Committee of the Whole

Committee-Of-The-Whole Meeting Minutes June 13, 2017 Mayor Nold called the Committee-of-the-Whole meeting to order at 5:30 PM. Members Present: Aldermen Strey, Kowieski, Rosek, Shaw, Schmidt and Zwart Excused: Aldermen Miller (arrived at 6 PM) and Ellis (arrived at 6:17 PM) Staff Present: Mayor Nold, Kitsembel, Sullivan, Buerger, Gallo, Duffy, Frye, Osborn, Kelliher, Pickart, Steinbach, Bleck, Golz, Tarnow, Tinus and Coenen 2. Discussion of Police Department Facility Needs Assessment Study: Buerger gave a Power Point presentation on the Police Dept. Facility Needs Assessment study that was completed by WSM Architects for a new public safety facility. WSM Architects has been working with Police Dept. staff to determine the space needs for the facility and has put together a draft proposal. As part of the contract, Riley Construction was consulted to provide a detailed construction cost estimate of the conceptual program and site. The assessment took into consideration space needs for the next twenty-five years and in addition to the Police station includes indoor parking for department vehicles and the municipal court administration. The plan also includes a multi-purpose community room, which would serve as the City’s Emergency Operations Center and a police training facility. The community room would also be available for group rentals. Representatives from WSM talked about the needs process and went over details on each area and use stating there would be shared functions and space by multiple people. They also talked about the budget components of a single story construction that includes parking and a garage, but not land acquisition. In responding to cost concerns by the Committee, Buerger stated a two story building would have department separation and less interaction with detectives, and rehabbing an existing building could curb costs. The Committee discussed future growth and where needs will be in twenty-five years; the training room being available to others at a cost; how the cost of the facility will be funded; and if the municipal court will pay for their space. 3. Discussion/recommend – Long Term Financial Plan: Sullivan gave a Power Point presentation going over the 2018 - 2022 Long Term Financial Plan stating in 2005 the State put levy limits on government, our main source of revenue is from property tax and the only way we can grow is through commercial development and new construction. She gave the example that 79 homes built equals a $90K levy increase. Next she went over 2018 projects by type; funding sources; the effect of $15M in new borrowing; and projects the plan does not include. Kitsembel stated that impact fee funding needs to be looked at for possible use and there is $956K left in reserves. Sullivan stated staff is looking for direction from Council on the initiatives to include in the plan. The Committee gave a consensus on having staff conduct an impact fee study; discussed holding off on a City Hall needs study until the Police Dept. is decided; and discussed holding off on the NE Regional Park but keeping funds in the plan for design of the park. Next Sullivan went through each item line-by-line, using the Project Worksheets, asking for the Committee’s OK to keep in the plan or cut. The Committee decided to cut $10K from the City Hall Space Needs Study; requested staff look at leasing versus buying the large format copier; requested staff look at using TIF #4 funds for the reconstruction of the south parking lot; and reduced the Wood Creek Park development from $440K to $45K. The Committee also discussed adding funds to the street maintenance program but will wait to make possible changes dependent on the Police facility; looking at road widths in subdivisions being narrower which will save future dollars when plowing and on maintenance/resurfacing; putting $10M in the 2018 Capital Plan for a new Police facility; borrowing S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2017\C-O-T-W Min 6-13-17.doc $1.5M in 2018 for street maintenance; moving Forest St. up on the maintenance list to 2019; eliminating the extension of Oconomowoc Parkway; and budgeting in 2018 for the extension design of Thackeray Trail. Frye stated we could allocate $30K for 2 blocks of repairs of Forest St in 2018, complete funding in 2019 and repair in 2020. He also stated that the design of Thackeray Trail may be eligible for impact fee funding. Next Sullivan reported on the Utility Capital Plan stating no tax levy is used for these items. She went through the 2018 projects line-by-line, using the Project worksheet, with staff noting details on certain projects. The Committee made no cuts or adjustments to the Utility Capital Plan. Sullivan also noted that a request for a rate increase will be postponed until 2018 because the numbers came in better than expected. Motion by Schmidt to recommend the 2018 Capital Improvement Plan as presented; second by Kowieski. Motion carried 8-0. Motion by Schmidt to adjourn the Committee-of-the-Whole meeting; second by Ellis. Motion carried 8-0. The meeting adjourned at 8:46 PM. Minutes taken by Diane Coenen, City Clerk S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2017\C-O-T-W Min 6-13-17.doc