City Council

314 Mill Street PO BOX 195 TOWN OF OCCOQUAN Occoquan, VA 22125 (703) 491-1918 Circa 1734 ● Chartered 1804 ● Incorporated 1874 www.OccoquanVA.gov info@occoquanva.gov Occoquan Town Council Work Session Meeting April 16, 2019 | 7:00 p.m. 1. Call to Order 2. Regular Items a. Request to Accept FYE 2018 Financial Audit b. Arbor Day Proclamation c. Recycling Information d. Advertise FY2020 Tax Rates and Budget 3. Adjournment Portions of this meeting may be held in closed session pursuant to the Virginia Freedom of Information Act. A copy of this agenda with supporting documents is available online at www.occoquanva.gov.  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 2. Work Session Regular Agenda Meeting Date: April 16, 2019 2A: Request to Accept FYE 2018 Financial Audit Explanation and Summary: The review of the FYE 2018 financials has been completed and a representative from Robinson, Farmer, Cox & Associates will provide a presentation of the audit. This is an opportunity for Council to be briefed on the status of the report and have any questions addressed. This is a request to accept the FYE June 30, 2018 Financial Report. Town Treasurer’s Recommendation: Recommend approval. Town Manager’s Recommendation: Recommend approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to accept the Fiscal Year End June 30, 2018 Financial Report.” OR Other action Council deems appropriate. Attachments: None  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 2. Work Session Regular Agenda Meeting Date: April 16, 2019 2B: Proclamation for Arbor Day Explanation and Summary: This is a request to proclaim April 26, 2019, as Arbor Day in the Town of Occoquan. A short tree planting ceremony will be held in Mamie Davis Park on Friday, April 26, 2019, in recognition of Arbor Day. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to approve the 2019 Arbor Day proclamation.” OR Other action Council deems appropriate. Attachments: (1) Proclamation  Proclamation WHEREAS, in 1872, J. Sterling Morton proposed that a special day be set aside for the planting of trees, and this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and is now observed throughout the nation and the world, and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and WHEREAS, conservation of our natural resources and beautification of the Occoquan community are both very important to the quality of life enjoyed by residents, and WHEREAS, trees enhance the beauty of Occoquan, increase property values, enhance the economic vitality of business areas, improve our environment, and provide important educational experiences, and WHEREAS, the planting of new trees will be the expressions of our commitment to future generations, and NOW, THEREFORE, I, Earnest W. Porta, Jr., Mayor of the Town of Occoquan, and on behalf of the Occoquan Town Council hereby proclaim Friday, April 26, 2019 as ARBOR DAY in the Town of Occoquan and urge all individuals, groups, and businesses to celebrate and enjoy Occoquan’s outdoors and the richness of our town through the planting and preservation of trees. Adopted this 16th day of April 2019. ______________________________ Earnest W. Porta, Jr. MAYOR On behalf of the Town Council of Occoquan, Virginia ATTEST: _________________________________ Christopher Coon, Town Clerk  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 2. Work Session Regular Agenda Meeting Date: April 16, 2019 2C: Information Item: Recycling Update Explanation and Summary: Recently, residents and Council members have been requesting information regarding the materials recycled by the Town’s refuse collection contractor Bates Trucking, Inc. The Single stream service offered by the Town’s contractor allows residents to use one bin to recycle paper, cardboard, plastic and aluminum for curbside collection. The “Don’t Recycle” list was updated to include the following items: • Plastic Bags • Glass Bottles • Glass Jars For additional information on the Town’s refuse collection service, please contact Bates Trucking at 301-773-2069, visit their website at www.batestrucing.com or via email at info@batestrucking.com. Attachments: Information Sheet from Bates Trucking Website  August 10, 2018 Single stream recycling makes your goal of diverting waste from the landfill easy for all by allowing one large bin to accommodate all of your paper, cardboard, plastic and aluminum in. Bates Trucking provides a container to accommodate all of your single stream recyclables. Using just one collection bin for all your recyclable items increases the ease and convenience of recycling so that more people participate and more resources are saved. DO Recycle DON’T Recycle Paper Light bulbs Magazines/ Catalogs Styrofoam Newspapers Mirrors Soda Cans Ceramics Plastic bottles & jugs Pyrex Plastic lawn chairs Wax paper Cardboard/Paper Padded/Plastic Envelopes Cereal boxes Painted/Treated wood Clean, balled aluminum foil & Batteries pie pans Paper Towels Envelopes Plastic Bags Paper milk/juice cartons Glass bottles Mail & Junk Mail Glass jars Greeting cards Plastic buckets Empty aerosol cans Shredded paper Hard back books Plastic Toys Bates Trucking makes your recycling simple! We provide containers for all new 1yr contracts. Bates Trucking Trash Removal, Inc www.batestrucking.com (301) 773-2069 or info@batestrucking.com  TOWN OF OCCOQUAN TOWN COUNCIL MEETING Agenda Communication 2. Work Session Regular Agenda Meeting Date: April 16, 2019 2D: Request to Advertise Proposed FY 2020 Tax Rates and Budget Explanation and Summary: This is a request for the Town Council to select a proposed budget for FY 2020 and direct staff on tax rates to advertise in support of that proposed budget. A public hearing on the proposed budget is scheduled for Tuesday, May 7, 2019, and a public hearing on the proposed tax rates in support of the budget is scheduled for Tuesday, May 21, 2019. Both meetings will be held at 7:00 p.m. at Town Hall, 314 Mill Street. The FY 2020 Proposed Budget will be available for public inspection on the Town’s website at www.occoquanva.gov and in Town Hall, Monday – Friday, 9 a.m. to 4 p.m., by close of business on Wednesday, April 17, 2019. Both the Base and Council Priorities Budgets include revenue and expenditure estimates based on maintaining the current tax rates: 1. Real Estate Tax: $0.12 per $100 of assessed value 2. Meals Tax Rate: 3% 3. Transient Occupancy Tax: 2% Historically, the Town Council has advertised a higher Real Estate Tax Rate than what is included in the Proposed Budget as Virginia law does not allow the Town Council to adopt a higher real estate tax rate than appears in the advertisement. The Town Council may set other tax rates (such as meals tax or transient occupancy tax) either higher or lower than the advertised rates. The Town Attorney has reviewed the time line and the draft motion and finds that they are in proper form for approval. Town Manager’s Recommendation: Recommend approval. Cost and Financing: N/A Account Number: N/A Proposed/Suggested Motion: “I move to advertise the following tax rates in support of the FY 2020 Proposed Budget: Real Estate Tax Rate of ____ cents per $100 of assessed value; Meals Tax Rate of ____ percent; and Transient Occupancy Tax Rate of ___ percent.” OR Other action Council deems appropriate. Attachments: (2) Ad Information sheet; FY 2020 Budget Back-up Information  FY 2020 Budget Overview and Recommendations Overview The Town financial system is divided into four funds based on general operations and functions: • General Fund • Craft Show Fund (to be renamed as the Public Event Fund) • Mamie Davis Fund • Capital Improvement Fund Each fund has identified revenues and expenditures. The General Fund is supported through taxes, service fees, licenses and other revenue from local, State and Federal government. Funding for the Capital Improvement Program is generated from the semi-annual Arts and Craft Shows. On or before FY 2016, the Town Council adopted a policy of designating Craft Show revenues to be used for capital projects (generally long term, higher value projects than those incurred annually in the General Fund). FY 2020 Budget Town Council is currently considering two budget scenarios for FY 2020: The Base Budget and The Council Priorities Budget. Both of which include revenue and expenditure estimates based on maintaining the current tax rates: • Real Estate: .12 per $100 of assessed value • Meals Tax: 3% • Transient Occupancy Tax: 2% Total revenues and expenditures for FY 2020 Budget Scenarios 1: Base Budget FY 2019 FY 2020 Base Difference % Budget Budget Revenues $1,408,770 $1,252,595 ($156,175) (11%) Expenditures $1,465,975 $1,166,102 ($299,873) (20%) Council Priorities Budget FY 2019 FY 2020 Priorities Difference % Budget Budget Revenues $1,408,770 $1,331,434 ($77,336) (5%) Expenditures $1,465,975 $1,257,327 ($208,648) (14%) 1 Includes all funds: General Fund, Craft Show Fund, Mamie Davis Fund, Capital Improvement Fund 1 Reserves The reserves have been built over the years from surplus incurred from the General Fund, as well as from the Craft Show Fund. In FY 2016, $200,000 was transferred into the operating reserve. The proposed FY 2020 budget continues to retain this operating reserve. This reserve is intended to serve as the Town’s safety net should the Town incur unexpected costs mid-fiscal year, or need to compensate for an unexpected loss in revenue or revenue source. The operating reserve is one of the seven Temporarily Restricted funds contained in the reserves. The Mamie Davis Fund ($100,000) is the only Permanently Restricted fund contained in the reserves. Temporarily Restricted funds have council or donor-imposed restrictions that can be fulfilled in one of two ways-passage of a defined period-of-time (time restriction) or by performing defined activities (purpose restriction). Unrestricted funds are not restricted for a specific purpose and are available for general appropriation. Permanently restricted funds are restricted by the Council or donor for a designated purpose or time restriction that will never expire. For a jurisdiction similar in size to the Town, the Government Finance Officers Association (GFOA) best practice recommendations include holding the following amounts in reserve, expressed as a percentage of the Town’s annual operating expenditures of the General Fund: • 15-20%-Budget Stabilization reserve for economic uncertainty, possible State borrowing, known or anticipated future obligations • 15-20%- Reserve for unforeseen events such as natural disasters, catastrophic events • 5-10%-Working Capital to provide sufficient cash flow. The $200,000 operating reserve currently in the Town Reserves (Temporarily Restricted) falls within 15- 20% of the FY 2020 proposed General Fund operating expenditures and would enable the Town to respond to economic uncertainty. FY 2020 Budget Recommendations Reserves: • Continue the $200,000 operating reserve • Maintain a minimum of $500,000 in total Available Net Assets. • Create Working Capital reserve (Unrestricted) of 5-10% General Fund operating expenditures. Tax Rates: • Real Estate: Maintain current rate of .12 per $100 of assessed value • Meals Tax: Maintain current rate of 3% • Transient Occupancy Tax: Maintain current rate of 2% 2  Town of Occoquan FY 2020 Budget Base Budget • Proposed Revenues: $823,773 • Proposed Expenditures: $823,773 • Does not include funding for: o Increase of hours for Events and Community Development Director (from 20 to 30 hours) o Part time position for Events and Community Development program o Increase in the hours for part-time police officer hours (from 1,820 to 3,140 available hours) • Does include funding for: o Part time position for Public Works program (hours created by re-allocating overtime funding) o Transfer from operating budget expenditures to CIP for lease/purchase of Police vehicles ($16,900) • Includes Additional Revenue: o $16,900 from Reserves for the transfer to CIP Priorities Budget • Proposed Revenues: $902,612 • Proposed Expenditures: $902,612 • Includes Funding for: o Increasing the hours for the Events and Community Development Director o Part time position for Events and Community Development program o Increasing the hours available for part time police officers ($47,347) o Professional Services ($5,000) o Operational Services ($710) o Vehicles and Equipment ($3,500) o Special Events ($2,100) o Increased funding for the Facility and Parks Maintenance program ($20,182) o Transfer from operating budget expenditures to CIP for lease/purchase of Police vehicles ($16,900) • Includes Additional Revenue: o $30,699 from Reserves ($16,900 for Police Vehicles + $13,799 for General Fund Operations) o $65,040 in additional Public Safety fines generated Reserves • As of 6/30/19, the estimated amount of total available net assets is $826,984 o Unrestricted Funds: $186,205 o Temporarily Restricted Funds: $540,779 o Restricted Funds: $100,000 • As of 6/30/20, the estimated amount of total available net assets is $596,929 o The proposed funding amount of the FY 2020 Capital Improvement Program ($246,322) has been included Capital Improvement Program • Total funding: $263,787 o CIP/Operating funding: $246,322 o Grant funding: $121,965 • Projects Include: o Building Maintenance o Stormwater Management o Trash/Recycling Container Replacement/Maintenance o Annex Property Improvements o Street/Curb Striping o Gaslight Banner Replacement o Canoe/Kayak Ramp Installation (Total amount for funding the project available in FY 2020) o Police Radios o Computer Upgrades/Replacement o Document Management Project o Financial System o Website Redesign o A/V Equipment-Town Hall o Parking Management Plan Attachments • FY 2020 Base Budget • FY 2020 Council Priorities Budget • FY 2020 and FY 2021 Reserve Estimates • FY 2020 Fund Tables • FY 2020 Capital Improvement Plan • FY 2020 Budget Summary Changes  Town of Occoquan FY 2020 Base Budget A B C D E F G H $ Change from % Change from FY 2018 FY 2018 FY 2019 FY 2019 FY2020 Base FY 2019 FY 2019 1 Budget Actuals Budget Projected Budget Projected Projected 2 Revenues 3 Real Estate Tax 218,360 223,867 232,500 238,505 240,890 2,385 1.0% 4 Meals Tax 222,650 214,368 220,334 225,798 227,320 1,522 0.7% 5 Sales Tax 25,500 25,500 25,618 25,710 25,500 (210) -0.8% 6 Utility Tax 32,500 32,275 31,528 32,590 32,500 (90) -0.3% 7 Communications Tax 44,000 42,524 42,827 42,000 41,310 (690) -1.6% 8 Transient Occupancy Tax - 2,685 2,500 3,017 4,000 983 32.6% 9 Auto Decals 11,000 11,550 12,000 11,500 11,500 - 0.0% 10 Business Licenses* 70,000 68,803 75,000 68,803 70,060 1,257 1.8% 11 Late Fees 2,500 4,153 2,500 3,272 4,000 728 22.2% 12 Fines-Public Safety 24,000 77,934 60,000 115,477 97,320 (18,157) -15.7% 13 ARB Fees 50 90 150 120 90 (30) -25.0% 14 Precious Metal License 800 200 400 400 400 - 0.0% 15 ATM Fees 3,000 2,900 3,000 3,000 3,000 - 0.0% 16 Dock Fees 3,500 497 2,100 497 500 3 0.6% 17 Engineering Fees - 500 - - - - - 18 Administrative Fees 2,000 1,010 3,000 3,100 3,000 (100) -3.2% 19 Service Revenue-Bldg Official 20,000 6,132 - - - - - 20 Service Revenue-Engineering 2,000 10,894 5,000 5,000 5,000 - 0.0% 21 Service Revenue-Legal - 3,600 - 255 - - - 22 Service Revenue-Other - 360 - 360 360 - 0.0% 23 Litter Grant 1,050 1,006 1,050 1,006 1,050 44 4.4% 24 Public Safety Grant (HB 599) 21,980 22,667 22,793 22,800 22,793 (7) 0.0% 25 PEG - 280 280 280 - 0.0% 26 Risk Management Grant 2,000 1,000 2,000 1,000 2,000 1,000 100.0% 27 Town Hall Rental 500 200 500 500 500 - 0.0% 28 River Mill Park Rental 2,000 500 1,000 2,000 2,000 - 0.0% 29 Mamie Davis Park Rental - - - 2,000 2,000 0.0% 30 General Fund Interest 120 748 120 500 500 - 0.0% 31 Brick Fundraiser Program 4,000 1,955 4,000 2,000 2,000 - 0.0% 32 Sponsorships 5,000 2,985 5,000 5,000 5,000 - 0.0% 33 Other 500 3,834 1,000 3,000 2,000 (1,000) -33.3% 34 Reserves - 16,900 35 Total Revenues 719,010 765,017 755,920 817,490 823,773 6,283 0.8% 36 37 Expenses 38 Personnel Services* 335,790 318,643 380,820 347,920 404,879 56,959 16.4% 39 Professional Services* 136,200 115,899 122,250 132,250 134,250 2,000 1.5% 40 Information Technology Services 10,150 14,933 14,050 14,050 13,500 (550) -3.9% 41 Materials and Supplies 7,800 11,289 9,000 16,750 15,414 (1,336) -8.0% 42 Operational Services 8,550 9,672 7,500 6,000 10,340 4,340 72.3% 43 Contracts 81,500 74,432 74,500 76,500 82,000 5,500 7.2% 44 Insurance 15,720 20,306 20,120 20,120 20,120 - 0.0% 45 Public Information 3,250 3,441 3,400 3,800 3,300 (500) -13.2% 46 Advertising 16,000 6,196 9,000 7,500 9,000 1,500 20.0% 47 Traning/Travel 15,100 7,555 13,500 10,000 12,800 2,800 28.0% 48 Vehicles/Equipment 13,350 13,264 15,300 17,000 17,500 500 2.9% 49 Seasonal 4,500 3,040 5,500 3,069 4,500 1,431 46.6% 50 Facilities Maintenance 60,100 60,600 68,030 66,251 65,370 (881) -1.3% 51 Special Events 11,000 8,485 12,950 10,171 13,900 3,729 36.7% 52 Other Expenses - - - - - - - 53 Transfer to CIP - 16,900 54 Total Expenses 719,010 667,755 755,920 731,381 823,773 92,392 12.6% 55 56 Surplus/(Deficit) - 97,262 - 86,109 -  Town of Occoquan FY 2020 Council Priorities Budget A B C D E F G H FY2020 $ Change from % Change from FY 2018 FY 2018 FY 2019 FY 2019 Priorities FY 2019 FY 2019 1 Budget Actuals Budget Projected Budget Projected Projected 2 Revenues 3 Real Estate Tax 218,360 223,867 232,500 238,505 240,890 2,385 1.0% 4 Meals Tax 222,650 214,368 220,334 225,798 227,320 1,522 0.7% 5 Sales Tax 25,500 25,500 25,618 25,710 25,500 (210) -0.8% 6 Utility Tax 32,500 32,275 31,528 32,590 32,500 (90) -0.3% 7 Communications Tax 44,000 42,524 42,827 42,000 41,310 (690) -1.6% 8 Transient Occupancy Tax - 2,685 2,500 3,017 4,000 983 32.6% 9 Auto Decals 11,000 11,550 12,000 11,500 11,500 - 0.0% 10 Business Licenses 70,000 68,803 75,000 68,803 70,060 1,257 1.8% 11 Late Fees 2,500 4,153 2,500 3,272 4,000 728 22.2% 12 Fines-Public Safety 24,000 77,934 60,000 125,477 162,360 36,883 29.4% 13 ARB Fees 50 90 150 120 90 (30) -25.0% 14 Precious Metal License 800 200 400 400 400 - 0.0% 15 ATM Fees 3,000 2,900 3,000 3,000 3,000 - 0.0% 16 Dock Fees 3,500 497 2,100 497 500 3 0.6% 17 Engineering Fees - 500 - - - - 18 Administrative Fees 2,000 1,010 3,000 3,100 3,000 (100) -3.2% 19 Service Revenue-Bldg Official 20,000 6,132 - - - - 20 Service Revenue-Engineering 2,000 10,894 5,000 5,000 5,000 - 0.0% 21 Service Revenue-Legal - 3,600 - 255 - - 22 Service Revenue-Other - 360 - 360 360 - 0.0% 23 Litter Grant 1,050 1,006 1,050 1,006 1,050 44 4.4% 24 Public Safety Grant (HB 599) 21,980 22,667 22,793 22,800 22,793 (7) 0.0% 25 PEG - 280 280 280 - 0.0% 26 Risk Management Grant 2,000 1,000 2,000 1,000 2,000 1,000 100.0% 27 Town Hall Rental 500 200 500 500 500 - 0.0% 28 River Mill Park Rental 2,000 500 1,000 2,000 2,000 - 0.0% 29 Mamie Davis Park Rental - - - - 2,000 2,000 0.0% 30 General Fund Interest 120 748 120 500 500 - 0.0% 31 Brick Fundraiser Program 4,000 1,955 4,000 2,000 2,000 - 0.0% 32 Sponsorships 5,000 2,985 5,000 5,000 5,000 - 0.0% 33 Other 500 3,834 1,000 3,000 2,000 (1,000) -33.3% 34 Reserves - 30,699 35 Total Revenues 719,010 765,017 755,920 827,490 902,612 75,122 9.1% 36 37 Expenses 38 Personnel Services 335,790 318,643 380,820 347,920 452,226 104,306 30.0% 39 Proffessional Services 136,200 115,899 122,250 132,250 139,250 7,000 5.3% 40 Information Technology Services 10,150 14,933 14,050 14,050 13,500 (550) -3.9% 41 Materials and Supplies 7,800 11,289 9,000 16,750 15,414 (1,336) -8.0% 42 Operational Services 8,550 9,672 7,500 6,000 11,050 5,050 84.2% 43 Contracts 81,500 74,432 74,500 76,500 82,000 5,500 7.2% 44 Insurance 15,720 20,306 20,120 20,120 20,120 - 0.0% 45 Public Information 3,250 3,441 3,400 3,800 3,300 (500) -13.2% 46 Advertising 16,000 6,196 9,000 7,500 9,000 1,500 20.0% 47 Training/Travel 15,100 7,555 13,500 10,000 12,800 2,800 28.0% 48 Vehicles/Equipment 13,350 13,264 15,300 17,000 21,000 4,000 23.5% 49 Seasonal 4,500 3,040 5,500 3,069 4,500 1,431 46.6% 50 Facilities Maintenance 60,100 60,600 68,030 66,251 85,552 19,301 29.1% 51 Special Events 11,000 8,485 12,950 10,171 16,000 5,829 57.3% 52 Transfer to CIP - 16,900 53 Total Expenses 719,010 667,755 755,920 731,381 902,612 171,231 23.4% 54 55 Surplus/(Deficit) - 97,262 - 96,109 -  Reserve Estimates Projected Projected Income/ End of Estimated Income/ End of Estimated As of (Loss) Year - As As of (Loss) Year - As 7/1/2018 YTD Transfers of 6/30/19 7/1/2019 YTD Transfers of 6/30/20 Unrestricted Unrestricted Funds 84,996 101,208 - 186,205 186,205 (58,120) - 128,085 Temporarily Restricted Operating Reserve 200,000 - - 200,000 200,000 - - 200,000 Craft Show 146,609 110,395 (181,351) 75,653 75,653 73,507 (115,400) 33,760 CIP Funds 153,500 (111,529) 204,351 246,322 246,322 (246,322) 115,400 115,400 Mamie Davis (Temp) 6,818 600 - 7,418 7,418 600 - 8,018 Public Art 500 500 500 - 500 Public Safety 37,774 (4,931) (23,000) 9,843 9,843 - - 9,843 PEG Funds 770 274 - 1,044 1,044 280 - 1,324 Subtotal Temp Restricted 545,970 (5,191) - 540,779 540,779 (171,935) - 368,844 Permanently Restricted Mamie Davis (Perm) 100,000 - - 100,000 100,000 - - 100,000 Total Available Net Assets 730,967 96,017 - 826,984 826,984 (230,055) - 596,929  Town Fund Tables CRAFT SHOW FUND Change Proposed to FY 2019 FY 2019 Projected FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 FY 2020 - FY 2020 - Categories Actual Estimated Actual Actual Budget Actual Budget Projected Base Priorities (2/28/19) (Mar-Jun 19) $ % Revenues (Sources) 209,132 229,037 216,390 224,876 203,950 120,231 93,494 213,725 181,900 181,900 (31,825) -14.89% Expenditures (Uses) 102,685 102,705 108,120 105,142 101,954 59,350 43,980 103,330 95,407 108,393 5,063 4.90% Net Income/(Loss) 106,448 126,332 108,270 119,734 101,996 60,881 49,514 110,395 86,493 73,507 (36,888) -33.41% MAMIE DAVIS FUND FY 2019 FY 2019 Change Proposed to FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 FY 2020 - FY 2020 - Categories Actual Estimated Projected Actual Actual Budget Actual Budget Projected Base Priorities (2/28/19) (Mar-Jun 19) $ % Revenues (Sources) 1,586 12,980 4,100 1,700 2,600 2,015 497 2,513 600 600 (1,913) -76.12% Expenditures (Uses) 1,985 10,436 2,000 6,032 2,000 172 1,518 1,690 (1,690) -100.00% Net Income/(Loss) (399) 2,545 2,100 (4,332) 600 1,844 (1,021) 823 600 600 (223) -27.10% CAPITAL IMPROVEMENT FUND FY 2019 FY 2019 Change Proposed to FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 FY 2020 - FY 2020 - Categories Actual Estimated Projected Actual Actual Budget Actual Budget Projected Base Priorities (2/28/19) (Mar-Jun 19) $ % Revenues (Sources) 3,354 - 100,000 6,255 446,300 72,807 - 72,807 246,322 246,322 173,515 238.32% Expenditures (Uses) 159,314 315,564 291,500 116,871 606,100 168,249 21,019 189,268 246,322 246,322 57,054 30.14% Net Income/(Loss) (155,960) (315,564) (191,500) (110,616) (159,800) (95,441) (21,019) (116,460) - - 116,460 -100.00%  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES CAPITAL IMPROVEMENT PROGRAM FUND FISCAL YEAR TOTALS Project Dept Dept PROJECT FY20 FY21 FY22 FY23 FY24 Total Total Public Works 37,000 74,500 105,000 371,000 15,000 602,500 Parking Management Plan 5,000 0 0 0 0 5,000 Intersection Improvements (See Intersection Improv Schedule) 0 0 0 336,000 0 336,000 Street Maintenance (See Street Paving Schedule) 0 0 0 0 0 0 Sidewalk Maintenance (See Infrastructure Schedule) 0 0 0 0 0 0 Building Maintenance (See Building Maintenance Schedule) 10,000 12,000 25,000 12,000 10,000 69,000 Stormwater Management 15,000 10,000 5,000 5,000 5,000 40,000 Trash/Recycling Containers Replacement/ Maintenance 1,000 0 0 0 0 1,000 Annex Property Improvements 1,000 0 0 10,000 0 11,000 Street Sweeper Replacement 0 0 25,000 0 0 25,000 Snow Blower Replacement 0 2,500 0 0 0 2,500 Gaslight Conversion to Electric 0 50,000 50,000 0 0 100,000 Street/Curb Striping Program 5,000 0 0 8,000 0 13,000 Town Dock Maintenance 0 0 0 0 0 0 $602,500 Bond 0 0 0 0 0 0 CIP 37,000 73,500 105,000 35,000 15,000 265,500 Grants, Other 0 1,000 0 336,000 0 337,000 TBD 0 0 0 0 0 0 Total Funding $37,000 $74,500 $105,000 $371,000 $15,000 $602,500 Parks 143,500 20,000 0 5,000 1,000 169,500 Tanyard Hill Parcel 0 0 0 0 0 0 Furnance Branch Park 0 0 0 0 0 0 River Mill Park Maintenance 0 5,000 0 0 5,000 Gaslight Banner Replacement 2,500 5,000 0 5,000 0 12,500 Canoe/Kayak Ramp Installation 140,000 0 0 0 1,000 141,000 Mamie Davis Park Renovations/Upgrades 1,000 10,000 0 0 0 11,000 $169,500 Bond 0 0 0 0 0 0 CIP 143,500 20,000 0 5,000 1,000 169,500 Grants, Other 104,500 0 0 0 0 104,500 TBD 0 0 0 0 0 0 Total Funding $248,000 $20,000 $0 $5,000 $1,000 $274,000 Public Safety 57,476 16,900 20,900 16,900 0 112,176 Police Vehicle 16,900 16,900 16,900 16,900 0 67,600 In-Vehicle Laptops 0 0 4,000 0 0 4,000 LIDAR Speed Detection and Related Equipment 7,236 0 0 0 0 7,236 Body Armor 1,000 0 0 0 0 1,000 Alcohol-Related Safety Project 5,879 0 0 0 0 5,879 Pedestrian and Bicyclist Safety Program 3,350 0 0 0 0 3,350 Police Radios 23,111 0 0 0 0 23,111 $112,176 Bond 0 0 0 0 0 0 CIP 23,111 0 4,000 0 0 27,111 Grants, Other 17,465 0 0 0 0 17,465 Operating Budget 16,900 16,900 16,900 16,900 0 67,600 Total Funding $57,476 $16,900 $20,900 $16,900 $0 $112,176 Information Technology 25,811 5,000 20,000 10,000 5,000 65,811 Computer Upgrades/Replacement 5,000 0 10,000 0 0 15,000 Document Management Project 2,500 5,000 0 0 0 7,500 Server Room Relocation 0 0 0 10,000 0 10,000 Financial System 9,311 0 0 0 0 9,311 Website Redesign 7,000 0 0 0 5,000 12,000 Town Hall Phone Upgrade 0 0 10,000 0 0 10,000 A/V Equipment - Town Hall 2,000 0 0 0 0 2,000 $65,811 Bond 0 0 0 0 0 0 CIP 25,811 5,000 20,000 10,000 5,000 65,811 Grants, Other 0 0 0 0 0 0 TBD 0 0 0 0 0 0 Total Funding $25,811 $5,000 $20,000 $10,000 $5,000 $65,811 FY2020 Proposed FY20 CIP v002-Enhanced-Council Changes-Final | 2019.03.28  TOWN OF OCCOQUAN PROPOSED FY 2020 BUDGET - EXPENDITURES CAPITAL IMPROVEMENT PROGRAM FUND FISCAL YEAR TOTALS Project Dept Dept PROJECT FY20 FY21 FY22 FY23 FY24 Total Total Administration 0 0 0 5,000 0 5,000 Comprehensive Plan Review/Update 0 0 0 5,000 0 5,000 $5,000 Bond 0 0 0 0 0 0 CIP 0 0 0 5,000 0 5,000 Grants, Other 0 0 0 0 0 0 TBD 0 0 0 0 0 0 Total Funding $0 $0 $0 $5,000 $0 $5,000 Totals FY20 FY21 FY22 FY23 FY24 Bond 0 0 0 0 0 CIP 229,422 98,500 129,000 55,000 21,000 Grants, Other 121,965 1,000 0 336,000 0 Operating Budget 16,900 16,900 16,900 16,900 0 Total Funding Per FY $263,787 $116,400 $145,900 $407,900 $21,000 FY2020 Proposed FY20 CIP v002-Enhanced-Council Changes-Final | 2019.03.28 FY2020 Budget Changes Summary  FY2020 Expenditure Changes- Priorities Budget • Personnel Services • Public Parks and Facilities • Increasing by $71,407 • Increasing by $20,182 • Increasing the Police Patrol hours • Increasing Repair and Maintenance and payroll taxes associated with line items for 11 Parks and Public that = $48,956 Facilities for a total of $17,551 • From FY19 $53,623 to $94,456 Town Hall Mill House Visitor Center Maintenance Museum Yard/ Annex • Administrative Staff receiving Health Care = $16,574 Furnace Branch River Mill Park Mamie Davis Tanyard Hill • From FY19 $0 to $16,574 Park Park Park • Town Staff receiving 3% increase in Public Dock Mill Street Historic District 1.) Gas Lights pay = ~$5,500 Storage → 2.) Signage 3.) Trash Containers * Payroll Taxes include Chief Linn in both numbers provided. 4.) Street/Sidewalk  FY2020 Expenditure Changes- Priorities Budget • Vehicles and Equipment • Professional Service • Increasing by $5,700 • Increasing by $25,000 • Increasing Public Works Repair and • Increased Public Safety Enforcement Maintenance item $2,500 has increased the Prosecution line • From FY19 $1,000 to $3,500 item in Legal Services • From FY19 $50,000 to $75,000 • Increasing Public Works Equipment • Increase covered by Public Safety and Tools item $3,000 Fines Revenue • From FY19 $2,000 to $5,000 • For repair, maintenance, and replacement if necessary of tools FY2020 Expenditure Changes • Materials and Supplies • Operational Services • Examples: Office Supplies, Operational • Examples: Election, Copier Lease, Postage, Supplies, and Janitorial Supplies and Postage Meter Rental • Increasing by $6,414 • Increasing by $3,550 • From FY19 $9,000 to $15,414 • From FY19 $7,500 to $11,050 • 4 Year $ Spent Average = $17,500 • 4 Year $ Spent Average = $8,150 • 4 Year Adopted Average = $8,617 • 4 Year Adopted Average = $7,487 • FY20 has Town Election = ~$2,500 FY2020 Expenditure • River Mill Park (Weekends closed Nov. to Apr.) • River Mill Park (Open year round) • Utilities = $5,500 • Utilities = $8,250 • Janitorial Services = $15,000 • Janitorial Services = $21,600 • Winterization = $250 • Winterization = $100 • Maintenance & Repair = $4,519 • Maintenance & Repair = $5,500 • Exterminator = $120 • Exterminator = $120 • Total = $23,971.50 • Total = $35,462.00 FY2020 Revenue Changes • Public Safety Fines • Transient Tax • Increasing by $102,360 • Increasing by $1,500 • FY19 was $60,000 • From FY19 $2,500 to $4,000 • Only 1 Full-time Officer and 1 Auxiliary • Identified the Transient locations in Town and (Volunteer) have been collecting taxes regularly. • No Safety Grants • FY20 proposed $162,360 • 1 Full-time Officer with 3140 patrol hours for Part-time officers • Up to 3 Safety Grants = ~$25,000 • Transfer to CIP • $16,900 From Public Safety Fines to cover the cost of purchasing the Police Utility Vehicles • Reserves are used to front the cost: • Base Budget: $16,900 • Priorities Budget: $30,699 • $16,900 (Police Vehicles) • $13,799 (General Fund Operations)