Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 878 3643 6392 Passcode: 410748 Tuesday Ocean Shores Library June 27, 2023 573 Point Brown Ave. NW 10:30 AM Ocean Shores, WA 98569 Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-5 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on May 23, 2023 Public Communication - 3 Minutes Radio Board is accepting written Public Comments to be sent via email to the City Clerk at slogan@osgov.com no later than 9:00 AM June 27, 2023. Reports 2. Chair's Report • Presented by: Radio Board Chair, Marty Hadfield 3. Station Report • Presented by: KOSW Station Manager(s), Trey Smith and Butch Larson 4. Technology Report • Presented by: Radio Board Chair, Marty Hadfield Page 1 of 5 Page 5. Council Liaison Report • Presented by: Councilmember, Frank Elduen 6. Board Member Report • Marty Hadfield • Darrell Prowse • Rosanna Santoro • David Bunch • Thomas Gardner Old Business New Business Discussion Future Meeting Date July 25, 2023 at 10:30 AM Adjourn _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 5  KOSW RADIO BOARD MEETING 5-23-23 Meeting called to order at 10:30 by Chairman Marty Hatfield Officer Rollcall: Present are; Marty Hadfield, Darrell Prowse, Thomas Gardener, Marty Hadfield. Dave Bunch and Roseanne Santoro (via remote) Others present; Frank Elduen (liaison) Trey Smith (Station Manager) Present Butch Larson (Station Manager) Present Scott Anderson (City Manager) Motion to approve Meeting Agenda with addition to discuss news continuing the April Discussion under old Business Discussion and Motion made (T), second, passed (unanimous) to approve the modified agenda. Motion to approve Meeting Minutes Motion made to correct previous minutes that Trey in Ops Manager and Thomas was not late at the last meeting. second, passed. (unanimous) Public communications; Jane Shattuck Spoke asking to get community more involved in speaking on the radio station. Would like to see FCC guidelines regarding election campaigning. Andy G. wanted to reiterate what Jane said emphasizing fairness Gina Rawlings spoke and said every word Officials that are running for office speak on the radio will need to be followed up with equal time for their opponents. Also spoke regarding the effect that the new frequency will have on the Pacific Beach emergency radio and believes that more should have been done to address that. Don Williams wanted to share that he since KOSW is city owned he thinks that RCW 47.17a.555 (which was cited in an email sent to the radio board this morning), and federal statutes may apply. Secondly Thanked Dave for presenting a report about KOSW. He believes that (like the library board) we should continue to provide a polished report and that our report should not be under public comments and onto department reports (like the library) where there is no three-minute speech restriction. PJ Faria Said she was a previous KOSW host and backs what Jane and Andy said about city staff making public comments about the Mayor should be restricted. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 5  Chairmans Report: Believes the Radio Board and the City have positive cites on the future of KOSW Technology Report: presented by Trey Smith. Underwriting, NBIM has given KOSW $4,115.25 in the last two months with 26 underwriters and more on the way. For March and April we received $2750.00 in broadcast fees like razor clam total $6,865.25 credit to the account with $500 more for May. Volunteer reported Hours for April were 624.25 hours and some forget to ad hours at home etc. Streamed hours were 7339.5 listening hours. Music Library is 1.24 terabytes with 500 gigabytes left on the F drive. We need someone to replace the outdoor light at the station. Dave asked about the availability of time to us to be able to ad more sponsors. Trey, has a grid he could send. Station Report Presented by Butch Larsen, Thanked Sandy for training him for the website. Sandy has helped link our sponsors to the website. Dave asked why the Bios that were solicited are not readable on the website. Butch will address the Bios Technology Report: FCC is making improvements with the FEMA Emergency Alert System (EAS). Council Liaison Report: Is KOSW working on charging more money for ads depending on what time the ads run? Marty; something we can consider. Trey thinks after we go to full power we should look at that. Our sponsors say that they pay KXRO one month the same amount we charge for one year. Sponsors need to take advantage while rates are low, next year we need to revamp the entire thing. Butch asks what if everyone wants the same time zone. Frank says 1st come 1st served. Foundation Liasson Report: Waiting for City Lawyer decision Board Member Reports Marty Hadfield reports MRSC response regarding if NBIM would fall under OPMA at My request as well as one from the City Attorney. OPMA only applies to public agencies. We will ask Sara if there is a response from Brent the City Attorney. On May 19th I received an email from Mayor Martin regarding the campaign season which was read. On May 21st I asked Sara Bisson about a possible grant related to FEMA. She responded and said she will get back to us. May 22nd Sara Logan sent 3 membership applications from Marylin Fergusson, Dave Bunch and Darrell Prowse. We will distribute them to the radio Board. Darrel asks about the status of the tower. Marty reported that the site manager will be coordinating with the timber company to improve the road. We have figures coming in from tower riggers and other equipment providers. Becky Leach from the city is coordinating that. We will not have June 1 as broadcast date and waiting for approval for the building we have purchased. Tower rental starts on June 1st for American Tower. We have asked for rent abatement and not giving up. Darrell Prowse On 5-11 I attended a vendor NAB event in Seattle. Later today I will be talking to talking CTE Continuing Technical Education class regarding career opportunities to North Beach High School. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 5  Rosanna Santoro No Report Dave Bunch Thank Don Williams for comments regarding my presentation to the City Council. Congratulations to Darrell on his new position as TV head. Asked about procedure on interviewing Board members as was done in 21 and not in 23? Also commented that the city should replace the light Trey brought up. Appreciate Marty reading the letter from the Mayor Thomas Gardner No Report Old Business Marty asked Managers about the selection of a news source. Trey would like the board to make a decision soon. Marty not sure if the Board needs to decide. Butch doesn’t think they’re waiting on the board. Thomas asks about the Pacifica network; Trey thinks that Pacifica is too far left. Featured Story News is $189 a year. Trey thinks Tommy covers the news well with his interviews. Dave believes we should have formal action to spend money regarding news contracts. As the cost could varie from hundreds a year to thousands a year. Down the road we should talk about more possibilities for covering local news. Darrell commented that he used to cover local news that took a lot of time and supported his family by doing that. It’s a huge commitment. Thomas disagrees and we should not underestimate the citizenry. Marty want’s to hold this topic open to continue discussion to the next meeting New Business Marty reads the response he wrote to Mayor Martin saying he will ask that candidates not be allowed on the KOSW air now or in the future. Includes Ballot measures, initiatives and other things citizens vote on. The Board will discuss verbatim readings of the candidates found in the voter pamphlet. In absence of that nothing should be read. Trey inserts that the fairness doctrine is suspended. Marty replies that equal time still applies. We should wash our hands of political matters. Darrell thinks we should interview the Mayor and take calls from the public. Marty reads from Don Williams email about his concern of covering a debate sponsored by the Greater Grays Harbor association since Mayor Jon Martin runs it and believes that would be a conflict of interest. Dave makes a motion that we concur with Marty’s letter and ban all candidates. Darrell seconds. Discussion ensued Roseanne suggested that since we’re going full power, we may want to get the public involved. Darrell ads that it should be posted on the website that during the election cycle we will not be having the candidates on the air. Darrell reminds us that as a city entity we cannot use city recourses to promote any candidate including reading a voter pamphlet bio. Darrell offers an amendment that we will not have city employees, school district etc. on during the same period of time. Scott says the City would object the amendment. Amendment dies for lack of a second. Marty Makes an amendment that statements could be or may offer a verbatim reading of the voter’s pamphlet bio regarding candidates. Darrell seconds. Discussion ensued Amendment is withdrawn. Vote on original Motion Passed 4 to 1. Motion to Adjourn made, second, passed (unanimous) Meeting adjourned at 12:45pm Next Meeting June 27, 2023 at 10:30am Ocean Shores Library. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 5 of 5