City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Budget Work Session Meeting March 19, 2019 | 7:00 p.m. 1. Call to Order 2. Regular Items a. Budget Presentation i. Expenditures ii. Revenue iii. C.I.P. Fund iv. Craft Show Fund v. Mamie Davis Fund 3. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov.  FY 2018 FY 2019 FY 2016 Actual FY 2017 Actual Actual Adopted TOTAL EXPENDITURES $ 1,695,649 $ 784,892 $ 772,155 $ 755,920 TOTAL REVENUES (ACTUAL) $ 1,031,180 $ 1,130,316 $ 950,885 NET $ (664,469) $ 345,424 $ 178,730  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES GENERAL FUND-COUNCIL PRIORITIES OPERATING % Change $ Change FY 2019 FY 2019 FY 2020 to FY 2019 to FY 2019 Category FY 2016 Actual FY 2017 Actual FY 2018 Actual Adopted Projected Proposed Budget Budget Personnel Services 277,115 315,813 364,435 380,820 393,920 452,227 18.8% 71,407 Professional Services 1,200,154 231,966 106,259 122,250 122,250 114,250 -6.5% (8,000) Information Technology Services 12,175 17,913 14,653 14,050 14,050 13,500 -3.9% (550) Materials and Supplies 14,770 18,641 19,087 9,000 19,000 15,414 71.3% 6,414 Operational Services 8,528 6,930 9,672 7,500 7,500 11,050 47.3% 3,550 Contracts 88,622 82,936 112,051 74,500 106,500 82,000 10.1% 7,500 Insurance 15,946 15,428 20,306 20,120 20,120 20,120 0.0% - Public Information 3,507 3,454 3,441 3,400 3,400 3,300 -2.9% (100) Advertising 5,685 7,371 19,389 9,000 9,000 9,000 0.0% - Training and Travel 6,274 4,925 8,761 13,500 10,000 12,800 -5.2% (700) Vehicles and Equipment 16,329 11,785 13,264 15,300 17,000 21,000 37.3% 5,700 Seasonal 3,729 1,534 3,040 5,500 3,069 5,500 0.0% - Public Parks and Facilities 28,683 48,220 54,528 52,930 51,851 70,281 32.8% 17,351 Streets and Sidewalks 585 91 - 1,400 700 1,400 0.0% - Historic District 13,547 14,476 14,784 13,700 13,700 16,450 20.1% 2,750 Special Events - 3,409 8,485 12,950 10,171 13,400 3.5% 450 Capital Projects/Asset Replacement - - - - - 54,368 - - TOTAL EXPENDITURES $ 1,695,649 $ 784,892 $ 772,155 $ 755,920 $ 802,231 $ 916,060 21.2% 160,140  GENERAL FUND-ENHANCED REVENUE SCENARIO OPERATING Real Estate Tax Rate: $.14 per $100 of Assessed Value | Meals Tax Rate: 4% | Transient Tax Rate: 2% 12/31/2018 FY 2018 FY 2018 FY 2019 FY 2019 FY 2020 % Change to $ Change to Category Budget Actual Budget Projected Proposed FY19 Budget FY19 Budget Taxes Real Estate 218,360 227,881 232,500 229,232 273,113 17.5% 40,613 Meals Tax 222,650 189,089 220,334 218,798 294,908 33.8% 74,574 Sales Tax 25,500 25,500 25,618 25,710 25,500 -0.5% (118) Utility Tax 32,500 30,429 31,528 32,590 32,500 3.1% 972 Communications Tax 44,000 42,524 42,827 42,000 41,310 -3.5% (1,517) Transient Lodging Tax - 2,243 2,500 3,017 3,275 31.0% 775 Fees/Licenses Auto Decals 11,000 11,550 12,000 11,500 11,000 -8.3% (1,000) Business Licenses 70,000 68,803 75,000 68,803 68,803 -8.3% (6,197) Late Fees 2,500 4,153 2,500 3,272 2,500 0.0% - Fines - Public Safety 24,000 68,970 60,000 70,000 110,898 84.8% 50,898 Architectural Review Board Fees 50 90 150 120 150 0.0% - Precious Metal License 800 200 400 400 400 0.0% - ATM Fees 3,000 2,900 3,000 3,000 3,000 0.0% - Dock Fees 3,500 497 2,100 497 500 -76.2% (1,600) Administrative Fees 2,000 (1,587) 3,000 3,100 3,000 0.0% - Service Revenue - Bldg Official 20,000 (1,342) - - - - - Service Revenue - Engineering 2,000 11,374 5,000 5,000 5,000 0.0% - Service Revenue - Legal - 3,600 - 255 - - - Service Revenue - Other - 360 - 360 360 - 360 Grants Litter Grant 1,050 1,006 1,050 1,006 1,050 0.0% - Public Safety (HB 599) 21,980 22,667 22,793 21,980 22,793 0.0% 0 PEG 280 - - Risk Management Grant (Safety) (VML) 2,000 1,000 2,000 1,000 2,000 0.0% - Rentals - Town Hall 500 200 500 500 500 0.0% - Mamie Davis Park 1,000 - - River Mill Park 2,000 500 1,000 2,000 2,000 100.0% 1,000 Other General Fund Interest 120 748 120 500 500 316.7% 380 Craft Show Fund Interest - 1,646 - 1,000 1,000 - 1,000 Brick Fundraiser Program 4,000 1,955 4,000 2,000 4,000 0.0% - Sponsorships 5,000 2,985 5,000 5,000 5,000 0.0% - Other 500 3,834 1,000 2,000 1,000 0.0% - TOTAL $ 719,010 $ 723,775 $ 755,920 $ 755,920 $ 916,060 21.2% 160,140  FY 2020 Proposed Budget - Revenues Real Estate $273,113 Meals Tax $294,908 Sales Tax $25,500 Utility and Communications Tax $73,810 Transient Occupancy Tax $3,275 Auto Decals $11,000 Business Licenses $68,803 Other Fees and Fines $120,448 Grants $25,843 Service Revenue $5,360 Public Facility Rentals $2,500 Other Revenue $10,500 Total $916,060 PROPOSED FY20 GENERAL FUND REVENUES Service Revenue Public Facility Rentals 1% 0% Other Revenue Grants 3% 1% Other Fees and Fines 13% Real Estate 30% Business Licenses 8% Auto Decals 1% Transient Occupancy Tax 0% Utility and Communications Tax 8% Sales Tax 3% Meals Tax 32%  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES CAPITAL IMPROVEMENT PROGRAM FUND FISCAL YEAR TOTALS ADMINISTRATIVE REFERENCES Project Dept Dept FY20 FY21 FY22 FY23 FY24 Total Total Town Council Priorities FY 2020 Public Works 37,000 114,500 105,000 371,000 15,000 642,500 $642,500 1,2,3 Bond 0 0 0 0 0 0 CIP 37,000 113,500 105,000 35,000 15,000 305,500 Grants, Other 0 1,000 0 336,000 0 337,000 TBD 0 0 0 0 0 0 Total Funding $37,000 $114,500 $105,000 $371,000 $15,000 $642,500 Parks 144,500 20,000 10,000 25,000 2,000 201,500 $201,500 1,2,5 Bond 0 0 0 0 0 0 CIP 144,500 20,000 10,000 25,000 2,000 201,500 Grants, Other 104,500 0 0 0 0 104,500 TBD 0 0 0 0 0 0 Total Funding $249,000 $20,000 $10,000 $25,000 $2,000 $306,000 Public Safety 57,476 16,900 20,900 16,900 0 112,176 $112,176 1,4 Bond 0 0 0 0 0 0 CIP 40,011 16,900 20,900 16,900 0 94,711 Grants, Other 17,465 0 0 0 0 17,465 TBD 0 0 0 0 0 0 Total Funding $57,476 $16,900 $20,900 $16,900 $0 $112,176 Information Technology 25,811 5,000 20,000 10,000 5,000 65,811 $65,811 1,2 Bond 0 0 0 0 0 0 CIP 25,811 5,000 20,000 10,000 5,000 65,811 Grants, Other 0 0 0 0 0 0 TBD 0 0 0 0 0 0 Total Funding $25,811 $5,000 $20,000 $10,000 $5,000 $65,811 Administration 0 0 0 5,000 0 5,000 $5,000 1,2,3,4,5 Bond 0 0 0 0 0 0  CIP 0 0 0 5,000 0 5,000 Grants, Other 0 0 0 0 0 0 TBD 0 0 0 0 0 0 Total Funding $0 $0 $0 $5,000 $0 $5,000 Totals FY20 FY21 FY22 FY23 FY24 Town Council Priorities FY 2020 Bond 0 0 0 0 0 1 - Community Development and P CIP 247,322 155,400 155,900 91,900 22,000 2 - Historic Preservation and Town Grants, Other 121,965 1,000 0 336,000 0 3 - Parking Management TBD 0 0 0 0 0 4 - Public Safety Total Funding Per FY $264,787 $156,400 $155,900 $427,900 $22,000 5 - Stormwater Management  PROPOSED FY 2020 CAPITAL IMPROVEMENT FUND - REVENUES FUND CAPITAL IMPROVEMENT PROGRAM FUND FY2018 FY2019 FY2020 % Increase to Budget Budget Proposed 2019 Budget ACCOUNT Grants 100,000 446,300 121,965 -72.7% Operating Revenue 54,368 Craft Show Revenue 88,454 Total 100,000 $ 446,300 $ 264,787 -40.7% Grants FY 2019 Grants FY 2020 Kayak Ramp $ 100,000 Kayak Ramp $ 104,500 Speed-Related VDOT Revenue Sharing $ 336,000 Crash Project $ 7,236 Alcohol-Related LIDAR Grant $ 2,300 Crash Project $ 5,879 Pedestrian/Bicycli Body Armor Grant $ 1,200 st Safety Project $ 3,350 Pedestrian Safety Grant $ 2,300 Body Armor $ 1,000 Trails and Streams Grant $ 4,500 $ 121,965 $ 446,300 FY 2020 Enhanced Revenue Grants FY 2023 Real Estate $ 20,000 VDOT Revenue Sha $ 336,000 Meals Tax $ 34,368 $ 336,000 $ 54,368 FY 2020 CIP Project by Department Public Works $37,000 Parks $249,000 Public Safety $57,476 Information Technology $25,811 Administration $0 Public Works Parks Public Safety Information Technology Administration Fy 2020-2024 CIP Projects by Dept Information Administration Public Works $642,500 Technology Parks $200,500 Public Safety Public Safety $112,176 Information Technology $65,811 Administration $5,000 Parks Public Works Capital Improvement Program Historical - Expenditures 1200000 FY 2014 Adopted $265,150 FY 2015 Adopted $1,640,000 1000000 FY 2016 Budget $1,005,000 FY 2017 Budget $337,000 800000 FY 2018 Budget $291,500 FY 2020 Budget $264,787 600000 400000 200000 0 FY 2016 Budget FY 2017 Budget FY 2018 Budget FY 2020 Budget  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES CRAFT SHOW FUND FY2017 FY2017 FY2018 FY2018 FY2019 FY2020 ACCOUNT Budget Actual Budget Projected Adopted (Proposed) Change 60010 Salaries and Wages 25,000 25,000 25,000 25000 25,750 38,626 60030 On-call Labor/Auxiliary Wages 17,280 20,338 20,200 19415 17,280 9,610 60050 Payroll Taxes (FICA & Medicare) 1,913 1,610 3,200 3212 3,200 3,200 60070 Health Insurance 0 0 0 0 0 0 60080 Life/Disability Insurance 0 0 0 0 0 0 60090 Simple IRA 315 0 320 320 324 325 60000 TOTAL PERSONNEL SERVICES 44,508 43,130 48,720 47947 46,554 51,761 61210 Office Supplies 1,200 375 3,000 0 3,000 3,000 61220 Operational Supplies 3,400 5,516 3,400 3385 3,400 7,135 61200 TOTAL MATERIALS / SUPPLIES 4,600 5,891 6,400 3385 6,400 10,135 62020 Equipment Rental 33,000 33,987 35,000 35277 35,000 32,350 62050 Entertainment 2,000 4,475 4,000 2375 0 4,500 62000 TOTAL CONTRACTS 35,000 38,462 39,000 37652 35,000 36,850 63220 Advertising - Marketing 20,000 14,935 14,000 13090 14,000 14,000 63200 TOTAL ADVERTISING 20,000 14,935 14,000 13090 14,000 14,000 TOTAL $ 104,182.00 $ 102,574.00 $ 108,120.00 $ 102,074.00 $ 101,954.00 $ 112,746.00 $10,792 TOTAL REVENUE CRAFT SHOW FUND $ 201,200.00 TOTAL EXPENSE CRAFT SHOW FUND $ 112,746.00 TOTAL REVENUE CRAFT SHOW FUND $ 88,454.00  CRAFT SHOW FUND ROLL UP WITH NEW EVENT PROPOSALS TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - REVENUES CRAFT SHOW FUND FY2017 FY2017 FY2018 FY2018 FY2019 FY2020 Budget Actual Budget Projected Adopted (Proposed) TOTAL REVENUE $ 214,125.00 $ 226,923.00 $ 213,390.00 $ 190,598.00 $ 201,950.00 $ 201,200.00 TOTAL EXPENDITURES $ 104,182.00 $ 102,574.00 $ 108,120.00 $ 102,074.00 $ 101,954.00 $ 112,746.00 TOTAL REVENUE CRAFT SHOW FUND $ 109,943.00 $ 124,349.00 $ 105,270.00 $ 88,524.00 $ 99,996.00 $ 88,454.00 FY 2020 Initiatives •         Continue to hold Fall Craft Show 2019 •         Redevelop Spring Craft Show 2020 into a one-day festival (Occoquan Day) and which includes a beer garden •         Develop additional revenue generating activities that can attach to current, branded events, i.e. adding a ticketed alcohol activity to Chocolate Walk, WinterFest, Summer Concert Series, etc FY 2020 Budget Changes · Having only one craft show in FY 2020 will reduce the amount spent on on-call labor. · Expanding into new events in place of craftshow in FY2020 will necessitate an increase in Materials and Supplies. · Reinstate sponsorships  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES FUND MAMIE DAVIS FUND DEPT MAMIE DAVIS PARK FY2017 FY2017 FY2018 FY2018 FY2020 $ Increase to % Increase to % Increase to Budget Actual Budget Projected Proposed Adopted 2018 Projected 2018 Budget ACCOUNT 70000 Capital Projects 2,000 8,270 2,000 3,088 1,000 (1,000) -67.6% -50.0% Total 2,000 8,270 2,000 3,088 1,000 (1,000) -67.6% -50.0% 2016 Mamie Davis Park Projects Water Fountain Replacement $ 1,985 Dock Electricity Capping (lighting) $ 480 $ 2,465 2017 Mamie Davis Park Projects Water Fountain Installation $ 120 Tree Removal/Stump Grinding $ 250 Truck Damage $ 7,900 $ 8,270 2018 Mamie Davis Park Projects Two Trash Cans (destroyed by truck in Jan 17) $ 1,518 Repairs to Dock water $ 1,570 $ 3,088 2019 Mamie Davis Park Projects Fencing Replacement/Repairs $ 2,000 $ 2,000 2020 Mamie Davis Park Projects Tree Planting-supporting landscaping $ 1,000 $ 1,000  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - REVENUES FUND MAMIE DAVIS FUND DEPT MAMIE DAVIS PARK FY2018 FY2018 FY2019 FY2019 FY2020 $ Change to % Increase to % Increase to Budget Actual Budget Projected Proposed Adopted 2019 Projected 2019 Budget Notes ACCOUNT Rentals 3,500 1,100 2,000 1,600 2,000 - 25.0% 0.0% Interest 600 600 600 600 600 - 0.0% 0.0% Other - - - - - - Total 4,100 1,700 2,600 2,200 2,600 - 18.2% 0.0%