Radio Board Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 Meeting ID: 822 5086 7908 Passcode: 051109 Tuesday Ocean Shores Library April 22, 2025 573 Point Brown Ave NW 10:30AM Ocean Shores, Washington Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-5 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on March 25, 2025. Public Communication - 3 Minutes 2. The Radio Board is providing opportunities for public comments, by submitting written comments to the City Clerk’s office via email at publiccomment@osgov.com no later than 9:00 AM on April 22, 2025. Reports 3. Chair's Report  Presented by: Radio Board Chair, Patrick Wendlandt 4. Station Report  Presented by: KOSW Station Manager(s), Trey Smith and Butch Larson 5. Technology Report  Presented by: Radio Board Member, Marty Hadfield Page 1 of 7 Page 6. Council Liaison Report  Presented by: Councilmember, Richard Wills 7 7. Financials  Supplied by: Finance Director, Sara D. Logan 8. Board Member Report  Marty Hadfield  Darrell Prowse  Rosanna Santoro  Marilyn Ferguson  Patrick Wendlandt Old Business 9. Battery Backup for Tower  Presented by: Radio Board Chair, Patrick Wendlandt 10. Religious Service: Pay to Play  Presented by: Radio Board Chair, Patrick Wendlandt 11. KOSW-NBIM Agency Rate Memorandum of Understanding  Presented by: Radio Board Chair, Patrick Wendlandt New Business Discussion Public Communication - 3 Minutes Future Meeting Date Tuesday, May 27, 2025 at 10:30am in the Ocean Shores Library Meeting Room. Adjourn _________________________________________________________ Public Notice:  Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 7  City of Ocean Shores Radio Board Meeting Minutes For Tuesday, March 25, 2025 At Ocean Shores Library 573 Point Brown Ave. NW, Ocean Shores, WA 98569 Call to order: 10:30 am by Radio Board Chair, Patrick Wendlandt Roll Call: Present – Rosanna Santoro, Marilyn Ferguson, and Patrick Wendlandt. Darrell Prowse joining via Zoom. Marty Hadfield absent. Approval of March 25, 2025, agenda. MSP. Minutes for February 25, 2025, meeting: Approved. MSP. Public Comment: 2 people in person and 3 via Zoom. One person asked if we will be discussing charging for putting religious services on the radio as well as possibly other organizations. Reports: 1. Chair’s Report – Reached out to Quest/Century Link about getting a landline for the station for when Coast Communications goes down and the station loses phone access along with the computer access. A physical address and not just a PO box is needed. Waiting to talk to them about the cost and what is involved with getting the landline. Approximately $100 per month. Will be talking about the Pay to Play in discussion but also need to discuss how to get word out to the community to see if there is interest before taking a vote on it.; 2. Station Report Managers Report Butch Larson – Attended the Townhall meeting last night where they talked about trying to get fiber to the station from the Public Works Yard so that the station can get their phone hooked up without having to depend on Coast. Will be looking into that. Razor Clam festival was last weekend, and Friday was a nice day, but the rain and wind came in and the KOSW tent was destroyed, and one large speaker was knocked over on Saturday. George and Kelly let KOSW move inside on Sunday. Promoter gave KOSW some hats to sell where KOSW would get 50% of the profits from the sale. Only made about $40.00 from the sales. After the damage has been assessed KOSW may have lost money from being at the festival. DJs would like a better location where it isn’t so cold and so far away from everything. Station will discuss maybe not doing the Razor Clam Festival next year. City Council tonight and Butch will be giving a PowerPoint presentation about how KOSW provides local news, local interviews with Community leaders and Representatives from the state and county and about how KOSW does sports broadcasts for the Hyaks. Talk about City Council retreats the station broadcasts and how they archive the interviews. How the station provides music for outdoor events. Will talking about current staff of 22 and about the website and how many visitors to the site and how many followers on the Facebook page. 90 hours of live programming (Community Hours) per week aired. Thanked all the Underwriters for their support. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 7  3. Technology Report Marty Hadfield – Presented by Patrick Wendlandt in his absence. Marty is going through Vertical Bridge to get in contact with the owner of the Century Link tower near IGA to see about the station using it. 4. Council Liaison Report Richard Wills – Joined remotely via Zoom. No report. 5. Financials – The report supplied by Sara Logan was reviewed by Patrick. 6. Board Member Report • Marty Hadfield – None • Darrell Prowse – Was unable to attend the Washington Association broadcasting legislative meeting in Olympia on the 13th of March. Discussed with Jerry Knack about the upcoming Hyak baseball schedule. Because of having to schedule games around the weather the TV station will probably not have games on TV but possibly stream them. • Rosanna Santoro – None • Marilyn Ferguson – None • Patrick Wendlandt – None Old Business – Still need backup power to the remote tower. Still checking to see if the money that was previously allocated and requested for this back in November is still available. When the power at the tower goes out and the local tower must be used the broadcasting area is only about a 1-mile radius. Station should not be called “the” emergency broadcast station if it can’t even reach all of the people in Ocean Shores during an emergency. If the tower by IGA can be used that will solve the problem and the backup generator could be easily reached in case of a power outage. Using solar panels to charge the back up batteries would be another possibility. New Business – Pay to Play. Talked about having local churches pay to have a one-hour slot of time on a Sunday morning for a sermon or religious music as a way to bring in money to support the operation of the radio station. It will possibly be broadcast in the 8-9 o’clock morning time slot. Need to figure out how much to charge. Need to get community feedback to see if there is interest in a religious radio program. Also need to reach out to the local churches to see if any of them would be interested in paying to broadcast before voting on this. If there is interest, then the station can go forward with making it happen. Only organizations listed with the IRS would be allowed. A disclaimer would have to be played ahead of time and no calls to action would be allowed. Price should be set so that even the small churches can afford it if they are interested and not just the one big church in the area. A survey can be created by the City to be run on the station website and the City website. A PSA can be created and run several times a day so that people know about the survey and where to go to fill it out. Can also be brought up at City Council during Public Comment 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 7  so that people have a chance to give feedback. A motion was made to get a survey out to the public before moving forward with a vote. MSP. KOSW North Beach Independent Media Agency Rate Memorandum of Understanding discussion – Would like to look at the last 6 months logs, showing how many PSA spots sold and how much they each paid in order to come up with an average price and make a plan. The businesses are struggling in town and can’t afford higher PSA rates like the larger cities. Need to declare on paper the relationship between KOSW and NBIM and how the time is sold. North Beach Independent Media sells the time and then the money gets sent back to the city. Would like to figure out what that cost is. Would like to have NBIM as the exclusive seller of Underwriting because the radio station doesn’t have paid people to take in the money and be responsible for money. Should make NBIM the exclusive purveyor and seller of our time. Would like to give NBIM the right to use the KOSW logo and likeness and no one else would be allowed to use the KOSW logo or likeness. NBIM cannot use the City’s logo. Discussion to be continued next month. Discussion – None Public Communication – None Future Meeting Date: April 22, 2025, at 10:30 am at the Ocean Shores Public Library. Adjourned: 11:23 pm. MSP *MSP – used for motioned, seconded, and passed. Respectfully submitted by Marilyn Ferguson KOSW Radio Board Secretary. 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 5 of 7 Page 6 of 7  Financial Report for Month of March 2025 Total Funds Remaining as of March 31, 2025 Revenue $147,475.00 Expenses -$16,138.63 Total Funds Remaining $131,336.37 Revenue Radio Station Fees $2750.00 001.040.000.347.90.00.01 Radio Station Donations $125.00 001.060.000.367.69.01.00 2025-2026 City Budget $144,600.00 Allocation (Operations) Total Revenue $147,475.00 Expenses Office & Operating Supplies $244.14 001.570.000.557.20.31.00 Small Tools & Equipment $2,072.91 001.570.000.557.20.35.00 Professional Services $420.00 001.570.000.557.20.41.00 Communications $984.57 001.570.000.557.20.42.00 Operating Lease $10,398.96 001.570.000.557.20.45.00 Utilities $703.97 001.570.000.557.20.47.00 Repairs & Maintenance $0 001.570.000.557.20.48.00 Dues/Subscriptions/Training $1,314.08 001.570.000.557.20.49.00 Total Expenses $16,138.63 7. Financials Supplied by: Finance Director, Sara D. Logan Page 7 of 7