City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Regular Meeting April 2, 2019| 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Citizens’ Time - Members of the public may, for three minutes, present for the purpose of directing attention to or requesting action on matters not included on the prepared agenda. These matters shall be referred to the appropriate town official(s) for investigation and report. Citizens may address issues as they come up on the agenda if advance notice is given during ‘Citizens’ Time’. 4. Approval of Minutes a. February 5, 2019 Regular Meeting Minutes b. March 5, 2019 Joint Public Hearing Minutes c. March 19, 2019 Work Session Meeting Minutes 5. Mayor’s Report 6. Councilmember Reports 7. Staff Reports a. Town Attorney b. Town Engineer c. Building Official d. Town Manager e. Town Treasurer f. Chief of Police g. Boards and Commissions 8. Regular Business a. Request to Accept FYE 2018 Financial Audit Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov. Town Council Regular Meeting Cover Page Page 2 April 2, 2019 b. Request to Adopt Ordinance to Authorize Use of Electronic Summons System (E- Ticketing) c. Set a Not-To-Exceed Amount for Landscape Beautification Project d. Budget Discussion 9. Closed Session 10. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquan.org.  OCCOQUAN TOWN COUNCIL Regular Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, February 5, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Kathleen Leidich, Town Manager; Christopher Coon, Town Clerk; Martin Crim, Town Attorney; Bruce Reese, Town Engineer; Adam Linn, Chief of Police; Julie Little, Events and Community Development Director 1. Call to Order Mayor Porta called the meeting to order at 7:02 p.m. 2. Citizens Time None. 3. Mayor Porta asked for unanimous consent to move item 7F and 8F up on the agenda; no Council objection. 7F. Chief of Police: Chief Linn submitted a report as part of the meeting agenda. No questions received. 8F. Request to Adopt Resolution Related to Lease Purchase for Police Vehicles Councilmember Perkins moved to reopen discussion of the lease purchase of a police vehicle. A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. Councilmember Fithian moved to approve the lease agreement of police vehicles. A motion was made by Councilmember Fithian, seconded by Councilmember Perkins. Councilmember Perkins moved to offer a substitute motion to adopt the Resolution related to the lease purchase agreement and any other future required documentation to complete the purchase of the two 2019 Ford Police utility vehicles. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. Councilmember Perkins moved to adopt the Resolution related to the lease purchase agreement and any other future required documentation to complete the purchase of the two 2019 Ford Police utility vehicles. Town Council Regular Meeting Minutes February 5, 2019 A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, and Fithian. Nays: Councilmember Dawson and Vice Mayor Sivigny. Motion passed 3 - 2. Vice Mayor Sivigny and Councilmember Dawson felt that the Town having three Police Vehicles was unnecessary and expensive. 4. Approval of Minutes Vice Mayor Sivigny moved to approve the minutes of January 2, 2019 Regular Meeting, as amended. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Perkins that the amended minutes of January 2, 2019 be approved. Motion passed, unanimous. Vice Mayor Sivigny moved to approve the minutes of January 15, 2019 Work Session Meeting, as amended. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Perkins that the amended minutes of January 15, 2019 be approved. Motion passed, unanimous. 5. Mayor’s Report Mayor Porta reported he met with Imagine about the Town website and attended a VFW ceremony where awards were provided for an essay and a video speech. 6. Councilmember Reports Councilmember Perkins reported he will be working with Heather Hill Nursery to help layout landscape plans for the town for free. He wanted to discuss the possibility of purchasing video equipment later during the meeting. Councilmember Holloway reported she would be out of Town on business during the Budget Work Session and she sent an email to Town Council about the Town Budget. Town Council gave the directive to Town Staff to produce a budget with no increase in tax rate and then one that staff recommends. Mayor Porta wanted to thank Mr. Seiberling for reviewing the recodification of the Town Code. He stated that Mr. Seiberling had some questions from his review. His first question concerned the outdated nature of some items in the Town Charter. Mayor Porta noted that this issue has come up in the past and asked Mr. Crim to explain how the Town Charter and Town Code differ when it comes to the processing of updating the former.. Mr. Crim explained that Town charters often contain outdated items that nevertheless are retained for their historical value. Additionally, he noted that the process for updating the Town Charter is quite cumbersome and requires action by the Virginia General Assembly. 7. Staff Reports A. Town Attorney: Mr. Crim reported on the following items: Page 2 of 7 Town Council Regular Meeting Minutes February 5, 2019 i. Miller Brothers – Completed the installation of the heaters at River Mill Park; the related building violations are being taken care of by Town Staff. ii. Kiely Court – Working with Town Staff regarding the erosion and sediment control and ice problems. iii. Zoning Text Amendment – Comments have been sent to Town Staff for minor edits before the final adoption. iv. Draft Registration Ordinance for Short-term Rentals – Working with the Town Manager to present a Registration Ordinance to be presented to Town Council for their consideration. Councilmember Perkins inquired about what the Town can do with regard to the continued mud and water coming off of Kiley Court. Ms. Leidich stated she has been working with the Engineering Groupe about the ice, the erosion of sediment, and ensuring the street is cleaned daily in accordance with the relevant permit. When appropriate, citations have been sent to the developer for the ice on the sidewalk and sediment in the street. Councilmember Holloway inquired what process is there to ensure the cleaning continues. Ms. Leidich indicated that the Zoning Inspector comes twice a month and within 24 hours of a rain event. Mayor Porta wanted to articulate that a citation is a zoning violation. Ms. Leidich also stated when someone receives a zoning violation, they need to correct the violation in a specified amount of time or the Town will have a contractor do the work and charge the person who was in violation. She also indicated that the developer has been responsive and hopes that the Town can get this matter under control shortly. Councilmember Fithian inquired what the developer is responsible for regarding cleaning snow, ice, or sediment on a daily basis. Ms. Leidich indicated that the developer needs to clean the sediment off the street on a daily basis. Mr. Reese stated that there is a process that is followed from an erosion and sediment control regulatory standpoint. Virginia State Regulations dictate what enforcement actions the Town is able to take and in what order. He stated that he agrees with the Town Manager that we need more time to work with the developer to resolve this issue and keep the street clean. B. Town Engineer: Mr. Reese submitted a report as part of the meeting agenda. Mayor Porta inquired about the Infiltration Trench and noted that Town Staff was going to reach out to the landscape contractors for a quote. Mr. Coon indicated we do not have a quote at this time. Councilmember Perkins inquired about the Canoe and Kayak Ramp and how often we are contacting the Department of Conservation and Recreation, DCR, for the additional Page 3 of 7 Town Council Regular Meeting Minutes February 5, 2019 funds. Mayor Porta stated that even if the Town would have received the funds we are in the period of the year that the Town can not engage in construction due to various environmental regulations. Councilmember Perkins inquired about the amount of time the Town would need from the time funds were received until construction could start. Mr. Reese stated that it could be done quickly if the bids for construction were still valid. Mayor Porta also indicated that in this matter we do not have the option to press the DCR for the funds. Councilmember Perkins inquired about the reason the Town needs to wait for the additional funds. Mr. Reese indicate he did not have a clear understanding as to why the money has not been released. He stated that it could have been allocated to other projects and the DCR needs to receive the money back from localities that are unable to use the funds. Mayor Porta indicated that based on his conversations with DCR they were de- obligating money from multiple projects to fund the Town’s shortfall. Councilmember Perkins inquired about how often the Town is communicating with DCR. Ms. Leidich stated that she has tried to reach out several times but has not made contact. Mr. Reese stated that he has spoken with DCR and stated that they are difficult to contact, but they are interested in getting this project completed. 8. Mayor Porta asked for unanimous consent to move item 8C and 8D up on the agenda; no Council objection. 8C. Request to Adopt Resolution to Initiate Zoning Text Amendment: Home Occupation Certificate Section 157.010 Motion was combined with item 8D. 8D. Request to Adopt Resolution to Initiate Zoning Text Amendments: Special Use Permit Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) Councilmember Fithian moved to adopt the resolution to Initiate Zoning Text Amendments for Revision to Chapter 157 of the Town Code to Modify the Standards Governing Home Occupations and to Permit Increases in the Maximum Height and Decreases in the Minimum Setback by Special Use Permit in the B-1 Zoning District. This resolution sends all of these items to the Planning Commission for a recommendation and a Joint Public Hearing. A motion was made by Councilmember Fithian, seconded by Councilmember Perkins. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. C. Building Official: The Building Official’s report was submitted as part of the meeting agenda. No questions were received. D. Town Manager: Ms. Leidich submitted her report to Council at the dais. The report included an update on the website redevelopment and the new Occoquan Town Logo. She also reported the River Mill Park bath house had the heaters installed and passed Page 4 of 7 Town Council Regular Meeting Minutes February 5, 2019 the building code inspection. She stated that winter hours of operation for the bath house will be from 8 a.m. to 8 p.m. Monday through Friday and closed Saturdays and Sundays except for special events. Ms. Leidich indicated that town staff has found a platform to utilize group text messages. Town staff is going to begin compiling cell phone numbers via an opt-in process for this purpose and the alerts are going to be called OCQ Alerts. She also reported that the town will begin a sidewalk repair program that will have town staff marking broken bricks in the winter and the maintenance supervisor will repair them in the spring or as soon as possible. Councilmember Fithian inquired about the River Mill Park bath house being closed during the week. Mr. Coon stated that this is the first winter that the bath house will be open and the schedule is to ensure we do not have pipes freeze over the weekend while staff is not able to correct the problem. Mayor Porta inquired about who will be able to sign up for the OCQ Alerts. Ms. Leidich indicated that it will be for residents, business owners, and patrons. Councilmember Holloway inquired about the reasoning to make OCQ Alerts an opt-in program opposed to an opt-out one. Mayor Porta indicated that we do not have the data to be able to make this an opt-out program. Mr. Coon stated that while the Town does have phone numbers from residents, many of them could also be home phone numbers. You pay for each message sent which could cost a significant amount to send something that no one would receive. Mr. Coon indicated that the town’s plan for receiving information for the OCQ alerts is going to combine several items in one saturation mailer that will be sent to every Post Office Box in Town. The mailer will ask if they want to participate in emergency alerts through text messages or email, event notifications through text messages or email, and finally if they would like to continue to receive hardcopies of the Town Newsletter. Councilmember Fithian inquired about how to contact the Town Maintenance Supervisor. Mayor Porta indicated that all requests or contact attempts should go through the Town Manager. Vice Mayor Sivigny inquired if we can reach out to Washington Gas to allow the VFW to get their trash collected. Ms. Leidich stated it won’t be a problem to get that done. Mayor Porta inquired about getting the intersection of Mill Street and Washington Street cleared of the mud that has built up next to the sidewalk. Councilmember Perkins also indicated that some clean-up needs to occur around the Town Annex. Mayor Porta also asked Ms. Leidich to discuss a regular review process for the Maintenance Supervisor. 9. Mayor Porta asked for Unanimous Consent to move item 8E and 8H up on the agenda; no Council objection 8E. Request to Approve Town Code Amendment: Use of Streets (Section 111.42) Councilmember Holloway moved to adopt Ordinance O2019-04. Page 5 of 7 Town Council Regular Meeting Minutes February 5, 2019 A motion was made by Councilmember Holloway, seconded by Councilmember Dawson. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. Councilmember Dawson moved to name the Town Manager and Events and Community Development Director as the Town Council designees for matter involving Use of Streets. A motion was made by Councilmember Dawson, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. 8H. Request to Adopt Ordinance to Update Town Code (Section 71.02) Vice Mayor Sivigny moved to adopt Ordinance O2019-03. A motion was made by Vice Mayor Sivigny, seconded by Councilmember Holloway. Result of roll call vote: Ayes: Councilmember Perkins, Holloway, Fithian, Dawson, and Vice Mayor Sivigny. Nays: None. Motion passed unanimous. E. Town Treasurer: Ms. Rodriguez submitted the Treasurer’s report as part of the meeting agenda. Councilmember Perkins asked to have the FY 2018 Actual amounts to be included in the Treasurer reports. Mayor Porta inquired if the money for the intersection has already been spent or if it is only allocated for the intersection project. Mr. Coon indicated that the funds have been paid to Prince William County to move forward on the intersection projects. Mayor Porta inquired about the Bricks Money Market Account and where the funds are allocated. Town Staff will have to provide that answer at a later date. G. Events and Community Development Director: Ms. Little submitted the Events and Community Development Director report as part of the meeting agenda. She also inquired about using funds allocated for movies to purchase equipment. She indicated that if the Town purchased the equipment, the money saved renting the equipment would cover the cost after only one year. Mayor Porta inquired about who would be responsible for the movie equipment. Ms. Little indicated she would be responsible. Councilmember Perkins moved to set a not-to-exceed amount for $2,500 to purchase movie equipment. A motion was made by Councilmember Perkins, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. Page 6 of 7 Town Council Regular Meeting Minutes February 5, 2019 H. Boards and Commissions: Councilmember Perkins reported that the Planning Commission has been working on specific areas. Also, Jenn Mathis is about to complete the Certified Planning Commissioner Training. He indicated that there is a high likelihood there will be another member of the Planning Commission by the next Regular Meeting. Councilmember Holloway inquired about the next steps for the Parking Recommendations. Councilmember Perkins indicated that he would like any resident or business owners with questions to contact himself or Town Staff. He also indicated that Planning Commission is currently discussing how to implement the recommended timed parking. The Town Clerk had sent out a letter to the Occoquan Merchants Guild asking for feedback and opinions and a survey as also been sent to the Business Community for them to complete and return to Town. That information will be utilized to help guide future discussion. Chairperson Seefeldt had no report. There was no Architectural Review Board Meeting in December. 10. Regular Business A. Bags to Benches Program Ms. Leidich indicated that Patriot Scuba will be collecting plastic to try and provide a bench for Town. The goal is to collect 500 pounds of plastic to have a bench made. Town Council wanted to thank Mr. and Mrs. Currer for their support to the Town and the environment. B. Request to Adopt Town Logo and Brand Guidelines Councilmember Holloway moved to adopt the Town Logo identified in the Brand Guidelines (January 2019) and also to adopt the Brand Guidelines (January 2019) to govern the use of the Town Logo. A motion was made by Councilmember Holloway, seconded by Councilmember Fithian. Motion passed, unanimous by voice vote. G. Request to Remove Overgrowth Between Commerce Street and Poplar Alley Councilmember Perkins moved to set a not-to-exceed amount of $1,660 for the removal of overgrowth between Commerce Street and Poplar Alley A motion was made by Councilmember Perkins, seconded by Councilmember Holloway. Motion passed, unanimous by voice vote. 9. Adjournment The meeting was adjourned at 9:12 p.m. _____________________________ Christopher Coon Town Clerk Page 7 of 7  OCCOQUAN TOWN COUNCIL Joint Public Hearing and Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, March 5, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Cindy Fithian and Eliot Perkins. Planning Commissioners Jenn Mathis and Ryan Somma. Absent: Councilmembers Matthew Dawson and Laurie Holloway. Planning Commissioner Ann Kisling. Staff: Kathleen Leidich, Town Manager; Christopher Coon, Town Clerk; Martin Crim, Town Attorney; Ned Marshall, Assistant Town Engineer; Adam Linn, Chief of Police; 1. Call to Order Planning Commission Chairman Perkins opened Public Hearing on Home Occupation Certificate at 7:06 p.m. Mayor Porta opened the Public Hearing on Home Occupation Certificate at 7:06 p.m. Ms. Leidich reported on the reason for this item coming before Town Council and Planning Commission for amendments. She presented two drafts of the zoning text amendments for discussion. 2. Citizens Time Rod Loges, 120 Edgehill Dr., wanted to support the updating of the Home Occupation Certificate. He stated that the changes are tax friendly, business friendly, and neighbor friendly. Former Mayor Elizabeth Quist, 116 Edgehill Dr., was happy to see this come before Town Council and wanted to make a couple points. She doesn’t want the Home Occupation Certificate to be too specific because the Town has a Zoning Code that handles zoning issues. She felt that the number of clients and employees should be treated similarly to residents having a party. 3. Town Council and Planning Commission Discussion Mayor Earnie Porta opened the joint discussion. He said that when these changes were first raised he had expressed concerns that things were being made more complicated than necessary given what was intended. He recommended striking the limit on employees and non-residents, noting that the 25% space restriction would naturally limit both. He recommended removing the requirement for applicants to identify business parking spaces that would be subject to review by the Town Zoning Administrator. Mayor Porta said that home businesses are already governed by HOA or street parking rules, and that visitors will either park at the residence, at visitor spots, or in public parking. . He indicated he felt that the marked vehicles section was confusing and also recommended stripping out delivery hour restrictions. Joint Public Hearing Meeting Minutes March 5, 2019 Councilmember Perkins expressed agreement on removing the approval of parking spaces by the Zoning Administrator. He was concerned that using vehicles as a standard was not specific-enough as we could not know how many people arrived in each vehicle, and he wouldn't want a standard based on vehicle counts. He did, however, think there was a need for an upper-standard on the number of non-residents allowed, but there needed to be a higher upper-bound from what was currently defined. The restrictions were necessary for unreasonable people who might take advantage of this policy. Ryan Somma disclosed a potential conflict of interest as his wife had a Home Occupancy at his home address, but did not feel that impacted his ability to make decisions in a neutral manner. He expressed concern about the enforceability of limiting non-residents and parking versus non-business-related visitors. Jenn Mathis said she was in favor of having the new proposed Section A stricken altogether. Her research found a rough estimate of 540 residences, with only 17 homes on Poplar Lane, 8 on Locust Street, and 10 on West Locust not falling under HOAs, and many of these areas were covered by no parking signs. So approximately 8% off the Town was non-HOA and half of those had no-parking signs. She was in favor of striking non-resident restriction. Councilmember Perkins said that he did not disagree that the Town couldn’t know how many people were in a house. For him, it was important to have something that has some teeth in order to have the power to say something when issues arise. It was not likely, but was something the Town should be thinking about. Mayor Porta said that enforceability relies on complaints. These issues could only happen in the few places in Town that Jenn Mathis had identified, where street side parking is available but there are no marked parking spaces. A person could complain, and under appropriate circumstance the Zoning Administrator could issue a citation. Town Attorney Martin Crim noted the Leesburg ordinance. He said that gatherings like dance lessons and group lessons were enforceable as there was the ability to know how many people have signed up. Cars would be more difficult as it was necessary to identify which building drivers were going into. Jenn Mathis asked if a group class would be allowed under home occupancy. Attorney Crim answered that if the Town adopted this certificate, it would be allowed. Mayor Porta said that if there were groups gathering, then the Town could address that pretty quickly. Councilmember Fithian stated this came up because people brought it to her attention during campaigning that the Home Occupancy Certificate was restrictive. She would like to remove the number of non-residents and vehicles associated with the Home Occupation Certificate. She agrees there is benefit in having minimal regulations but, she wants to have the least possible while still having the Town’s best interest in mind. 4. Closed Public Hearing Page 2 of 5 Joint Public Hearing Meeting Minutes March 5, 2019 Planning Commission Chairman Perkins closed the Planning Commission portion of the joint hearing at 7:42 p.m. Vice Mayor Sivigny moved to close the Public Hearing on Home Occupation Certificate for the Town Council. Seconded by Councilmember Fithian. Motion passed, unanimous at 7:42 p.m. 5. Call to Order Planning Commission Chairman Perkins opened Public Hearing on Zoning Code Amendments: Special Use Permit: Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) at 7:42 p.m. Mayor Porta opened the Public Hearing on Zoning Code Amendments: Special Use Permit: Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations) at 7:42 p.m. Ms. Leidich gave an overview of the topic. The code changes are necessary for development within Town. The Mill at Occoquan is included as an example, but only used for illustrative purposes of the kinds of applications that could occur going forward involving height and setback provisions. This code update would only allow consideration of such allowances within the special use permit process. 6. Citizens Time Brenda Seefeldt of 309 Commerce Street was speaking as Chair of Architectural Review Board. Prince William Living had contacted her through the Town Hall with an inquiry about Town architecture. She replied with answers from the ARB. They defined the Town aesthetic as primarily encompassing uniqueness and quaintness. There were no large buildings in Occoquan, and this was intentional in keeping the Town character. Driving down Tanyard Hill Road is like driving back in time. Height and setback requirements are very important to the overall Town aesthetic. Chris Kiely of the Kiely Court development noted this was a large developer building the biggest building in Occoquan, and that the Town seemed willing to bend over backward for such a large developer, but a single-family home takes five or six years. He stated that he supported the code change and anything that brings more freedom and less control. Former Mayor Elizabeth Quist said that when she was Mayor, everyone was under the impression that this was something Council could consider and it was a surprise to find they could not. It is important to keep the uniqueness of the Town, but it is hard to improve the deteriorating waterfront without making some accommodations because there isn't enough money in it. The Town does not want to create a wall of buildings on the waterfront. 7. Joint Discussion Mayor Porta opened the joint discussion by saying he was appreciative of Mayor Quist's comments. He noted that the Town government has long been operating with the understanding that special use permits for exceptions to height and setback regulations in the historic district were possible, and that they had always spoken about flexibility on Page 3 of 5 Joint Public Hearing Meeting Minutes March 5, 2019 height to accommodate waterfront development. This issue predates himself, and predates Mayor Quist’s term. Everyone was surprised to find that under the existing code special use permits were not allowed for consideration. They instead exist in one part of the code,, but not the section pertaining to the business district. This is one of the tools the Town could use to develop the waterfront responsibly. The proposed change only allows applications for special use permits and consideration of those applications; it does not change the restrictions themselves. The proposed change is designed to bring the code into conformance with what it was previously assumed to be. The reason for considering including the setback requirement is because many properties in town currently encroach upon the public right of way. Eliot Perkins noted that this topic has sparked vigorous discussion. The Planning Commission has a strong notion of making Occoquan a place we are proud to live in and robust as well. In this particular situation, the Town finds itself returning to where we thought we were, and would give the Town Council power to consider these exceptions. 8. Closed Public Hearing Planning Commission Chairman Perkins closed the Planning commission portion of the joint hearing at 7:59 p.m. Councilmember Fithian moved to close the Public Hearing on Zoning Code Amendments: Special Use Permit: Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations). Seconded by Councilmember Perkins. Motion passed, unanimous at 7:59 p.m. 9. Planning Commission Meeting Planning Commission Chairman Perkins continued the Planning Commission meeting. a. Zoning Code Amendments: Home Occupation Certificate Section 157.010 Councilmember Perkins opened the discussion by asking the Planning Commission members for their modifications to the Home Occupancy Certificate. Jenn Mathis recommended amending Section E to correct the start time of 10pm. She was fine with Sections B, C, D, E, F, G, but wanted to revisit the new Section A. Ryan Somma had no concerns with any section aside from A. Councilmember Perkins recommended striking the Zoning Administrator oversight from Section D. Jenn Mathis agreed that everything after "accessory building" should be stricken. Attorney Crim said that striking Section A would necessitate striking this sentence. Councilmember Perkins noted there was a slight disagreement on Section A concerning restricting the number of non-residents. Jenn Mathis and Ryan Somma both indicated they preferred no such restriction. Jenn Mathis recommended striking Section A. Ryan Somma agreed. Jenn Mathis moved to recommend the Town Council adopt the proposed amendments to Section 157.010-Home Occupation Certificate as reflected in Draft A of the ordinance, Page 4 of 5 Joint Public Hearing Meeting Minutes March 5, 2019 pursuant to section 157.267 of the Town of Occoquan Zoning Code with the amendments that Section A be stricken, the last sentence of Section D be stricken, and the reference to 10:00 AM in in Section E be changed to 10:00 PM. Ryan Somma seconded. The motion carried by poll vote, unanimous. b. Zoning Code Amendments: Special Use Permit-Section 157.123 (Setback Regulations) and Section 157.124 (Height Regulations). Councilmember Perkins opened the height and setback discussion. No Planning Commission members had further comment beyond what had been discussed in the joint meeting. Ryan Somma moved to recommend the Town Council adopt the proposed amendments to Section 157.123-Setback Regulations and Section 157.124-Height Regulations, pursuant to section 157.267 of the Town of Occoquan Zoning Code. Jenn Mathis seconded. The motion carried by poll vote, unanimous. 10. Adjournment The joint meeting of the Planning Commission and Town Council was adjourned at 8:11 p.m. _____________________________ Christopher Coon Town Clerk Page 5 of 5  OCCOQUAN TOWN COUNCIL Work Session Meeting Minutes- DRAFT Town Hall – 314 Mill Street, Occoquan, VA 22125 Tuesday, March 19, 2019 7:00 p.m. Present: Mayor Earnie Porta, Vice Mayor Pat Sivigny, Councilmembers Matthew Dawson, Cindy Fithian, Laurie Holloway, and Eliot Perkins. Staff: Kathleen Leidich, Town Manager, Christopher Coon, Town Clerk; Adam Linn, Chief of Police; Carla Rodriguez Town Treasurer; Julie Little, Events and Community Development Director. 1. Call to Order Mayor Porta called the meeting to order at 7:04 p.m. 2A. Budget Presentation Ms. Leidich reported on staff’s Proposed Budget incorporating identified Council priorities. The Operating Expense for the Proposed FY2020 Budget was $916,060 and the Operating Revenue with proposed increases in the Meals Tax Rate and Real Estate Tax Rate was $916,060. The proposed Meals Tax Rate would increase from 3% to 4% and the proposed Real Estate Tax Rate would increase from 0.12 per $100 assessed value to 0.14 per $100 assessed value. She also reported that all of the Parks, Town Facilities, Streets, Sidewalks, and Historic District line items will be consolidated into one line item called Facility/Park Maintenance Fund. Ms. Leidich presented the proposed Capital Improvement Projects, (C.I.P.) for FY2020 and after significant discussion with Town Council she will provide an updated C.I.P. budget at the next Budget Work Session. Town Council also asked Town Staff to provide a summary of the budget changes to include the significant increase and decreases in both revenue and expenses for the town. Adjournment The meeting was adjourned at 10:08 p.m. _____________________________ Christopher Coon Town Clerk  TOWN OF OCCOQUAN TOWN COUNCIL Earnie W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Kathleen R. Leidich, AICP Town Engineer’s Report Town Council Meeting –April 2, 2019 Kayak/Canoe Launch – no change from last report Two bids received in July 2017 (Delta Marine and McLean Endeavors), both over budget. Department of Conservation and Recreation (DCR) has indicated possible additional funding from the current $100,000 to $283,650. Updates to permits, historic resources, threatened and endangered species discussed. Both bidders confirmed that previous bids are still valid. New budget forwarded to DCR on October 12, 2018. New contact person at DCR (Jett Johnson). Town Manager has reached out for status update. River Mill Park – Moisture Issue in Storage Room –no change from last report New heaters installed. Dry well installed. PWC will conduct inspector with Town to address any remaining deficiencies. Kiely Court Project – update from last report Land Disturbance Permit issued - construction commenced. Building permit application have been submitted for both houses, but not yet issued. Minor site plan revision submitted to lower one house to bring it into conformance with the building height requirements – staff report issued 3/19/19. Minor site plan revisions are approved by the Planning Commission. Rivertown Project – no change from last report Land Disturbance Permit issued – construction proceeding. Vantage Point BMP maintenance – no change from last report Bid received from Total Development Solutions ($38,730) Boundary Branch – no change from last report Boundary Branch, Vantage Point BMP, Lynn property – other runoff issues reviewed Tanyard Hill Park (Oaks III) – no change from last report PWC considering sidewalk along Tanyard Hill Road to connect Occoquan Greenway (trail coming through Tanyard Hill Park) to sidewalk on Ellicott Street. Approved by PWC BOS 5/15/18 with revised proffers Use as park and open space – trails and Stormwater Pond shown on GDP Plat vacating lot line when site plan needed - NRA to review first Access to potential parking lot for trail head allowed off Tanyard Hill Reserve ROW along Tanyard Hill and Old Bridge Roads Use LID as part of any development Pay $75 per acre zoned (4.229 acres) Mill at Occoquan – update from last report Revised site plan submitted and under review. -END- Member of the Virginia Municipal League Report Date: 3/26/2019 DEVELOPMENT SERVICES - BUILDING DEVELOPMENT Report Time: 9:05:42 AM Town of Occoquan - Permit Report March 2019 Permit Number Main Address Description Permit Type Permit Status Permit Workclass Issue Date Finalize Date Valuation BLD2019-03820 206 COMMERCE ST ANTENNA MOUNTED TO POLE IN TOW Building Pending C - Alteration/Repair $16,000.00 ELE2019-01557 307 COMMERCE ST RELOCATING PANEL & ADDING ELE FIXElectrical Finaled R - Alteration/Repair 10/19/2018 03/01/2019 $4,500.00 BLD2019-00547 402 FORTRESS WAY KITCHEN RENOVATION TO CONDO UN Building Issued C - Alteration/Repair 07/30/2018 $16,000.00 GAS2019-00432 270 GASLIGHT LANDING CTALTERATION/REPAIRS TO REPLACE HVGas Issued C - Alteration/Repair 09/20/2018 $4,751.00 BLD2018-04471 313 MILL ST PARTIAL ROOF REPAIR DUE TO WATE Building Issued C - Alteration/Repair 02/23/2018 $10,000.00 BLD2018-02969 426 MILL ST LOT SPECIFIC SFD - KIELY RESIDENCBuilding Pending R - New Single Family Dwelling $1.00 BLD2018-05964 426 MILL ST RETAINING WALL Building Issued R - Retaining Wall 10/09/2018 $20,000.01 BLD2019-04458 426 MILL ST SHEETING/SHORING PERMIT FOR FUT Building Pending R - Retaining Wall $0.00 BLD2018-02984 430 MILL ST KIELY RESIDENCE - LOT SPECIFIC SFDBuilding Pending R - New Single Family Dwelling $100.00 BLD2018-05963 430 MILL ST RETAINING WALL MAX HEIGHT 9'6'' Building Issued R - Retaining Wall 10/09/2018 $20,000.01 ELE2019-02544 458 MILL ST REPLACING 2 ELECTRIC HEATERS LIK Electrical Finaled C - Alteration/Repair 01/16/2019 01/27/2019 $500.00 BLD2014-05879 1441 OCCOQUAN HEIGHTS DECK Building Issued R - Addition 04/25/2014 $6,700.00 BLD2019-02293 112 POPLAR LN DETACHED GARAGE Building Issued R - Accessory Structure 12/21/2018 $16,000.00 BLD2019-02551 112 POPLAR LN ENCLOSING CARPORT AND ADDING A Building Issued R - Addition 12/21/2018 $29,000.00 BLD2018-02753 113 POPLAR LN 36' x 18' INGROUND POOL Building Issued R - Swimming Pool 12/07/2017 $60,000.00 ELE2018-02286 113 POPLAR LN 36' x 18' INGROUND POOL Electrical Issued R - Swimming Pool 12/07/2017 $6,000.00 ELE2019-00599 113 POPLAR LN Install circuits, fixtures, and receptacles Electrical Issued R - Alteration/Repair 08/15/2018 $2,200.00 GAS2018-01390 113 POPLAR LN Gas Line to Pool Heater and Gas Line to FGas Issued R - Swimming Pool 01/16/2018 $2,000.00 BLD2018-04392 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 15Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00596 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 15Gas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01181 1551 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/20/2018 $5,500.00 PLB2019-00861 1551 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 1 15Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04390 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 15Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00603 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 15Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00870 1552 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 6 15Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04393 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1 Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00598 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1 Gas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01193 1553 RIVERTOWN PL INSTALL NEW HVAC SYSTEM Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00864 1553 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 2 1 Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04376 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 15Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00601 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 15Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00869 1554 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 5 15Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04394 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1 Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00599 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1 Gas Issued R - New Townhouse 10/22/2018 $1,000.00 MEC2019-01194 1555 RIVERTOWN PL INSTALL NEW HVAC Mechanical Issued R - New Townhouse 11/21/2018 $5,500.00 PLB2019-00865 1555 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 3 1 Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04375 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 15Building Issued R - New Townhouse 03/22/2018 $45,000.00 GAS2019-00600 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 15Gas Issued R - New Townhouse 10/22/2018 $1,000.00 PLB2019-00867 1556 RIVERTOWN PL LOT SPECIFIC TOWNHOUSE - LOT 4 15Plumbing Issued R - New Townhouse 10/22/2018 $10,000.00 BLD2018-04008 199 UNION ST UPDATE AND REPAIR BATHROOM IN R Building Issued C - Alteration/Repair 01/31/2018 $1,000.00 PLB2018-01862 199 UNION ST INTERIOR RENOVATIONS TO LAUNDRYPlumbing Issued C - Alteration/Repair 01/31/2018 $4,000.00 BLD2019-00218 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITBuilding Issued C - Tenant Layout 10/25/2018 $75,000.00 ELE2019-00426 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITElectrical Pending C - Tenant Layout $75,000.00 GAS2019-00113 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITGas Issued C - Tenant Layout 03/19/2019 $12,000.00 MEC2019-00933 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITMechanical Issued C - Tenant Layout 03/19/2019 $75,000.00 PLB2019-00145 201 UNION ST RESTURANT - TLO - NEW KITCHEN, KITPlumbing Issued C - Tenant Layout 03/19/2019 $2,000.00 PLB2018-02373 411 UNION ST CONVERTING FROM SEPTIC TO PUBLI Plumbing Issued R - Alteration/Repair 03/23/2018 $15,000.00 BLD2019-00785 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TBuilding Issued R - Alteration/Repair 08/13/2018 $750.00 ELE2019-00643 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TElectrical Issued R - Alteration/Repair 08/16/2018 $500.00 PLB2019-00381 131 WASHINGTON ST FINISH BASEMENT -*REVISED 9/19/18 TPlumbing Issued R - Alteration/Repair 08/15/2018 $750.00 BLD2019-00357 109 WASHINGTON SQUAREADDING SPIRAL STAIRCASE TO EXIST Building Finaled R - Alteration/Repair 08/24/2018 03/01/2019 $5,000.00 PLB2018-01956 103 WEST LOCUST ST Water Service Plumbing Issued R - Alteration/Repair 02/08/2018 $1,400.00 END OF REPORT  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Manager’s Report TOWN MANAGER Town Council Meeting – April 2, 2019 Kathleen R. Leidich, AICP Web site Redevelopment Town staff had a work session with the consultant on 1/30/19. Staff received an updated web site mock up, and has reviewed the proposed revisions. Work continues with the consultant to complete the redevelopment process. The Events and Community Development Director provided the business information to the contractor for its inclusion on the web site. Next steps include completing the creative development and site programming portions of the project. River Mill Park Bath House The heaters were installed and passed the required building code inspection 1/16/19. The dry well was installed under the supervision of Fairfax Water on 3/19/19. Staff is in the process of making the final payment to close out the contractor’s portion of the bath house project. In regards to the work to be completed in the lower level of the building, staff will be working with the PWC Building Official to specifically confirm the required corrective work. Mill at Occoquan Development Application The Zoning Administrator is currently reviewing the Preliminary Site Plan and Special Use Permit Applications. Comments will be provided to the developer by the end of the month. Once the developer has adequately addressed the Zoning Administrator’s comments, the applications will start the formal review process by the Planning Commission and Town Council. Visitor Center Kiosk Staff has contacted PWC staff to follow up on the Kiosk agreement and to work with the Architectural Review Board regarding the Kiosk design process. PWC staff is currently preparing to hold a design charrette with the ARB at its April meeting. Town staff has confirmed that parking spaces will not be required for the Kiosk. Town staff is currently reviewing the MOU regarding the Kiosk. Prince William County has provided the email confirming that the Tourism sign will remain on Route 95. Introduction of Part-Time Police Officers Meetings, Training, and Events • Met with Residents-Stormwater, March 15 • Friends of the Occoquan Spring River Clean up, April 13 • Peep Show and Community Peep Contest, April 20 • Planning Commission/ARB-Visitor Center Kiosk, April 23 • PWC Compost Awareness Day, April 27 • PWC Community Shredding Event, May 4 -End-  TOWN OF OCCOQUAN TOWN COUNCIL Earnie Porta, Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins Town Treasurer’s Report TOWN MANAGER Town Council Meeting – April 2, 2019 Kathleen R. Leidich TOWN TREASURER Carla M. Rodriguez Audits Current Last FY Audit Audit Type Next Steps/Action Status Completed Meals Tax Audit Pending (1) None Pink Bicycle Tea Room (Review Pending) 2012 License Fathom Realty (Review Pending) BPOL Audit Pending (1) Year Delinquencies Meals Tax Delinquencies Length of Delinquency Date of Last Business Name Status of Compliance (months) Notice Occoquan 3 3/27/2018 Not compliant Inn/Virginia Grill Pink Bicycle Tea Room 13 2/27/2018 Not compliant/ Legal Action Madigan’s Waterfront 3 3/27/2019 Not compliant BPOL Tax Delinquencies Length of Date of Last Business Name Delinquency Status of Compliance Notice (Years) Fathom Realty 1 3/01/2019 Not compliant Pin Curls Hair Salon 1 3/27/2019 Not compliant/Legal Action Allegiance Management One, Inc 1 2/14/2019 Not compliant/ Legal Action Credo Strategies 1 2/14/2019 Not compliant/ Legal Action Crystal Digiovacchino 1 2/14/2019 Not compliant/ Legal Action Fetch Pet Bakery LLC 1 3/27/2019 Not compliant/ Legal Action Real Estate Delinquencies Length of Amount of Date of Property Owner Delinquency Delinquency Last Status of Compliance (Years) (Tax Only) Notice Selecman, James 5 Years $1,476.29 06/14/18 Compliant – monthly payment plan Granny’s Cottage Inc 2 Years $134.40 01/09/19 Not Compliant/ Legal Action Other Items of Note None.  Total Funds REVENUES General Fund FY 2018 Budget Actual as of 6/30/18 FY 2019 Budget Actual as of 2/28/19 % of Budget Used Real Estate Taxes 218,360 227,881 232,500 238,960 102.8% GENERAL OPERATING ACCOUNTS Meals Taxes 222,650 189,089 220,334 143,428 65.1% Other Taxes (Sales,Utility,Communications,Transient) 102,000 100,696 102,473 69,080 67.4% Fines (Public Safety) 24,000 68,970 60,000 99,208 165.3% Fees and Licenses (Auto,Business,Late fees,Arch,PM,ATM,Dock,Admin) 92,850 87,106 98,150 23,184 23.6% Grants (Litter,599,VML,CIP) 125,030 24,953 472,143 17,980 3.8% Service Revenue (Engineer,Legal,Landscape,CC fees) 22,000 13,992 5,000 12,628 252.6% Rentals (TH,RMP) 2,500 700 1,500 1,200 80.0% Interest (GF,Brick,Sponsor) 9,620 5,688 9,120 1,101 12.1% Other Revenues (Reimbursement from Paving, Ins claims,Police Veh Loan) - 3,834 1,000 79,215 7921.5% Total Revenues General Fund $ 819,010 $ 722,909 $ 1,202,220 $ 685,984 57.1% EXPENDITURES General Fund FY 2018 Budget Actual as of 6/30/18 FY 2019 Budget Actual as of 2/28/18 % of Budget Used Personnel Services 335,790 317,703 380,820 231,013 60.7% Professional Services 136,200 106,259 122,250 71,589 58.6% Information Technology Services 10,150 14,653 14,050 12,882 91.7% Materials and Supplies 7,800 11,289 9,000 11,744 130.5% Operational Services 8,550 9,672 7,500 4,111 54.8% Contracts (Landscaping, Refuse Collection, Snow Removal) 81,500 74,432 74,500 48,070 64.5% Insurance 15,720 20,306 20,120 15,640 77.7% Public Information (Newsletters) 3,250 3,441 3,400 3,137 92.3% Advertising (Community/ Business Support, Legal Ads) 16,000 6,299 9,000 6,025 66.9% Training and Travel (Employee, Boards and Commission Training) 15,100 8,761 13,500 5,495 40.7% Vehicles and Equipment 13,350 13,264 15,300 77,894 509.1% Seasonal 4,500 3,040 5,500 1,791 32.6% Facilities Maintenance 60,100 65,022 68,030 44,216 63.1% Special Events 11,000 8,485 12,950 5,481 42.3% Other Expense 310 Total Expenses $ 719,010 $ 662,626 $ 755,920 $ 539,400 71.4% General Fund Net Income $ 100,000 $ 60,283 $ 446,300 $ 146,584 32.8% Craft Show Fund FY 2018 Budget Actual as of 6/30/18 FY 2019 Budget Actual as of 2/28/18 % of Budget Used Revenue (FY19 SP & FL) 216,390 226,525 203,950 138,931 68.1% Expenses (personnel,materials and supplies,contracts,adverting) 108,120 105,238 101,954 59,350 58.2% Total Net Income $ 108,270 $ 121,287 $ 101,996 $ 79,581 78.0% Mamie Davis Fund FY 2018 Budget Actual as of 6/30/18 FY 2019 Budget Actual as of 2/28/18 % of Budget Used Revenue 4,100 1,700 2,600 2,015 77.5% Expenses (repairs and maintenance) 2,000 4,539 2,000 172 8.6% Total Net Income $ 2,100 $ (2,839) $ 600 $ 1,844 307.3% CIP Fund FY 2018 Budget Actual as of 6/30/18 FY 2019 Budget Actual as of 2/28/18 % of Budget Used Community Planning Project 25000 24985 0 0 Intersection Improvements 0 0 420,000 86,720 20.6% Street Maintenance 15,000 40,966 0 0 Sidewalk Maintenance 0 0 10,000 0 0.0% Building Maintenance 2,500 0 0 0 Stormwater Management 5,000 0 0 Trash/Recycling Containers 11,000 10,757 17,000 11,747 69.1% Town Hall Renovations-Lower Level 15,000 0 0 0 Gaslight Conversion 10,000 6,065 0 0 Street/Curb Program 8,000 0 0 0 Dock Maintenance 10,000 0 0 0 Tanyard Hill 2,500 0 4,500 0 0.0% River Mill Park Maintenance 5,000 0 0 0 Jennings Property 0 786 0 0 Canoe Kayak Ramp 140,000 990 140,000 242 0.2% In-Vehicle Laptops 2,500 0 0 0 Body Armor 4,000 2,027 2,400 1,000 41.7% IBR Reporting 5,000 1,000 0 0 LIDAR Speed Detection and Related Equipment 0 0 2,300 0 Office Safety Equipment 0 0 5,100 4,931 96.7% Pedestrian & Bicyclist Safety Program 0 0 2,300 0 0.0% Computer Upgrade 10,000 12,186 0 0 Document Management 5,000 1,453 2,500 0 0.0% Website Redesign 0 0 0 475 Town Recodification 10,000 2,263 0 2,998 Office Equipment Replacement 6,000 0 0 Zoning & Subdivision Update 0 13,394 0 0 Total CIP $ 291,500 $ 116,872 $ 606,100 $ 108,113 17.8% Total Net Income All Funds $ (81,130) $ 61,859 $ (57,204) $ 119,896 -209.6%  Total Account Balances ACCOUNTS Operational Funds Operating Account - Payroll 39,222 Operating Account - Checking 184,585 Total $ 223,807 Craft Show Funds Craft show Checking 63,797 Craft Show Money Market/CD (Operating Reserves) 200,000 Craft Show Paypal 750 Craft Show Investment Pool 103,391 Craft Show Money Market 83,733 Total $ 451,671 Mamie Davis Funds Mamie Davis Checking 5,485 Mamie Davis Money Market 100,000 Total $ 105,485 Bricks Fund Bricks Money Market 8,490 Total $ 8,490 Total Checking/Savings $ 789,453  TOWN OF OCCOQUAN TOWN COUNCIL Earnest W. Porta, Jr., Mayor Circa 1734 ● Chartered 1804 ● Incorporated 1874 Patrick A. Sivigny, Vice Mayor 314 Mill Street ● PO Box 195 ● Occoquan, Virginia 22125 J. Matthew Dawson (703) 491-1918 ● Fax (571) 398-5016 ● info@occoquanva.gov Cindy Fithian Laurie Holloway www.occoquanva.gov Eliot Perkins TOWN MANAGER Occoquan Police Department Kathleen R. Leidich, AICP CHIEF OF POLICE Monthly Town Council Report Adam C. Linn, Esq. April 2, 2019 Departmental Goals Goal 1: Provide for the public safety of the persons and property of the residents, businesses, and visitors of the Town of Occoquan. Goal 2: Promote a professional and accountable police department. Goal 3: Promote safe roads and sidewalks in the Town of Occoquan. Current Initiatives Continued with the Calls for Service police coverage in Town. Working with town officers to increase patrols and visibility during peak calls for service times. 1 Continued field training with town officers and worked with officers to address administrative needs of Police Department. 2 Directed traffic enforcement on Commerce Street and Gordon Boulevard area (speeding, Block the Box and Driving off Roadway), Union Street/Tanyard Hill Road (speed enforcement), and Washington Street (pedestrian safety and speeding). 3 Directed stop sign enforcement and pedestrian safety enforcement in historic district.3 Increasing foot patrols and visibility in historic business area. Continued body worn cameras program for Town Officers and DMV selective enforcement grants to reduce accidents and pedestrian safety.4 Community Relations Provided patrol and visibility during Pokémon events. Continued Pedestrian Safety Campaign. Provided patrol and visibility throughout Town, including foot patrols through Historic Downtown and residential areas on Washington Street, East Colonial Drive, Overlook Drive, Fortress Way, Occoquan Heights, and Mill Cross. Continued stop sign and speed compliance details. Spoke with multiple residents, visitors, and business owners throughout the month. Occoquan Police Department Report March 2019 Page 2 Patrol and Enforcement Activities During the month of March, the Town Police made 3 custodial arrest (DUID, Felony Possession of Drugs, and Drunk in Public), issued 157 traffic summonses, and 69 warnings. Traffic Summonses FYTD (GRAPH) 5 250 202 200 171 162 164 157 145 150 150 143 131 124 122 115 95 99 100 Fiscal Year 2019 100 85 89 83 Fiscal Year 2018 62 50 38 41 0 0 0 0 Parking Tickets Issued FYTD (GRAPH)3 40 37 35 30 29 30 26 25 25 20 21 19 18 19 18 Fiscal Year 2019 20 17 15 Fiscal Year 2018 15 11 11 9 8 10 7 5 4 5 2 0 0 0 0 Occoquan Police Department Report March 2019 Page 3 Traffic Stops YTD (GRAPH) 5 300 265 259 250 228 233 226 222 210 208 204 200 171 151 158 150 135 138 124 121 124 113 Fiscal Year 2019 100 89 Fiscal Year 2018 72 55 50 0 0 0 0 Patrol Hours FYTD (GRAPH) 5 400 371 364.5 364 350 314 327.5 300 274 257 247.25 249.5 250 212.5 207.5 196.5 185.5 200 173.5 176.5 163.5 167 165 Fiscal Year 2019 143 139.5 150 Fiscal Year 2018 100 50 0 0 0 0 0  Occoquan Police Department Report March 2019 Page 4 Total Administrative/Training Hours Total Patrol Hours FYTD FYTD Butterfield Ralston 1% 0% Budd Grasso 1% 2% J. Linn Ralston Neff 14% J. Linn Budd 7% 6% 1% 1% Smedley Smedley Linn 8% 4% 70% Linn Ingignoli 35% 0% Martinez 24% Martinez Barker 3% Ingignoli 20% 2% Miscellaneous Continued Level 3 auxiliary training for administrative and parking officers.2 Continued working on piloting a Narcan program to train and equip officers with Narcan and accidental exposure to opioids.2 1 Goals 1, 2, and 3 2 Goal 2 3 Goal 3 4 Goals 1, 2, and 3 5 Goals 1 and 3  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: April 2, 2019 8A: Request to Accept FYE 2018 Financial Audit Explanation and Summary: The review of the FYE 2018 financials has been completed and a representative from Robinson, Farmer, Cox & Associates will provide a presentation of the audit. This is an opportunity for Council to be briefed on the status of the report and have any questions addressed. This is a request to accept the FYE June 30, 2018 Financial Report. Town Treasurer’s Recommendation: Recommend approval. Town Manager’s Recommendation: Recommend approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to accept the Fiscal Year End June 30, 2018 Financial Report.” OR Other action Council deems appropriate. Attachments: None  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: April 2, 2019 8B: Request to Adopt Ordinance to Authorize Use of Electronic Summons System (E-Ticketing) Explanation and Summary: This is a request to enact an ordinance that will authorize the Prince William County district and circuit courts to assess Five Dollars ($5.00) as part of each criminal and traffic case arising within the Town for the purpose of funding the Town’s implementation and maintenance of an electronic summons system. In 2015, the general assembly amended Virginia Code § 17.1-279.1 to allow towns to assess the $5 electronic summons fee, which, before 2015, only cities and counties could assess. The statute as currently in effect reads as follows: Any county, city, or town, through its governing body, may assess an additional sum not in excess of $5 as part of the costs in each criminal or traffic case in the district or circuit courts located where such cases are brought in which the defendant is charged with a violation of any statute or ordinance, which violation in the case of towns arose within the town. The imposition of such assessment shall be by ordinance of the governing body, which may provide for different sums in circuit courts and district courts. The assessment shall be collected by the clerk of the court in which the action is filed, remitted to the treasurer of the appropriate county, city, or town, and held by such treasurer subject to disbursements by the governing body to a local law-enforcement agency solely to fund software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons system. The imposition of a town assessment shall replace any county fee that would otherwise apply. In 2015, Town Staff prepared an ordinance amendment to assess the $5 fee under this statute, but this ordinance was not adopted. This legislation is meant to assist police departments and the judicial system in addressing the following issues: • Reduction in backlog of data entry of summons by the courts and police departments;  • Reduction of data entry errors in the courts; • Reduction of typographical errors on summons; and • Facilitation of quicker and more accurate resolutions to cases. The use of electronic summons system is meant to increase the overall efficiency of the judicial system. Town Attorney’s Recommendation: Recommend approval. Town Manager’s Recommendation: Recommend approval. Cost and Financing: None Account Number: N/A Proposed/Suggested Motion: “I move to Adopt Ordinance No. O-2019-___ as presented.” OR Other action Council deems appropriate Attachments: Proposed Ordinance  ORDINANCE # O-2019-_____ AN ORDINANCE TO AMEND THE OCCOQUAN TOWN CODE, TITLE VII TRAFFIC CODE, CHAPTER 70 “GENERAL PROVISIONS” BY ADDING SECTION 70.98 “ADDITIONAL ASSESSMENT FOR ELECTRONIC SUMMONS SYSTEM.” GENERALLY RELATING TO PROVIDING THAT FIVE DOLLARS ($5.00) SHALL BE ASSESSED AS PART OF THE COSTS IN EACH CRIMINAL OR TRAFFIC CASE ARISING WITHIN THE TOWN, TO FUND SOFTWARE, HARDWARE AND ASSOCIATED EQUIPMENT COSTS FOR THE IMPLEMENTATION AND MAINTENANCE OF AN ELECTRONIC SUMMONS SYSTEM. THE IMPOSITION OF ATOWN ASSESSMENT SHALL REPLACE ANY COUNTY FEE THAT WOULD OTHERWISE APPLY. ORDINANCE NO. 0- 2019-______ IS CONSIDERED PURSUANT TO THE GRANT OF AUTHORITY CONTAINED IN VA CODE §17.1-279-1. BE IT ORDAINED by the Council for the Town of Occoquan, Virginia meeting in ____________ session this day of , 2019: 1. That the Town Council hereby adopts Town Code §§ 70.98 as follows: “Section 70.98. Additional Assessment for Electronic Summons System. There is hereby assessed an additional sum of five dollars ($5.00) as part of the costs in each criminal or traffic case in the district or circuit courts located within Prince William County in which a defendant is charged with a violation of any statute or ordinance, which arose within the Town. The assessment shall be collected by the clerk of the court in which the action is filed, remitted to the treasurer of the Town of Occoquan, and held by the Treasurer subject to disbursements by the Occoquan Town Council to the Occoquan Police Department solely to fund software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons system.” 2. That this ordinance is effective May 1, 2019. MOTION: “I move to adopt ordinance No. O-2019-_____ as presented.” Date:______________ SECOND: Regular Meeting Ord. No.___________ RE: ACTION: Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: CERTIFIED COPY_________________________________________________ Town Clerk  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 8. Regular Business Meeting Date: April 2, 2019 8C: Request to Set Not-To-Exceed Amount for Landscape Beautification Project Explanation and Summary: Councilmember Perkins and the Planning Commission been working on a Landscape Beautification Project to help improve the Town’s aesthetics. This is a request to set a not to exceed amount for the items listed below: 1.) Clearing out overgrowth and taking debris to the landfill while shaping up some larger trees in the area along Commerce Street behind the Town Annex - $780.00 2.) Preparing and planting grass in the area along Commerce Street behind the Town Annex - $_____ (Waiting for Quote) 3.) Purchase Plants, Delivery, and labor to install plants as listed: a. Nellie Stephens Holly 4 to 4.5 feet tall - $245.00 ea. (10 = $2,450.00) b. Crape Myrtle 3-4’ tall (5-gallon size) - $90.00 ea. (4 = $360.00) c. Azaleas 3-gallon size - $40.00 ea. (8 = $320.00) d. Japanese Dwarf Holly-compacta 3-gallon size- $35.00 ea. (10 = $350.) e. Helleri Holly 3-gallon size - $45.00 ea. (2= $90.00) f. Dwarf Alberta Spruce 2-3 ft. - $70.00 ea. g. Variegated Lilrope – 7.50 ea. (12 = $90.00) h. Wave Petunias 4.5-inch pot - $5.25 ea. (32 = $168.00) i. Vinca 4.5-inch pot - $5.25 ea. (62 = $325.50) j. Sun Coleus 4.5-inch pot - $5.25 ea. (12= $63) k. Total Cost = $4,286.50 Town Staff’s Recommendation: Recommend approval. Cost and Financing: $__________ Account Number: Proposed/Suggested Motion: “I move to set a not-to-exceed amount of $___________ for the Landscape Beautification Project.” OR Other action Council deems appropriate.