown as a destination area on the density map for destinations in Oakdale. It is heavily used by bicyclists. Chair Lockhart didn’t believe the map showed trails as destinations, but a restaurant may be considered a destination. Ms. Reidlinger replied that in 2019 when the map was created, criteria for destinations included population density, among other listed criteria. The trail system was not indicated in the criteria for destinations in the analysis. Commissioner Meyer noted that where the Gold Line is planned is weighted heavily on the destination map. PARKS UPDATE – Jeff Koesling Touch a Truck – Mr. Koesling said the crew has had a busy week last week. They participated at Tuesday’s Touch a Truck, a well attendant event that enjoyed great weather. Family Fun Flatables – Over the weekend, Family Fun Flatables and the Soccer Jamboree were held together. There was steady attendance and no rain. Guthrie Park Picnic Shelter Roof Replacement – The shelter roof was tore off Monday and three corners of rot were discovered. Parks maintenance changed the boards on Tuesday, and the reroofing continued after the delay on Wednesday. On Wednesday the roof was replaced and project was completed by noon. Street Repair – The Parks Department is assisting the Streets Department with crack sealing. It takes a few extra staff to direct traffic. Public Works is preparing for winter. Fall Sports – Soccer, football, and adult leagues have been steadily busy. Cooler temperatures are coming. RECREATION UPDATE – Julie Williams Touch a Truck - Last Tuesday, over 800+ attended. The Maplewood/Oakdale Lions Club provided concessions, thank you to Commissioner Bearth. Oakdale Police sponsored the free ice cream. PARKS AND RECREATION COMMISSION September 20, 2022 Page 4 Thanks to Public Works, Fire, and Police for bringing trucks and making the popular, appreciated community event great. Farmers Market- The market is winding down with only 4 weeks left. The last market is October 12. The market experience will continue indoors at the Discovery Center. The Indoor Market season will begin Saturday, November 12. Family Fun Flatables- Held the past Saturday from 11 AM to 4 PM at Walton Park. There were 12 total inflatables and Kidsdance performed from 12 to 3 PM. Tartan Boosters provided concessions. Shaved ice and smoothies were sold by Twin City Pita, who shared five percent of their profit with Tartan Boosters. Thanks to our sponsors, gold: Oakdale Athletic Association, silver: CCF Bank, and bronze: Parkview Chiropractic, Northstar Skate School/East Metro Stars, TruStone Financial Credit Union, and American Legion Post 39. Also, thank you to Tartan Honor Society volunteers who helped with monitoring the inflatables. Oakdale Update Newsletter – The newsletter is expected to arrive in mailboxes at the end of the week. The Communications Department has done a really great job revamping the Oakdale Update. New changes will be seen in the appearance. COMMISSIONER COMMENTS Parks and Recreation this Summer – Commissioner Meyer commended Superintendents Williams and Koesling for their good job this summer and thanked them for their hard work. Oakdale Wellness 50+ - Commissioner Cunningham informed that a community listening event will be held on Saturday, Sept 24 from 1 to 3 at the Discovery Center. The listening session is in response to a survey given to people living or working in Oakdale, even those not over age 50 but may have a relative or friend in Oakdale, with the aim of improving the community through new ideas. The next event in the Be Safe and Well Series is a self-defense class on September 29 hosted by Glen Giacoletto, a licensed martial arts instructor. Previous classes included an August 18 kitchen safety, carbon monoxide, smoke detector and general fire safety class hosted by Oakdale Fire Department, and a September 15 crime prevention class hosted by the Police Chief and Sergeant Stewart that was well received. Register for these events online on the City website or by calling 651-747-3860. CITY COUNCIL UPDATE – Jake Ingebrigtson Councilmember Ingebrigtson had nothing to report and stood for questions. No questions were asked. ADJOURNMENT A MOTION WAS MADE BY COMMISSIONER MEYER, SECONDED BY COMMISSIONER CUNNINGHAM TO ADJOURN THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION, DATED SEPTEMBER 20, 2022, AT 7:55 PM. 5 AYES 0 NAYS PARKS AND RECREATION COMMISSION September 20, 2022 Page 5 Respectfully submitted, Laura Linzmeyer

Agenda

City of Oakdale, Minnesota -established 1974-- Department of Recreation 4444 Hadley Avenue North Oakdale, MN 55128 (651) 747-3867 julie.williams@ci.oakdale.mn.us September 16, 2022 Dear Parks and Recreation Commissioners: Enclosed is your packet of information for the regular Parks and Recreation Commission meeting to be held on Tuesday, September 20. The meeting will be held at 7 p.m. in the Oakdale City Hall Council Chambers, 1584 Hadley Avenue. Shannon Reidlinger, Sr. Community Development Specialist will provide an update on the Bike and Ped Plan and will look to gather commissioner feedback on the strengths and weaknesses of Oakdale’s current bicycle and pedestrian system. Commissioners will also be updated on current and upcoming park projects and recreation programming. Should you have any questions regarding the upcoming meeting or are unable to attend, please feel free to contact me directly at (651) 747-3867. Sincerely, Julie Williams Julie Williams AGENDA Oakdale Parks and Recreation Commission REGULAR MEETING SEPTEMBER 20, 2022 7:00 PM Oakdale City Council Chambers 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES a. August 16, 2022 5. PARKS AND RECREATION COMMISSION REVIEW a. OLD BUSINESS b. NEW BUSINESS Bike and Pedestrian Plan Project Update and Workshop – Shannon Reidlinger, Sr. Community Development Specialist 6. OTHER a. Council Liaison Update Koesling* b. Commissioners Comments c. City Council Update, Ingebrigtson* 7. ADJOURNMENT *Items marked with an asterisk have no accompanying materials The next regular Parks and Recreation Commission meeting will be held October 18, 2022. REGULAR MEETING PARKS AND RECREATION COMMISSION City of Oakdale August 16, 2022 CALL TO ORDER A regular meeting of the Oakdale Parks and Recreation Commission was held on Tuesday, August 16, 2022, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Chair Lockhart at 7 PM. CALL OF ROLL On a call of roll, the following were present: Chair: Paul Lockhart Vice Chair: Glen Giacoletto Commissioners: Glen Bearth Jan Cunningham Mark Giannini Freddie Jiles Also Present: Jim Romanik, Public Works Manager Jeff Koesling, Parks Superintendent Chris Volkers, City Administrator Jake Ingebrigtson, City Council Absent: Steve Meyer, Commissioner Julie Williams, Recreation Superintendent Quorum Present: YES ☒ NO ☐ PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Regular Meeting Minutes, July 21, 2022 A MOTION WAS MADE BY COMMISSIONER CUNNINGHAM, SECONDED BY COMMISSIONER GIANNINI TO APPROVE THE MINUTES OF THE PARKS AND RECREATION COMMISSION REGULAR MEETING OF JULY 21, 2022 AS PRESENTED. 6 AYES 0 NAYS Commissioner Cunningham explained that when considering a splash pad versus a pool, her suggestion for a pool was not necessarily over a splash pad. Consideration for a pool depends on cost. She expanded that notes taken from August 16, 2016 estimated that a 1,600 square foot splash pad at Tanners Lake would cost close to $700,000 with a very generous 20 percent PARKS AND RECREATION COMMISSION August 16, 2022 Page 2 contingency due to the high level proposal. A larger, 3,200 square foot splash pad was estimated to cost $883,000. The Council recognized a project of that magnitude could not be financed through the current park reserve. There is both the cost to build the splash pad and the reoccurring cost to keep it running and uncontaminated. CAPITAL IMPROVEMENT PLAN (CIP) BACKGROUND – Jim Romanik Manager Romanik defined what a CIP is. The City plans for capital maintenance and improvements by preparing a CIP, representing a framework for planning the preservation and expansion of capital including equipment, facilities, and infrastructure. It sets forth a schedule, timing, and details of specific improvements by year, together with an estimated cost, the need for improvement, and sources of revenue to pay for the improvement. City Council considers the following when preparing for each project and overall plan: the condition of the City’s infrastructure, including projected need for repair/replacement, likely demand for improvement, estimated cost, available public resources, level of overlapping debt in the City, relative benefits/costs of alternative uses of funds, operating cost of proposed improvement, and alternatives for providing services most efficiently through shared facilities with other cities or local government units. The CIP is a planning document to assist policy makers and staff to plan for major capital improvement, renewal, and replacement expenditures. It does not bind the City to anticipated expenditures in projected years. It is not a budget or authorization to spend funds. The authorization to spend funds occurs through City Council action and adoption of annual budgets. OLD BUSINESS – Jim Romanik Sand Volleyball – A concern at the last meeting was if grassy surface volleyball players will utilize sand courts. Based on the frequent use of sand volleyball at Tanners Park and grass areas of other parks, the staff opinion is that adding a volleyball court will meet an unmet need. Recommendation is for installation consistent with previous Engineer Brian Bachmeier’s plan. Adding Pickleball Court in Oakdale Nature Preserve – Mr. Romanik and Mr. Bachmeier explored measurements and laying out basketball and pickleball to see if there was enough space to fit both courts by using the open area. Based on recommendations, it was determined that a good, safe area is not possible having both laid out. The lines of play can’t be right next to each other with the overlap of play. Brockman Property – If a land acquisition is to be made, it would be done in a non-public form, with negotiations taking place between the City Administrator, Finance Director, and legal team, then brought into public form for Council approval. It is in the best interest to not include the property acquisition in the CIP. CAPITAL IMPROVEMENT PLAN (CIP) 2023 THROUGH 2027 – Jim Romanik Manager Romanik presented the plan for capital improvement. He noted there are increased costs in construction of proposed improvement projects for the coming years. Many playground structures PARKS AND RECREATION COMMISSION August 16, 2022 Page 3 are at the end of their useful life. There are issues finding replacement parts to keep equipment in safe operation. Next year’s projects include trail repaving at the Oakdale Nature Preserve and a playground replacement at Tilsen Park. The new swing set will stay, and aging structure will be replaced. Then, in 2024, projects include the ballfield LED change out, selecting another playground (proposed is Tanners), and adding a volleyball court without lighting. In 2025, parking lot with trail replacement and another playground replacement (proposed is Oakdale Nature Preserve) will take place. Next, in 2026, there will be another playground replacement, parking lot replacement and repaving, and the addition of a tennis court practice wall at Eastside Park. Lastly, 2027 projects include a playground replacement at Guthrie Park, addition of a volleyball court, and converting some Horseshoe Park lanes to corn hole. Commissioner Cunningham asked if Golfview should be tabled, seeing it in the CIP for 2026. Mr. Romanik replied that Golfview’s location may be a fit for potentially adding pickleball courts and lighting, however if pickleball were to be added at Willowbrooke, another project may be considered based on demand. It is best to keep Golfview included for long range planning. Mr. Ingebrigtson added that the City is waiting to see if Cedric’s Landing will develop. Chair Lockhart noticed that replacing playground sets is following the pattern of how many years old they are. Mr. Romanik confirmed, reasoning that the older the set is, the harder to buy parts. Manager Romanik explained that the role of the Parks and Recreation Commission is to advise City Council, the City Administrator, Public Works Manager, and Parks and Recreation Superintendents in all matters pertaining to Parks and Recreation Planning and Programming. Based on that, tonight staff is seeking recommendation to bring the proposed 2023 through 2027 Parks CIP forward to City Council. Replying to Commissioner Cunningham’s question about where the Eastside Volleyball Court will be placed, Mr. Romanik replied it may be in the area south of tennis and east of hockey, and is also dependent on the pipeline location. Replying to Chair Lockhart’s question about funding for the temporary warming houses, Mr. Romanik replied that the expense is included in this year’s operating budget for rental and utilities. Chair Lockhart remembered that $150,000, he guessed the amount, was planned to replace the Walton garage next to the hockey rink. Using the funds was put on hold and used for funding the temporary warming houses. Now, funding for temporary warming houses falls back on the normal operating budget. A MOTION WAS MADE BY COMMISSIONER CUNNINGHAM, SECONDED BY COMMISSIONER GIANNINI TO RECOMMEND THE 2023-2027 PARKS CIP, AS PRESENTED, FOR COUNCIL APPROVAL. 6 AYES 0 NAYS PARKS AND RECREATION COMMISSION August 16, 2022 Page 4 CHARITABLE GAMBLING FUNDS TO REPLACE EBERLE PARK PLAYGROUND – Chris Volkers Administrator Volkers reported charitable gambling funds coming in at a faster pace than expected. There are more charitable gambling sites throughout the City and they are doing very well with pull tabs. Council was unable to fund a playground replacement this year, though desired for 2022. Staff recommend replacing a playground using the extra funding. Eberle is expensive to replace, and money is available. Council is predicted to be supportive. If the Commission supports the project, a recommendation can be given at Council’s workshop next week. A MOTION WAS MADE BY COMMISSIONER GIANNINI, SECONDED BY COMMISSIONER JILES TO RECOMMEND EBERLE PARK FOR PLAYGROUND REPLACEMENT IN 2022 FOR COUNCIL APPROVAL. 6 AYES 0 NAYS PARKS UPDATE – Jeff Koesling Fall Sports – Crews are transitioning fields from summer to fall sports. Fall softball kicked off Monday night at the Walton Complex. 11 soccer, 2 flag football, and 1 full size football field were laid out. The last two smaller soccer fields were finished and installed today. Soccer will be ready to start Monday. Football started on August 8. Mowing – The rain finally gave grass to cut other than the irrigated lawns. Seasonal Staff – Two seasonal staff went off to college last week, with two more going back to school after this Friday. The last seasonal staff will work one more week. They do a great job and carry a lot of the work load. Some are seniors, some are in the engineering field, and some are seeking internships next year. They won’t be returning for another season. Maybe one or two will be back of the six. Shelter Rentals – Shelter rentals have been crazy and busy on the weekends. It is good to see the parks are being used. RECREATION UPDATE – Jeff Koesling Summer Youth Camps – Small World Camps, ITS Program, and Pop Up Parks have all wrapped up for the season. The summer staff were great and created special experiences for the campers. Compliments and cards were received from grateful parents and guardians. Movies in the Park – Raya and the Last Dragon will be rescheduled from August 12 due to rain. A new date will likely be within two to three weeks and posted online on the recreation pages and City website. Fall/Winter Newsletter – The next newsletter will be mailed to residents in mid-September and covers recreation programming for the months of October through January. PARKS AND RECREATION COMMISSION August 16, 2022 Page 5 Artist of the Month – Joe Hilyar returns to the Oakdale Discovery Center with his acrylic canvas paintings for August through September. Joe lets his arm move randomly with the paint brush and never knows how the painting will turn out. Amped Up Entertainment – The program ended on a high note. The University of Minnesota Raptor Center had over 125 attending. Guests saw and learned about birds of prey including an owl, hawk, and falcon. Let’s Make Stuff – The Oakdale Library partnered to bring an adult watercolor painting class to the Discovery Center today, August 16. The free class was funded through the Minnesota Arts and Cultural Heritage Fund. 20 painters signed up for the full class. Touch a Truck – Touch a Truck returns the evening of Tuesday, September 13 at the City Hall Parking Lot. From 5 to 7 PM find equipment from Oakdale Public Works, Minnesota Department of Transportation, garbage trucks, and more for what is always a good turnout. Mr. Koesling will try to get a helicopter. Public Works pulls the fuses of their horns to prevent horns from honking. Family Fun Flatables – Held on Saturday, September 17 from 11 AM to 4 PM, the event draws 2,000+ to the lawn of the Walton Park Bandshell. Kids and adults love the event. It is held the same weekend as the soccer jamboree. Commissioner Cunningham complimented the selection of bands for the summer concert series. The steel drum band was excellent. The series enjoyed good weather. Commissioner Bearth complimented the raptor event for its great attendance, very cool show, and good presenter. He also shared that the Maplewood Oakdale Lions look forward to seeing guests at the Touch a Truck and will be providing the chief concessions. Mr. Koesling added that the Lions do a great job and keep hot dog, chips, and drink concessions affordable. COMMISSIONER COMMENTS Oakdale Nature Preserve Tennis – Vice Chair Giacoletto requested a report on the resurfacing job and persistent cracks at the Oakdale Nature Preserve Tennis Court. Parks Superintendent Koesling explained that the cosmetic work wasn’t a resurfacing/structural job. Public Works had filled the cracks twice. Three years ago cracks were filled, temporarily patched with repair, and it cracked the following spring. When the work was completed again in 2019/2020 it cracked again. The understanding from a discussion last year with Engineer Brian Bachmeier, is that the cracking may be on top of either a frost or crown line. In order to fix it, the whole court may need to be removed. It looks bad and is sad with the repainting done. Wellness 50+ - Commissioner Cunningham shared that the Be Safe and Well Series will kick off on Thursday, August 18 from 6 to 7:30 PM with Oakdale Fire presenting on kitchen fire safety, carbon monoxide, smoke detectors, and general fire safety. Next in the series will be Self Defense taught by Glen Giacoletto on Thursday, September 15. Basic concepts will help teach preparedness to PARKS AND RECREATION COMMISSION August 16, 2022 Page 6 avoid panicking in situations. The series will end with the Oakdale Police presenting on Crime Prevention on Thursday, September 29. Anybody is welcome to attend and benefit from the free events at the Discovery Center. Reserve a spot by calling 651-747-3860 or online at www.oakdalefun.com. National Night Out – Chair Lockhart thanked Oakdale Fire and Police for visiting his block party. CITY COUNCIL UPDATE – Jake Ingebrigtson Councilmember Ingebrigtson had nothing to report. ADJOURNMENT A MOTION WAS MADE BY COMMISSIONER JILES, SECONDED BY COMMISSIONER BEARTH TO ADJOURN THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION, DATED AUGUST 16, 2022, AT 7:33 PM. 6 AYES 0 NAYS Respectfully submitted, Laura Linzmeyer COMMISSION MEMORANDUM To: Oakdale Parks & Recreation Commission From: Jim Romanik, Public Works Manager Date: Sept 14, 2022 Subject: Draft 2023-2027 Park Capital Improvement Program BACKGROUND The City plans for capital maintenance and improvements by preparing a capital improvement plan (CIP). The CIP represents a framework for planning the preservation and expansion of capital including equipment, facilities, and infrastructure. It sets forth the estimated schedule, timing, and details of specific improvements by year, together with the estimated cost, the need for the improvement and sources of revenue to pay for the improvement. The City Council considers the following when preparing the CIP for each project and for the overall plan: • condition of the City’s infrastructure including the projected need for repair or replacement • likely demand for the improvement • estimated cost of the improvement • available public resources • level of overlapping debt in the City • relative benefits and costs of alternative uses of the funds • operating cost of the proposed improvement • alternatives for providing services most efficiently through shared facilities with other cities or local government units The CIP is a planning document intended to assist policy makers and staff to plan for major capital improvement, renewal, and replacement expenditures. As a planning document, the CIP does not bind the City to the anticipated expenditures in the projected years. The CIP is not a budget, nor is it an authorization to expend funds. The authorization of the expenditures occurs through City Council action and in adoption of the annual budget STAFF COMMENTS/ UPDATE At the last Parks & Recreation Commission meeting, the Commission voted to recommend the 2023-2027 CIP to the City Council for their consideration.The CIP was presented to the City Council at the Aug 23, 2022 workshop. The City Council generally supported the 2023 - 2027 CIP. They support replacing a play structure a year. A Council member suggested developing criteria for evaluating the condition of the play structures versus replacing solely on age alone. A Council member suggested community involvement in choosing replacement equipment versus replacing the equipment with the same equipment as the demographics likely have changed and they may want different equipment. City staff are researching peer communities to better understand practices in evaluation of play structures / equipment replacement. City staff will be bringing the information to a future Council workshop for additional direction. RECOMMENDATION/ ACTION No Commission Action requested at this time – informational only TO: Parks and Recreation Commission FROM: Shannon Reidlinger, Sr. Community Development Specialist DATE: September 12, 2022 SUBJ: Bike and Pedestrian Plan project update and workshop As part of the Bike and Pedestrian Plan Update Project, City staff will facilitate a workshop with the Parks and Recreation Commission (PRC) to gather commissioner feedback on the strengths and weaknesses of Oakdale’s current bicycle and pedestrian system. The purpose of this memorandum is to inform the PRC of the Bike and Pedestrian Plan Update project components, and summarize the format of the facilitated conversation. BACKGROUND Oakdale’s bike and pedestrian system provides an affordable transportation option with recreation and health benefits. To better connect people and where they live to the region’s growing multimodal transportation network, the 2040 Comprehensive Plan calls for updating the 1995 Bicycle and Pedestrian Plan (Chapter Three, Goal Four, Policy One). The City contracted with Toole Design in 2019 to undertake a Bike and Pedestrian Plan Update project; due to the pandemic, project work was halted in 2020 with three of six project phases completed. These three project phases included: 1. Presenting and approving the project work plan 2. Reviewing relevant local and regional bike and pedestrian plans and policies 3. Identifying existing bike and pedestrian system issues in Oakdale Additionally, the following deliverables were completed before project work halted in 2020: • A public, online survey about biking and walking habits, conditions, and amenity desires in Oakdale • A level of traffic stress analysis • A bus stop inventory • Gold Line transit station travel shed maps • A map of community destinations • A map of existing bicycle and pedestrian infrastructure Staff collaborated with Toole Design to restart the Bike and Pedestrian Plan Update project in early 2022. A revised scope of work guides project completion and includes: • Delivering an updated project management plan, an updated existing facilities map, and a future (already-planned) facilities map • Executing a public engagement plan and summarize engagement results. The public engagement plan will incorporate feedback from existing advisory bodies (including the PC and the Environmental Management Commission, Economic Development Commission, and/or Parks and Recreation Commission) as well as City Council, and from the public through an open house, pop-up workshops, focus groups, and an online questionnaire and map • Determining Bike and Pedestrian Plan goals and strategies • Outlining network recommendations • Identifying cost estimates, timelines, and funding sources for goals and bike and trail projects The final deliverable of the project will be an updated Bike and Pedestrian System Plan. The anticipated project completion date is March 2023. FACILITATED WORKSHOP Input on the project will first be collected from the PRC through a facilitated workshop to identify the strengths, weaknesses, opportunities, and threats regarding biking and walking in Oakdale. During the workshop, City staff will also deliver a presentation of the Bike and Pedestrian Plan Update Project background, including the purpose of the project and steps in the planning process; the Commission is encouraged to offer feedback on the content of the presentation. Materials provided to the PRC for educational purposes in advance of the facilitated conversation are attached. City of Oakdale Bicycle and Pedestrian Plan Photo Credit: Carrie Wilmot Today’s Meeting  Project background for the Parks and Recreation Commission (PRC)  Phase 1 (2019 – 2020)  Phase 2 (2022 – 2023)  Strengths, Weaknesses, Opportunities, Threats regarding bicycling and walking in Oakdale Project Purpose Help achieve two of the City’s 2040 Comprehensive Plan transportation goals: Chapter 3, Goal 1: City roadways shall be safe and functional for pedestrians, bikes, automobiles and trucks. Chapter 3, Goal 4: Sidewalks, trails, and bikeways shall be connected within the city and between adjacent cities. Project Purpose Help achieve one of the City’s 2040 Comprehensive Plan parks and trails goals: Chapter 5, Goal 3: Parks shall be integrated into the City’s pedestrian system. Planning Step 1: Understand Existing Conditions and Future Plans  Draft existing facility maps  Version A: Crosswalks* *Under review by Oakdale staff and available for PRC review Planning Step 1: Understand Existing Conditions and Future Plans  Draft existing facility maps  Version A: Crosswalks*  Version B: Bus stops* *Under review by Oakdale staff and available for PRC review Planning Step 1: Understand Existing Conditions and Future Plans  Draft existing facility maps  Version A: Crosswalks*  Version B: Bus stops*  Draft planned facilities map* *Under review by Oakdale staff and available for PRC review Planning Step 1: Understand Existing Conditions and Future Plans  Draft existing facility maps  Version A: Crosswalks*  Version B: Bus stops*  Draft planned facilities map*  Destination analysis** *Under review by Oakdale staff and available for PRC review **Destination analysis map is from Phase 1 of the project Planning Step 2: Seek Public Input Draft public engagement plan*:  4 EMC meetings with additional input from other Oakdale advisory bodies  3 City Council presentations  1 Open house  2 Pop-up workshops  3 Focus group meetings  Online questionnaire and map *Available for PRC review Note: This interactive map is from Phase 1 of this project. Planning Step 3: Make Plan Recommendations  Goals and strategies  Network recommendations Note: This map is an example from another community’s project. Planning Step 4: Create an Implementation Strategy  Criteria for prioritizing projects  Map with project IDs and phasing  Spreadsheet with planning level details Note: This table is an example from another community’s project. Planning Step 5: Publish Draft and Final Plan  First round of review is for City commissions and staff  Second round of review is for City Council then greater public  Edits will be made after each round of review Project Schedule June July August September October November December January February March Task 1: Project Management 1.1 Project management plan 1.2 Conference calls Task 2: Review of Existing Facilities and Plans 2.1 Update existing facilities map 2.2 Plans and other resources, including planned facilities map Task 3: Demand Analysis (Optional) 3.1 Demand analysis Task 4: Public Engagement 4.1 Public engagement plan * * * 4.2 Environmental Services Commission 4.3 Open house, pop-up workshops, focus groups, and online survey 4.4 City Council presentations Task 5: Bicycle and Pedestrian Plan 5.1 Goals and strategies 5.2 Network 5.3 Implementation 5.4 Draft and final plan Share Your Thoughts  What are strengths, weaknesses, opportunities, and threats regarding biking and walking in Oakdale? Share Your Thoughts  Strengths: What are you  Opportunities: Are there proud of? organizations doing work, or  Weaknesses: What things upcoming projects we should drive you nuts? know about?  Threats: What are the external forces that will make it difficult to make Oakdale more friendly for bicycling and walking? Development of Goals, Objectives & Policies • Policies • Refined SWOT • Goals Public Goals • Walking Plan and Analysis • Objectives Input • Refined Bicycling Objectives Network Questions? Feedback? Thank you! Shannon Reidlinger 651-730-2723 shannon.reidlinger@ci.oakdale.mn.us MEMORANDUM TO: Christina Volkers, City Administrator FROM: Julie Williams, Recreation Superintendent DATE: September 16, 2022 SUBJECT: Monthly Update – September 2022 The following information is provided to the City Administrator and Parks and Recreation Commissioners as information only. There is no need for any official commission, council, or administrative action; but rather, this is an effort by staff to keep you informed of the Department’s day-to-day operations. 1. TOUCH A TRUCK RECAP This year’s event was held on Tuesday, September 6 from 5 to 7 PM. Vehicles and equipment from Public Works, Fire, PD and others were on hand for kids to touch, climb and explore. Participants young and old were treated to ice cream treats from Mik Mart Ice Cream. The Maplewood/Oakdale Lions Club provided concessions. Special thanks to Public Works, PD and Fire Department who always help make this an amazing community event. Over 800+ attended! 2. FARMER’S MARKET The market is winding down, only 4 weeks left! August through September is peak season at the market, and right now you can still find apples, sweet corn, melons, squash, and even pumpkins over the last few weeks. The climate effected many vendors this year, with a quote from our corn guy Ron stating, “I planted more corn this year than ever before, and made less money than ever before.” This was due to the drought, and crops not being the quality desired for the market. We will continue the market experience this winter at the Discovery Center for the Indoor Market beginning Saturday, November 12. 3. FAMILY FUN FLATIBLES The upcoming Family Fun Flatables will be held on Saturday, September 17 from 11 AM to 4 PM at Richard Walton Park. Along with a large variety of inflatables, Kidsdance (kids DJ experience) will perform at the band shell from noon to 3 PM. Tartan Boosters will provide concessions along with Twin City Pita (Shaved ice, smoothies and ice cream.) We are once again expecting over 2,000 participants at this wildly popular, FREE event! Thanks to our sponsors, GOLD: Oakdale Athletic Association, SILVER: CCF Bank, BRONZE: Parkview Chiropractic, Northstar Skate School/East Metro Stars, TruStone Financial Credit Union, and American Legion Post 39. 4. OAKDALE WELLNESS 50+ EVENTS The Oakdale Wellness 50+ group will hold a community listening event on Saturday, Sept 24 from 1 to 3 at the Discovery Center. The group is looking for input on improving age-friendly wellness in Oakdale. Also, as part of the Wellness Safety and Awareness series, the group will hold a self- defense class on Sept 29 from 6 to 7:30 at the Discovery Center providing basic self-defense concepts and techniques. 5. OAKDALE UPDATE The Communications Department has done a great job revamping the Oakdale Update. The newsletter is expected to arrive in mailboxes the end of September.

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