Radio Board Regular Meeting

Agenda City of Ocean Shores Radio Board Regular Meeting Join Zoom Meeting Online Click Zoom Link Here Join Zoom Meeting by Phone Phone Number: 1.253.215.8782 US Meeting ID: 819 6999 2395 Passcode: 295394 Listen To Recorded Meetings Remote Access Only Via Zoom Tuesday July 27, 2021 10:30 AM Page Call to Order Roll Call Approval of Meeting Agenda Approval of Minutes 3-4 1. Approval of minutes for the Regular City of Ocean Shores Radio Board Meeting on June 22, 2021 Public Communication - 3 Minutes 2. The Radio Board is accepting written Public Comments, to be submitted by email no later than 9:00 AM July 27, 2021 to the City Clerk, slogan@osgov.com Reports 3. Chair's Report • Presented by: Radio Board Chair, Marty Hadfield Page 1 of 18 Page 5 4. Designee Treasures Report • Presented by: Radio Station Manager, Trey Smith 5. Station Report • Presented by: KOSW Station Manager(s), Butch Larson and Trey Smith 6. Technology Report • Presented by: Radio Board Chair, Marty Hadfield 7. Council Liaison Report • Presented by: Councilmember, Bob Peterson Old Business 8. Ocean Shores Radio Board Vacancies • Presented by: Radio Board Chair, Marty Hadfield New Business 9. KOSW-LP FCC License renewal Application (FCC Form 403-S) • Presented by: Radio Board Chair, Marty Hadfield 10. Emergency Alert System Equipment • Presented by: Radio Board Chair, Marty Hadfield Discussion 11. Mutual Cooperation & Co-Location Studio Space Agreement • Led by: Radio Board Member, Darrel Prowse 7 - 18 12. KOSW Radio Station Merchandise • Led by: KOSW Station Manager, Butch Larson Future Agenda Items Adjourn _________________________________________________________ Public Notice: • Persons requiring auxiliary aids or special arrangements in order to participate in meetings should call 360.940.7498 at least two business days prior to the scheduled meeting. Page 2 of 18  Radio Board Regular Meeting Minutes ZOOM June 22, 2021 Call to order / Roll Call Meeting Called to order at 10:42 AM by Marty Hadfield. Board members present: Marty Hadfield, Darrel Prowse, Mike Preston • Approval of the June 22, 2021 Agenda: Agenda approved. • Approval of Minutes: Mike Preston made a motion to approve the minutes as written, second by Darrel. No discussion. Minutes approved. • Public comment: No public comment. • Chair’s report: Marty Hadfield. Trey unavailable today. We have a vacancy on the Radio Board. Aug 2 is the opening date for FCC License renewal We will be ready to go then. There will be a FEMA emergency test on Aug 11 at 11:20 AM with attendant hoops top jump through. • Treasures Report: March 2021: No treasures report today, Trey out. • Station Managers Report: Butch Larson: KOSW will provide music for Sand and Sawdust on the beach Friday and Saturday at the convention center on Sunday. Butch asked a financial question; Sara will look into it. KOSW will provide music for Hog wild. Question about Superhero Event sponsorship and what to charge, Sara will investigate. Butch inquired about the process for getting promotional items (shirts, cups, stickers, etc.) Boils down to submitting a purchase order and Sara will send it on its way. • Technology report: There is a chance that LP stations may be able to get up to 250 watts in the future but is stuck in Governmental red tape. Marty is working on and two methods of getting Council meeting on air when they go back to in person meetings. A microwave link or using the same method as the zoom meeting. • Council Liaison Report: Question about accounting system deferred to Sara. Question about Theater purchase and using police station as a new radio station. No longer an issue because of no purchase of theater. Possibility of using TV station space for radio station. • Old business: None • Tabled business: None • New business: Election of officers. Held off until July meeting so we would have more board members available to vote. Marty will renew as Chair. We will need a new secretary. To be held over as old business. Candidate interviews moved to old business. Page 1 of 2 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 3 of 18  Copyright Royalty Board want to raise rates from $500.00 to $1000.00. This allows KOSW to stream music. Sara gave a detailed report on how KOSW finances work. • Mike made a motion to adjourn 2nd by Darrel • Meeting adjourned at 12:34 PM Respectfully submitted by Mike Preston KOSW Radio Board Secretary. Page 2 of 2 1. Approval of minutes for the Regular City of Ocean Shores Radio Board ... Page 4 of 18  Financial Report for Month of June 2021 KOSW Board Meeting of July 27, 2021 Acct Beginning Ending BoP Checking $4206.39 $4255.87 VISA -$833.13 -$355.22 PayPal $247.30 $0.00 Petty Cash $227.23 $173.52 Income $400.00 Reimbursements $876.41 Expense $1050.03 Transfers $200.00 Current Unofficial Account Balances as of 7/22/2021 BOP Checking $3903.58 VISA $0.00 PayPal $0.00 Petty Cash $115.57 4. Designee Treasures Report Presented by: Radio Station Manager, Trey S... Page 5 of 18 Page 6 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... SOLD TO SHIP TO The City of Ocean Shores The City of Ocean Shores QUOTATION Diane Solem Diane Solem #1201021-1 120 W. Chance a la Mer Ave NW 120 W. Chance a la Mer Ave NW Ocean Shores, WA Ocean Shores, WA US, 98569 US, 98569 Date Jul/22/2021 Contact Barrett Johnson QTY DESCRIPTION UNIT PRICE EXTENSION 55 Port & Company - Core Blend Tee. $5.95 $327.25 Spanish Fork, UT United States Black: S-10, M-15, L-20, XL-20 Tel : (801) 798-4630 15 Black: XXL-15 $8.95 $134.25 Fax : (801) 798-2179 10 Black: 3XL-10 $9.45 $94.50 barrett@brandmakers.com 5 Black: 4XL-5 $9.45 $47.25 85 Front, 3 colors + UL 4 Set up fee $20.00 $80.00 Ship Via Our Discretion FOB Factory Production Time 15 working days from artwork approval Terms Due on Receipt Tax # Cus tom e r Ins truc tions / Com m e nts Artwork EXTRA Thank you for choosing Brand Makers! S&H EXTRA Tax EXTRA Total $683.25 CONDITIONS & ACCEPTANCE Main Office Brand Makers DUE TO THE PROCESS OF MANUFACTURING ITEMS TO CUSTOM SPECIFICATIONS, OVERRUNS OR UNDERRUNS, OF NOT MORE THAN 10% WILL OCCUR. THESE WILL BE DEEMED ACCEPTABLE AND BILLED ON A PRO-RATA BASIS. THIS QUOTE SHALL NOT BE ACCEPTED AS AN ORDER UNTIL ACCEPTANCE THEREOF BY BRAND MAKERS AND SUCH ACCEPTANCE MAY BE EITHER BY NOTIFICATION TO CUSTOMER OR BY OUR COMMENCEMENT OF WORK ON THE MERCHANDISE ORDERED. 464 South Main Street Spanish Fork, UT YOUR SIGNATURE BELOW INDICATES ACCEPTANCE OF THIS QUOTATION AND AUTHORIZES BRAND MAKERS TO PROCEED WITH THIS ORDER. VALID FOR 30 DAYS. United States, 84660 Tel : (801) 798-6470 Toll Free : (800) 783-9138 Fax : (801) 798-2179 contact@brandmakers.com NAME SIGNATURE DATE www.brandmakers.com Page 7 of 18 Page 8 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... SOLD TO SHIP TO The City of Ocean Shores The City of Ocean Shores QUOTATION Diane Solem Diane Solem #1201021-2 120 W. Chance a la Mer Ave NW 120 W. Chance a la Mer Ave NW Ocean Shores, WA Ocean Shores, WA US, 98569 US, 98569 Date Jul/22/2021 Contact Barrett Johnson QTY DESCRIPTION UNIT PRICE EXTENSION 20 Port & Company - Core Fleece Pullover Hooded Sweat $16.55 $331.00 Spanish Fork, UT United States Black: M-5, L-5, XL-10 Tel : (801) 798-4630 10 Black: XXL-10 $19.95 $199.50 Fax : (801) 798-2179 10 Black: 3XL-10 $20.15 $201.50 barrett@brandmakers.com 3 Black: 4XL-3 $20.15 $60.45 43 Front, 3 colors + UL 4 Set up fee $20.00 $80.00 Ship Via Our Discretion FOB Factory Production Time 15 working days from artwork approval Terms Due on Receipt Tax # Cus tom e r Ins truc tions / Com m e nts Artwork EXTRA Thank you for choosing Brand Makers! S&H EXTRA Tax EXTRA Total $872.45 CONDITIONS & ACCEPTANCE Main Office Brand Makers DUE TO THE PROCESS OF MANUFACTURING ITEMS TO CUSTOM SPECIFICATIONS, OVERRUNS OR UNDERRUNS, OF NOT MORE THAN 10% WILL OCCUR. THESE WILL BE DEEMED ACCEPTABLE AND BILLED ON A PRO-RATA BASIS. THIS QUOTE SHALL NOT BE ACCEPTED AS AN ORDER UNTIL ACCEPTANCE THEREOF BY BRAND MAKERS AND SUCH ACCEPTANCE MAY BE EITHER BY NOTIFICATION TO CUSTOMER OR BY OUR COMMENCEMENT OF WORK ON THE MERCHANDISE ORDERED. 464 South Main Street Spanish Fork, UT YOUR SIGNATURE BELOW INDICATES ACCEPTANCE OF THIS QUOTATION AND AUTHORIZES BRAND MAKERS TO PROCEED WITH THIS ORDER. VALID FOR 30 DAYS. United States, 84660 Tel : (801) 798-6470 Toll Free : (800) 783-9138 Fax : (801) 798-2179 contact@brandmakers.com NAME SIGNATURE DATE www.brandmakers.com Page 9 of 18 Page 10 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... SOLD TO SHIP TO The City of Ocean Shores The City of Ocean Shores QUOTATION Diane Solem Diane Solem #1201021-3 120 W. Chance a la Mer Ave NW 120 W. Chance a la Mer Ave NW Ocean Shores, WA Ocean Shores, WA US, 98569 US, 98569 Date Jul/22/2021 Contact Barrett Johnson QTY DESCRIPTION UNIT PRICE EXTENSION 55 Port & Company - Long Sleeve Core Blend Tee. $8.98 $493.90 Spanish Fork, UT United States Black: S-5, M-10, L-20, XL-20 Tel : (801) 798-4630 15 Black: XXL-15 $11.90 $178.50 Fax : (801) 798-2179 10 Black: 3XL-10 $12.35 $123.50 barrett@brandmakers.com 5 Black: 4XL-5 $12.35 $61.75 85 Front, 3 colors + UL 4 Set up fee $20.00 $80.00 Ship Via Our Discretion FOB Factory Production Time 15 working days from artwork approval Terms Due on Receipt Tax # Cus tom e r Ins truc tions / Com m e nts Artwork EXTRA Thank you for choosing Brand Makers! S&H EXTRA Tax EXTRA Total $937.65 CONDITIONS & ACCEPTANCE Main Office Brand Makers DUE TO THE PROCESS OF MANUFACTURING ITEMS TO CUSTOM SPECIFICATIONS, OVERRUNS OR UNDERRUNS, OF NOT MORE THAN 10% WILL OCCUR. THESE WILL BE DEEMED ACCEPTABLE AND BILLED ON A PRO-RATA BASIS. THIS QUOTE SHALL NOT BE ACCEPTED AS AN ORDER UNTIL ACCEPTANCE THEREOF BY BRAND MAKERS AND SUCH ACCEPTANCE MAY BE EITHER BY NOTIFICATION TO CUSTOMER OR BY OUR COMMENCEMENT OF WORK ON THE MERCHANDISE ORDERED. 464 South Main Street Spanish Fork, UT YOUR SIGNATURE BELOW INDICATES ACCEPTANCE OF THIS QUOTATION AND AUTHORIZES BRAND MAKERS TO PROCEED WITH THIS ORDER. VALID FOR 30 DAYS. United States, 84660 Tel : (801) 798-6470 Toll Free : (800) 783-9138 Fax : (801) 798-2179 contact@brandmakers.com NAME SIGNATURE DATE www.brandmakers.com Page 11 of 18 Page 12 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... SOLD TO SHIP TO The City of Ocean Shores The City of Ocean Shores QUOTATION Diane Solem Diane Solem #1201021-4 120 W. Chance a la Mer Ave NW 120 W. Chance a la Mer Ave NW Ocean Shores, WA Ocean Shores, WA US, 98569 US, 98569 Date Jul/23/2021 Contact Barrett Johnson QTY DESCRIPTION UNIT PRICE EXTENSION 75 Port Authority® Flexfit® Cap $14.75 $1,106.25 Spanish Fork, UT United States Tel : (801) 798-4630 75 Front up to 7000 stitches Fax : (801) 798-2179 1 Digitized fee $50.00 $50.00 barrett@brandmakers.com Ship Via Our Discretion FOB Factory Production Time 15 working days from artwork approval Terms Due on Receipt Tax # Cus tom e r Ins truc tions / Com m e nts Artwork EXTRA Thank you for choosing Brand Makers! S&H EXTRA Tax EXTRA Total $1,156.25 CONDITIONS & ACCEPTANCE Main Office Brand Makers DUE TO THE PROCESS OF MANUFACTURING ITEMS TO CUSTOM SPECIFICATIONS, OVERRUNS OR UNDERRUNS, OF NOT MORE THAN 10% WILL OCCUR. THESE WILL BE DEEMED ACCEPTABLE AND BILLED ON A PRO-RATA BASIS. THIS QUOTE SHALL NOT BE ACCEPTED AS AN ORDER UNTIL ACCEPTANCE THEREOF BY BRAND MAKERS AND SUCH ACCEPTANCE MAY BE EITHER BY NOTIFICATION TO CUSTOMER OR BY OUR COMMENCEMENT OF WORK ON THE MERCHANDISE ORDERED. 464 South Main Street Spanish Fork, UT YOUR SIGNATURE BELOW INDICATES ACCEPTANCE OF THIS QUOTATION AND AUTHORIZES BRAND MAKERS TO PROCEED WITH THIS ORDER. VALID FOR 30 DAYS. United States, 84660 Tel : (801) 798-6470 Toll Free : (800) 783-9138 Fax : (801) 798-2179 contact@brandmakers.com NAME SIGNATURE DATE www.brandmakers.com Page 13 of 18 Page 14 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... PROOF SHEET FRONT IMPRINT: 12”w 7687c 485c white underlay IF FAXING APPROVAL PLEASE FILL OUT THE INFORMATION BELOW AND NOTE ANY CHANGES IN THE SPACE PROVIDED. APPROVED APPROVED WITH CHANGES REVISE AND REPROOF Page 15 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... PROOF SHEET FRONT IMPRINT: 12”w 7687c 485c white underlay IF FAXING APPROVAL PLEASE FILL OUT THE INFORMATION BELOW AND NOTE ANY CHANGES IN THE SPACE PROVIDED. APPROVED APPROVED WITH CHANGES REVISE AND REPROOF Page 16 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... PROOF SHEET FRONT IMPRINT: 12”w 7687c 485c white underlay IF FAXING APPROVAL PLEASE FILL OUT THE INFORMATION BELOW AND NOTE ANY CHANGES IN THE SPACE PROVIDED. APPROVED APPROVED WITH CHANGES REVISE AND REPROOF Page 17 of 18 12. KOSW Radio Station Merchandise Led by: KOSW Station Manager, Butch L... Page 18 of 18