Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 853 6794 7641 Passcode: 552376 Tuesday Ocean Shores Library May 23, 2023 573 Point Brown Ave. NW 10:30 AM Ocean Shores, WA 98569 Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-5 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on April 25, 2023 Public Communication - 3 Minutes Radio Board is accepting written Public Comments to be sent via email to the City Clerk at slogan@osgov.com no later than 9:00 AM May 23, 2023 Reports 2. Chair's Report • Presented by: Radio Board Chair, Marty Hadfield 3. Station Report • Presented by: KOSW Station Manager(s), Trey Smith and Butch Larson 4. Technology Report • Presented by: Radio Board Chair, Marty Hadfield Page 1 of 5 Page 5. Council Liaison Report • Presented by: 6. Board Member Report • Marty Hadfield • Darrell Prowse • Rosanna Santoro • David Bunch • Thomas Gardner Old Business New Business 7. Programming Policy Recommendation - Political Candidates / Elected Officials • Presented by: Radio Board Chair, Marty Hadfield Discussion Future Meeting Date June 27, 2023 at 10:30 AM Adjourn _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 5  KOSW RADIO BOARD MEETING 4-25-23 Meeting called to order at 10:30 by Chairman Marty Hatfield Officer Rollcall: Present are; Marty Hadfield, Darrell Prowse, Tom Gardener (10:40), Roseanne Santoro and Marty Hadfield. Dave Bunch (via phone) Others present; Mayor Jon Martin, Frank Elduen (liaison) Trey Smith (Station Manager) Present Butch Larson (Station Manager) Present Statement by Mayor Martin Congratulated the Radio Station on the vision of increased power. Spoke about creativity of the Volunteers and Board Members. The number of volunteers and commented on the importance of the Board with the expansion of our range to Seabrook. Butch and possibly Marty have been involved with HR on revising the Volunteer handbook and he thinks the Board should be involved and know what the expectations are so the mayor doesn’t need to spend a lot of time managing the station. He is aware of the last meeting and the board needs to figure out how to work with disagreements or differences of opinion which happen when there are lots of creative people. The Board will need to figure out how to work things out, and is proud of the things the station has done. The handbook needs to get done and the board can figure out how to work with DJ’s. Glad to have a Radio Station we call Oceans Shores and have confidence in everyone, and thinks were on the edge of breaking through and truly becoming the voice of the shores. (The mayor leaves for another meeting) Motion to approve Meeting Agenda Discussion and Motion made (R), second, passed (unanimous) to approve the agenda. Public communications; Jane Shattuck Spoke asking why there are so many outages and breaks airing in City Council meetings. Would also like to see a point counter-point discussions on the radio to get more citizens involved. Don Williams wanted to share that he has difficulties finding the listen button when he uses an I-Pad 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 5  Motion to approve Meeting Minutes Motion made to approve (R), second, passed. (unanimous) Chairmans Report: Have hit a couple literal bumps in the road to getting the site going but it shouldn’t cause any major delays. Also reported on the completed status of the storage shed. Technology Report: presented by Trey Smith. Microphone failed. Station Report Presented by Butch Larsen, Thanked Trey and Shiprack for finishing the shed. He is working on the website and Damon is working on transferring from Host Papa to Go Daddy. We will try to be fair with the up-coming politics and looking forward to Full Power. Technology Report: FCC is making improvements with the FEMA Emergency Alert System (EAS). They are looking at addressing the Wireless Emergency Alert (WEA) so they are not testing in the middle of the night. Council Liaison Report: Can we test the broadcast between the convention center and the station prior to the board. Trey said it worked until the gavel dropped in the meeting. He thinks the internet dropped. Butch said they always test it. Dave reported he was glad he was not alone in having issues with the comrex system and that there were two new cords in the case. Foundation Liasson Report: Dave reported that he sent a letter to Foundation officers Trey, Butch and Ed Schroll regarding up-coming meetings and have not received a response. Board Member Reports Darrell Prowse reported he presented a symposium at Washington State for sports communications. On 5-11 there will be a vendor NAB event in Seattle. He will be talking to a journalism class regarding career opportunities at the local High School Rosanna Santoro No Report Dave Bunch No Report Thomas Gardner presented a packet regarding free new services for non-profits, including Democracy now, Public Radio International and others. He also thinks the station should be a platform for under reported voices and talks about Medicare and Seniors. News is a critical role and the needs of the community should be met. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 5  Old Business Marty reported on a Public Works meeting regarding the station and construction challenges. He’s communicating daily regarding contractors etc. so we don’t pay rent for a site we’re not using. Appointment of Station Managers Dave called a point of Order reporting that he learned Roberts Rules of Order prohibits grouping managers that have different titles and responsibilities in a single nomination. Dave Nominates Trey as Ops and Program Manager, seconded by Darrel Passed. Thomas abstains. Darrel makes a Motion to appoint Butch Carl Larsen as Program Manager Passed. Dave Votes No, Thomas abstains. Marty reminds everyone that the motion will go as a recommendation to the Mayor and City council for their consideration. Board Liasson: Marty shared his opinion is that he believes the Board comparing the library 501c3 to the NBIM Private 501c3 is incorrect. He believes that NBIM is a private entity and believes it’s extraordinary that we would insert ourselves in their business and believes it shouldn’t have been aired. He believes our secretary should approach the NBIM when we seek funds and has encouraged them to get an email address, then asks the board for feedback. Dave comments that a couple of months ago Butch reported that we were welcome to the meetings. He believes the library 501c3 and the NBIM are very similar, asks that this issue be tabled until the next meeting. Marty believes the motion that passed last month would still be in place. Marty would like the City Attorney to review this subject for clarification and direction. Dave will also send Sara information that was previously presented at a board meeting. Darrel commented that he didn’t believe any of this is in our purview. Marty commented that as Board members we can still seek funds and sponsors to the radio station. Darrel brought up the idea of having two different rate structures. Marty believes that that could possibly be done. Thomas asks about subscribers and Marty believes that can be done possibly giving them mention. We may also want to ask people to put KOSW in their will. Marty says we will hold this item until we hear from the City Attorney. New Business Dave asks that Butch bring a list of the volunteer hours that are donated to the station each month possibly divided by on air and off-air time so that we can report this monthly to the City Council. Butch said that is Trey’s department. Trey commented that he has been tracking this for three years and it may be difficult to split. Marty said we will implement that. Marty asks if Thomas has anymore to report regarding the news. Thomas asks Trey several questions regarding the amount of local news that is reported. Trey reported we rip and read from several different new sources and that the news department is him and Tom then spoke about PSA’s. Darrel asks about live news up-dates, Butch reports progress. Motion to Adjourn made, second, passed (unanimous) Meeting adjourned at 12:10pm Next Meeting May 23, 2023 at 10:30am Ocean Shores Library. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 5 of 5