Finance Committee

CITY OF OCONOMOWOC Finance Committee Aldermen: Zwart, Chairman / Rosek, Secy / Spiegelberg Tuesday, May 07, 2019 - 6:55 PM City Hall Conference Room 3 Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Amending the 2019 Budget for Implementation of Phase 1 of the NE Regional Park 3. Adjourn Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1  MEMORANDUM PARKS, RECREATION & FORESTRY DEPARTMENT Date: April 30, 2019 To: Common Council From: John Kelliher, Director Re: NE Regional Park – Budget Amendment RELATES TO THE STRATEGIC PLAN Strategic Goal- IV.B. - Improve Our Quality of Life Assets and Community Amenities  IV.B.07 - Plan and Develop NE Regional Park – Phase I – Grading, path and trees  IV.B.08 – Plan for NE Regional Park – Phase II (Identify amenities and funding plan) BACKGROUND October 8, 2018 - The Parks and Recreation Board discussed the NE Regional Park. The results of the Community Needs Assessment were used to facilitate discussion on the elements, components, and facilities to be considered for future implementation. The Board directed staff to complete a concept design with cost estimates for further consideration. December 10, 2018 – Staff presented to the Parks and Recreation Board the concept plan and cost estimates for the NE Regional Park. The concept plan included the following components: utility department lift station, restrooms/park shelter, nature trails and natural area, playground, multi-use athletic fields, small open-air park shelter for shade. The perimeter of the park includes a multi-use one-mile long pathway with approximately 10 locations for outdoor fitness stations. There are three internal multi-use pathways as well. Park benches, picnic tables and landscaping beds will be strategically placed throughout the park. The cost estimates for this concept plan are:  Phase #1 – Grading, asphalt path, contingency, and trees $754,695  Phase #2 – Fitness Equipment, Playground, Restrooms/Shelter, Open-Air Shelter, Benches, Tables, Landscape Beds, Signs $651,000  Grand Total - $1,405,695 The board discussed maintaining phase #1 as identified and dividing phase #2 into smaller phases based on funding sources available in the future. The next step is to take the concept plan to the Committee of the Whole for discussion and consideration. April 16, 2019 – The Committee of the Whole was presented the NE Regional Park Concept Plan and the following options for consideration: 1 2 Options include construction and construction management and will utilize the Parks Impact Fee Fund: A. Authorize Grading, Seed, Fertilizer, Hydro-mulch: $404,327.50 o Budget amendment will be required in the amount of $104,327.50. B. Authorize Grading, Seed, Fertilizer, Hydro-mulch and Tree Planting: $424,327.50 o Budget amendment will be required in the amount of $124,327.50 C. Authorize the full project in the amount of $547,577.50 o Budget amendment will be required in the amount of $247,577.50 D. Decline NE Regional Park components of the 2019 street bids After discussion by the Committee of the Whole, staff was directed to proceed with “Option C.” ADDITIONAL ANALYSIS The NE Regional Park Development - Phase I was bid with the 2019 streets project. Authorization to amend the budget is needed before the streets project can be considered by the Common Council. The Street Project Bids are also on the agenda May 7th. FINANCIAL IMPACT 2019 Park Impact Fees Budget includes $300,000 for development of the NE Regional Park. 2020 Park Impact Fees Budget includes $450,000 for development of the NE Regional Park. Account #: 223-507-7410-820 Bids results included the following:  Grading, Seed, Fertilizer, Hydro-mulch $385,077.50 (+$19,250 – Const. Mgmt. 5%)  Perimeter Asphalt Trail $112,200.00 (+$11,250 – Const. Mgmt. 10%)  Tree Planting (Direct Purchase and install) $20,000.00 (No Const. Mgmt.)  Sub Total (Construction & Trees Only) $517,277.50  Construction Management $30,500.00  GRAND TOTAL $547,077.50 RECOMMENDATION Based on Common Council input on April 16, 2019 Committee of the Whole meeting, staff recommends Council to authorize a budget amendment to the Park Impact Fee Fund of $247,577.50 and authorize the use of $547,577.50 of Park Impact Fee Fund from account # 223-507-7410-820 to be used for the construction of Phase 1 of the NE Regional Park as identified in the section above. SUGGESTED MOTION Move to approve resolution to amend the 2019 budget for the implementation of Phase 1 of the NE Regional Park. 2 3  RESOLUTION NO. 19-R_______ RESOLUTION TO AMEND THE 2019 BUDGET FOR IMPLEMENTATION OF PHASE 1 OF THE NE REGIONAL PARK WHEREAS, City of Oconomowoc Comprehensive Land Use Plan and the Parks and Open Space Plan identify the NE Region of the City to include a regional park; AND WHEREAS, The City Strategic Plan identifies the Development of the NE Regional Park as a goal; AND WHEREAS, Committee of The Whole evaluated the concept plan and bid pricing for the implementation of Phase 1 of the NE Regional Park; AND WHEREAS, Phase 1 of the NE Regional Park will include grading, seeding, fertilizer, hydro-mulch, perimeter asphalt path, tree planting, and construction management; AND WHEREAS, the City’s 2019 Long Term Financial Plan- Parks Impact Fee Fund includes $300,000.00 for the development of the NE Regional Park; AND WHEREAS, the City’s 2020 Long Term Financial Plan- Parks Impact Fee Fund has identified $450,000.00 for the development of the NE Regional Park; AND WHEREAS, the bid pricing for implementation of Phase 1 of the NE Regional Park totaled $547,557.50; AND NOW THEREFORE, BE IT HEREBY RESOLVED, that the Park Impact Fee Fund will require a budget amendment of $247,577.50 BE IT FURTHER RESOLVED, that the City Council recommends and authorizes a budget amendment to the Park Impact Fee Fund of $247,577.50 and authorizes the use of $547,557.50 of the Park Impact Fee Funds from account 223.507.7410.820 to be used for construction of Phase 1 of the NE Regional Park. DATED: CITY OF OCONOMOWOC By: _____________________________ David Nold, Mayor ATTEST: Diane Coenen, Clerk 4