Committee of the Whole

Committee-Of-The-Whole Meeting Minutes October 3, 2017 Mayor Nold called the Committee-of-the-Whole meeting to order at 6:00 PM. Members Present: Aldermen Zwart, Kowieski, Miller, Rosek, Shaw, Ellis and Schmidt Excused: Alderman Strey Staff Present: Mayor Nold, Kitsembel, Sullivan, Buerger, Gallo, Weber, Duffy, Frye, Kelliher, Bleck, Golz, and Coenen 2. Consider/recommend Proposed 2018 City Budget: Sullivan reported that on Sept. 26th the Committee reviewed in detail the department budgets and recommended reducing the Travel and Training line item in Administration by $1K and removed $10K from the Library budget for the Non-Resident Needs Assessment. The Committee asked Bleck to prepare a memo outlining where the funds could be reallocated within the Library budget and Kelliher to provide information regarding the impact of reducing resident daily band and season pass rates at City Beach. Bleck reported there were several needs the Library was not able to fit into its initial budget proposal that the $10K could be reallocated to. Those include programming expenses due to more activities out in the community; the Mobile Library program which has expanded to serve seven senior living facilities; the Library’s 125th Anniversary celebration; the Lake Country Library Memory Project; cooling of our IT room; and carpet replacement. Motion by Miller to recommend amending the Library budget to reallocate the $10K from the non-resident needs assessment to provide $3K for programming and $7K for cooling the IT room; second by Shaw. The Committee noted that the Library Board is independent and can allocate the funds differently than Council’s recommendation. Motion carried 7-0. Kelliher discussed the options as outlined in his memo for both resident daily beach band and season beach band rates. He noted that any revenue reduction would be placed on the tax levy and if a rate change is implemented, a new sign for City Beach would cost $350. Currently the proposed daily rate is $2.50 and the season pass is structured at $20 per person. The Committee discussed each option for daily and seasonal rates, eliminating resident fees and increasing non-resident fees. Motion by Rosek to approve the Season Pass Option “B” Chart providing a discount based on family size; second by Kowieski. Motion carried 4-3. Miller, Shaw and Ellis voted no. Motion by Ellis to increase the daily rate for non- residents as shown in Option #1 by $.50; second by Rosek. Motion failed 1-6. Kowieski, Miller, Rosek, Shaw, Schmidt and Zwart voted no. The Committee revisited some department budgets and then reviewed the Special Revenue Funds, Debt Services Fund and Internal Service Funds to complete the review of the 2018 City Budget. Discussion included different options for funding the Fowler Lake boardwalk area, benches, etc.; putting together a focus group to look at the entire area including funding sources and options for completion of the Village Green; garbage and refuse wages and benefits; engineering for a new concession stand at Champion Field; retirement of the Wastewater Operations Manager; how grant funding is spent; tourism; room tax dollars; budgeted funds for possible Germany visitors; and the mural project. Motion by Rosek to reallocate $20K identified for engineering services at Champion Field to be used for athletic field improvements; second by Ellis. Motion carried 7-0. S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2017\C-O-T-W Min 10-3-17.doc The Committee also discussed that Council should be made aware when City staff and officials travel out of town and that those individuals should report back on the purpose of the trip and what was learned. Sullivan next reported that staff will review and bring forth changes to the highway; law enforcement; and park impact fees and we will terminate the fire impact fee as all costs have been completely collected in 2017. For Debt Service we used 12% of capacity and are in a good position. The Committee pointed out that the City will spend an additional $1.5M funded through debt service for street projects. The final topic by the Committee was raises for elected officials. Kitsembel reported that the COLA includes a 2% adjustment for all employees and elected officials which increases the levy by 2.98%. If the Committee removes the COLA for elected officials it would take effect in 2019 and would reduce the levy by $260. Motion by Shaw to remove the 2% COLA for elected officials in 2019; second by Miller. Motion failed 2-5. Kowieski, Rosek, Ellis, Schmidt and Zwart voted no. Motion by Shaw to recommend the proposed 2018 City budget as amended; second by Schmidt. Motion carried 6-1. Rosek voted no. Sullivan noted that after the Committee’s recommendation, the next step is a Public Hearing and action by Council on Nov. 7th. 3. Consider/recommend an Ordinance to Repeal and Recreate §17.208 of the Zoning Code Regarding Downtown Design Overlay District (East Wisconsin Avenue): Nold stated that due to the length of the budget discussion, the ordinance to repeal and recreate §17.208 of the Zoning Code regarding the Downtown Design Overlay District (East Wisconsin Ave) will be brought back for discussion on October 17th. Motion by Miller to adjourn the Committee-of-the-Whole meeting; second by Kowieski. Motion carried 7-0. The meeting adjourned at 7:40 PM. Minutes taken by Diane Coenen, City Clerk S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2017\C-O-T-W Min 10-3-17.doc