Committee of the Whole

City of Oconomowoc Committee-Of-The-Whole Tuesday, September 05, 2023 - 5:35 PM City Hall - Council Chambers 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (or immediately following Utility Committee) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Pickleball Update and Expansion Request b. Wingspan Development Discussion c. Street Condition Update and Future Paving Program Planning d. Review and Discussion of "Class B" Liquor Licenses 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM ADMINISTRATION Date: September 5, 2023 To: Mayor Magnus Committee of the Whole From: Mark Frye, City Administrator Robert Duffy, Director of Economic Development Re: Pabst Farms 59 – Wingspan Development Discussion RELATES TO THE STRATEGIC PLAN N/A BACKGROUND In March of this year, Wingspan and Nicholas & Associates purchased a 59-acre parcel in Pabst Farms from Fleet Farm going east to the woods. They have been working on their vision for the development of this parcel. ADDITIONAL ANALYSIS N/A FINANCIAL IMPACT There have been no requests for a Public/Private partnership or other financial assistance for the development of this parcel. RECOMMENDATION Discussion Only. SUGGESTED MOTION Discussion Only. Z:\City Administrator\Developments\Pabst Farms 59 - Wingspan\Background Memo COW for Pabst Farms 59 - Wingspan.docx 1 2  MEMORANDUM PUBLIC WORKS Date: September 5, 2023 To: Mayor Magnus Committee of the Whole From: Jason Herzog, Director of Public Works Re: Street Condition Update & Future Planning RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Every two years all of the City owned streets are evaluated on a 1-10 condition scale. A newly installed street will be rated a 10, and the most severe streets would be rated a 1. The City has typically added about one mile of new pavement per year from new construction. Currently the City has about 94 miles of streets that we have the responsibility to maintain. A large portion of the street system is made up of asphalt that has a useful life of about 25-30 years. The City’s overall average condition is 7.2 on the 1-10 rating scale. This is very similar to the 2021 rating, and an improvement from the 2019 rating. Some of our ratings are being held up by the above average amount of development that has installed brand new streets. Typically, streets that are about 12-17 years old will be rated a 6 and that would be considered at or above half the life cycle and start to require work. Once a pavement reaches a 4 it is recommended for rehab. There is about 40% of the system that is at or below a 6 rating. At our meeting we will display and discuss a system map to illustrate each street condition, recommended areas of work, and a ten-year proposal to address the sections in need. One of the lower rated streets is Concord Road from Second Street south to the City limits. This section is just over a mile long. FINANCIAL IMPACT The average cost of replacing a mile of pavement has increased to about $1 million due to inflation and on the complexity of each project. The City has invested additional funding towards this asset over the last few years, and the declining trend of the average rating has improved but will require additional funding to maintain. Multiple funding options have been presented at prior meetings, and a financing option will be shared as well at this meeting. 1 3 ADDITIONAL ANALYSIS Our current funding level has $1 million in the levy and borrowing of an additional $1 million. This funding level supports a replacement cycle of each street every 47 years. This will leave many streets in place far beyond their useful life. Continuing to invest into the pavements will ensure consistency each year to avoid having large chunks of work come up. Increasing funding to $3 million per year will provide a more reliable pavement system with a replacement cycle closer to 30-35 years. RECOMMENDATION Discussion Only SUGGESTED MOTION Discussion Only V:\City Projects\Streets\2021 Streets\Council and Committee Information\2021 Street Construction Background Memo.docx 2 4  MEMORANDUM CLERKS Date: August 31, 2023 To: Mayor Magnus Committee-Of-The-Whole From: Diane Coenen, Clerk Re: Issuance of “Class B” Liquor Licenses RELATES TO THE STRATEGIC PLAN Strategic Goal – N/A BACKGROUND At the August 1, 2023 Common Council meeting, Council requested to have a future meeting to discuss the issuance of “Class B” Intoxicating Liquor/Fermented Malt Beverage licenses. There are no State Statutes requiring a license be issued within a certain timeframe once applied for, however we developed an internal procedure and a Best Use Criteria guideline years ago because the City had one or no “Class B” licenses available and many that were issued but not in use. The past practice of granting a “Class B” license has been on the condition the Clerk not-issue the license until occupancy is granted, but no later than thirty days. If occupancy is not granted, the applicant would need to come back to Council for reapproval. ADDITIONAL ANALYSIS The last two licenses granted were for new-builds and due to contractor scheduling issues, delivery delays, damaged items and out-of-stock items, I had requested forty-five or more days to allow the business to get occupancy and have an opening date. Rethinking the issues businesses are having since Covid, and their investment in a new-build and in our community, it is reasonable to allow for 60 – 90 days for a business to open. By allowing additional time, the City still maintains control of the license because the Clerk would not issue it until they were ready and if not ready, they would have to come back to Council for reapproval. FINANCIAL IMPACT N/A 1 5 RECOMMENDATION When a business owner invests in a liquor licensed establishment, it is reasonable for them to look for a guarantee from the City that a license is available. My recommendation as stated above is reasonable to give them the confidence that a license will be granted if they meet all Chapter 12 and State Statute requirements. SUGGESTED MOTION Discussion item only, no action necessary. 2 6