Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 Meeting ID: 843 6563 2104 Passcode: 575583 Tuesday Ocean Shores Library January 28, 2025 573 Point Brown Ave NW 10:30AM Ocean Shores, Washington Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-4 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on November 26, 2024. Public Communication - 3 Minutes 2. The Radio Board is providing opportunities for public comments, by submitting written comments to the City Clerk’s office via email at publiccomment@osgov.com no later than 9:00 AM on Tuesday, January 28, 2025. Reports 3. Chair's Report  Presented by: Radio Board Chair, Patrick Wendlandt 4. Station Report  Presented by: KOSW Station Manager(s), Trey Smith and Butch Larson 5. Technology Report Page 1 of 10 Page  Presented by: Radio Board Member, Marty Hadfield 6. Council Liaison Report  Presented by: Councilmember, Richard Wills 5 - 10 7. Financials  Supplied by: City Clerk, Sara Logan November 2024 Financial Report, Expenditures and Revenues 8. Board Member Report  Marty Hadfield  Darrell Prowse  Rosanna Santoro  Marilyn Ferguson  Patrick Wendlandt Old Business 9. Battery Backup for Tower  Presented by: Radio Board Chair, Patrick Wendlandt New Business Discussion 10. Underwriting Revenue Discussion  Led by: Radio Board Chair, Patrick Wendlandt Public Communication - 3 Minutes Future Meeting Date Tuesday, February 25, 2025 at 10:30am in the Ocean Shores Library Meeting Room. Adjourn _________________________________________________________ Public Notice:  Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 10  City of Ocean Shores Radio Board Meeting Minutes For Tuesday, November 26, 2024 At Ocean Shores Library 573 Point Brown Ave. NW, Ocean Shores, WA 98569 Call to order: 10:30 am by Radio Board Chair, Patrick Wendlandt Roll Call: Present – Darrell Prowse, Rosanna Santoro, Marty Hadfield, Marilyn Ferguson, and Patrick Wendlandt. Approval of the November 26, 2024, agenda MSP. Minutes for October 22, 2024, meeting: Approved. MSP. Public Comment: 1 in person. No comments. Reports: 1. Chair’s Report – None 2. Station Report Managers Report Trey Smith – Third quarter report turned in. More tide reports added. Still need to do more station ID’s. Butch Larson – Discussed the radio station’s quick response to airing the emergency tornado warning and craft warnings on the ocean. DJs did a great job during the Bomb Cyclone keeping people informed of power outages, road closures etc. Still working on getting another hotspot for when the power goes out. 3. Technology Report Marty Hadfield – During the power outage the station was able to stay on air because Marty took his own generator up to power the transmitter at the tower. Should be able run for about 4 hrs. on a tank of gas. T-Mobile has a battery backup at the tower that only runs for 2.5 hrs. Adding the Pacific County Alert system to emergency broadcasts and special marine warnings. 4. Council Liaison Report Denise Siers – Having the second hearing on the 2025-2026 budget tonight at City Council meeting. Also discussing Ltac recommendations and possibly awarding a feasible study of a Regional Fire Authority and looking to pass an ADU ordinance. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 10  5. Financials – Sheet supplied by City Clerk, Sara Logan was reviewed and discussed by Patrick W. Need to add a generator to the utilities expense on the budget and a new transmitter. $10,000 to be used to cover purchasing both. MSP. Marty will be tasked with buying what is needed. Discussed how much underwriting is needed per month. 6. Board Member Report • Marty Hadfield – Okay to tell the repair people to send the transmitter back. • Darrell Prowse – Basketball starting with 15 home events. The TV station will be simulcasting these games with KOSW and go live at the TV station. Will also be simulcasting live video to YouTube. Highschool career fair coming up in February. • Rosanna Santoro – None • Marilyn Ferguson – Need to remind DJs about making calls to action. • Patrick Wendlandt – Called Coast Communications and there is no texting available on the current phone line for people to request songs or make comments. City Council to work with provider to get the sound better at the convention center for Council Meetings. Old Business – Kill the Survey Monkey - MSP New Business – Day Parting from Friday Noon to Sunday 6:00 pm play beach music for tourists presented by Patrick Wendlandt. To be discussed more at the next meeting. Discussion – No radio board meeting on December 24, 2024. MSP Public Communication – None Future Meeting Date: January 28, 2025, at 10:30 am at the Ocean Shores Public Library. Adjourned: 12:01 pm. MSP *MSP – used for motioned, seconded, and passed. Respectfully submitted by Marilyn Ferguson KOSW Radio Board Secretary. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 10  Financial Report for Month of November 2024 Total Funds Remaining as of November 30, 2024 Revenue $167,198.75 Expenses -$105,837.91 Total Funds Remaining $61,360.84 Revenue Radio Station Fees $15,496.00 001.040.000.347.90.00.01 Radio Station Donations $8,419.75 001.060.000.367.69.01.00 2023-2024 City Budget $143,283.00 Allocation (Operations) Total Revenue $167,198.75 Expenses Office & Operating Supplies $7,001.58 001.570.000.557.20.31.00 Small Tools & Equipment $6,236.88 001.570.000.557.20.35.00 Professional Services $14,186.27 001.570.000.557.20.41.00 Communications $7,555.19 001.570.000.557.20.42.00 Operating Lease $58,324.39 001.570.000.557.20.45.00 Utilities $2,534.01 001.570.000.557.20.47.00 Repairs & Maintenance $3,643.65 001.570.000.557.20.48.00 Dues/Subscriptions/Training $6,355.94 001.570.000.557.20.49.00 Total Expenses $105,837.91 7. Financials Supplied by: City Clerk, Sara Logan November 2024 Financia... Page 5 of 10 Page 6 of 10 7. Financials Supplied by: City Clerk, Sara Logan November 2024 Financia... Prior Period M.T.D. B.T.D. % of Unexpended Account Number Description Balance Expenditures Expenditures Appropriated Total Balance 001-570 RADIO STATION 001-570-000-557-20-31-00 Offfice & Operating Supplies 11/21/2024 133 AP 543100 - Ocean Shores IGA Ck# 187597 13.06 Total Offfice & Operating Supplies 6,988.52 13.06 7,001.58 7,600.00 92.13 598.42 001-570-000-557-20-35-00 Small Tools & Equipment Total Small Tools & Equipment 6,236.88 0.00 6,236.88 0.00 0.00 -6,236.88 001-570-000-557-20-41-00 Professional Services 11/7/2024 32 AP 1001216 - Ana Marquez Ck# 187467 280.00 Total Professional Services 13,906.27 280.00 14,186.27 7,950.00 178.44 -6,236.27 001-570-000-557-20-42-00 Communications 11/7/2024 32 AP 98975 - Coast Communications Co. Ck# 187433 268.27 11/21/2024 133 AP 10325 - Verizon Wireless Ck# 187609 60.85 Total Communications 7,226.07 329.12 7,555.19 6,360.00 118.79 -1,195.19 001-570-000-557-20-45-00 Operating Lease 11/14/2024 75 AP 1002402 - SpectraSite Communications LLC Ck# 187552 3,466.32 Total Operating Lease 54,858.07 3,466.32 58,324.39 84,648.00 68.90 26,323.61 001-570-000-557-20-47-00 Utilities Total Utilities 2,534.01 0.00 2,534.01 20,400.00 12.42 17,865.99 001-570-000-557-20-48-00 Repairs & Maintenance Total Repairs & Maintenance 3,643.65 0.00 3,643.65 10,600.00 34.37 6,956.35 001-570-000-557-20-49-00 Dues/subscriptions/memberships Total Dues/subscriptions/memberships 6,355.94 0.00 6,355.94 5,725.00 111.02 -630.94 TOTAL 001-570: RADIO STATION 101,749.41 4,088.50 105,837.91 143,283.00 73.87 37,445.09 Page 7 of 10 Print Date: 12/10/2024 - 2:08 PM Page 47 Page 8 of 10 7. Financials Supplied by: City Clerk, Sara Logan November 2024 Financia... Prior Period M.T.D. B.T.D. % of Remaining Account Number Description Balance Revenues Revenues Estimated Total Expectation Total LIbrary Use Fees 7,147.77 227.15 7,374.92 6,000.00 122.92 -1,374.92 001-040-000-347-90-00-01 Radio Station Fees Total Radio Station Fees 15,496.00 0.00 15,496.00 12,000.00 129.13 -3,496.00 TOTAL 001-040: CHARGES FOR GOODS & SERVICES 234,226.19 6,359.78 240,585.97 172,950.00 139.11 -67,635.97 001-050 FINES & PENALTIES 001-050-000-352-30-00-00 Mandatory Auto Insurance Cost Total Mandatory Auto Insurance Cost 49.12 0.00 49.12 200.00 24.56 150.88 001-050-000-352-40-00-00 Boat Safety Inf Total Boat Safety Inf 0.00 0.00 0.00 0.00 0.00 001-050-000-353-10-00-00 Traffic Infractions 11/30/2024 185 GL 1,099.14 Total Traffic Infractions 36,475.27 1,099.14 37,574.41 54,000.00 69.58 16,425.59 001-050-000-353-70-04-00 Other Infraction 11/30/2024 185 GL 727.00 Total Other Infraction 3,727.34 727.00 4,454.34 6,200.00 71.84 1,745.66 001-050-000-354-00-00-00 Parking Infraction Total Parking Infraction 0.00 0.00 0.00 0.00 001-050-000-355-20-00-00 Dwi Penalties 11/30/2024 185 GL 200.40 Total Dwi Penalties 7,358.49 200.40 7,558.89 10,800.00 69.99 3,241.11 001-050-000-355-80-01-00 Criminal Traffic 11/30/2024 185 GL 126.65 Total Criminal Traffic 9,703.70 126.65 9,830.35 11,800.00 83.31 1,969.65 001-050-000-356-90-02-00 Animal Violation Total Animal Violation 0.00 0.00 100.00 0.00 100.00 001-050-000-356-90-04-00 Non-traffic Misdemeanors 11/30/2024 185 GL 52.67 Page 9 of 10 Print Date: 12/10/2024 - 2:08 PM Page 10 7. Financials Supplied by: City Clerk, Sara Logan November 2024 Financia... Prior Period M.T.D. B.T.D. % of Remaining Account Number Description Balance Revenues Revenues Estimated Total Expectation 001-060-000-367-11-72-02 Donations - Library Total Donations - Library 50.00 50.00 0.00 0.00 -50.00 001-060-000-367-21-00-00 Donations-police Department 11/8/2024 47 CR Cash Receipts Batch 00021.11.2024 25.00 Total Donations-police Department 492.38 25.00 517.38 0.00 0.00 -517.38 001-060-000-367-21-01-00 Traffic Safety Support - WASPC Total Traffic Safety Support - WASPC 0.00 0.00 0.00 0.00 001-060-000-367-22-00-00 Donations-Fire Department Total Donations-Fire Department 0.00 0.00 0.00 0.00 001-060-000-367-39-00-00 Donations Animal Control Total Donations Animal Control 0.00 0.00 0.00 0.00 001-060-000-367-69-00-00 Donations - Misc Total Donations - Misc 0.00 0.00 0.00 0.00 001-060-000-367-69-01-00 Donations-Radio Station Total Donations-Radio Station 8,419.75 0.00 8,419.75 0.00 0.00 -8,419.75 001-060-000-367-69-02-00 Donation-Beautification Commit Total Donation-Beautification Commit 0.00 0.00 0.00 0.00 0.00 001-060-000-369-10-00-00 Sale of Scrap Total Sale of Scrap 21,133.35 0.00 21,133.35 7,000.00 301.91 -14,133.35 001-060-000-369-20-00-00 Unclaimed Property Total Unclaimed Property 18,392.15 0.00 18,392.15 0.00 0.00 -18,392.15 001-060-000-369-30-00-00 Confiscated & Forfeit Property Total Confiscated & Forfeit Property 0.00 0.00 0.00 0.00 0.00 001-060-000-369-40-00-00 Judgments & Settlements Total Judgments & Settlements 0.00 0.00 0.00 0.00 0.00 001-060-000-369-81-00-00 Cash Over/Short Page 10 of 10 Print Date: 12/10/2024 - 2:08 PM Page 12