Committee of the Whole

City of Oconomowoc Committee-Of-The-Whole Tuesday, August 17, 2021 - 6:00 PM City Hall - Council Chambers 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (or immediately following Public Services ) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Closed Session Per Wis. Stats. 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Pabst Farms Public Infrastructure) b. Presentation by Matrix Consulting Group on Best Practices in Emergency Communications and Dispatch 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM DEPARTMENT – ADMINISTRATION AND FINANCE Date: August 10, 2021 To: Common Council From: Matt Trebatoski, City Administrator Laurie Sullivan, Finance Director Re: Presentation by Matrix Consulting Group on Best Practices in Emergency Communications and Dispatch RELATES TO THE STRATEGIC PLAN Strategic Goal-N/A BACKGROUND The decision concerning whether or not the City should continue Dispatch services at the Public Safety facility, or to merge with Waukesha County dispatch services has been an ongoing conversation amongst Council for the last several years. During the 2021 budget workshops last fall, the Council directed staff to budget for a Dispatch Study to be conducted before the 2022 budget is presented to Council. Council asked that we use an outside independent firm to conduct the study using the Request for Proposal (RFP) process. The study would look at both the City dispatch service and the County dispatch service and compare the service levels and pricing. The Firm would present the pros and cons of both services and make a recommendation to Council. ADDITIONAL ANALYSIS As part of the deliverables of the Police Emergency Dispatch Services Study RFP, the City asked for the consultant to provide the Common Council with a presentation on best practices in emergency communications and public safety dispatch for jurisdictions of similar size. Essentially, asking them to explain what “world-class” dispatch looks like and to define the most important attributes. This was requested to be presented ahead of the findings and recommendations of the study to be used as a benchmark or metric for the Council to evaluate the two dispatching services. Matrix Consulting will be on hand remotely via Teams to deliver the presentation. RECOMMENDATION No action is necessary at this time. Matrix Consulting Group will be in-person at a Committee of the Whole meeting on Tuesday, September 7, 2021 to present the findings and recommendations of the study. 1 2