Committee of the Whole

Committee-Of-The-Whole Meeting Minutes July 9, 2019 Mayor Nold called the Committee-of-the-Whole meeting to order at 6:04 PM. Members Present: Aldermen Spiegelberg, Zwart, Kowieski, Rosek, Shaw and Ellis (arrived 6:22 PM) Excused: Aldermen Strey and Rogers Staff Present: Mayor Nold, Kitsembel, Buerger, Sullivan, Frye, Duffy, Pickart, Gallo, Osborn, Bleck, Spencer and Coenen 2a. Consider/recommend Approval of the 2020-2024 Capital Improvement Plan: Sullivan gave a quick overview of the Long-Term Financial Plan (LTFP) 2020-2024 by giving a PowerPoint presentation noting the City has had an 18% growth in population since 2008 and has 89.5 miles of streets. She referenced the LTFP binder that was previously given out in April and passed out several sheets: 2020 Capital Funding Plan and the LTFP 2020-2024 Schedule of Capital – Levy Funds. The discussion focused on the 2020 Capital Improvement Plan (CIP) and Frye explained the work that is scheduled for Forest/Elizabeth Sts noting the cost will be funded with a DNR grant of $150K, Watershed funds of $200K and the remainder financed through debt; and installation of a pond ($600K) west of the trail at Roosevelt Park. He reported he has a meeting with SEWRPC on Thursday to discuss funding for Forest and Thackeray Trl and stated to qualify for State grants, streets must be identified in the budget. The extension of Thackeray Trl will be funded through impact fees, but the existing road is not and Well #8 (scheduled in 2020-2021) is funded through the Water Utility. Sullivan noted the City will do a rate case in 2020 as Well #8 is a new well for the City and no funds are allocated. Next Sullivan went over debt options. The Committee discussed several items in the LTFP including replacement of windows at City Hall, Library remodel and sliding doors, Chaffee Rd park, truck replacements, Lapham St bridge, a slide at City Beach and the items that have been removed from 2020 in order to meet levy funding. The Committee agreed to keep the window replacement out of the plan until needed and asked staff to provide information on the number of workers in DPW and Parks and number of trucks in our fleet. Motion by Rosek to remove Chaffee Road Park for $30,000 from year 2020 and list it in the “removed from 2020 to meet Levy Funding” area so it stays on the list for capital project’s future consideration; second by Ellis. Motion failed 2-4. Spiegelberg, Zwart, Kowieski and Shaw voted no. Motion by Shaw to remove the Thackeray Trail extension from the LTFP for $1,231,500 from year 2020. Motion died due to a lack of a second. Motion by Rosek to remove City Beach Water Feature Slide for $25,000 from year 2021; second by Ellis. Motion carried 6-0. Motion by Kowieski to push out the Swim Pier Replacement past 2021; second by Rosek. The Committee discussed safety concerns and Kowieski/Rosek rescinded their motion/second. In summary, no changes were made to the 2020 CIP. Motion by Ellis to recommend approval of the 2020 CIP and levy funding in the amount of $2,107,403; second by Zwart. Motion carried 5-1. Rosek voted no. Motion by Kowieski to adjourn the Committee-of-the-Whole meeting; second by Ellis. Motion carried 6-0. The meeting adjourned at 8:35 PM. Minutes taken by Diane Coenen, City Clerk S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2019\C-O-T-W Min 7-9-19.doc