Committee of the Whole

CITY OF OCONOMOWOC Committee-Of-The-Whole Tuesday, April 16, 2019 - 6:00 PM City Hall - Conference Room 3 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: 569-2186. 1. Call to order, confirmation of appropriate meeting notification and roll call 2. Committee Business a. Closed Session Per Wis. Stats. §19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Acquistion of Portion of Property at 1335 S. Silver Lake St - Thackeray Trail Extension) b. Discussion on NE Regional Park Components c. Consider/recommend Authorizing Purchase of Wizard of Oz Characters and Pursuit of Downtown Yellow Brick Road Plaza Enhancement 3. Adjourn Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM PARKS, RECREATION AND FORESTRY DEPARTMENT Date: April 9, 2019 To: Committee Of The Whole From: John Kelliher, Director of Parks, Recreation & Forestry Re: NE Regional Park Concept Plan and Implementation RELATES TO THE STRATEGIC PLAN Strategic Goal- IV.B. - Improve Our Quality of Life Assets and Community Amenities  IV.B.07 - Plan and Develop NE Regional Park – Phase I – Grading, path and trees  IV.B.08 – Plan for NE Regional Park – Phase II (Identify amenities and funding plan) BACKGROUND October 8, 2018 - The Parks and Recreation Board discussed the NE Regional Park. The results of the Community Needs Assessment were used to facilitate discussion on the elements, components, and facilities to be considered for future implementation. The Board directed staff to complete a concept design with cost estimates for further consideration. December 10, 2018 – Staff presented to the Parks and Recreation Board the concept plan and cost estimates for the NE Regional Park. The concept plan included the following components: utility department lift station, restrooms/park shelter, nature trails and natural area, playground, multi-use athletic fields, small open-air park shelter for shade. The perimeter of the park includes a multi-use one- mile long pathway with approximately 10 locations for outdoor fitness stations. There are three internal multi-use pathways as well. Park benches, picnic tables and landscaping beds will be strategically placed throughout the park. The cost estimates for this concept plan are:  Phase #1 – Grading, asphalt path, contingency, and trees $754,695  Phase #2 – Fitness Equipment, Playground, Restrooms/Shelter, Open-Air Shelter, Benches, Tables, Landscape Beds, Signs $651,000  Grand Total - $1,405,695 The board discussed maintaining phase #1 as identified and dividing phase #2 into smaller phases based on funding sources available in the future. The next step is to take the concept plan to the Committee of the Whole for discussion and consideration. 2 FINANCIAL IMPACT 2019 Park Impact Fees Budget includes $300,000 for development of the NE Regional Park. Account #: 223-507-7410-820 Bids results included the following:  Grading, Seed, Fertilizer, Hydro-mulch $385,077.50 (+$19,250 – Const. Mgmt. 5%)  Perimeter Asphalt Trail $112,200.00 (+$11,250 – Const. Mgmt. 10%)  Tree Planting (Direct Purchase and install) $20,000.00 (No Const. Mgmt.)  Sub Total (Construction & Trees Only) $517,277.50  Construction Management $30,500.00  GRAND TOTAL $547,077.50 ADDITIONAL ANALYSIS  The NE Regional Park Development - Phase I was bid with the 2019 streets project. RECOMMENDATION Options for consideration include construction and construction management and will utilize the Parks Impact Fee Fund: A. Authorize Grading, Seed, Fertilizer, Hydro-mulch: $404,327.50 o Budget amendment will be required in the amount of $104,327.50. B. Authorize Grading, Seed, Fertilizer, Hydro-mulch and Tree Planting: $424,327.50 o Budget amendment will be required in the amount of $124,327.50 C. Authorize the full project in the amount of $547,577.50 o Budget amendment will be required in the amount of $247,577.50 D. Decline NE Regional Park components of the 2019 street bids 3  PARK BENCHES ALONG PATHWAY (APPROX. 5 LOCATIONS) PARKING AREAS CONTAIN 20 SPOTS EACH (APPROX. 3,240 S.F. EACH) INTERNAL MULTI-USE PATHWAYS AREA FOR ADDITIONAL PLAY (APPROX. 1,900 L.F.) MULTI-USE FIELDS, GROUND PERIMETER MULTI-USE NATURE TRAILS, ETC. PATHWAY APPROX. 20' (APPROX. 8 ACRES) BEHIND BACK OF CURB (4,100 L.F.) LIFT STATION, RuekertMielke RESTROOMS & MULTI-USE Waukesha Kenosha Madison PARK SHELTER #1 ATHLETIC 240.00 www.ruekertmielke.com FIELD 360.00 PROPOSED INFILTRATION POND (BY OTHERS) (TYP) PARK SHELTER #2. (APPROX. 500 S.F.) Chicago Global Water Center Fox Valley EXISTING INFILTRATION PONDS EXISTING MULTI-USE PATH APPROX. PLAYGROUND 6' BEHIND BACK OF CURB. (2,400 L.F.) COMBINED MULTI-USE T I N G ATHLETIC FIELDS EXIS ING (APPROX. 8.5 ACRES TOTAL) K PAR NORTHEAST AREA REGIONAL PARK CITY OF OCONOMOWOC PROPOSED SITE PLAN MEADOWVIEW SCHOOL WAUKESHA COUNTY, WISCONSIN RESIDENTIAL FUTURE DEVELOPMENT OUTDOOR FITNESS DEVELOPMENT STATION ALONG PATHWAY (APPROX. 10 LOCATIONS) www.ruekertmielke.com ST. MATTHEW'S CHURCH 47-10037.200 01 4  MEMORANDUM DPW & ECONOMIC DEVELOPMENT & TOURISM Date: March 25, 2019 To: Mayor Nold & Common Council From: Bob Duffy, Economic Development & Tourism Mark Frye, Public Works Director Re: Yellow Brick Road / Oz Character Plaza Concept RELATES TO THE STRATEGIC PLAN Strategic Goal- Creation of Tourism Destination Initiatives: In recognition of the 80th anniversary for the World Premiere of the Wizard of Oz the thought is to create a Plaza with the characters related to this significant historical event. BACKGROUND At the 12/18/18 Committee of the Whole, there was a favorable response to the concept of sidewalk enhancements and directed staff to put together a conceptual plan as well as determine the impacts to the current street construction project contract. Staff has investigated the potential placement of six life size Wizard of Oz characters and the redoing sidewalk as a Yellow Brick Road as part of the 2019 street project. Staff has developed the attached site plan and design related to the development of the Oz Plaza. 1 5 Staff worked with the contractor for the St. Paul Street reconstruction to obtain the below cost for enhancing the area to also include a Yellow Brick Road leading to the Plaza. The project will provide an attraction and destination development component for Downtown Oconomowoc. ADDITIONAL ANALYSIS FINANCIAL IMPACT Five Characters (painted and delivered) - $28, 500 Yellow Brick Road colored Concrete Plaza Yellow & Red swirl - $15,000 Yellow Sidewalk plaza & in front of City Hall - $13,000 Yellow Sidewalk East side of City Hall - $33,500 Fundraising efforts to date: $22,500 RECOMMENDATION The City has been committed to the revitalization of Downtown Oconomowoc – the Heart of Lake Country. The Wizard of Oz Plaza & Yellow Brick Road will highlight the world premiere historical fact, and add to the continued vitality and attraction of downtown as a destination. SUGGESTED MOTION Move to approve City Staff to continue fundraising efforts and proceed with creation of a Wizard of Oz Plaza & Yellow Brick Road as part of the 80th anniversary of the world premiere in Downtown Oconomowoc. 2 6  Resolution No. 19-R________ Resolution Authorizing Purchase of Wizard of Oz Characters and Pursuit of Downtown Yellow Brick Road Plaza Enhancement WHEREAS, The City Council adopted a Revitalization Plan for continued improvement and the creation of Downtown Oconomowoc as a destination; and WHEREAS, the Revitalization Plan recommends to explore opportunities to enhance and utilize public spaces to attract residents and visitors to downtown; and WHEREAS, through the City Strategic Plan, it has been identified to pursue tourism destination initiatives that promotes the recognition of Oconomowoc as a premier community in lake country; and WHEREAS, Oconomowoc has the historical significance of being the place of the World Premier of the iconic film Wizard of Oz in 1939; and WHEREAS, in 2019; it marks the 80th anniversary of that historic event, it is appropriate to signify that milestone in a special way; and WHEREAS, the establishment of the Yellow Brick Road and Oz character Plaza would symbolize the historic event and create a permanent attraction to Downtown Oconomowoc; and WHEREAS, the Oconomowoc Tourism Commission intends to fundraise and cover expenses related to the Oz characters, and WHEREAS, funds are needed to complete the City Hall plaza enhancements related to this unique Yellow Brick Road concrete project; and BE IT FURTHER RESOLVED, that in the interest of implementing our Revitalization Plan and objectives of the City Strategic Plan the City Council supports City Staff in placing the order for the Oz Characters from Fast Corp, and pursuit of the concrete enhancements related to a Yellow Brick Road Plaza, and NOW THEREFORE BE IT RESOLVED, the Common Council authorizes the use of $ of contingency from account #100-599-0100-900 as the City contribution to this effort and to be expensed from account #408-505-5345-820 Capital Projects Sidewalk improvements. Adopted this April 16rd, 2019. CITY OF OCONOMOWOC By: David Nold, Mayor Attest: Diane Coenen, City Clerk 7