City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting March 5, 2019| 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. February 5, 2019 Regular Meeting Minutes b. February 19, 2019 Work Session Meeting Minutes 5. Mayor’s Report 6. Councilmember Reports 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Zoning Code Amendments: Home Occupation Certificate Section 157.010 Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov. Town Council Regular Meeting Cover Page Page 2 March 5, 2019 b. Zoning Code Amendments: Special Use Permit-Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) c. Request to Appoint Business Owner Member to Architectural Review Board d. Request to Appoint Member to Planning Commission 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquan.org.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, February 5, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Kathleen Leidich, Town Manager; Christopher Coon, Town Clerk; Martin Crim, Town Attorney; Bruce Reese, Town Engineer; Adam Linn, Chief of Police; Julie Little, Events and Community Development Director 1. Call to Order Mayor Porta called the meeting to order at 7:02 p.m. 2. Citizens Time None. 3. Mayor Porta asked for unanimous consent to move item 7F and 8F up on the agenda; no Council objection. 7F. Chief of Police: Chief Linn submitted a report as part of the meeting agenda. No questions received. 8F. Request to Adopt Resolution Related to Lease Purchase for Police Vehicles Councilmember Perkins moved to reopen discussion of the lease purchase of a police vehicle. A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. Councilmember Fithian moved to approve the lease agreement of police vehicles. A motion was made by Councilmember Fithian, seconded by Councilmember Perkins. Councilmember Perkins moved to offer a substitute motion to adopt the Resolution related to the lease purchase agreement and any other future required documentation to complete the purchase of the two 2019 Ford Police utility vehicles. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. Councilmember Perkins moved to adopt the Resolution related to the lease purchase agreement and any other future required documentation to complete the purchase of the two 2019 Ford Police utility vehicles. Town Council Regular Meeting Minutes February 5, 2019 A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, and Fithian. Nays: Councilmember Dawson and Vice Mayor Sivigny. Motion passed 3 - 2. 4. Approval of Minutes Vice Mayor Sivigny moved to approve the minutes of January 2, 2019 Regular Meeting, as amended. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Perkins that the amended minutes of January 2, 2019 be approved. Motion passed, unanimous. Vice Mayor Sivigny moved to approve the minutes of January 15, 2019 Work Session Meeting, as amended. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Perkins that the amended minutes of January 15, 2019 be approved. Motion passed, unanimous. 5. Mayor’s Report Mayor Porta reported he met with Imagine about the Town website and attended a VFW ceremony where awards were provided for an essay and a video speech. 6. Councilmember Reports Councilmember Perkins reported he will be working with Heather Hill Nursery to help layout landscape plans for the town for free. He wanted to discuss the possibility of purchasing video equipment later during the meeting. Councilmember Holloway reported she would be out of Town on business during the Budget Work Session and she sent an email to Town Council about the Town Budget. Town Council gave the directive to Town Staff to produce a budget with no increase in tax rate and then one that staff recommends. Mayor Porta wanted to thank Mr. Seiberling for reviewing the recodification of the Town Code. He stated that Mr. Seiberling had some questions from his review. His first question concerned the outdated nature of some items in the Town Charter. Mayor Porta noted that this issue has come up in the past and asked Mr. Crim to explain how the Town Charter and Town Code differ when it comes to the processing of updating the former.. Mr. Crim explained that Town charters often contain outdated items that nevertheless are retained for their historical value. Additionally, he noted that the process for updating the Town Charter is quite cumbersome and requires action by the Virginia General Assembly. 7. Staff Reports A. Town Attorney: Mr. Crim reported on the following items: i. Miller Brothers – Completed the installation of the heaters at River Mill Park; the related building violations are being taken care of by Town Staff. ii. Kiely Court – Working with Town Staff regarding the erosion and sediment control and ice problems. Page 2 of 7 Town Council Regular Meeting Minutes February 5, 2019 iii. Zoning Text Amendment – Comments have been sent to Town Staff for minor edits before the final adoption. iv. Draft Registration Ordinance for Short-term Rentals – Working with the Town Manager to present a Registration Ordinance to be presented to Town Council for their consideration. Councilmember Perkins inquired about what the Town can do with regard to the continued mud and water coming off of Kiley Court. Ms. Leidich stated she has been working with the Engineering Groupe about the ice, the erosion of sediment, and ensuring the street is cleaned daily in accordance with the relevant permit. When appropriate, citations have been sent to the developer for the ice on the sidewalk and sediment in the street. Councilmember Holloway inquired what process is there to ensure the cleaning continues. Ms. Leidich indicated that the Zoning Inspector comes twice a month and within 24 hours of a rain event. Mayor Porta wanted to articulate that a citation is a zoning violation. Ms. Leidich also stated when someone receives a zoning violation, they need to correct the violation in a specified amount of time or the Town will have a contractor do the work and charge the person who was in violation. She also indicated that the developer has been responsive and hopes that the Town can get this matter under control shortly. Councilmember Fithian inquired what the developer is responsible for regarding cleaning snow, ice, or sediment on a daily basis. Ms. Leidich indicated that the developer needs to clean the sediment off the street on a daily basis. Mr. Reese stated that there is a process that is followed from an erosion and sediment control regulatory standpoint. Virginia State Regulations dictate what enforcement actions the Town is able to take and in what order. He stated that he agrees with the Town Manager that we need more time to work with the developer to resolve this issue and keep the street clean. B. Town Engineer: Mr. Reese submitted a report as part of the meeting agenda. Mayor Porta inquired about the Infiltration Trench and noted that Town Staff was going to reach out to the landscape contractors for a quote. Mr. Coon indicated we do not have a quote at this time. Councilmember Perkins inquired about the Canoe and Kayak Ramp and how often we are contacting the Department of Conservation and Recreation, DCR, for the additional funds. Mayor Porta stated that even if the Town would have received the funds we are in the period of the year that the Town can not engage in construction due to various environmental regulations. Page 3 of 7 Town Council Regular Meeting Minutes February 5, 2019 Councilmember Perkins inquired about the amount of time the Town would need from the time funds were received until construction could start. Mr. Reese stated that it could be done quickly if the bids for construction were still valid. Mayor Porta also indicated that in this matter we do not have the option to press the DCR for the funds. Councilmember Perkins inquired about the reason the Town needs to wait for the additional funds. Mr. Reese indicate he did not have a clear understanding as to why the money has not been released. He stated that it could have been allocated to other projects and the DCR needs to receive the money back from localities that are unable to use the funds. Mayor Porta indicated that based on his conversations with DCR they were de- obligating money from multiple projects to fund the Town’s shortfall. Councilmember Perkins inquired about how often the Town is communicating with DCR. Ms. Leidich stated that she has tried to reach out several times but has not made contact. Mr. Reese stated that he has spoken with DCR and stated that they are difficult to contact, but they are interested in getting this project completed. 8. Mayor Porta asked for unanimous consent to move item 8C and 8D up on the agenda; no Council objection. 8C. Request to Adopt Resolution to Initiate Zoning Text Amendment: Home Occupation Certificate Section 157.010 Motion was combined with item 8D. 8D. Request to Adopt Resolution to Initiate Zoning Text Amendments: Special Use Permit Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) Councilmember Fithian moved to adopt the resolution to Initiate Zoning Text Amendments for Revision to Chapter 157 of the Town Code to Modify the Standards Governing Home Occupations and to Permit Increases in the Maximum Height and Decreases in the Minimum Setback by Special Use Permit in the B-1 Zoning District. This resolution sends all of these items to the Planning Commission for a recommendation and a Joint Public Hearing. A motion was made by Councilmember Fithian, seconded by Councilmember Perkins. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. C. Building Official: The Building Official’s report was submitted as part of the meeting agenda. No questions were received. D. Town Manager: Ms. Leidich submitted her report to Council at the dais. The report included an update on the website redevelopment and the new Occoquan Town Logo. She also reported the River Mill Park bath house had the heaters installed and passed the building code inspection. She stated that winter hours of operation for the bath house will be from 8 a.m. to 8 p.m. Monday through Friday and closed Saturdays and Sundays except for special events. Ms. Leidich indicated that town staff has found a platform to Page 4 of 7 Town Council Regular Meeting Minutes February 5, 2019 utilize group text messages. Town staff is going to begin compiling cell phone numbers via an opt-in process for this purpose and the alerts are going to be called OCQ Alerts. She also reported that the town will begin a sidewalk repair program that will have town staff marking broken bricks in the winter and the maintenance supervisor will repair them in the spring or as soon as possible. Councilmember Fithian inquired about the River Mill Park bath house being closed during the week. Mr. Coon stated that this is the first winter that the bath house will be open and the schedule is to ensure we do not have pipes freeze over the weekend while staff is not able to correct the problem. Mayor Porta inquired about who will be able to sign up for the OCQ Alerts. Ms. Leidich indicated that it will be for residents, business owners, and patrons. Councilmember Holloway inquired about the reasoning to make OCQ Alerts an opt-in program opposed to an opt-out one. Mayor Porta indicated that we do not have the data to be able to make this an opt-out program. Mr. Coon stated that while the Town does have phone numbers from residents, many of them could also be home phone numbers. You pay for each message sent which could cost a significant amount to send something that no one would receive. Mr. Coon indicated that the town’s plan for receiving information for the OCQ alerts is going to combine several items in one saturation mailer that will be sent to every Post Office Box in Town. The mailer will ask if they want to participate in emergency alerts through text messages or email, event notifications through text messages or email, and finally if they would like to continue to receive hardcopies of the Town Newsletter. Councilmember Fithian inquired about how to contact the Town Maintenance Supervisor. Mayor Porta indicated that all requests or contact attempts should go through the Town Manager. Vice Mayor Sivigny inquired if we can reach out to Washington Gas to allow the VFW to get their trash collected. Ms. Leidich stated it won’t be a problem to get that done. Mayor Porta inquired about getting the intersection of Mill Street and Washington Street cleared of the mud that has built up next to the sidewalk. Councilmember Perkins also indicated that some clean-up needs to occur around the Town Annex. Mayor Porta also asked Ms. Leidich to discuss a regular review process for the Maintenance Supervisor. 9. Mayor Porta asked for Unanimous Consent to move item 8E and 8H up on the agenda; no Council objection 8E. Request to Approve Town Code Amendment: Use of Streets (Section 111.42) Councilmember Holloway moved to adopt Ordinance O2019-04. A motion was made by Councilmember Holloway, seconded by Councilmember Dawson. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. Page 5 of 7 Town Council Regular Meeting Minutes February 5, 2019 Councilmember Dawson moved to name the Town Manager and Events and Community Development Director as the Town Council designees for matter involving Use of Streets. A motion was made by Councilmember Dawson, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. 8H. Request to Adopt Ordinance to Update Town Code (Section 71.02) Vice Mayor Sivigny moved to adopt Ordinance O2019-03. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Holloway. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. E. Town Treasurer: Ms. Rodriguez submitted the Treasurer’s report as part of the meeting agenda. Councilmember Perkins asked to have the FY 2018 Actual amounts to be included in the Treasurer reports. Mayor Porta inquired if the money for the intersection has already been spent or if it is only allocated for the intersection project. Mr. Coon indicated that the funds have been paid to Prince William County to move forward on the intersection projects. Mayor Porta inquired about the Bricks Money Market Account and where the funds are allocated. Town Staff will have to provide that answer at a later date. G. Events and Community Development Director: Ms. Little submitted the Events and Community Development Director report as part of the meeting agenda. She also inquired about using funds allocated for movies to purchase equipment. She indicated that if the Town purchased the equipment, the money saved renting the equipment would cover the cost after only one year. Mayor Porta inquired about who would be responsible for the movie equipment. Ms. Little indicated she would be responsible. Councilmember Perkins moved to set a not-to-exceed amount for $2,500 to purchase movie equipment. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. H. Boards and Commissions: Councilmember Perkins reported that the Planning Commission has been working on specific areas. Also, Jenn Mathis is about to complete the Certified Planning Commissioner Training. He indicated that there is a high likelihood there will be another member of the Planning Commission by the next Regular Meeting. Page 6 of 7 Town Council Regular Meeting Minutes February 5, 2019 Councilmember Holloway inquired about the next steps for the Parking Recommendations. Councilmember Perkins indicated that he would like any resident or business owners with questions to contact himself or Town Staff. He also indicated that Planning Commission is currently discussing how to implement the recommended timed parking. The Town Clerk had sent out a letter to the Occoquan Merchants Guild asking for feedback and opinions and a survey as also been sent to the Business Community for them to complete and return to Town. That information will be utilized to help guide future discussion. Chairperson Seefeldt had no report. There was no Architectural Review Board Meeting in December. 10. Regular Business A. Bags to Benches Program Ms. Leidich indicated that Patriot Scuba will be collecting plastic to try and provide a bench for Town. The goal is to collect 500 pounds of plastic to have a bench made. Town Council wanted to thank Mr. and Mrs. Currer for their support to the Town and the environment. B. Request to Adopt Town Logo and Brand Guidelines Councilmember Holloway moved to adopt the Town Logo identified in the Brand Guidelines (January 2019) and also to adopt the Brand Guidelines (January 2019) to govern the use of the Town Logo. A motion was made by Councilmember Holloway, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. G. Request to Remove Overgrowth Between Commerce Street and Poplar Alley Councilmember Perkins moved to set a not-to-exceed amount of $1,660 for the removal of overgrowth between Commerce Street and Poplar Alley A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. 9. Adjournment The meeting was adjourned at 9:12 p.m. _____________________________ Christopher Coon Town Clerk Page 7 of 7  OCCOQUAN TOWN COUNCIL Work Session Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, February 19, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, and Eliot Perkins. Absent: Councilmember Laurie Holloway Staff: Kathleen Leidich, Town Manager, Christopher Coon, Town Clerk; Adam Linn, Chief of Police; Carla Rodriguez Town Treasurer; Julie Little, Community and Events Director. 1. Call to Order Mayor Porta called the meeting to order at 7:04 p.m. 2. Mayor Porta asked for unanimous consent to move item 2C up on the agenda; no Council objection. 2C. Request to Approve Annex Roof Repair Contract Councilmember Perkins moved to contract with Ebenezer Roofing for partial roof repair and installation of new shingles at the Town Annex Building for a cost of $4,060.00 and authorize the Mayor to sign. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. 2A. Base Budget Ms. Leidich indicated that tonight no action will need to be taken by Town Council. She would like to receive feedback and guidance from Town Council on a couple of proposed items. Ms. Leidich stated that based on staff request and necessary items the Base Budget Operating expenditures would equal $829,891. She also reported that the Base Budget Operating revenues with no increases to tax rates would be $805,571. She indicated that Town Staff would like Town Council’s direction to either cut $24,320 in expenditures or dictate how they would like to increase revenue. Ms. Leidich also reported that within the Base Budget there would be some Organizational changes. She stated that Mr. Coon is now the Deputy Town Manager/Town Clerk and along with his Town Clerk duties he will serve as the operational lead for the Public Works Department to include creating and maintaining the department budget. Also, there will be an additional part-time position in public works that would be funded by moving funds out of overtime hours and hourly labor hours to fund the position with no increase in expenses. Ms. Leidich also stated that the Events and Community Development Director is working at least 30 hours per week rather than the budgeted 20 hours per week. After ample discussion it was decided that funding for the difference in hours should be funded out of the Craft Show account. Town Council Regular Meeting Minutes February 19, 2019 2B. Town Council Priorities Ms. Leidich reported that the Town Council Priorities Budget focused on items that Council has articulated they wanted. She also stated that there are items that Town Staff felt were important but that there were several items that were left off of the list and provided independently for Town Council’s guidance. Ms. Leidich stated the Town Council Priorities Operating Budget expenditures currently equal $842,391. She used the Base Budget Operating revenues with no increase to tax rates of $805,571. She stated that she did not increase any tax rates to increase revenue because she wanted Town Council’s guidance on covering the shortfall by cutting expenses or increasing revenues. She provided a report that illustrated that if the Town Council increases the Real Estate Tax rate from .12 to .14 per $100 of assessment value, it would generate an estimated $39,301. Also, if the Town Council increased the Meals Tax Rate from 3% to 4%, it would generate an estimated $71,188. She noted that along with the $842,391 she believed that there should be additional funding in the amount of $19,301 for the Facility and Park Maintenance fund for repair and maintenance of public facilities. She also reported that the Town should begin to enhance the Capital Improvement Project Fund by $35,594 . Town Council requested that Town Staff prepare another Town Council Priorities Budget that includes all expenses Town Staff feels are appropriate. They also noted that any budgets submitted should be balanced, with revenues and expenses being equal. Last, they requested that the next budget presentation include a summary sheet of revenues and expenses for each fiscal year shown (including prior fiscal years) and the percentages changes from year to year. 3. Adjournment The meeting was adjourned at 10:28 p.m. _____________________________ Christopher Coon Town Clerk Page 2 of 2  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Kathleen R. Leidich, AICP Town Engineer’s Report Town Council Meeting –March 5, 2019 Kayak/Canoe Launch – update from last report Two bids received in July 2017 (Delta Marine and McLean Endeavors), both over budget. Department of Conservation and Recreation (DCR) has indicated possible additional funding from the current $100,000 to $283,650. Updates to permits, historic resources, threatened and endangered species discussed. Both bidders confirmed that previous bids are still valid. New budget forwarded to DCR on October 12, 2018. New contact person at DCR (Jett Johnson). Town Manager has reached out for status update. River Mill Park – Moisture Issue in Storage Room –no change from last report New heaters installed. The Engineering Groupe reviewed dry well sizing. PWC will conduct inspection with Town to address any remaining deficiencies. Kiely Court Project – update from last report Land Disturbance Permit issued - construction commenced. Stop work order rescinded by PWC for retaining wall safety issues. Verbal and written notices provided to owner regarding mud being tracked onto Mill Street – new construction entrance installed. Further tracking of mud may require additional measures. Ice on sidewalk to be addressed by Zoning Administrator through section 93.05 of Town Code. Building permit application have been submitted for both houses. Rivertown Project – no change from last report Land Disturbance Permit issued – construction proceeding. Vantage Point BMP maintenance – no change from last report Bid received from Total Development Solutions ($38,730) Boundary Branch – no change from last report Boundary Branch, Vantage Point BMP, Lynn property – other runoff issues reviewed Tanyard Hill Park (Oaks III) – no change from last report PWC considering sidewalk along Tanyard Hill Road to connect Occoquan Greenway (trail coming through Tanyard Hill Park) to sidewalk on Ellicott Street. Approved by PWC BOS 5/15/18 with revised proffers Use as park and open space – trails and Stormwater Pond shown on GDP Plat vacating lot line when site plan needed - NRA to review first Access to potential parking lot for trail head allowed off Tanyard Hill Reserve ROW along Tanyard Hill and Old Bridge Roads Use LID as part of any development Pay $75 per acre zoned (4.229 acres) Mill at Occoquan – no change from last report Staff report for Preliminary Site Plan issued on 1/14/19. Code amendment required for setback and height. -END- Member of the Virginia Municipal League  Town of Occoquan - Permit Report February 2019 Permit Number Main Address Description Permit Type Permit Status Permit Workclass Issue Date Valuation BLD2019-03820 206 COMMERCE ST ANTENNA MOUNTED TO POLEBuilding Pending C - Alteration/Repair $16,000.00 ELE2019-01557 307 COMMERCE ST RELOCATING PANEL & ADDINElectrical Issued R - Alteration/Repair 10/19/2018 $4,500.00 BLD2019-00547 402 FORTRESS WAY KITCHEN RENOVATION TO COBuilding Issued C - Alteration/Repair 07/30/2018 $16,000.00 GAS2019-00432 270 GASLIGHT LANDINALTERATION/REPAIRS TO REPGas Issued C - Alteration/Repair 09/20/2018 $4,751.00 BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TOBuilding Issued C - Alteration/Repair 02/23/2018 $10,000.00 BLD2018-02969 426 MILL ST LOT SPECIFIC SFD - KIELY RESBuilding Pending R - New Single Family Dwelling $1.00 BLD2018-05964 426 MILL ST RETAINING WALL Building Issued R - Retaining Wall 10/09/2018 $20,000.01 BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFBuilding Pending R - New Single Family Dwelling $100.00 BLD2018-05963 430 MILL ST RETAINING WALL MAX HEIGHBuilding Issued R - Retaining Wall 10/09/2018 $20,000.01 ELE2019-02544 458 MILL ST REPLACING 2 ELECTRIC HEATEElectrical Finaled C - Alteration/Repair 01/16/2019 $500.00 BLD2014-05879 1441 OCCOQUAN HEIGDECK Building Issued R - Addition 04/25/2014 $6,700.00 BLD2019-02293 112 POPLAR LN DETACHED GARAGE Building Issued R - Accessory Structure 12/21/2018 $16,000.00 BLD2019-02551 112 POPLAR LN ENCLOSING CARPORT AND ADBuilding Issued R - Addition 12/21/2018 $29,000.00 BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued R - Swimming Pool 12/07/2017 $60,000.00 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued R - Swimming Pool 12/07/2017 $6,000.00 ELE2019-00599 113 POPLAR LN Install circuits, fixtures, and recep Electrical Issued R - Alteration/Repair 08/15/2018 $2,200.00 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas LGas Issued R - Swimming Pool 01/16/2018 $2,000.00 BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00596 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Gas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01181 1551 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/20/2018 $5,500.00 PLB2019-00861 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00603 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00870 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00598 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LGas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01193 1553 RIVERTOWN PL INSTALL NEW HVAC SYSTEM Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00864 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00601 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00869 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LBuilding Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00599 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LGas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01194 1555 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00865 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LPlumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00600 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00867 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - L Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROBuilding Issued C - Alteration/Repair 01/31/2018 $1,000.00 PLB2018-01862 199 UNION ST INTERIOR RENOVATIONS TO LPlumbing Issued C - Alteration/Repair 01/31/2018 $4,000.00 BLD2019-00218 201 UNION ST RESTURANT - TLO - NEW KITCH Building Issued C - Tenant Layout 10/25/2018 $75,000.00 ELE2019-00426 201 UNION ST RESTURANT - TLO - NEW KITCH Electrical Pending C - Tenant Layout $75,000.00 GAS2019-00113 201 UNION ST RESTURANT - TLO - NEW KITCH Gas Pending C - Tenant Layout $75,000.00 MEC2019-00933 201 UNION ST RESTURANT - TLO - NEW KITCH Mechanical Pending C - Tenant Layout $75,000.00 PLB2019-00145 201 UNION ST RESTURANT - TLO - NEW KITCH Plumbing Pending C - Tenant Layout $75,000.00 PLB2018-02373 411 UNION ST CONVERTING FROM SEPTIC TOPlumbing Issued R - Alteration/Repair 03/23/2018 $15,000.00 BLD2019-00785 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9 Building Issued R - Alteration/Repair 08/13/2018 $750.00 ELE2019-00643 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9 Electrical Issued R - Alteration/Repair 08/16/2018 $500.00 PLB2019-00381 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9 Plumbing Issued R - Alteration/Repair 08/15/2018 $750.00 BLD2019-00357 109 WASHINGTON SQUADDING SPIRAL STAIRCASE TOBuilding Issued R - Alteration/Repair 08/24/2018 $5,000.00 PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued R - Alteration/Repair 02/08/2018 $1,400.00 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Manager’s Report TOWN MANAGER Town Council Meeting – March 5, 2019 Kathleen R. Leidich, AICP Web site Redevelopment Town staff had a work session with the consultant on 1/30/19. Staff received an updated web site mock up, and will be reviewing the proposed revisions and working with the consultant to continue the redevelopment process. The Events and Community Development Director is currently collecting information from the Town businesses to be included on the web site. Next steps include completing the creative development and site programming portions of the project. Home Occupation Regulations Based on the citizen input received at the 12/4/18 Council meeting, staff developed draft language for future Planning Commission and Council consideration. Staff reviewed this draft language with Council Member Fithian and the citizens, who spoke at the Council meeting, on 2/26/19. The resulting drafts of the ordinance will be considered during the Joint Public Hearing this evening. River Mill Park Bath House The heaters have been installed and passed the required building code inspection. The builder has confirmed that they will be ordering the dry well, and will be completing its installation. Regarding the work to be completed in the lower level of the building, staff has been in contact with the Building Official and will be specifically confirming the required corrective work in the near future. Mill at Occoquan Development Application Application is currently on hold. Further action will require amendments to the Town Code. Draft language of these amendments will be considered during the Joint Public Hearing this evening. Visitor Center Kiosk Staff has contacted PWC staff to follow up on the Kiosk agreement and working with the Architectural Review Board in regards to the Kiosk design process. Town staff has confirmed that parking spaces will not be required for the Kiosk. Staff expects the MOU regarding the Kiosk and letter confirming that the Tourism sign will remain on Route 95 to be provided by Prince William County in the near future. Tanyard Hill Park Sidewalk Town Staff met with PWC staff on 3/1/19 to determine the proposed location for the sidewalk. Town Manager’s Report March 5, 2019 Page 2 Meetings, Training, and Events • Community Work Session-Review of Home Occupation Code Changes, February 26 • Attended VDOT Meeting, February 28 • Met with PWC Park/Recreation Director, March 1 • Resident Meeting-Stormwater, March 15 • Budget Work Session-FY 2018 Audit Presentation, March 19 • Planning Commission/ARB, March 26 • Friends of the Occoquan Spring River Clean up, April 13 • Peep Show and Community Peep Contest, April 20 -End- Member of the Virginia Municipal League  TOWN OF OCCOQUAN TOWN COUNCIL Earnie Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Treasurer’s Report TOWN MANAGER Town Council Meeting – March 5, 2019 Kathleen R. Leidich TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Meals Tax Audit Pending (1) None Pink Bicycle Tea Room (Review Pending) 2012 License Fathom Realty (Review Pending) BPOL Audit Pending (1) Year Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 3 2/27/2018 Not compliant Inn/Virginia Grill Pink Bicycle Tea Room 11 2/27/2018 Not compliant Madigan’s Waterfront 2 2/27/2019 Not compliant Bann Thai Old Town 2 2/27/2019 Not compliant BPOL Tax Delinquencies Length of Date of Last Business Name Delinquency Status of Compliance Notice (Years) Fathom Realty 1 1/24/2019 Not compliant Pin Curls Hair Salon 1 2/14/2019 Not compliant Allegiance Management One, Inc 1 2/14/2019 Not compliant Credo Strategies 1 2/14/2019 Not compliant Crystal Digiovacchino 1 2/14/2019 Not compliant Fetch Pet Bakery LLC 1 2/14/2019 Not compliant Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Selecman, James 5 Years $1,476.29 06/14/18 Compliant – monthly payment plan Granny’s Cottage Inc 2 Years $134.40 01/09/19 Not Compliant Other Items of Note None.  Total Funds REVENUES General Fund FY 2018 Budget Actual as of 06/30/18 FY 2019 Budget Actual as of 1/31/18 % of Budget Used Real Estate Taxes 218,360 227,881 232,500 171,885 73.9% Meals Taxes 222,650 189,089 220,334 134,142 60.9% Other Taxes (Sales,Utility,Communications,Transient) 102,000 100,696 102,473 55,963 54.6% Fines (Public Safety) 24,000 68,970 60,000 83,033 138.4% Fees and Licenses (Auto,Bus,Late fees,Arch,PM,ATM,Dock,Admin,Eng fees) 94,850 87,106 98,150 15,046 15.3% Grants (Litter,599,VML,CIP) 125,030 24,953 472,143 15,332 3.2% GENERAL OPERATING ACCOUNTS Service Revenue (Engineer,Legal,Landscape,CC fees) 22,000 13,992 5,000 1,252 25.0% Rentals (TH,RMP) 6,000 700 1,500 1,200 80.0% Interest (GF,Brick,Sponsor) 3,720 5,688 120 1,991 1659.0% Other Revenues (Reimbursement from Paving, Ins claims) 4,500 3,834 1,000 12,565 1256.5% Total Revenues General Fund $ 1,039,500 $ 722,909 $ 1,193,220 $ 492,407 41.3% EXPENDITURES General Fund FY 2018 Budget Actual as of 06/30/18 FY 2019 Budget Actual as of 1/31/18 % of Budget Used Personnel Services 335,790 317,703 380,820 205,696 54.0% Professional Services 136,200 106,259 122,250 58,798 48.1% Information Technology Services 10,150 14,653 14,050 12,381 88.1% Materials and Supplies 7,800 11,289 9,000 9,619 106.9% Operational Services 8,550 9,672 7,500 3,040 40.5% Contracts (Landscaping, Refuse Collection, Snow Removal) 81,500 74,432 74,500 34,773 46.7% Insurance 15,720 20,306 20,120 15,640 77.7% Public Information (Newsletters) 3,250 3,441 3,400 2,296 67.5% Advertising (Community/ Business Support, Legal Ads) 16,000 6,299 9,000 5,530 61.4% Training and Travel (Employee, Boards and Commission Training) 15,100 8,761 13,500 4,112 30.5% Vehicles and Equipment 13,350 13,264 15,300 16,218 106.0% Seasonal 4,500 3,040 5,500 1,605 29.2% Town Hall 10,270 10,771 10,910 7,693 70.5% Mill House Museum 6,740 8,982 6,620 6,975 105.4% Visitors Center 500 537 620 135 21.8% Maintenance Yard 2,240 2,585 2,240 2,438 108.9% Mill Street Storage 250 - 250 59 23.6% River Mill Park and Facility 23,690 24,439 25,890 13,192 51.0% Mamie Davis Park (Utilities,Winterization,Public Dock) 3,300 2,924 5,400 1,311 24.3% Tanyard Hill Road Park 800 - 500 - Furnace Branch Park 500 - 500 - Streets and Sidewalks (Routine Maintenance) 1,400 - 1,400 - Historic District (Routine Maintenance) 10,410 14,784 13,700 8,724 63.7% Special Events 11,000 8,485 12,950 5,647 43.6% Total Expenses $ 719,010 $ 662,626 $ 755,920 $ 415,883 55.0% General Fund Net Income $ 320,490 $ 60,283 $ 437,300 $ 76,524 17.5% Craft Show Fund FY 2018 Budget Actual as of 06/30/18 FY 2019 Budget Actual as of 1/31/18 % of Budget Used Revenue (FY19 SP & FL,interest) 216,390 226,525 203,950 125,366 61.5% Expenses (personnel,materials and supplies,operational,contracts,adverting) 108,120 105,238 101,954 57,623 56.5% Total Net Income $ 108,270 $ 121,287 $ 101,996 $ 67,743 66.4% Mamie Davis Fund FY 2018 Budget Actual as of 06/30/18 FY 2019 Budget Actual as of 1/31/18 % of Budget Used Revenue 4,100 1,700 2,600 2,015 77.5% Expenses (Repairs & Mainitenance) 2,000 4,539 2,000 172 8.6% Total Net Income $ 2,100 $ (2,839) $ 600 $ 1,844 307.3% CIP Fund FY 2018 Budget Actual as of 06/30/18 FY 2019 Budget Actual as of 1/31/18 % of Budget Used Community Planning Project 25000 24985 0 0 Intersection Improvements 0 0 420,000 86,720 20.6% Street Maintenance 15,000 40,966 0 0 Sidewalk Maintenance 0 0 10,000 0 0.0% Building Maintenance 2,500 0 0 0 Stormwater Management 5,000 0 0 Trash/Recycling Containers 11,000 10,757 17,000 11,747 69.1% Town Hall Renovations-Lower Level 15,000 0 0 Gaslight Conversion 10,000 6,065 0 0 Street/Curb Program 8,000 0 0 0 Dock Maintenance 10,000 0 0 0 Tanyard Hill 2,500 0 4,500 0 0.0% River Mill Park Maintenance 5,000 0 0 0 Jennings Property 0 786 Canoe Kayak Ramp 140,000 990 140,000 242 0.2% In-Vehicle Laptops 2,500 0 0 0 Body Armor 4,000 2,027 2,400 1,000 41.7% IBR Reporting 5,000 1,000 0 0 LIDAR Speed Detection and Related Equipment 0 0 2,300 0 Office Safety Equipment 0 0 5,100 4,931 96.7% Pedestrian & Bicyclist Safety Program 0 0 2,300 0 0.0% Computer Upgrade 10,000 12,186 0 0 Document Management 5,000 1,453 2,500 0 0.0% Website Redesign 0 0 0 475 Town Recodification 10,000 2,263 0 2,998 Office Equipment Replacement 6,000 0 0 Zoning & Subdivision Update 0 13,394 0 0 Total CIP $ 291,500 $ 116,872 $ 606,100 $ 108,113 17.8% Total Net Income All Funds $ 139,360 $ 61,859 $ (66,204) $ 37,997 -57.4%  Total Account Balances ACCOUNTS Operational Funds Operating Account - Payroll 8,394 Operating Account - Checking 137,957 Total $ 146,352 Craft Show Funds Craft show Checking 46,774 Craft Show Money Market/CD (Operating Reserves) 200,000 Craft Show Paypal 5,226 Craft Show Investment Pool 103,305 Craft Show Money Market 73,720 Total $ 429,025 Mamie Davis Funds Mamie Davis Checking 5,383 Mamie Davis Money Market 100,000 Total $ 105,383 Bricks Fund Bricks Money Market 8,490 Total $ 8,490 Total Checking/Savings $ 689,249  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Occoquan Police Department Kathleen R. Leidich, AICP CHIEF OF POLICE Monthly Town Council Report Adam C. Linn March 5, 2019 Departmental Goals Goal 1: Provide for the public safety of the persons and property of the residents, businesses, and visitors of the Town of Occoquan. Goal 2: Promote a professional and accountable police department. Goal 3: Promote safe roads and sidewalks in the Town of Occoquan. Current Initiatives Continued with the Calls for Service police coverage in Town. Working with town officers to increase patrols and visibility during peak calls for service times. 1 Continued field training with town officers and worked with officers to address administrative needs of Police Department. 2 Directed traffic enforcement on Commerce Street and Gordon Boulevard area (speeding, Block the Box and Driving off Roadway), Union Street/Tanyard Hill Road (speed enforcement), and Washington Street (pedestrian safety and speeding). 3 Directed stop sign enforcement and pedestrian safety enforcement in historic district.3 Increasing foot patrols and visibility in historic business area. Continued body worn cameras program for Town Officers and DMV selective enforcement grants to reduce accidents and pedestrian safety.4 Community Relations Provided patrol and visibility during “Chocolate Walk “and Pokémon events. Continued Pedestrian Safety Campaign. Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown and residential areas on Washington Street, East Colonial Drive, Overlook Drive, Fortress Way, Occoquan Heights, and Mill Cross. Continued stop sign and speed compliance details. Responded to snow emergency event. Spoke with multiple residents throughout the month. Occoquan Police Department Report February 2019 Page 2 Patrol and Enforcement Activities During the month of February, the Town Police made 1 custodial arrest (assault & battery), issued 124 traffic summonses, and 80 warnings. Traffic Summonses FYTD (GRAPH) 5 250 202 200 171 162 164 145 150 150 143 131 124 122 115 95 99 100 Fiscal Year 2019 100 85 83 89 Fiscal Year 2018 62 50 38 41 0 0 0 0 0 Parking Tickets Issued FYTD (GRAPH)3 40 37 35 30 29 30 26 25 25 20 21 19 18 19 18 Fiscal Year 2019 20 17 Fiscal Year 2018 15 11 11 9 8 10 7 5 4 5 2 0 0 0 0 0 Occoquan Police Department Report February 2019 Page 3 Traffic Stops YTD (GRAPH) 5 300 265 259 250 233 228 222 210 208 204 200 171 158 151 150 135 138 124 121 124 Fiscal Year 2019 113 89 Fiscal Year 2018 100 72 55 50 0 0 0 0 0 Patrol Hours FYTD (GRAPH) 5 400 371 364.5 364 350 314 327.5 300 274 257 247.25 249.5 250 212.5 207.5 196.5 200 173.5 176.5 185.5 163.5 167 165 Fiscal Year 2019 143 139.5 150 Fiscal Year 2018 100 50 0 0 0 0 0  Occoquan Police Department Report February 2019 Page 4 Total Administrative Hours FYTD Total Patrol Hours FYTD Butterfield Ralston 1% 0% Ralston J. Linn 7% Budd Grasso 14% 1% 2% Budd 1% Neff J. Linn 6% 1% Smedley 4% Linn Smedley 70% 8% Ingignoli Linn 0% 35% Martinez Martinez 24% 3% Barker Ingignoli 20% 2% Miscellaneous Prepared and submitted three Public Safety Grants (Pedestrian Safety, Speed, and Alcohol) to DMV/NHTSA. Continued Level 3 auxiliary training for administrative and parking officers.2 Completed an on-site grant review by DMV of current public safety grants and received a finding of no changes suggested.1 Continued working on piloting a Narcan program to train and equip officers with Narcan and accidental exposure to opioids.2 Acquired new patrol vehicles and began to place into service. 1 Goals 1, 2, and 3 2 Goal 2 3 Goal 3 4 Goals 1, 2, and 3 5 Goals 1 and 3  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: March 5, 2019 8A: Zoning Code Amendments: Home Occupation Certificate Section 157.010 Explanation and Summary: At the 12/4/18 Town Council Regular meeting, Council discussed the need for a review of the Home Occupation ordinance to explore the options available for creating additional flexibility in regards to accommodating clients/employees on site while still preventing significant negative impacts on surrounding residential areas. During Citizens Time at this meeting, three members of the public addressed the Council on the topic of home occupations. Citizen comments focused on three main topic areas: 1. Allowing employees and clients on site. 2. Accommodating business deliveries. 3. Avoiding parking issues. At the February 5, 2019 Regular Meeting, Council forwarded consideration of amending Section 157.010 of the Town Zoning Code to a Joint Public Hearing with the Planning Commission on March 5, 2019. Draft Ordinance The code amendments to Section 157.010 provided for Planning Commission/Council consideration directly address the issues raised by Council member and citizen comments made at the 12/4/18 Regular meeting and the comments/suggestions discussed at the 2/26/19 Community Work Session. • Eliminating Subsection (A) of Section 157.010 and incorporating into Subsection (B) the permission of up to three non-residents to be on site (Draft A) and/or up to three vehicles to park, in conjunction with a home occupation (Draft B). Both drafts require Zoning Administrator approval for parking. • Requiring commercial deliveries to not be made between the hours of 10:00 PM and 7:00 AM on weekdays or between the hours of 10:00 PM and 9:00 AM on Saturdays, Sundays, and legal holidays.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication Motions for Consideration: “I move that the Council adopt the proposed amendments to Section 157.010-Home Occupation Certificate as reflected in Draft A of the ordinance, pursuant to section 157.267 of the Town of Occoquan Zoning Code.” OR “I move that the Council adopt the proposed amendments to Section 157.010-Home Occupation Certificate as reflected in Draft B of the ordinance, pursuant to section 157.267 of the Town of Occoquan Zoning Code.” OR “I move that the Council not adopt the proposed amendments to Section 157.010-Home Occupation Certificate, after due consideration pursuant to section 157.267 of the Town of Occoquan Zoning Code, and that no additional action be taken on these amendments.” AND Other action Council deems appropriate. Attachments: (5) 1. Original Version of Section 157.010-Home Occupation Certificate 2. Draft A-Code Changes to Section 157.010 for Consideration 3. Draft B-Code Changes to Section 157.010 for Consideration 4. Ordinance-Draft A 5. Ordinance-Draft B  Original Version § 157.010 HOME OCCUPATION CERTIFICATE. A home occupation certificate shall be required for all home business occupations and is subject to the following standards. (A) No outside employees shall be permitted to work on the premises, except for family members residing in the dwelling. (B) No employee, agent, customer, or client shall be permitted to come to the dwelling unit for business related purposes. (C) No business signs, freestanding or otherwise, shall be permitted on-site. (D) On-site storage of materials, merchandise, or equipment is limited to materials customarily found within a residential dwelling. Such as yarn, cloth, paint, and cosmetic or similar nontoxic or nonhazardous material, and a telephone, computer, or other typical light office equipment necessary to the home business occupation. (E) One company vehicle shall be permitted. A company vehicle is a passenger motor vehicle or light duty truck less than 7,500 pounds gross vehicle weight exclusively used in a business or commercial activity and shall not include any of the following: contractor’s equipment or other heavy equipment; a garbage truck; tractor; trailer of a tractor-trailer truck; dump truck; tow truck; passenger bus; cement truck; and step vans. The company vehicle must be kept in a garage, accessory building, or in designated parking spaces within off-street parking areas in such a manner that meets or exceeds other provisions of this code. (F) The operation must be conducted entirely within the dwelling (not in any accessory structure, i.e., detached shed/garage) by the owner/occupant residing in the dwelling, and shall not change the character of the dwelling unit nor exhibit any exterior evidence of nonresidential use. No outside storage shall be permitted. Commercial deliveries and pickups of supplies associated with the use shall be limited to not more than one per day and shall be made only during business hours. (G) The area devoted to the home occupation shall not exceed 25% of the gross floor area of the dwelling unit. Attachment 1  ORDINANCE # O-2019-_____ AN ORDINANCE TO AMEND CHAPTER 157 OF THE TOWN CODE TO MODIFY THE STANDARDS GOVERNING HOME OCCUPATIONS BE IT ORDAINED by the Council for the Town of Occoquan, Virginia meeting in ____________ session this day of , 2019: 1. That the Town Council hereby amends Town Code §§ 157.010 Home Occupation Certificate as follows: Draft A § 157.010 HOME OCCUPATION CERTIFICATE. A home occupation certificate shall be required for all home-based business occupations and they are is subject to the following standards. (A) No outside employees shall be permitted to work on the premises, except for family members residing in the dwelling. (B) (A) No employee, agent, customer, or client shall be permitted to come to the dwelling unit for business related purposes. The business may have no more than three non-residents present for business purposes at any one time. For purposes of this provision, the term “non-resident present for business purposes” means any employee or customer, or delivery/pickup person who does not live in the dwelling unit. In the application for a home occupation certificate, the applicant must identify and submit for Town approval the location of parking for business purposes that is satisfactory to the Zoning Administrator. The applicant shall direct all non-residents present for business purposes to use the approved parking. (C) (B) No business additional signs, freestanding or otherwise, shall be permitted on the property or on the exterior of the dwelling unit besides those permitted by Town Code § 157.320 Table 1 on-site. (D) (C) On-site storage of materials, merchandise, or equipment is limited to materials customarily found within a residential dwelling. Such as yarn, cloth, paint, and cosmetic or similar nontoxic or nonhazardous material, and a telephone, computer, or other typical light office equipment necessary to the home business occupation. The storage of materials, merchandise, or equipment on the property is limited to nontoxic or nonhazardous materials in quantities customarily found within a residential dwelling, and necessary to conduct the home business occupation. (E) (D) One marked company vehicle shall be permitted. A marked company vehicle is a vehicle that is externally marked with any commercial markings. A company vehicle is a passenger motor vehicle or light duty truck less than 7,500 pounds gross vehicle weight exclusively used in a business or commercial activity and shall not include any of the following: contractor’s equipment or other heavy equipment; a garbage truck; tractor; trailer of a tractor-trailer truck; flatbed truck; dump truck; tow truck; passenger Attachment 4 bus; cement truck; and step vans. The marked company vehicle must be kept in a garage or accessory building. Unmarked company vehicles may be kept in a garage, accessory building, or in designated parking spaces approved by the Zoning Administrator under subsection (A) of this section, within off- street parking areas in such a manner that so long as such parking meets or exceeds all other provisions of this the Town Code. (F) (E) The operation of the home occupation must be conducted entirely within the dwelling unit (not in any accessory structure, i.e., detached shed/garage) by the owner/occupant residing in the dwelling, and shall not change the character of the dwelling unit nor exhibit any exterior evidence of nonresidential use. No outside storage shall be permitted. Commercial deliveries and pickups of supplies associated with the home occupation use shall not be made between the hours of 10:00 AM and 7:00 AM on weekdays or between the hours of 10:00 PM and 9:00 AM on Saturdays, Sundays, and legal holidays limited to not more than one per day and shall be made only during business hours. (G) (F) The area devoted to the home occupation shall not exceed 25% of the gross floor area of the dwelling unit. (G) The home occupation certificate shall terminate on the earlier to occur of (1) the termination of the home occupation or (2) the applicant’s becoming a resident at a different location. 2. That this ordinance is effective __________________________________. MOTION: Date:______________ SECOND: Regular Meeting Ord. No.___________ RE: ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY_________________________________________________ Town Clerk Attachment 4  ORDINANCE # O-2019-_____ AN ORDINANCE TO AMEND CHAPTER 157 OF THE TOWN CODE TO MODIFY THE STANDARDS GOVERNING HOME OCCUPATIONS BE IT ORDAINED by the Council for the Town of Occoquan, Virginia meeting in ____________ session this day of , 2019: 1. That the Town Council hereby amends Town Code §§ 157.010 Home Occupation Certificate as follows: Draft B § 157.010 HOME OCCUPATION CERTIFICATE. A home occupation certificate shall be required for all home-based business occupations and they are is subject to the following standards. (A) No outside employees shall be permitted to work on the premises, except for family members residing in the dwelling. (B) (A) No employee, agent, customer, or client shall be permitted to come to the dwelling unit for business related purposes. No more than three vehicles may be parked for business purposes at any one time. For purposes of this provision, the term “parked for business purposes” refers to any vehicle parked by an employee, customer, or delivery/pickup person who is entering the dwelling unit but does not live there. In the application for a home occupation certificate, the applicant must identify and submit for Town approval the location of parking for business purposes that is satisfactory to the Zoning Administrator. The applicant shall direct all employees, customers, and delivery/pickup persons who do not live in the dwelling unit to use the approved parking. (C) (B) No business additional signs, freestanding or otherwise, shall be permitted on the property or on the exterior of the dwelling unit besides those permitted by Town Code § 157.320 Table 1 on-site. (D) (C) On-site storage of materials, merchandise, or equipment is limited to materials customarily found within a residential dwelling. Such as yarn, cloth, paint, and cosmetic or similar nontoxic or nonhazardous material, and a telephone, computer, or other typical light office equipment necessary to the home business occupation. The storage of materials, merchandise, or equipment on the property is limited to nontoxic or nonhazardous materials in quantities customarily found within a residential dwelling, and necessary to conduct the home business occupation. (E) (D) One marked company vehicle shall be permitted. A marked company vehicle is a vehicle that is externally marked with any commercial markings. A company vehicle is a passenger motor vehicle or light duty truck less than 7,500 pounds gross vehicle weight exclusively used in a business or commercial activity and shall not include any of the following: contractor’s equipment or other heavy equipment; a garbage truck; tractor; trailer of a tractor-trailer truck; flatbed truck; dump truck; tow truck; passenger Attachment 5 bus; cement truck; and step vans. The marked company vehicle must be kept in a garage or accessory building. Unmarked company vehicles may be kept in a garage, accessory building, or in designated parking spaces approved by the Zoning Administrator under subsection (A) of this section, within off- street parking areas in such a manner that so long as such parking meets or exceeds all other provisions of this the Town Code. (F) (E) The operation of the home occupation must be conducted entirely within the dwelling unit (not in any accessory structure, i.e., detached shed/garage) by the owner/occupant residing in the dwelling, and shall not change the character of the dwelling unit nor exhibit any exterior evidence of nonresidential use. No outside storage shall be permitted. Commercial deliveries and pickups of supplies associated with the home occupation use shall not be made between the hours of 10:00 AM and 7:00 AM on weekdays or between the hours of 10:00 PM and 9:00 AM on Saturdays, Sundays, and legal holidays limited to not more than one per day and shall be made only during business hours. (G) (F) The area devoted to the home occupation shall not exceed 25% of the gross floor area of the dwelling unit. (G) The home occupation certificate shall terminate on the earlier to occur of (1) the termination of the home occupation or (2) the applicant’s becoming a resident at a different location. 2. That this ordinance is effective __________________________________. MOTION: Date:______________ SECOND: Regular Meeting Ord. No.___________ RE: ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY_________________________________________________ Town Clerk Attachment 5  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: March 5, 2019 8B: Zoning Code Amendments: Special Use Permit-Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) Explanation and Summary: During the course of a recent development application review process (The Mill at Occoquan), it was discovered that modifying the maximum building height regulation and modifying the setback regulations in the B-1 zoning district (Requests #1 and #2 below) were not listed as allowed by Special Use Permit in the B-1 zoning district. Therefore, in order to continue the review of these Special Use Permit applications, it is necessary to consider amending the zoning code to allow the maximum building height and setback regulations to be modified by Special Use Permit in the B-1 zoning district. The developer requested the following changes to the B-1 zoning district’s requirements: 1. To waive the maximum building height limitation of 35 ft. in the B-1 zoning district to allow the construction of a 5-story, mixed-use building with a maximum height of 65 ft. (Section 157.124). 2. To waive the required 5 ft. setback from any street right-of-way that is 50 ft. or greater in the B-1 zoning district to allow the construction of the proposed building on the right-of-way line (Section 157.123). Current/Future Development Application Considerations: The Mill at Occoquan project involves a total of five (5) parcels, a proposed total of 88 residential units and approximately 6,600 square feet of commercial space on the first floor of the proposed building. The height of the building is currently proposed to be a maximum of 65 feet, approximately 30 feet higher than the 35 ft. maximum building height permitted in the B-1 zoning district (Zoning Code Section 157.124).  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication The completion of this project has the potential to dramatically alter the appearance of the western portion of the Town, as it relates to Mill Street and the public view of the Occoquan River. The residential and commercial components of the proposed development also have the potential to negatively impact parking in the Town, unless it includes proper mitigation. If the zoning code is amended to allow the height and setback regulations to be modified by Special Use Permit within the B-1 zoning district, this allowance would be available to all future development applications in the future. If the code is amended, the intensity of these types of development impacts is likely to be recurring in future development applications for property located in the B-1 zoning district. These types of impacts require increased Council consideration and may require developer mitigation. Approval of the proposed zoning ordinance amendments will not automatically result in the Mill at Occoquan project being built. The Town Council would still have to process the Special Use Permit applications and could grant the applications with conditions, grant them in part and deny them in part, or deny them entirely, but would need to base its decision on the record and the principles of zoning law. Code Amendments for Consideration: Section 157.123-Setback Regulations: The setback regulations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. Section 157.124-Height Regulations: The height limitations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. Motions for Consideration: “I move that the Council adopt the proposed amendments to Section 157.123-Setback Regulations and Section 157.124-Height Regulations, pursuant to section 157.267 of the Town of Occoquan Zoning Code.” OR “I move that the Council not adopt the proposed amendments to Section 157.123- Setback Regulations and Section 157.124-Height Regulations, after due consideration pursuant to section 157.267 of the Town of Occoquan Zoning Code.” AND Other action Council deems appropriate.  ORDINANCE # O-2019-_____ AN ORDINANCE TO AMEND CHAPTER 157 OF THE TOWN CODE TO PERMIT INCREASES IN THE MAXIMUM HEIGHT AND DECREASES IN THE MINIMUM SETBACK BY SPECIAL USE PERMIT IN THE B-1 ZONING DISTRICT BE IT ORDAINED by the Council for the Town of Occoquan, Virginia meeting in ____________ session this day of , 2019: 1. That the Town Council hereby amends Town Code §§ 157.010 Home Occupation Certificate as follows: Section 157.123-Setback Regulations: The setback regulations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. Section 157.124-Height Regulations: The height limitations contained in this section may be modified as part of the approval of a Special Use Permit or rezoning. 2. That this ordinance is effective __________________________________. MOTION: Date:______________ SECOND: Regular Meeting Ord. No.___________ RE: ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY_________________________________________________ Town Clerk Attachment 1  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: March 5, 2019 8C: Request to Appoint of Business Owner Member to Architectural Review Board Explanation and Summary: The Town Council appoints members to the Town’s Architectural Review Board (ARB). The ARB currently has a vacancy for business owner member. Mr. Ryan Dillard has requested to serve on the ARB as the business owner member. The ARB Chair has reviewed the application and recommends the appointment of Mr. Dillard as the business owner member. The term of office is three years. Town Staff’s Recommendation: Recommend appointment of business owner member to the ARB. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to appoint Ryan Dillard as business owner member on the Architectural Review Board, effective March 5, 2019 until his term expires on March 5, 2022.” OR Other action Council deems appropriate. Attachments: None.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: March 5, 2019 8D: Request to Appoint Member to Planning Commission Explanation and Summary: The Town Council appoints members to the Town’s Planning Commission. Currently, there is one open seat on the Planning Commission that is needed to be filled to meet the minimum membership requirements per the Town Code. We have received an applicant from Mr. Darryl Hawkins for this position. The Planning Commission have reviewed Mr. Hawkins application and recommend approval. The term of office is four years. Town Staff’s Recommendation: Recommend appointing the member to the Planning Commission. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to appoint Darryl Hawkins to the Planning Commission, effective March 5, 2019 until his term expires on March 5, 2023. OR Other action Council deems appropriate. Attachments: None.