Committee of the Whole

City of Oconomowoc Committee-Of-The-Whole Tuesday, October 15, 2024 - 6:10 PM City Hall - Conf Room 3 and Council Chambers 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (or immediately following Utility Committee) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Closed Session - Convenes in Conference Room 3 Per Wis. Stats. §19.85(1)(e) "Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Specifically, with regard to Cost Sharing with Neighboring Municipalities for the City Beach Boat Launch Project) AND (Specifically with regard to Potential Acquisition of Land in the Downtown Area for Parking) b. Per Wis. Stats. §19.85(1)(g) "To confer with legal counsel who is rendering oral or written advice concerning strategy to be adopted with respect to litigation in which it is likely to become involved as authorized under §19.85(1)(g), Stats." (Specifically, to be Discussed is Potential Litigation involving Easement Rights Conferred to the City related to the Potential Extension of the Boardwalk along Fowler Lake) c. Committee-Of-The-Whole to Adjourn Closed Session and Reconvene into Open Session in Council Chambers d. Discussion/Updates on Village Green Project e. Consider/recommend 2025 Proposed Budget Summary 3. Adjourn ________________________________ Diane Coenen, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM PUBLIC WORKS Date: October 15, 2024 To: Mayor, Common Council and City Administrator From: Jason Herzog, Director of Public Works Re: Village Green Project Update RELATES TO THE STRATEGIC PLAN Strategic Goal III (B) Plan for Future Growth Areas for Regional Development (4) Maintain existing and evaluate future opportunities for Public-Private Partnerships BACKGROUND Public Works and team want to continue to update design work to the improvements of the Village Green and have discussion for the project. Review specifics of the layout, review any other considerations, and interest to move forward. The proposed project is –  adding or re-grading the site to bring over 50% of useable square footage back into the site  adding a very attractive multi-use entertainment structure with six bathroom fixtures for both men & women  lots of additional seating along the perimeter  improving the connection at the four corners and back parking  improving the corner of the lake with stepping/sitting stones down to the water  extending the boardwalk and adding additional bump outs for extra dinning or seating areas  relocating the parking lot to the street with a protected bump in setup  adding perimeter protection along Wisconsin Ave There are many other small features sprinkled in the park to bring this highly used area to life for decades to come. FINANCIAL IMPACT Provide estimated costs based on presented project. RECOMMENDATION Discussion for direction to move forward with project. SUGGESTED MOTION None. 1 2  LEGEND: 1 Access Drive 2 Pergola Seating Area 1 3 Restrooms 3 2 4 Pavilion 3 5 4 5 Proposed Boardwalk 6 Planting Beds & Trees 7 Parking Stalls (7) 6 8 8 Stairs to Water 14 7 9 Existing Boardwalk 14 9 10 Open Green Space 14 10 11 Plaza Seating Area 12 Park Entry & Flag Pole Relocated 11 13 Benches 16 14 Park Entry Plaza 15 Security Border 12 11 16 Enhance Garbage Screening Seat Walls 13 15 14 SCALE 0 10’ 20’ 40’ MASTER PLAN 3 From the Office of the City Finance Director Memorandum To: Mayor Magnus, Common Council From: Laurie Sullivan-Murray, Director of Finance/Administrative Services Date: October 15, 2024 Re: Executive Summary of the 2025 Proposed Budget The 2025 proposed budget for the City is a balanced budget adhering to the State Levy Limits while maintaining the current service levels across all departments. Major changes include increased funding for public safety and street maintenance. The budget proposal incorporates $774,730 in additional revenue from 2024, marking a 3.94% increase in total revenues. Expenses also increase by $993,895, a 5.1% rise from 2024. Key Changes and Investments 1. Public Safety Enhancements: - Addition of a full-time Police Lieutenant position, reflecting a commitment to enhancing community safety. - Expanded funding for Fire Services, including an increase of $483,000 from the final referendum and $187,000 additional funding. 2. Infrastructure and Maintenance: - Annual Street Maintenance Program funding has been increased to improve infrastructure and road safety. 3. Service Level Preservation: - All other City services are maintained at the levels citizens expect, with no reductions in service offerings. Expenditure by Department Overall, departmental expenses increased by $941,297, reflecting a 5.08% rise from 2024. Notable increases include: - Police Department: +$450,559 (+8.3%) - Fire Department: +$187,160 (+4.78%) - Public Works: +$213,393 (+5.84%) - Parks & Recreation: +$98,297 (+4.06%) 174 E Wisconsin Avenue • P.O. Box 27 • Oconomowoc, WI 53066 Phone (262) 569-3234 • email: LSullivan@oconomowoc-wi.gov 4  2 Decreases were observed in: - Elected Officials/Administration: -$26,984 (-2.53%) - Bureau of Economic Development: -$3,818 (-2.16%) Revenue Overview Total revenues increased by 3.94%, driven by the following: - Net New Construction: $314,000 - Additional Revenue from Utilities: $225,000 - Shared Revenue and Sales Tax Allocation: $324,000 + $11,600 - Transportation Aid: $46,000 However, some revenue sources saw declines: - Utility PILOT: -$227,000 - Court Fines, Warrant Fees, Parking Violations: -$24,000 - Cable Franchise Fees: -$10,000 Expenditure Drivers 1. Personnel Costs: Increased by $494,000 due to 3% cost-of-living adjustments (COLA) and an additional Police LT position. 2. Fire Services: Increased by $646,000 to support referendum and service enhancements. 3. Health Insurance: Increased by $60,000. 4. Fleet and Tech Services: Combined increase of $138,000. Levy and Tax Rate Analysis: 2024 vs. 2025 The 2025 budget proposal results in a slight decrease in the overall tax burden for property owners compared to 2024. The total levy for 2025 is $16,239,077, which is up by $106,417 from the 2024 levy of $16,132,660. This increase is driven primarily by a 2.29% net new construction value, which allows for a modest levy increase under the State Levy Limits. However, due to increased equalized property values across the city, the mill rate decreases from $4.71 per $1,000 in 2024 to $4.34 per $1,000 in 2025. As a result, the tax bill for an average home valued at $430,000 will see a slight reduction, dropping by $16 to $1,867 annually or $156 per month. Conclusion The 2025 budget preserves the City’s service levels and makes strategic investments in public safety and infrastructure, aligning with long-term financial stability goals. The budget complies with State Levy Limits and enhances public safety, with additional resources allocated to Police and Fire Services, ensuring the city continues to provide a high quality of life for its residents. 174 E Wisconsin Avenue • P.O. Box 27 • Oconomowoc, WI 53066 Phone 262-569-3234 • email: LSullivan@oconomowoc-wi.gov 5  10/9/2024 Changes made to General Fund budget: ◦ 1. Add $5,000 for additional Weed cleanup ◦ Add $12,500 for Crossing Signage Budget Workshop Changes made to the Tourism Budget: ◦ Reduce the Sister City line item from $10,000 to Recap: $6,500 ◦ Remove $30,000 to purchase the Wayfinding Kiosks ◦ Increase the Parade funding from $2,000 to $15,000 77 77 Prior Year Current Year City Only Levy Ave Home Value $430K Ave. Home Value $400K Levy $16,132,660 Levy $16,239,077 Mill Rate = $4.71 Mill Rate = $4.34 Tax on Ave Home $1,883 Tax on Ave Home $1,867 BOTTOM LINE: MILL RATE AND TAX ON AVE HOME Tax Bill on Average $430K home decreases by $16. 78 78 1 6