Committee of the Whole

Committee-Of-The-Whole Meeting Minutes October 1, 2019 Mayor Nold called the Committee-of-the-Whole meeting to order at 6:17 PM. Members Present: Aldermen Rosek, Shaw, Ellis, Spiegelberg, Zwart, Strey, Kowieski and Rogers Staff Present: Mayor Nold, Kitsembel, Freber, Pickart, Sullivan, Gallo, Buerger, Frye, Hoeppner, Bleck, Duffy, Brasch, Schuh and Coenen 2a. Consider/recommend Proposed 2020 City Budget: Sullivan passed out copies of the 2020 Budget PowerPoint Presentation and 2020 Budget Worksheets for Police Dispatch outlining City Dispatch versus Waukesha County Communications (WCC) Dispatch. She gave an overview of the budget changes made at the last C-O-T-W meeting which reduced the levy impact by $12,550; increased debt by $120K that will not affect the levy until 2021; proposed fee increases for Police Dept fines/charges and changing the City Dispatch Center services to be provided by WCC. She compared 2019 numbers to the proposed 2020 budget and noted the total tax change to an average home ($245K) is about $25 and the proposed budget leaves $158,087 of capacity available. She finished by going over department needs that the capacity could be used for. Kitsembel gave an overview of City dispatch costs compared to WCC which shows a cost savings of $.03 on an average home by going with WCC. Buerger introduced Donn Hoffmann and Sherri Stigler from Waukesha County. Hoffmann stated the County is reviewing the numbers now and Stigler stated it would take 3 – 6 months to facilitate a changeover. Buerger reported that the Police Dept. would still need to retain five full-time staff for 24/7 coverage if dispatch is moved to WCC. There is a one-time fee to buy into WCC and the estimated annual operating savings is $35K. He also noted that the Town of Oconomowoc is considering moving the dispatch services the City provides for them to WCC. The Committee discussed pros and cons between keeping or moving the dispatch center, costs, calls and how routed, life safety and staffing. Motion by Rosek to incorporate the fee increase for parking permits from $30 to $35 as presented; second by Spiegelberg. Motion carried 8-0. Motion by Rosek to change Dispatch staffing to administrative services and include Dispatch at the lower amount of $612,872; second by Kowieski. Motion carried 8-0. Motion by Rosek to add $162,440 back into the budget; second by Kowieski. Motion carried 5-3. Shaw, Ellis & Spiegelberg voted no. Motion by Kowieski to add one intern for the Clerk’s Dept. in the amount of $7,500 and reduce the Sister City account by $5K to $5.5K; second by Rosek. Motion carried 7-1. Shaw voted no. Motion by Rosek to recommend the proposed 2020 City Budget as amended; second by Kowieski. Motion carried 8-0. 2b. Discussion/Direction Regarding Potential Creation of Parcel Outlot at 630 E. Wisconsin Avenue: Gallo and Kitsembel reported that staff has gathered information on the creation of a saleable outlot at 630 E. Wisconsin Avenue as directed by Council. A picture was displayed on the screen which showed the location of the outlot and parking for the Police Dept, Taco Bell and the outlot. A Certified Survey Map would be needed to split the lot before it could be sold, and an appraisal of the lot would need to be done before the City could market the outlot. The C-O-T-W directed staff to get a couple of CMAs’ (commercial appraisals) done before doing anything else. Motion by Ellis to adjourn the Committee-of-the-Whole meeting; second by Strey. Motion carried 8-0. The meeting adjourned at 7:41 PM. Minutes taken by Diane Coenen, City Clerk S:\Committees - Commissions\Committee-of-the-Whole\Minutes\2019\C-O-T-W Min 10-1-19.doc